Professional Documents
Culture Documents
November 30December 4, 2011 Hyatt Regency St Louis At the Arch St. Louis, Missouri
Contents
Opening Session ....................................... 5 Closing Session ........................................ 6 Board of Directors ..................................... 7 Mens Track & Field Executive Committee . ................................................................ 15 Mens Track and Field ............................. 16 General Session ..................................... 16 Womens Track & Field Executive Committee ................................................................ 17 Womens Track & Field General Committee ................................................................ 20 Race Walk Executive Committee Meeting .. ................................................................ 25 Race Walk General Session .................. 27 Mens LDR .............................................. 39 Executive Committee .............................. 39 Mens LDR .............................................. 42 General Sessions .................................... 42 Womens Long Distance Running ........... 47 Womens Long Distance Running General Meeting ................................................... 49 Masters LDR ........................................... 55 Executive Committee .............................. 55 Masters LDR ........................................... 56 General Sessions .................................... 56 Joint Meeting of ....................................... 58 Masters Track & Field and LDR .............. 58 Mountain Ultra Trail Running Council Minutes ................................................................ 59 Cross Country Council ............................ 72 Executive Committee .............................. 72 Cross Country Council ............................ 73 General Session ..................................... 73 Road Running Technical Council ............ 75 Coaching Education ................................ 81 Executive Committee Meetings ................. 81
Joint Committee ...................................... 83 Mens/Womens Development................. 83 Sports Medicine and Sports Science ...... 84 Youth Division ......................................... 87 Executive Board Meeting ........................ 87 Youth Division ......................................... 89 General Session ...................................... 89 Associations ............................................ 97 Executive Committee .............................. 97 Associations ............................................ 98 General Session ...................................... 98 Masters Track & Field ........................... 100 Executive Session ................................. 100 Masters Track & Field General Session 101 Athletics for the Disabled....................... 109 Coaches Advisory Committee ............... 110 Diversity & Leadership .......................... 111 Ethics Committee .................................. 112 Law & Legislation .................................. 117 National Officials ................................... 122 General Sessions .................................. 122 Organizational Services ........................ 125 USATF 2011 Annual Meeting................ 139 Records Report ..................................... 139 USATF RULES COMMITTEE SCORECARD .............................................................. 141 Rules Final ......................................... 143 National Athletics Board of Review (NABR) .............................................................. 147
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Opening Session
December 1, 2011
USA Track and Field Chairman and President Stephanie Hightower, United States Olympic Committee CEO Scott Blackmun and USATF Interim CEO Mike McNees highlighted Thursday at the Hyatt Regency in downtown St. Louis as the 33rd edition of the USA Track & Field Annual Meeting officially began the Opening General Session. The secretary announced that a forum was present. The 2010 Minutes were approved. Hightower drew attention to the schedule for the Annual Meeting and highlighted the Coffee with the Board and Interim CEO, Mike McNees on Friday and Saturday. Hightower welcomed approximately 1,000 volunteers, officials, athletes, coaches and administrators who conduct business and direct the future of the sport. Hightower emphasized the importance of all branches of USATF including long distance running, youth, masters, and mountain trail running, along with junior and elite athletes,. She emphasized the bright future for the sport of track and field for 2012. In her opening, Hightower spoke of the excitement to have the continued commitment of all volunteers and those present in St. Louis to this great sport. She emphasized that USATF builds momentum to next years Olympic Games and there is great hope to carry out our goals of being the worlds #1 team. Committee Reports were given by: Treasurer, Ken Taylor; Jim Murphy, Law & Legislation Chair; IAAF Vice President, Robert Hersh; John Blackburn, Rules Chair; and Ed Koch, Organizational Services Chair. President Hightower introduced Blackmun as the keynote speaker. Blackmun thanked the sport of track and field for its continued success then discussed the importance of the positive relationship between USA Track & Field and the USOC. He mentioned what a great honor it was for him and the USOC to
be at the Annual Meeting. Blackmun said that they are grateful for everything that you do. Some of our greatest Olympic moments have come from track and field and the USOC feel like there is a great relationship with track and field and we only want to make it better. McNees concluded the evening by delivering the State of the Sport address. McNees said the two portions of the USATF mission are driving competitive excellence and popular engagement in the sport. He attempted to answer the question of how the organization is doing. McNees said that he owed a sincere thank you to all of the USATF members. He said that the state of our sport is healthy and it is strong and it is getting better. McNees mentioned the competitive excellence was proven with Team USAs performance at the recent IAAF World Outdoor Championships in Daegu, South Korea, where Team USA won a total of 25 medals. He also made mention of the 59 medals won at the Pan American Junior Championships, 16 medals from the Pan American Championships, 495 medals won at the World Masters Championships and 16 medals won at the World Youth Championships. McNees said that in the past year USATF hosted 57 national championships meets and issued over 6,000 individual event sanctions. Total page views and unique views of the organizations website increased 8% and merchandise sales were up 13% in the last 12 months. Social media has also increased to include 80,000 Facebook fans and close to 20,000 followers on Twitter. Television viewership also increased 28%. Retired Navy Petty Officer First Class and national recording artist Generald Wilson sang the National Anthem. A native of St. Louis, Wilson recently sang God Bless America during Game 6 of the World Series. Hightower, as part of her remarks, announced this years Presidential Awards
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The Law & Legislation Report from Judge Jim Murphy was accepted and approved. The Records Report from Justin Kuo was accepted and approved. The various USATF Committees gave reports and the sports committees announced their championships and sites. The Race Walk Committees Chair, Vince Peters, presented a resolution from their Committee: Be it resolved that USA Track & Field recognizes and thanks Bob Bowman for his decades of service as a member of the IAAFs Race Walk Committee, including providing world leadership of race walking while serving as the chair of that committee. The Resolution was approved. The 2014 Masters Indoor Championships will be held in Boston and the Masters Outdoor Championships will be held at Wake Forest University. Masters competition also announced a five-year extension to host its 8 km Championships in Williamsburg, VA. The Youth announced sites for 2013 competition to include Youth Outdoor Championships at St. Louis University, the 2013 Junior Olympics in Greensboro, N.C. and the 2013 Junior Olympics Cross Country Championships in San Antonio, TX. A Resolution to expand competition rules for LDR and Race Walking as it pertains to select U.S. citizens was formulated. The amendment states that U.S. citizens who are not eligible to represent the United States in international competition are now allowed to participate in any USA national championship meet that does not count as the sole selection event for an international team. A motion of approval was called for. MOTION: (Emerick/2nd). Accept the package as presented. APPROVED. The secretary read the Savings Clause.
