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Sept 2012 PTA Board Meeting Minutes

Sept 2012 PTA Board Meeting Minutes

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Published by Melinda R. Colton

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Published by: Melinda R. Colton on Oct 02, 2012
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Draper Elementary PTA Board Meeting
September 4, 2012
Ashley Boyle, Kamie Brown, Tammy Hall, Kerri Brown, Kenna Sorensen, DawnitaHendricks, Shauna Call, Jolynn Skousen, Erin Miller, Alison Parkinson, Sandee Smith, BrendaAndrewsen, Jaime Free, Melinda Colton
Volunteer Hours Reported
: 303 (June-August 2012)
Meeting Called to Order:
9:07 a.m.
Shauna Call
Dawnita Hendricks
motion by Melinda Colton passed to approve the May 2012 minutes.1
: Ashley Boyle 2
: Brenda Andrewsen
Financial Report:
Alison Parkinson
Treasurer Alison Parkinson reviewed the budget and the process for reimbursements. Our PTAcurrently has an opening balance of $13,874.
She also presented the 2012-13 proposed budget that will be voted on by parents at CurriculumNight on Sept. 12.
Please remember that all expenses should be cleared with president/treasurer prior to spendingthem.
Commissioners must sign the check request form for any reimbursement relating to theircommittee (including reimbursements to chair people or committee members). That way weknow the commissioner is aware of any amounts coming out of their budget category.
All reimbursements must have a receipt/invoice.
Do not put personal items on a receipt and cross them out if at all possible.
Credit card receipts need to be the detailed receipt.
Reimbursement checks will be written 30 minutes prior to each monthly Board meeting. Check 
request forms are in the sick under in the “Treasurer’s” box.
Upcoming Calendar Items:
Melinda Colton
Sept. 12: Curriculum Night, 6:30 p.m. We need signups for our membership and volunteertables. The tables will be located in the front hall and in the gym and need 3 volunteers for eachtable for 30-minute shifts. Melinda will email signup sheets out to everyone.
Sept. 13: Dads & Donuts, 8 a.m.
Sept. 14: Kickoff assembly for Reflections and Fun Run, 9 a.m.
Sept. 18: Council PTA Meeting, 1 p.m., Draper Elementary Library. This is the one meetingthe entire Board should attend this year.
Sept. 21: Room Parent Orientation, 2 p.m.
Sept. 24: National
 A Day to Eat With Your Children
Sept. 25: Chick-fil-A Spirit Night, 5-7 p.m.
Executive Report
: President Ashley Boyle
Ashley thanked everyone who helped with the welcome back lunch for the faculty.
She discussed Curriculum Night. The PTA will provide cookies so teachers won’t need to
worry about providing refreshments in their classrooms.
Parents can order Spirit Wear this year (the same as last year, except we have added anadditional
girl’s fitted t
-shirt in pink)
Board members were told where the PTA closet is located. The PTA has a banner in the closetthat should be put up for each PTA-sponsored event.
PTA board members were encouraged to wear the PTA lanyards available in the sick room.President Elect Kerri Brown:
She is putting together a slide show for Curriculum Night that highlights the work of the PTA.She is looking for photos of students involved in Reflections and Art Through the Ages.
She noted that another school calls their Dads & Donuts “Books and Breakfast.”
School Administration Report
: Principal Kenna Sorensen
She expressed appreciation to the PTA and their involvement at the school.
She provided a renovation update and said the roof will be completely finished by next week.
Skylights were added throughout the school and some teachers aren’t even using their lights
because of the additional light the skylights add to classrooms. Many walls have beenseismically upgraded and 47 cost-savings air conditioning units have been added to the school.A new playground will be installed and completed by Oct. 15. Draper Elementary is scheduledfor a new sound system this year in the gym and cafeteria and will get an interior remodel nextyear.
The school has added three new teachers and three teachers from Taiwan to teach Chineseimmersion.Teacher Representative: Monica Lewis
Mrs. Lewis will introduce a new language arts curriculum at the Curriculum Night. She said italigns with the Common Core and is rich in writing and literacy.
Ashley Boyle asked Mrs. Lewis to let teachers know that the most recent PTA assessmentshowed that parents would like more advance notice for field trips and class programs/activities.
Community Involvement Report:
Kamie Brown
She needs more Boxtop volunteers.
Education Report
: Dawnita Hendricks
There was a discussion about whether or not to continue the Distinguished Dragon Program.Dawnita has a new program she is going to discuss with Ms. Sorensen.
She is ready for the first Dads & Donuts on Sept. 13.
EML Commissioner (Emerging Minority Leader):
We still do not have a EML Commissioner. Please send your suggestions to Ashley Boyle.
Health Report:
Jaime Free

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