Proposed Joint Administrative Facility

Presentation by Oak P k El O k Park Elementary School Di t i t 97 t S h l District and Park District of Oak Park September 19, 2012

Topics for Tonight

How we arrived at this request What we are proposing Why this option will benefit all of Oak Park Points of emphasis for the community Funding

Arriving at the Proposal

Shared facility has come up before A d Anderson St d M di Study, Madison St t Pl Street Plan, sale-lease b k l l back agreement L Long-standing commitment t collaborate t di it t to ll b t Administrative operations for both districts located in aged buildings with antiquated layouts Estimated renovation cost $3 million+ (not including cost of temporarily relocating staff while renovations being done)

Arriving at the Proposal cont.

District 97s Facilities Advisory Committee (FAC) Citi Citizen-led committee th t provides di t i t with oversight l d itt that id district ith i ht and guidance on facilities, infrastructure and capital improvement plans Explored four options for joint administrative facility current District 97 building, current Park District building, vacant site at 260 Madison S Street, Village Hall parking lot Performed feasibility study and costs analysis for the four options presented results to District 97 and the Park District in spring 2012

Arriving at the Proposal cont.

The District 97 Board of Education chose to explore the Village H ll parking l t option b Vill Hall ki lot ti because it offers potential ff t ti l long-term savings for taxpayers (operational efficiencies, sale of properties, etc.) and other options presented challenges ( ki h ll (parking, cost of renovations, etc.) t f ti t ) District 97 and Park District presented proposal to Village of Oak Park on September 10, 2012 fO S On September 10, 2012, Village Board unanimously voted to continue exploring concept and engage in discussions about constructing new building on parking lot adjacent to Village Hall

Proposal
Develop a joint administrative facility on site of the current Village Hall parking lot Move both District 97 and Park Districts administrative operations into this new building Sell both the District 97 and Park District administration buildings Places both administration buildings back on the tax rolls Places Move District 97s maintenance operations to Villages Public Works building at 201 South Boulevard Move Park District maintenance operations to District 97s warehouse building at 514 Madison

Proposal cont.

Proposal cont.

Proposal cont.

Benefits
Reduce total footprint of Oak Parks governing bodies
occupy f fewer buildings and require l b ildi d i less space Current District 97 building 19,764 square feet Current Park District building 22,200 square feet (administration occupies 7,300 square feet) Proposed size of new facility 20,000 to 30,000 square feet Opportunity to explore shared space, services, costs and purchasing (computer networks, office equipment, phone system, conference rooms, training space, etc.) One stop shopping for residents

Benefits cont.
Operational efficiencies Long-term sustainability I Increased opportunities for collaboration and sharing b t d t iti f ll b ti d h i best practices Access to shared modern training f facilities Generating long-term cost savings through the construction of an energy efficient building and the use of green technology Pave the way for future partnerships among other local entities

Benefits cont.
Represents a coordinated effort to support the Madison Street Plan d h Pl and enhance O k P k f the entire community Oak Park for th ti it Spur economic development and contribute to the growth of local b i l l businesses b putting th t by tti the two parcels of l d currently l f land tl occupied by the districts administrative buildings back on the tax roll and making them taxable properties puttingthetwo

Points of Emphasis
District 97 and Park District started pursuing this option in spring 2012, led by the 2012 l d b th results of th FAC study lt f the t d District 97 and Park District do not anticipate any significant impact t services d i construction i t to i during t ti Will work with Village and residents near Village Hall to minimize disruptions Committed to preserving green space adjacent to parking lot

Points of Emphasis cont.

Ongoing parking and traffic flow will need to be addressed Will work with Village and community to identify and implement effective solutions (e.g., increasing online access to services such as registration and fee payment) Start of community-wide discussion Various communication resources (websites, e-mails, social media, newsletters, etc.) b i used t update i l di l tt t ) being d to d t citizens and solicit feedback Identifying date for next forum

Funding the Project

Total cost of the project is TBD, but FAC has estimated the construction of the new building may cost $6 million to $10 million, depending on the design of the facilit and parking plans facility

Funding the Project cont.

Budgeted funds from Park District for renovation to administration building d i i t ti b ildi Proceeds from District 97 Operations and Maintenance Fund for capital i it l improvements and maintenance t d i t Potential Madison Street TIF resources in concert with the Madison S Street Plan Proceeds from sale of District 97 administration building Proceeds from sale of Park District administration building

Funding the Project cont.

Potential use of Madison Street TIF funds would be in concert with th M di ith the Madison St t Pl Street Plan Ending TIF early would cost District 97 approximately $3 million in General State Aid Using money to fund educational or operational initiatives could result in escalating costs in subsequent years Project provides opportunity to maximize use of available dollars and generate long-term cost savings

Funding the Project cont.

No reductions in programs or personnel to pay for construction of the building f th b ildi Project will not change the promises made by District 97 during the f th referendum d No money from its Education Fund Taxes will not be increased to f fund the project

Summary
Believe this project is the most viable for all involved, and will benefit th entire community. b fit the ti it Project will: Produce cost savings Offer customer convenience Increase operational efficiencies ff Promote long-term sustainability Generate opportunities for economic development Uphold the promise to the community to identify ways for governing bodies to better collaborate

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