given annually to honor those with significant contributions to the sport and organization. The awards included: Nancy Hobbs Yvonne Grimes David Katz, IAAF Technical Committee member Cliff McKenzie Jon Drummond, AAC Chair The late Scott Davis was also recognized as one of the voices in covering track and field for many years. Meeting Adjourned. Respectively Submitted,
Closing Session
The 33rd edition of the USA Track and Field Annual Meeting came to a close Sunday at the Hyatt Regency in St. Louis with the Closing Session. USATF President and Chair of the Board, Stephanie Hightower thanked the 1,000 volunteers, officials, athletes, coaches and supporters of the sport that were involved for all of their hard work these past few days. The secretary, Darlene Hickman, announced that there was a quorum present. The Organization Services Site Selection Subcommittee report from Ed Koch was accepted and approved. The 2012 Annual Meeting will be held in Daytona Beach, FL; 2013 in Indianapolis, IN; 2014 in Anaheim, CA; 2015 in Houston, TX; and 2016 in Orlando, FL. The Rules Report from John Blackburn was presented and approved.
President Hightower closed the meeting with a quote: Nothing will work unless you do! Meeting Adjourned. Respectfully Submitted, Darlene E. Hickman USATF Secretary
Board of Directors
SUNDAY, December 4
ATTENDANCE: Stephanie Hightower, Philip Dunn, Deena Kastor, Kim Haines, Dr. Evie Dennis, Darlene Hickman (non-voting Secretary), Ken Taylor, Larry James (nonvoting Counsel), Elizabeth Phillips, Bob Hersh, Aretha Hill-Thurmond, Willie Banks, Jeff Darman, Steve Miller (via phone) USATF Staff: Mike McNees, Jill Geer, Gina Miller, Benita Fitzgerald Mosley, Norman Wain, Lynn Taeger Guests: Christina Corl, Rex Harvey, Anne Timmons, David Katz, Ed Koch, John Drummond Meeting was called to order at 10:15 a.m. (CST)
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brand confusion. Jill and Max have met with Tom Jackovic. Ludus Tours: Representatives from Ludus Tours spoke about the affordable packages available for the Olympics in London. Organizational Services Ed Koch Service is deficient for the Three Rivers Association based in Pittsburgh. Organizational Services would like to encourage growth in members, both individually and organizationally in the area. The Committee unanimously recommends the two Associations share the area in accordance with Article 6-A of the Bylaws. MOTION (Ed Koch): Organizational Services recommends that the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated and that upon Board approval a review of the service by both Associations will be scheduled during 2016 to review whether the shared jurisdiction shall be continued or modified. APPROVED A petition for membership was reviewed by the organization Maccabi USA/Sports for Israel. It is our unanimous recommendation to the Board that the organization be accepted for membership as an Article 5-D-1 organization MOTION (Willie Banks): Table membership approval for Maccabi USA/Sports until more information is gathered regarding the organization and membership criteria. APPROVED. The National Scholastic Sports Foundation (NSSF) application was tabled by the board last year. Their representative requested that we leave their application on the table for one more year. Organizational Committee also proposed a resolution that the Board would consider having an alternate member. This member would be a non-voting member unless they
Board Agenda Topics of 2012 Board members need to be sure that all reports distributed in conjunction and prior to the board meetings have been reviewed so that only specific discussions on the reports are addressed during the meeting. There is not enough time in each board meeting to take the time to review and discuss the information. Old Business from this point on will be addressed as unfinished business. Unfinished business needs to be added immediately as an agenda item for the next meeting. To keep the board more disciplined, specific topics need to be addressed by the board in certain months leading up to events. For instance, in the April or May board meeting the AAC and High Performance need to be included on the agenda to give a full review and get us ready leading up to the Olympic trials. Jeff Darman would like to bring in the 5 Cs again in October and make it an annual event. Steve Miller feels the update from Jill and Max should be brought up and expanded on for each meeting. We shouldnt have a meeting without the opportunity to discuss these issues which are critical to our success. This will be a permanent agenda item under the CEO report going forward. Deena Kastor would like to see an update from the USATF Foundation going forward. Bob Hersh feels the Associations are not being informed of Foundation events. Willie Banks will facilitate giving the USATF Board a USATF Foundation update report but feels that Tom Jackovic would be the best person to give an update. Mike McNees added that as the foundation evolves from a grant giving organization to a grant seeking organization and a programmatic organization, the potentials for conflict for what we are doing is growing. A bigger concern for us at the staff level is the
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Strategic Planning Committee (Deena Kastor): The committee recommends we take the USOC up on their offer to coach and mentor the USATF Board. Rick and Stephanie Hightower are aligned with this and want to implement this along with the Board retreat date. The committee also feels we should focus and revisit the Organizational Assessment survey; there were many topics that were important to the board which will help us to move forward and strengthen the organization. The Strategic Planning committee needs a new Vice Chair since the committee Vice Chair resigned from the Board. The Board will have a call the week of 12/12/11 to discuss appointing a new Vice Chair for the Strategic Planning Committee. Audit Committee (Gina Miller): Auditors will send a representative out the second week of January. Kim Haines will schedule a meeting with his committee. Finance Committee (Ken Taylor/Gina Miller): The 2012 Budget was distributed on November 18, 2011. The budget process begins at the end of August, first of September. Each Committee meets to establish their budget guidelines which are then reported back to the National Office. MOTION (Taylor): Adopt the 2012 budget as published. APPROVED Nomination Committee: The Committee met with all members present. They received over 15 outstanding nominations for independent members; three people have been chosen and approved unanimously by the Committee. The resumes of Jackie Joyner Kersey, Mickey Carter and Eve Wright were presented to the Board. There was some discussion among the board about the process in place for the Nomination & Governance Panel Report to choose new Board of Director committee members. More
COMMITTEE REPORTS Management Committee (Jill Geer): MSI, Inc. and Management are having ongoing conversations with four Fortune 500 companies. We had a company contact us wanting to offer sponsorship per event but we are only interested in long term partnership sponsorship. McDonalds Max continues to be in touch with McDonalds, they will get back with us soon. Verizon Discussions will resume in early January after the holidays. P & G They are in the process of finalizing their plans, they wont be moving forward until that process has been completed. Interactive outreach is in full swing, photo shoot for brand campaign was completed in St. Louis. Operations Committee (Kim Haines): The Committee established that they are here and ready to support the National Office. The Operations Committee feels there is a need for committee chairs to have better communication between committees so each one knows what is being accomplished. There was a concern about knowledge of technology for the National Office; Jed Cornforth gave the committee an excellent presentation of future technology plans. He stated that he has the resources he needs to accomplish technology upgrades. The committee questioned whether there was a need for outside training for the new technology resources. Jed said there are people in the National Office who have the expertise and are willing and able to train where needed and he felt there was no need for outside training at this time but he will approach the committee if they discover it is needed. Willie will be completing a report outlining when and how the Operations Committee is going to meet going forward.
