Systems Applications & Products in Data Processing

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SAP FICO INTERNSHIP

Presenter – Mohan
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SAP Introduction
• SAP which stands for Systems, Applications, and Products in Data Processing,
• It is a multinational software corporation that creates enterprise software to manage business operations and customer relations. It was founded in 1972
by five former IBM employees in Germany. Initially, it focused on developing standard application software for real-time data processing. Over the
years, SAP has grown into one of the world's largest software companies, providing a wide range of enterprise software solutions to businesses of all
sizes and industries.
• SAP software is used in businesses because it provides a comprehensive suite of solutions that help organizations manage their operations effectively,
adapt to changing market dynamics, and drive growth and profitability.
• SAP headquarters in Walldorf in Germany. In world wide SAP is already implemented in 256 countries out of which 300+.
• Directly, We don't have authorization to contact to SAP team/SAP Labs. Through Client Credentials (username/password) only having the
authorization to approach to SAP team.

ERP Tools:

Presenter – Mohan
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SAP Versions
• SAP SAP stands for Systems Applications and Products in Data Processing.

SAP ECC:

SAP ECC (Enterprise Central Component) is an enterprise resource planning (ERP) software developed by SAP SE( societas Europaea).
SAP R/1 – 1972 ‘R' stands for 'Real-Time Processing'
SAP R/2 - 1979
SAP R/3 – 1992
SAP R/3 4.6C - Introduced in 1999
SAP R/3 Enterprise 4.7 - Introduced in 2003
SAP ECC 5.0 - Released in 2004
SAP ECC 6.0 - Released in 2005
SAP ECC 6.0 Enhancement Package 1 (EhP1) - Released in 2006
SAP ECC 6.0 Enhancement Package 2 (EhP2) - Released in 2007
SAP ECC 6.0 Enhancement Package 3 (EhP3) - Released in 2008
SAP ECC 6.0 Enhancement Package 4 (EhP4) - Released in 2009
SAP ECC 6.0 Enhancement Package 5 (EhP5) - Released in 2010
SAP ECC 6.0 Enhancement Package 6 (EhP6) - Released in 2011
SAP ECC 6.0 Enhancement Package 7 (EhP7) - Released in 2013
Presenter – Mohan
SAP ECC 6.0 Enhancement Package 8 (EhP8) - Released in 2016
Each of
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these versions introduced various enhancements, updates, and improvements to the SAP ERP system.
SAP Versions
• SAP SAP stands for Systems Applications and Products in Data Processing
S4 HANA:

SAP ECC has evolved into newer products such as SAP S/4HANA, which represents the next generation of SAP's ERP suite.
SAP S/4HANA 1511 - Released in November 2015
SAP S/4HANA 1610 - Released in October 2016
SAP S/4HANA 1709 - Released in September 2017
SAP S/4HANA 1809 - Released in September 2018
SAP S/4HANA 1909 - Released in September 2019
SAP S/4HANA 2020 - Released in October 2020
SAP S/4HANA 2021 - Released in October 2021
Full Forms:\
• ERP Enterprise resource planning
• ECC Enterprise Central Component
• EHP Enhancement Package

• S4 HANA High-performance Analytic Appliance.

Presenter – Mohan
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SAP Advantages
• In Every business below components is mandatory to perform the client business process
• Men power
• Money
• Methodology
• Material
• Machine
• Market
• In SAP Main ledger is called as General Ledger Accounting/GLA is called as Main Ledger Accounting, reason is in GLA we have created all FI basic
configuration(Trading Partner, Company codes(COCD), Chart of Accounts(COA), Fiscal year(FY), Posting period(PPV), Field status variant(FSV) GL
Master Data Creation(COA,COCD, Centrally), Posting Keys, Document types, Number ranges, Tolerance control, Default Accounts.
• In SAP Introduce the Integration Functionality. SAP is Integrated with all Sub-Ledgers(AP, AR, BRS, CJ, AA..etc) and Integrated with Logistic modules
(FICO-MM, FICO-SD, FICO-PP).
• SAP is supported to Multiple Countries 256. (IN, US, IT, GB,….etc)
• SAP is supported to Multiple Languages 42/46 (EN, Hindi, US, GB….etc)
• SAP is supported to multiple currencies 219 for post the transactions (INR, EUR, USD, GBP,……... etc)
• Where-ever standard SAP is not supported to the clients business process. Client is developed their own SAP Process as per business requirements.
• Presenter
Multiple flexible reports is– Mohan
already implemented in SAP by SAP Team/SAP Labs, as per business requirement.

