DEPARTMENT OF ARTIFICIAL INTELLIGENCE AND DATA SCIENCE
DocOnTime-Book,Track & Stay
Informed
Presented by
Guide: Dr.Sam Gilvine Samuvel
Lahitha Reddy K (1CR23AD062)
Review: 1 Harshil S Jadhav (1CR23AD040)
Date: 20th August 2025 Likitha C (1CR23AD063)
Akash Shetty (1CR23AD010)
2
Contents
► Problem Statement
► Literature Review
► Feasibility Analysis and Expected Outcomes
► Technology and Tool Identification
► Initial System Architecture or Flowchart
► Task distribution and Timeline
► Conclusion
Department of AI & DS
Problem Statement
Topic: DocOnTime – Book,Track & Stay Informed.
Problem Statement:
Patients often face difficulties in booking appointments and waiting unnecessarily
when doctors are delayed. Traditional hospital systems don’t provide real-time
updates, leading to patient dissatisfaction and time wastage.
Literature Review
SL Paper Details Dataset Methodology Used Gaps identified
NO
1 Online appointment scheduling in Secondary data from Narrative review; Most systems stop at
outpatient clinics – survey of multiple hospitals in prior compares scheduling booking; no real-time
approaches. Reviews benefits of studies. policies (first-come, time- delay alerts to
moving from phone/walk- slotting, overbooking). patients.
in to web portals.
2 Reducing patient no-shows using Hospital appointment logs Statistical analysis; A/B Reminders don’t
SMS/email reminders. Shows + RCTs of reminder vs. testing; logistic regression handle unexpected
reminders cut no-shows and late control. on no-show rate. doctor delays; one-
arrivals way communication
only.
3 Queueing & simulation for clinic De-identified outpatient Queueing theory (M/M/1, Improves schedules
waiting-time optimization. Models timestamps (arrival, M/G/1), discrete-event internally but doesn’t
patient arrivals, service times, and triage, consult start/end). simulation. notify patients in real
doctor schedules. time.
Feasibility Analysis and Expected Outcomes
► Feasibility:
• Technically feasible using modern web technologies.
• Cost-effective since open-source tools (Python, Flask/Django, MySQL, etc.) can be
used.
• Socially impactful as it reduces patient waiting time and improves healthcare
experience.
► Expected Outcomes:
• Easy-to-use website for booking appointments.
• Real-time doctor delay notifications via SMS/Email.
• Improved hospital management and patient satisfaction.
Technology and Tool Identification
Frontend: HTML, CSS, JavaScript .
Backend: Python (Flask/Django).
Database: MySQL or SQLite.
Notifications: Email/SMS integration (Twilio, SMTP).
Other Tools: GitHub , VS Code .
Initial System Architecture or Flowchart
[Start]
↓
[Patient Login/Signup]
↓
[Book Appointment] ← Doctor Updates Availability
↓
[Store in Database]
↓
[Generate Confirmation]
↓
[Notify Patient if Delay]
↓
[End]
Task distribution and Timeline
Task Distribution Duration Planned Activities
Akash Shetty Aug 18-Sep 05 Dataset Collection
Lahitha Reddy Sep 06-Sep 26 Backend Setup
Harshil S Jadhav Sep 27-Oct 17 Doctor module
Likitha C Oct 18-Nov 07 Frontend Design
9
Conclusion
► DocOnTime aims to simplify the process of booking doctor
appointments by providing patients with a user-friendly platform
that ensures transparency and efficiency. The system not only
allows hassle-free appointment scheduling but also keeps patients
informed about doctor delays, saving valuable time. With proper
implementation, DocOnTime can improve patient satisfaction,
optimize doctors’ schedules, and bring more reliability to
healthcare management.
Department of AI & DS *