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SUMMARY OF MOTIONS:
MOTION (Ed Koch): Organizational Services recommends that the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated and that upon Board
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HIGH PERFORMANCE Mens Track & Field Womens Track & Field Race Walking
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well as next years convention. We would like more participation and cooperation. Ed Gorman discussed rule changes for this year. There were 72 proposed changes, nothing too major. There were 16 items not addressed. Ed was also honored for his many years of service to Track and Field, as a coach and an official. John Chaplin explained the numbers in the heats and how they work for qualifying for the upcoming Trials. Right now 21 hurdlers hold the A standard. He also explained the appeals process regarding the current standard. He stated that he tried not to make the standard too high. John brought up the 2013 indoor season and the opportunity for the athletes to compete in the 300m, 600m, mile, and the 3k. The group was in agreement. John was then asked by one of the athletes attending what he thought of the logo issue brought about by the AAC. Regarding Law and Legislation, Alan Kolling clarified that the 25% representation had been resolved that afternoon with 11 coaches, 8 athletes and 12 to be nominated. Sandy Snow discussed the training facilities for our Olympians and introduced the Associate Director of the Birmingham High performance Center. She stated that it is a first class facility with all the amenities. There are great distance accommodations with parks nearby as well as a warm up track and indoor free weights. There is also separate dining and medical for our athletes. There is a 4 star Hyatt Hotel for the families to stay located in the City Center. Duffy Mahoney answered the athletes questions and concerns regarding declarations. He decided to end pending on the computer because it was causing too much confusion.
Friday, December 3
Chairman John Chaplin introduced those in attendance, Ed Gorman Vice Chair, Alan 15
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Head Manager Event Manager 3 Asst. Coaches NACAC U23 Head Coach Head Manager Event Manager 3 Asst. Coaches Names of those selected were not announced at the General Meeting because of the vetting process. Those selected will be notified when that process has been finalized and approved. Respectfully submitted, Linda Lanker MTF Secretary
Kolling, Linda Lanker, Jim Grogan Standards Chair., Coach John Moore, Bob Bowman, Coach Orin Richburg, Tracy Sundlun {by phone}, Byron Turner, Joe Gentry Officials Chair, and Jeff Hartwig. He then announced Linda Lanker as new mens secretary, replacing Alan Kolling who will have other duties as well as law and legislative responsibilities. Minutes from the 31st Annual Meeting were approved. Standards Chair Jim Grogan proposed the standards for the upcoming championship meets including the juniors, they were distributed and approved by acclamation. Joe Gentry gave the Officials Committee report. He stated that the applications for official certification for the upcoming Olympic year should increase. John discussed the staff selection of coaches and managers for the upcoming 2012 IAAF meets. He explained what had occurred in the selection process which was unacceptable and items were left to resolve with the committee. After a lengthy discussion a motion was made to have a vote of no confidence on three USATF staff members for their involvement. {See attached resolution.} Voting athletes, Jon Drummond, Dexter McCloud, and Allen Johnson arrived to make staff selections for 2011 and 2012 teams. Pan Am Jr. Team Head Coach Head Manager Event Manager 2 Asst. Coaches World Indoors Head Coach Head Manager Event Manager 3 Asst. Coaches World Jr. Championships Head Coach 16
Year in Review Sue Humphrey gave a report of the events of the year. She reported John Chaplin and Ed Gorman of Mens Track & Field maintained open communication by including her on updated information. The High Performance members along with Sandy Snow and Aron McGuire were performing an outstanding job overseeing international teams. Mike McNees has also been available for communication and has supervised the bid city process with Eugene, OR, Des Moines, IA, and Cleveland, OH.
Regulation 17 Issues
Regulation 17 affects the Olympics, World Championships, Pan Am Games, and World Indoor Worlds. The processes for team coaches selection was revamped in Des Moines of 2009. It was agreed that executive members of Mens and Womens Track and Field known as a subcommittee would submit a recommendation for team coaches to a committee of nine from the High Performance Division. They would make a final determination and approval of the staffs to be sent to the Board of Directors for the final approval. Currently, there is dialog regarding if the subcommittee should be responsible for making recommendations for manager selections also. Regulation 17 confirms only that the Men/Womens subcommittee is to make team selection recommendation for team coaching staff. Sandy Snow, Director of International & Championship Teams, and the High Performance Committee manage and facilitate team and coach processing. In order to be considered for team selection, an individual must engage in the self nomination process. The criteria for eligibility must be met. John Chaplin of Mens, Sue Humphrey of Womens and Jon Drummond will have the final confirmation for Sports Science medical staff. Sandra Farmer-Patrick has resigned from Law & Legislation as a representative for 17
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6th 4,000
Womens Track & Field. Wendy Truvillion will replace her position. The hammer competition for men and women will be conducted the day prior to the commencement of Olympic Trials at Nike in Beaverton, Oregon. The logistics of the event such as transportation and scheduling are being finalized. The event will be called Hammer Time. Currently, a live stream will be available at stadium in Eugene, Oregon to accommodate viewers and to create excitement about the competition. The competition will be conducted in a one-day trials and finals format. During the Olympic Trials opening ceremony, top three finishers of hammer will be recognized as one of the first Olympians. Transportation from Portland to Eugene will be available for athletes.
Coaching Staff Head Coach: Rahn Sheffield Asst. Coaches: Bonnie Edmonson, Carol McLatchie, Pam Spencer Head Manager: Kim Duyst Event Manager Kim Dismuke
be in in be
Rules Monique White reported on the debate of the hammer at the youth level. Some question if youth are developmentally ready to contest the event, the safety, and facility accommodations. Currently the hammer is contested as an exhibition. It is advantages to promote youth hammer to nurture their competitive progression. It supplies a pool of quality athletes to Mens/Women Development thereby preparing them for international competition. Logo Restriction: According to David Griefinger, Item 27 restriction on logos violates anti-trust law and could be subject to a lawsuit. Subject will be discussed throughout annual meeting with appropriate committees. Standards Marsha Horan reported that the USATF qualifying standards must match the Olympic Standards.