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Non SAP and SAP Terminology

Presenter – Mohan
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SAP Employees
• SAP Consultants (Functional & Technical Consultants) and Business Users is working on Companies.
• In SAP is working 3level of Employees /divided into 3 types
 Functional Consultants--FI/CO/MM/SD/PP/FSCM/PS/BRIM/FICA PM, PS……..etc

 Technical Consultants/Developers/ABAPERS

 Business users/End-users/Users

 Functional Consultants:

• SAP Functional Consultants, To perform End to End Business Configurations and Testing's in the system/Without coding process.

 Technical Consultants:

• SAP Technical Consultants, As per Client Requirement, Build the new processes in SAP System/With Coding process.

 Business Users:

• Client Side employees, support to client business process, who posted client day to day business transactions/ invoices into SAP-Production

Presenter – Mohan
System/Live Server.

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FICO Internship Agenda
• Introduction to SAP FICO
• Overview of SAP ERP and its Module
• FICO Significance in Organizational Finance Management
• Understanding Financial Accounting Principles
FINANCIAL ACCOUNTING (FI)
• General Ledger Accounting/Main Ledger Accounting (FI-GLA)
• Accounts Payable/Bills Payable (FI-AP)
• Accounts Receivable/Bills Receivable (FI-AR)
• Bank Reconciliation Process(FI-BRS)
• Cash Journal Process (FI-CJ)
• Fixed Asset Accounting (FI-AA)
• Tax Process(Input Tax & Output Tax)
CONTROLLING (CO)
• General Controlling (CO)
• Presenter – Mohan
Cost Element Accounting (CO-CEA)
• 8 Cost Center Accounting (CO-CCA)
FICO Internship Agenda
Agenda
INTEGRATION:
• Integration Between Financial Accounting (FI) Controlling (CO)
• Integration Between Financial Accounting (FI) Material Management (MM)
• Integration Between Financial Accounting (FI) Sales & Distribution (SD)

Business Process
• System Landscape
• Financial Accounting Postings.
• Line Item Based Reports
• Cumulative Balance Reports
• SAP Data Base Tables
• SAP Projects.
• Information Systems.
• Month End Process
• Year End Process
• Presenter
Mail Writing. – Mohan
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• Assign a Project where Students need to Implement SAP FICO module in a Simulated Business Scenarios.
Introduction to SAP FICO
SAP FICO

Controlling
Financial Accounting

• General Ledger Accounting Integration • Cost Element Accounting

MM • Cost Center Accounting
• Accounts Receivable
SD • Internal Order
• Accounts Payable PP
• Bank Accounting • Product Costing
BRIM
• Cash Journal FICA
• Controlling Profitability
• Foreign Currency Revaluation Analysis
• Asset Accounting • Material Ledger
• New General Ledger
Accounting

Presenter – Mohan
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SAP FICO is based on 3 PILLARS

Configurations Master Data

Transactional Data
• Client • GL Master
• Company • Vendor master • Journal Entry
• Company Code • Customer master • Vendor Invoice
• Chart of Accounts • Asset Master • Customer Invoice
• Fiscal Year • Profit Center • Asset Postings
• Posting period • Cost Center
• Field Status

Foundation which Data that is not

must exist before any changed frequently Dynamic data
master or and represents things representing business
such as a profit center events in SAP
Presenter – Mohan
transactional data can
be created or GL account.
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SAP System Landscape
• System land-scape it means how many systems is using in your project or To arrange the systems in sequential order based on business requirement.
• System Landscape is divided into 2types
 Offline systems/Demo Systems.-- Test system 800 client.

 Online Systems – Business Systems.

Business Process Systems:

• As per Client Business Process, every project below systems landscape is mandatory.
 Development system/Golden client (DR0 - 050/100)

 Quality or Pre-Production Systems (QR0 - 100/200)

 Production System or Live Server (PR0 - 050/100)

 Development system is used to perform the End to End configurations (GL, AP, AR, BRS, CJ, AA, CEA, CCA...etc performed by Consultants.

 Quality Systems is used to record/post the all day to day business transactions. Like Postings, Change, Display, Delete..etc performed by Consultants.

Presenter – toMohan
 Production Systems is used post all day to day Business transactions by Business users as per client requirements.
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SAP Screens
• SAP screens is divided into 2types
 SAP EASY ACCESS Screen/End User Screen

 SAP IMG Screen/Consultants screen

 SAP EASY ACCESS Screen/End User Screen:

• In SAP Easy access is used only to post all day to day regular business transactions/ Posted by Business users in production system(PR0-100)
or Live System(FB50, FB60, FB70, F-90, F-92, MIGO, MIRO)…etc
• Configurations is not possible in SAP Easy access screen.