New Business
Bert Lyle passed away. He will be remembered in opening ceremony. He is a legend in our sport and has significantly contributed to USATF sprints, hurdles, and rules. It has been suggested that an award be named in his honor. 19
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Womens Track and Field. Mens & Women hammer will be contested in Portland, OR. Prelim and finals will be held all in one day. The theme of the competition will be Hammer Time. Live video stream will be available for spectators to view at the Eugene, OR track facilities. Transportation will be provided for athletes to travel from Portland to Oregon facility. Travel time is approximately two hours. The top three hammer finalists will be transported to Eugene and recognized as one of the first 2012 Olympians during the Olympic Trials opening ceremony. There is on-going discussion regarding the availability of the hammer rink for athletes to practice prior to competition. The Olympic Trials schedule is available on website. The Olympic Trials qualifying standards cannot be stricter than the Olympic Games standard. VS Athletics will host the USATF Super Clinic on the first day of the Olympic Trials. It will be held at Broadway Grill on Franklin Street near basketball arena. Participation is encouraged.
Ann Timmons Womens Committee was elected IAAF representative Evie Dennis reported that the Athletes Summit was well organized and operated. It remained on task and was worthwhile. Excerpts of the summit can be viewed on You Tube. Alberto Salazar, Willie Banks, Sandra Patrick were the coordinators. The World Junior Championships will be held in Eugene, Oregon in 2013. USATF is delighted to host an international meet in the United States after many years. Submitted by, LaTanya Sheffield Secretary
December 2
Attendees: Samera Johnson, Clif McKenzie, Wendy Truvillion, Kim Dismuke, Matt Rigby, Dee Jensen, Casey Zeller, Guy Kitchen, Bob Stacey, Monique White, Carla Coffey, Bill Eisenring, Dave Kern, Jim Engel, Victoria Adams, Delethea Quarles, April Hampton, Lori Sheppard, Mark Schwartz, Diane Wholey, Kevin Fitzpatrick, Megan Watson, Kim Keenan-Fitzpatrick, Danny Williams, Angie Taylor, Connie Price-Smith, Rita Somerlot, Sue Humphrey, LaTanya Sheffield. GUESTS: Barbara Granberry, Laurie Boemker, Joy Upshaw, Delores Murig, Kendra Reimer, Richie Mercado
Year in Review
Sue Humphrey, Chair Olympic Trials Preparation Mens Track & Field, John Chaplin and Ed Gorman have maintained good communication with Sue Humphrey of 20
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USOC International Altitude Training Symposium, the NACACTFCA Congress, and the PEP symposium in St. Louis. It totaled $15,600. The Awards Committee, chaired by Jack Hazen, selected the Gill Coach of the Year award and the USOC Coach of the Year Awards. The committee is planning to expand the awards program in 2012 to acknowledge more of the service work contributed by USATF coaches. Planning is underway to implement Legends program to honor our most highly accomplished coaches such as WC and Olympic medalist coaches. Recommendations of the Coaches Registry task force have been forwarded to the Board of Director. Several new procedures will be implemented to the Coaches Registry, starting January, 2012. A panel will be formed to allow jurisdiction and protocols of the Coaches Registry to be managed by active coaches. The Broad Event Coordinators led by Cliff Rovelto created the new Mentorship Program which will be continued in 2012 at the Olympic Trials. The mentorship program is supported by Coaches Advisory Committee (CAC). The grants allows four selected emerging elite coaches to shadow a Master Coach at a major championship to learn the skills of preparing and guiding athletes through the most important competition of the season. The Combined Event Mentorship was highly successful and both emerging elite coaches and Master Coaches welcomed the experience. Thanks were extended to Harry Marra, Ed Miller, Lynn Smith, Scott Hall, and Sheila Burrell who served as Master Coaches for the four days of the combined events at the 11 National Championships. The program will be expanded in 2012 Olympic Trials to include sprints/hurdles, throws, jumps, and endurance events. Applications for all grants are located under the special programs page of the Coaching Education on the USATF website.
Demus broke the American Record in the 400 hurdles. Also there were two finalists in the 800m. Connie Price Smith served as head coach. Athletes respected her for her experience in coaching and personal athletic accomplishments. USATF selected a top notch coaching team and medical staff. The medical team was not spread thin and was well rested to provide excellent care to the athletes. Athletes and coaches commended the medical staff for their efforts and availability. The athletes prefer a medical team that they have worked with in previous competitions. They also gave feedback on the professionalism and support from the team staff. The only negative response was regarding the food in the village. Pan American Games Guadalaja, Mexico October 23-30, 2011 Kim Keenan-Kirkpatrick reported that the Womens team had an awesome staff and worked well with the Mens team. The athletes roster consisted of several emerging elite competitors. The veteran athletes were in the midst of their base training cycle therefore performances were marginal. The medal count was affected by the time of the year the competition was held; however, it was good experience and preparation for the rookie athletes. There was great communication between the managers, coaches and, athletes. The Pan American Games and Olympic games are under the auspices of the USOC; hence, the meet operation and format of both competitions are very similar.
Coaches Advisory Ralph Lindeman reported that they formed sub-committees to oversee year long activities in effort to enhance coaching development. Cliff Rovelto chaired the Grant and selected for events to fund: The National Championships Mentorship program, the 22
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Carla Coffey motioned: The USATF rule should be consistent with IAAF. Diane Wholey seconded the motion. Coaches are encouraged to connect with their local Association and become with resources available to them for USATF business. Standards Marsha Horan B qualification standards can be freely established; however, it cannot exceed the A standards. Currently, the field standards will remain the same. Race walk may be changed upon their committee discretion. Juniors: An analysis of Juniors performances were conducted. Results of the previous four years have remained steady. The heptathlon is the only event that required a qualifying standard change. Mixed competition will not be acceptable for qualification without approval from the chair through an appeal.
and opportunities available to improve athletic performance. Additionally, St. Vincent is a medical resource in the event of an athletic injury. Robert Chapman has detailed information regarding medical resources available and criteria. It is important for all athletes to renew their membership because it includes secondary insurance that athletes can utilize. High Performance grants are also available. Athletes must meet qualifying standards. More summits will return next season. Juniors Megan Thomas/Wendy Truvillion Juniors Outdoor Championships will be held in Bloomington, IN on June 15-17. IAAF junior qualifying standards will be in effect. The Junior World Championships will be held in Barcelona, Spain on July 10-15. The NACAC Under 23 will be held in Mexico on July 6-8. The 2013 Junior World Championships will be held in Eugene, Oregon. Rules Monique White LDR is discussing the ruling regarding citizenship. Currently, non citizens must wait two years before they are allowed to compete in meet. Womens Track and Field submits their input thereby allowing non citizens to compete in non selection meets; however, American citizens only are allowed to compete in selection meets. Item 10 references the Youth Division hammer throw. There is mixed concerns if the hammer throw should be contested. Some have of limited facilities available for training, implementing safety practices, and the physical development of a youth Item 54 references the pole vault. At the commencement of competition an athlete may not handle his/her poles or it may be considered a warm up. However, it can be argued, that the pole is not an implement and the language needs to be rewritten. According to IAAF Rule 33: Athletes should not touch pole (implement) unless on deck or your turn. The item will be further discussed in next meeting. 24
New Business
Bert Lyle passed away. He is recognized as a grandfather of our sport. He has been a Mentor, biomechanist and a leader in the science of sprints and hurdles. It has been suggested that an award be created in his memory. WTF Awards will be given December 3 at Awards Luncheon at 12:15 PM C.C. Jackson Award Track recipient: Carmelita Jeter Field recipient: Jill Camerena-Williams Robichaux Award Beth Sullivan Alford Submitted by, LaTanya Sheffield Secretary
Performance funds, but each had additional expenses not covered. Athletes were instructed to send the receipts to Jo and they would be reviewed. Executive Committee discussion as to when and how decisions about money are made. The executive committee discussed their involvement in money decisions and the need to be informed of money issues in a timely manner. Bill Pollinger made a motion, Gary Westerfield seconded: that the Executive Committees advice be solicited on a regular basis with regard to expenditures of $500 or more that are not a part of the regular budget so that recommendations can be made by the Executive Committee with respect to provide direction to the Chair for those expenses. Motion passed.
Officer Reports
Chair: Vince reported that his annual report was published in the 2011 Annual Meeting Reports book and reviewed the years progress and roadblocks. Secretary: Ginger reported that only 15 associations delegations met requirements for the annual meeting. Recommended that each race walk rep contact their head of delegate and have them check with Sherry Quack for needed changes. Treasurer: Jo Burrows presented a financial statement of expenses and receipts to date. Total funding for 2011 was $61,178.20; YTD expenses are $44,492.58 leaving approximately $10,820.92 to cover expenses through December which will include expenses at the Annual Meeting and some receipts not yet paid. Jo reported that all remaining funds will be distributed for committee activities. Question arose about whether the expenses Solomiya and Trevor incurred for going to Columbia early on their own to participate in the High Altitude Camp could be reimbursed from RW Committee funds. The camp was paid for from High
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that we begin planning now for our next summit. She suggested questions that should be answered to focus the summit target athletes or target coaches? Whatever format we use will only result in 4 athletes being paid for. Where to hold it During the Trials? At the World Cup Trials? At the Annual Meeting? Also discussed our race walk summit was not listed in the PEP program which is in the general session. Use of International Competition money: Maryanne, Tim and Dave were directed by the chair to get a plan together by December 15 on the use of the money so that Steve and Vince have time to review. The earlier we get our plan in the better. Also athletes need to decide if they are interested in training opportunities in Europe. Motion made to have a sports psychologist in Eugene at the World Cup Trials and to plan another summit for Daytona Beach next Annual Meeting. Motion passed. Team Staffs: Vince announced the team staff selected for 2012. World Cup Steve Vaitones, manager; Dave McGovern, coach; and Patricia Hanna, Junior coach. USA/Canada staff Loretta McGovernSchuellin and Tom Menendez. Names have been submitted to the USATF Board for approval. Ron Daniel questioned the makeup of the Staff Selection Subcommittee. The Operating Procedures says one athlete, one former staff member, and three (3) individuals who have been active contributors to the national race walk committee in the previous ten (10) years. One of these members will be this Subcommittee chair. The 2011 Subcommittee consisted of Maria Michta, athlete; Jolene Moore, former Staff member; Ginger Mulanax, Richard Roberts, and Ray Sharp (active contributors to the National Race Walk Committee. Ron felt that since Richard had been previous staff and Ray Sharp was an active athlete they did not fit the category of active contributors to the National Race Walk Committee. Ginger explained that in her interpretation of the Operating Procedures both were active contributors because of their support on other
Discussion occurred concerning the process and politics of a bid. Chris Rael sent his concern about the San Diego 50Km Olympic Trials bid and its noncompliance with the specified items listed. Bill Pollinger gave a brief explanation of his understanding of a bidding process. After lengthy discourse as to why the procedure breaks down. Vince explained that the National Office had been dilatory in finalizing the contract which created problems for our committee. Vince explained that the original deadline for the 50km Olympic Trials was March 10 and the only bidder who submitted a bid was the San Diego bid. That LOC indicated in their bid package that would not be doing some of the items requested. Vince continues to explain that he tried to encourage other groups to go ahead and submit a bid even if they didnt feel they were able to provide all the items listed. The conclusion reached is that the National Office is not really requesting a bid; they are requesting that a LOC submit what they will do to host an event. Development: a) First, we had the High Altitude Camp in Bogota that Solomiya, Erin TaylorTalcott, and John Nunn participated in which was arranged by Richard Roberts. b) Altitude Acclimation in Colorado Maria Michta, Ben Shorey, and Mike Mancotti c) The Race Walk Summit held Wednesday evening and Thursday morning at St. Louis with Andy Drake (UK) and Dave McGovern/Tim Seaman. Dan Serianni and Katie Burnett went for testing with a biomechanist to provide specific to them exercises. This is the first time Race Walkers have been tested. Only funded athletes are eligible for the testing which includes athletes in the 3 top tiers. Maryanne reported that a 4th tier is being added that will be explained in the development section of our meeting (3:00 p.m. Friday afternoon). Discussion occurred that the summit here at the Annual Meeting was pulled together at the last minute and didnt reach as many coaches as hoped. Maryanne recommended 26
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information to our committee. On the question of Erin Taylor-Talcott being able to compete in the Mens 50km, Bob reported that the IAAF says that women can not compete in a Mens 50Km. However, having said that, the IAAF doesnt care what we do domestically. Decision had already been made that she would be able to compete in the 50km Olympic Trials to highlight the strength and endurance of women race walkers. In 2013, the top three finishers in the IAAF Race Walking Challenge overall results will be deemed to have A standard. Questions from body as to whether the IAAF really means to let a 10Km Challenge finisher compete in a 50km? Bob continued his report with an explanation of the spectacular setting for the 2012 race walk course at the London Olympics. Buckingham Palace will be the backdrop for the L shaped 2 kilometer course. Discussion is occurring about moving the start/finish to shorter the hill on Constitution Hill. Elliott Denman asked if discussion was occurring about the high number of disqualifications in the 50km at the World Championships. Bob also addressed rumors to eliminate race walking since the IAAF has asked to add Cross Country running in Winter Games. Currently the IOC has said no.