 SAP IMG(Implementation Guide) Screen:

• IMG screen main purpose to perform or configured all end to end business configuration toolkits.--Toolkits like GL, AP, AR, BRS, AA, PCA, CE, CC,
PC, COPA, ML, MM, SD, PP, PM, PS, FSCM…etc
• In IMG screen-Not possible to post all day to day regular business transactions.

Presenter – Mohan
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Message Types
• Standard SAP Process and Customization SAP Process messages divided into 4types.
 Green Message
 Error Message
 Warning Messages
 Information Message

Green Message:
• in SAP system Transactions Successfully posted without any Errors messages Business users not raised tickets
Error Message:

• In SAP system transactions was not posted successfully - To stop the Live data/Actual data - resolve the error then only system is allowed the
postings users raised the tickets
Warning Message:

• In SAP system transactions was not stopped for postings. System giving the warning message. Warning messages Some times convert to Green or
some times convert to Error messages users raised the tickets as per priority.
Information Message:

• In SAP system, Trying to process Un-Know transactions, then system showing the information message. This step or clarification of the step or

Presenter – Mohan
Identify code purpose.

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Transport Requests
• Transport request is used to transfer the IMG configurations data from one client to another client or one server to another server.
• Transport Request is automatically created at the time of save the configurations in IMG Screen.
• Transport request is divided into 2types
 Customization Request.
 Work Bench Request.

Customization Request:

• All End to End IMG screen configurations like GL, AP, AR, BRS, AA, saved in the Customization Request number.
• Customization Request number is responsible by Functional Consultant.

Work Bench Request:

• All End to End Customization configurations like GL, AP, AR, BRS, AA, saved in Work Bench Request.

• Work Bench Request number is responsible by ABAP Team/Technical Team.

Presenter – Mohan
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SAP Projects (Domestic/International)
• SAP Consultants (Functional & Technical Consultants) and Business Users is working on below projects, as per business requirements
 Green Field Implementation Project.

 Support Project.

 Roll-out Project.

 Enhancement Project/Development Project.

 Migration project/Brown field Implementation

Green Field Implementation Project:

1st time introduce the SAP server into their business/Client day to day business process

Support:

SAP is already Implemented by Business or SAP is already used by clients their business process but business process is not stabilized.

Roll Out:

Roll out project it is nothing but take the reference from existing business templates(PPT's and Configuration Toolkits) and create new templates as per new
requirement and expand the business in different locations.
Enhancement Project/Development Project:

Presenter – Mohan
difference between Standard SAP and Client Business process
Migration project/Brown field Implementation:
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SAP Ticketing Tools
• Ticketing tools is used to address the users transactions errors and to fix the error message as per SLA time.
• Ticketing tool is divided into 2types.
 Internal Ticketing tool-JIRA Ticketing tool

 External Ticketing tool/End-user ticketing tool

Internal Ticketing tool:

• Internal Ticketing tool is used to Identify the Interal Team errors and fix the issues in Green Implementation / Rollout/Enhancements / Migration projects to
resolve the tickets, Business User Involvement is not required in Internal Tools.

• Ex:- JIRA Ticketing tools.

External Ticketing tool/End-user ticketing tool:

• Internal Ticketing tool is used to Identify the Interal Team errors and fix the issues in Green Implementation / Rollout/Enhancements / Migration projects to
resolve the tickets, Business User Involvement is not required in Internal Tools.

• Ex:- External ticketing tool like Remedy, Service now, Drive IT, EZ Service, Solution Manger etc.

Presenter – Mohan
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SAP Resumes
• After Completing the SAP Course, We have prepared the Resumes in 4types.
 Fresher Resume without projects

 Experience resume with Client projects.

 Business user Resume without Projects.

 Business users Resumes with Projects and Each project wise Transaction codes.

Fresher Resume without projects

• I have Knowledge in Standard Business test scenarios. Like GL Postings, Vendor Invoice Management, Customer Incoming Process……etc.
• If required we can add non-sap experience/Domain experience along with SAP Knowledge (GL,AP,AR,……..etc)

Experience resume with Client projects.

• Here we can add the Client Projects and Day to Day Responsibilities

• I have work experienced in Business process, like Journal Entry Postings, Reversal Process, Out Going Payments and Customer Incoming Process……etc.