USATF Outdoor Championships drew younger walkers, 2) Improvements in the performances at the collegiate level, 3) More Junior walkers continuing, and 4) Increases in the participation in the Race Walk Grand Prix. Vince reported that the lack of funding by USATF did not cancel the long established US-Canada Dual Junior Competition because other entities who valued the benefits of the event assumed the responsibility. Vince reviewed the development proposals that our committee submitted that if funded would allow for the development of athletes would make the A and B standards. Vince talked about the NCAA ruling against race walking as a legitimate track & field event and expressed concern that USATF does little to affect the culture against race walking within the NCAA. He concluded with the statement that The Race Walk Committee believes it can make significant gains with as little as $40,000 per year over the next three year period. Vice Chair, Steve Vaitones, reports that the US-Canada dual meet will be in Boston over the August 13-14 weekend. Steve handles statistics for our committee and other assigned duties at the chairs pleasure. Secretary, Ginger Mulanax, had no report. Treasurer, Jo Burrows presented the 2011 financial statement for the committee which is current up to 11/29/2011. Total funding for 2011 was $61,178.20; YTD expenses are $44,492.58 leaving approximately $10,820.92 to cover expenses through December which will include the expenses at the Annual Meeting and some receipts not yet paid. Jo reported that all remaining funds will be distributed for committee activities. She explained that the bulk of the remaining money is from the International Competition line item which will be used for athletes. Bob Hersh, IAAF Representative Bob reported that Bob Bowman was not reelected to the IAAF Walking Committee and that in the future Hersh will get the IAAF Walking Committee reports and provide 28
Subcommittee Reports
Rules Dan Pierce reported that Items 1-10 had been withdrawn. Other items of interest to race walking are 26a, 27, 71, 72, 73, 74, 76B, and 77. Not many items affect race walking this year. Item 26a Masters age for race walking will begin at 35. Item 27 Rule discusses color/logo requirements on athlete uniforms. After discussion, the racewalk committee that whatever wording the athletes want is fine with race walking. Item 71 withdrawn
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because of a travel advisory issued by the state department. However, everything worked out. A safety and security plan was developed and the Columbian Athletes Federation guaranteed police coverage 24/7. All participants and staff had to sign a waiver of liability. More drama when the flight for several athletes was cancelled in Miami due to an explosion. The US teams placed second winning silver medals for the US. Rich stressed that despite all of difficulty and challenges before the meet, our athletes met the adversity with honor and perseverance. c. Senior/Junior USATF National Championships In June, the 20km Women and Mens National Championships and the 10Km Junior Women and Mens National Championships were held in Eugene. Event started on track and finished on the track. Having a 5km and a 10km qualifying increased the number of participants which was good. d. Pan American Cup Trials- The event was hold in Coconut Creek, FL. Vince Peters had to step in as co-meet director. The course is good and is IAAF certified so the plan is to use it again. e. 0 Km Pan American Cup Trials/National Championship Bob Hickey provided a report for the event was held in January in Tustin, CA. The course had no shade and a cut off time that eliminated some Master competitors from competing. The Sheriffs department provided a lot of support for the event which was greatly appreciated. Notice was given that Huntington Beach was having a 50Km/20Km race on December 10, 2011 as a last chance type of competition for the Olympic Trials. Also noted January 7 which is also the date of the Houston 50km is the last day to qualify for the 50km Olympic Trials. IAAF report Bob Bowman provided a written report which was included in the Annual Meeting reports book. Bob was not in attendance at the annual meeting to include an oral summary. Gary Westerfield provided some information. First topic was the Level II recertification that was to occur in 2011. It
include $500 medical stipend; access to international travel funds; and access to competition travel money. The creation of the Tier 4 athlete is an attempt by USATF to support developing athletes who have the potential to reach Tiers 1, 2 or 3, but havent yet. Substance Abuse Education Jan Price provided her annual potpourri of information. Topics reviewed this year included sports concussions, dangers of e-cig electronic smoking device, hydration, illegal drug use in teens, sports supplements, inhalants and the overuse of Tylenol. Standards Steve Vaitones reported no need to discuss or change any standards. We cant loosen the Junior standards or will lose too much quality. We cant go any tighter on standards because the fields arent large enough to handle.
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make changes that will help clarify the selection process. Bruce Leasure asked if Ray knew how to get WMA sanction? Ray said he would get that information to Bruce. 2012 Events: a. World Cup will be held in Russia, staff selected and being presented to the USATF BOD for approval are Steve Vaitones, Manager; Dave McGovern, Coach; and Patricia Hanna, Assistant/Junior Coach. Standards: 20km Men 1:36; 10km Junior Men: 48; 20km Women 1:48; 10km Junior Women 51:30; 50km 4:45. The top 6 at the Trials races will be the teams. The date of the World Cup is May 12-13, 2012. b. Adidas Event 2014 in Eugene Oregon IAAF World Junior Track and Field Championship. c. US/Canada Junior Dual will be held in Canada as Steve explained earlier. No other information available at this time. d. Olympic Trials Track and Field Championship race walks will be totally on the track. Athletes will not be exiting the track and going to the road. Other information will be coming. Committee recessed until 10:30 a.m. 12/3/2011
Masters records are handled by Dave Talcott with help from Darlene Backlund. A few of the 2011 Master pending records are waiting for additional information. Several pending Master records from 2010 do not meet record standards and it will be recommended that the record be denied. Pending records from 2010 Valley Cottage, NY 30km are being recommended for ratification. Motion made, seconded and passed to accept the Masters RW records report. Law and Legislation Ray Funkhouser reported that the primary point of discussion is the increase of athlete representation in all committees to 25% including the USATF Board of Directors. Agreement being discussed that an alternate athlete be appointed to the board and vote if certain committees ((M/W Track and Field; Men/Women LDR; RW; Executive Committees, L & L; High Performance, Rules and Diversity) raise their athlete representation to 25%. Masters Race Walk Subcommittee Ray Funkhouser, chair of the subcommittee, provide a report. The subcommittee had a conference call in December as well as communicating regularly by email. The committee also met here at the Annual Meeting. Primary issue of concern is to assure that all events are record eligible. This became an issue at the 2011 Masters Outdoors Championship with both the throws areas and the race walk road course. Ray explained he has had conversations about the problem and he is working with the Masters Executive Committee to ensure that the courses will be record eligible. In 2012, there will likely not be issue because the event is being held in an area with a strong active Race Walk Chair, Diane GrahamHenry and Ray reported that he and Diane are already working with the LOC to identify appropriate race sites. Ray also reported that the subcommittee selected joint male overall Master Race Walkers of the Year Jonathan Matthews and Chris Schmidt. Currently the subcommittee will be working to review the criteria for the Masters awards and possibly 32
Jo Burrows, Treasurer, explained the new electronic means of filing for reimbursements. Just scan in your receipts and in 30 days check with the Treasurer on processing status. Be sure to include a good mailing address, phone number, and email address. Coaches Education- Wayne Armburst reported that USATF held the PEP symposium the day before the beginning of the Annual Meeting. He suggested that the endurance segment might be beneficial to race walk coaches. He recommended that coaches attend the PEP which is available at
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None qualified Ruth Ketron None qualified
Ray Funkhouser provided some information he found in a news article that referred to the history of the death of Capt. Ron Zinn for whom our outstanding Open Race Walkers Award is named. Capt. Zinn served in Vietnam and was killed while on patrol. Grant Implementation AC Jaime explained what was causing the hold up in implementing the $50,000 grant his group received to promote race walking. The book is done now and is on its way to the publisher and should be available by the end of January, 2012. AC explained that he had talked with the Youth Regional Coordinators at their meeting and asked that each Region set up a committee of 5-7 people hopefully knowledgeable about and interested in promoting race walking to be responsible for the implementation of the program in their region. Junior Camp AC also spoke promoting the Junior Camp that will be held over the Christmas break in South Texas. The fee is $250, but AC said that any athlete who was not able to afford the fee should contact him. Camp dates are December 26 through January 1 and is for athletes aged 13-19. Senior Camp Maryanne reported that the proposal submitted for a senior camp in 2011 was rejected, but that it is being included in the proposals for 2012. Athletes for the Disabled- Art Klein reviewed the information he had received in Athletes for the Disabled about official recertification during 2012. He reported that an apprentice level (for two years) would be added. The apprentice official would work with a mentor during the two years. Certification would be given in five areas: track, field, RW, LDR and Athletes for the Disabled. Art also reported that all challenged athletes will work under the USATF umbrella. He also reported that the 34
Junior Olympics will have two exhibition events for disabled athletes 800m and shot put. There are some issues with the inclusion of disabled events at the 2012 JOs, but the expectation is that in the future disabled events will always be held at the JOs. Art indicated that in 2012 Athletes for Disabled will be presenting an outstanding athlete award at the Jesse Owens Hall of Fame banquet. The Disabled Junior Nationals in 2012 will be held in Phoenix.
New Business
Nomination Committee Since 2012 will be an election year, the chair appointed a nominating subcommittee to solicit nominations. The chair appointed Dave Gwyn, chair of the subcommittee, Tim Seaman, Bruce Leasure and Solomiya Login. New Grand Prix Logo - The chair indicated the need to develop a new logo for the RW Grand Prix. The current logo being used was a rush job and was never indicated to be so long. He challenged the committee to come up with something splashy that can promote race walking. Vince is requesting proposals to be submitted by February. High Performance Center Maryanne commented that the committee had discussed the possibility of establishing a High Performance Center for Race Walking. She asked if there was any information about the possibility. After brief discussion, our development chairs were directed to come up with criteria for a High Performance Center for Race Walking. At that point, the committee could begin to seek out possible grants. Operating Procedures - No proposals for changes to our operating procedures were submitted for this year. Any proposals for clarifying or changing our operating procedures should be submitted by about August 1, 2012 to the chair and secretary of the committee and also to Bill Pollinger who has been chairing the operating procedure subcommittee.
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36
LONG DISTANCE RUNNING Mens LDR Womens LDR Masters LDR Joint Masters LDR/Track & Field Cross Country Mountain Ultra Trail (MUT) Road Running Technical Council
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38
process for eligible Executive Committee members. 6. Progress on USATF Mens LDR Primary Mission: The Chair handed out an article about the 2011 Manchester Road Race (where U.S. runners took the top six mens places) in which Irelands Martin Fagan was quoted as saying: The Americans have raised their standard now, and theyre not afraid to compete anymore with the African runners who come over here. It was very odd to see a group of Americans leading the way. The Chair used the article as an example of progress on a primary MLDR priority for the last seven or eight years: Improving the rankings and competitiveness of U.S. male long distance runners in the world and pushing the standards of performance for U.S. men upwards. The Chair iterated that, in 2007, when the committee set a single A qualifying standard of 2:19:00 (full marathon distance) for the 2012 U.S. Mens Olympic Marathon Trials, there were nay sayers who said the quantity of qualifiers would dramatically suffer. This has not been the case. (Note: 179 men qualified for the 2008 Marathon Trials when the A standard was 2:22:00. For the 2012 Marathon Trials, 158 men qualified.) Mens LDR has encouraged Womens LDR to adopt a similar high standard for the 2016 Marathon Trials. 7. USA Teams 2011 Review: IAAF World Cross Country Championships (Spain): Jim Estes briefly reported. Team USA Senior Mens squad finished ninth. IAAF World Championships in Athletics /Mens Marathon (Korea): Jim Estes reported that it was warm and humid. In the World Cup Marathon team competition, Team USAs men finished seventh. The Chair mentioned that an ongoing challenge is to field top mens teams for the World Cross Country and World Champs 39
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American, Central American, Caribbean (NACAC) Cross Country Championships and the 2013 NACAC Cross Country Championships and 2013 IAAF World Cross Country Championships. Bill mentioned that the USATF National Club Cross Country Championships (which took place in Seattle the weekend following the USATF Annual Meeting) selects USA team members for the Bupa Great Edinburgh meet, and is a good opportunity for elite athletes. 13. 2011 Mens LDR Committee Awards: Secretary Mark Winitz acknowledged the work of the MLDR Awards Subcommittee members (Brian Mastel, Jim Peterson, Tomy Sitton, Mark Winitz) and announced the 2011 award winners: Robert E. DeCelle Award (Outstanding Male Athlete): Ryan Hall H. Browning Ross Award (National Level Contributor): Ray Flynn Scott Hamilton Award (Association Level Contributor) Jonathan Marcus, Oregon Association Allan Steinfeld Award (Contributor within a Road Race Organization): Brant Kotch and Steve Karpas (Houston Marathon/2012 U.S. Olympic Marathon Trials) Mark then asked for input on how to stimulate more nominations for these awards, and more participation in the election process in the future. (Currently, the MLDR Awards Subcommittee polls the MLDR Executive Committee for nominations, and then an awards ballot is distributed to all MLDR Committee members about five weeks before the Annual Meeting.) A consensus was reached as follows for the process: (1) a request for nominee suggestions will be sent to the entire MLDR Committee in early October; (2) these requests will be scrutinized by the Awards Subcommittee, which has the authority to approve or reject specific nomination requests, or send them back to