Business User Resumes:

•
•
Presenter – Mohan
I am working on in specific transaction codes like FB50, FB60, FB70, FB01, F-90,F-92, FF.5, FBCJ,,,,,etc

Here we can add projects and each project wise list of Transaction codes(Responsibilities is equal to T-codes)
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Daily Business Activities
• Connect the VPN(Client Network)-Basis/Security/Client teams send mail.
• System Health checks--Check DR0, QR0, PR0 it's working or not
• Outlook mail checking(End User Mails, Project Mails, Management Mails, Training Mails)
• Configurations/Master data/Transactional data status updated
• Perform Configure the toolkits-GL, AP, AR, BRS, CJ, New GL, Document Splitting, Asset Accounting, FI-MM, FI-SD, FI-CO, CO-PP…..etc
• External Ticketing tool checking---how many tickets assigned on my name and Ticket status
• Automatic Batch jobs monitoring--SM37--If Job's fail send mail to Basis team.
• Session execution-SM35--To post single or Multiple documents at time with different process
• Daily Internal Meeting / Dstum / BAU meetings / Standard up calls / Daily Huddle Call
• User Meetings/Client Meetings
• Test scripts execution
• Whenever required schedule the calls with users to discuss on the issues and close incident.
• Prepare the KT/Process Documents

Presenter – Mohan
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Posting Process

Prepare/ Park Journal

Accounting Validate
Start Update Entry in End
Analyst Posted Entry
Journal Entry System

Review Journal OK to Y Post Journal

Accounting Entry Post? Entry
Supervisor
N
Presenter – Mohan
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SAP Server

Presenter – Mohan
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SAP Logon

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SAP Easy Access

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SAP IMG Screen

Presenter – Mohan
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Enterprise Structure
• Enterprise structure" refers to the organizational framework within a business that defines how financial transactions are
recorded, managed, and reported. It encompasses various elements such as company codes, business areas, functional areas,
and other organizational units.
• Enterprise Structure Components like
 Client
 Company Code
 Business Area
 Profit Center
 Segment

Presenter – Mohan
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General Ledger Accounting Overview
• General Ledger Accounting is a fundamental component of financial accounting that involves recording all financial
transactions of a business entity. The general ledger serves as the central repository for all accounting data, providing a
comprehensive record of a company's financial activities.
• GL accounts/Main Ledger is Integrated with all sub modules(AP,AR, BRS,CJ, AA, CE, CC, PC, IO, COPA, ML…..etc) and
Logistic modules (MM, SD, PP, FSCM, VIM) etc.
• General Ledger Accounting Components like
 Recording Transactions
 Classification of Transactions
 Posting Entries
 Maintaining Balances
 Trial Balance
 Financial Reporting
• The general ledger serves as the backbone of the accounting system, providing a comprehensive and organized record of a
company's financial transactions and enabling accurate financial reporting and analysis.
Presenter – Mohan
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General Ledger Accounting Configurations
• General Ledger Accounting Configurations like
 Create Company
 Create Company Code
 Create Chart of Accounts
 Create Fiscal year variant
 Create Posting Period Variant
 Create Field status Variant
 Document Types
 Document Number Ranges
 Define Posting Keys
 Retained Earning Accounts
 Tolerance Group
 GL Master Data process
Presenter – Mohan
 FAT/UT Testing
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GLA Actual Postings – FB50/F-02/FB01
• General Ledger Accounting Postings Screen like
 Manual Postings
 Automatic Postings

Manual Postings
Manual Postings" typically refer to transactions or entries made directly by users into the system without being generated
automatically through other processes. These manual postings could include various types of financial transactions such as
journal entries, manual adjustments, or any other entries that need to be recorded in the system.

Automatic Postings
Automatic Postings refer to predefined or configured actions within the system that automatically generate accounting entries
based on certain conditions or events. These postings are typically set up to streamline and automate accounting processes,
reducing manual effort and ensuring accuracy and consistency in financial transactions.
Automatic postings processed based on “Transaction types, Document Types, Business Events, Default Settings, Work flow
Presenter – Mohan
triggers, Sessions, Jobs..etc
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GLA Actual Postings – FB50/F-02/FB01
• General Ledger Accounting Postings Screen like

Presenter – Mohan
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GLA Line Item Report – FBL3N

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GLA Cumulative Balance Report – FS10N

Presenter – Mohan
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GLA Tables – BKPF & BSEG

Presenter – Mohan
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GLA Trail Balance Report - S_ALR_87012277
• GL Trail Balance we can able to see with T-codes S_ALR_87012277, or S_ALR_87012279 or S_ALR_87012301

Presenter – Mohan
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GLA Financial Statement Version Config – OB58

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GLA Financial Statement Version Report – F.01

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GLA Information System/Reports

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