Marathon teams. A discussion ensued on how to attract more top Americans to compete in the World Cross Country Champs. The Chair suggested that the athletes would need to spearhead this effort. Jim Estes expressed hopes that the event would draw more interest by athletes now that it is conducted every other year instead of annually. Dan Browne asked if there is a way to offer Team USA cross country members a bonus of say, $5,000 each, if their team medals at the World Champs. Jim responded that USATF, as a whole, would need to get behind this and it would need to be budgeted. He also mentioned the possibility of other disciplines saying why dont we get (this kind of performance bonus), too? Chiba International Ekiden (Japan): The Chair reported that Team USA (5-person mixed mens/womens team) finished fifth (the same as last year). 8. Future Major Events: 2012 Bupa Great Edinburgh International Cross Country (Scotland. January 7) 2012 Olympic Games (London, August 3-12) 2012 IAAF World Half Marathon Championships (Bulgaria, October 6) 2012 Chiba International Ekiden (Japan, November) 9. 2012 Olympic Marathon Trials Update: Jim Estes reported that the Trials (January 14) will receive same-day, tape-delayed television coverage on NBC. The timing systems for the Trials were briefly discussed (triadic system includes timing chips on both shoes and front and side finish line cameras). BP America Inc. will be the official Oil/Gas/Energy sponsor for the Trials. 12. Cross Country: Bill Roe reported. The 2011 U.S. Cross Country Championships/ World Team Trials (San Diego, CA) were very successful and participation was good. The 2012 and 2013 Championships will take place in St. Louis and will select the mens and womens open and junior squads that will represent Team USA at the 2012 North 40
(b)
(c)
In addition, there was brief discussion of a proposed amendment to change the selection procedure of coaching staffs for the Big 3 international meets. MLDAR Exec Committee members agreed that this was an 41
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(c) Item 74: Water and refreshments
issue for Fred Finke and the LDR Division, as a whole, to provide input on. 16. USATF Rules Amendment Proposals: Phil Greenwald (MLDR Rules Committee rep) discussed the proposed 2011 USATF rules amendments that are relevant to LDR. The group recommended that the following proposed rules amendment items be accepted: (a) Item 2: Amend Rule 1.1 to allow new U.S. citizens to compete in U.S. Championships during the two years in which they are ineligible to represent the U.S. per IAAF rules. Much discussion. MLDR Recommendation: Accept the proposed amendment with additional language as follows (additional language is underlined): In addition, U.S. citizens who have not previously represented another country or territory in International Competition are eligible to compete in the Championship provided it is not a sole selection event for an international team. (b) Item 14: Championship organizers provide appropriate medical services and take appropriate safety and security measures (c) Item 20: Referee may make a decision based on personal observation (d) Item 23: Clarifies that hand timers are backups to chips and that chips must round-up The group recommended that the following proposed rules amendment items be rejected: (a) Item 4: To allow additional Championship bronze medals to be awarded to 4th-10th places) (b) Item 26a: Age Groups: For LDR, Masters to start at age 35not the current 40
The committee decided to withhold final recommendations on Items 35 and 41 (configuration and appearance of start and finish lines) until they heard David Katzs rationale for these proposed amendments in MLDR General Session. In addition, the committee agreed that the recommendation regarding Item 7 (changes the way team ties are broken in Championship team competition in cross country and road running events) should come from the Cross Country Council since team ties on the roads are scarce because team scoring on the roads is determined by time. The meeting adjourned at 5:07 p.m. Respectfully submitted by: Mark Winitz, Secretary
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Session 1 December 2
Note: The order of items in the agenda was adjusted to accommodate reports from Mens LDR (MLDR) representatives on other committees when these representatives were present in the MLDR meetings. These minutes present agenda items in the order that they were discussed. The meeting was called to order by Chair Glenn Latimer at 10:05 a.m. IAAF Report: Bob Hersh (IAAF Senior Vice President, USATF Board member, and rep to IAAF) very briefly reported on IAAF matters that affect mens LDR. Committee Procedures and Introductions: Secretary Mark Winitz reviewed committee voting procedures and referred to the circulating attendance/sign-in sheet that lists official committee members. The Chair introduced the MLDR Executive Committee and Sub-Committee members in attendance. He also acknowledged the tireless work of Executive Committee member Dr. David Martin who was unable to attend the Annual Meeting due to illness. Minutes from 2010: A motion was made and seconded to accept the minutes of the MLDR Committee from the 2010 USATF Annual Meeting. There was no discussion. The motion passed. Law and Legislation/Bylaws Amendments Report: Mark Winitz (MLDRs Law and
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Item 23: Clarifies that hand timers are backups to chips and that chips must roundup (accept) Item 28: Allow various heart rate monitors, pace aids, etc. as long as they don't communicate with others (accept) Item 29: Protests can only come from interested parties or their representative (accept) Item 31: Appeals can only come from interested parties (accept) Item 78: USA records can not be set in mixed competition (based on the IAAFs controversial new rule that is now being reexamined by the IAAF) (reject) Items 35 and 41 (configuration and appearance of start and finish lines.) David Katz explained his rational for submitting these items so the lines would be more visible to athletes. No one on the committee objected to these items. (accept) In addition, the MLDR Committee discussed the following item (which the MLDR Executive Committee had not discussed in its session): Item 84b: For LDR records, the start and finish must be separated by no more than 50% of the distance or it must be shown that there was not a significant tail wind. (Notes: This item was submitted to comply with the IAAFs rule that was changed from 30% to 50%. USATFs rule at the time of the 2011 Annual Meeting was 30%.) Phil Stewart made a motion to recommend to the Rules Committee that it table this item for further study. Mr. Stewart stated that it was well known that the IAAF moved to 50% for political reasons, and that 30% is advocated by the Association of Road Race Statisticians. David Katz concurred that while it is generally known that the IAAF changed to 50% several years ago to accommodate an Asian marathon for political reasons, the
The MLDR Committee concurred with the MLDR Executive Committees recommendations for the following rules proposal items that the Executive Committee addressed at the Annual Meeting and in e-mail discussions before the Annual Meeting: Item 2: To allow U.S. citizens who have not previously represented another country or territory in international competition to compete in U.S. Championships. This proposal would also allow new U.S. citizens who have not represented another country in international competition to compete in U.S. Championships during the two years (under IAAF rules) that new citizens are ineligible to represent their new country in international competition. After much discussion, the MLDR Committee unanimously voted to recommend to the Rules Committee the following suggested revisions to this proposed amendment: In addition, in Long Distance Running, U.S. citizens who have not previously represented another country or territory in International Competition are eligible to compete in the Championship provided it is not a sole selection event for an international team. (accept with revisions) Item 4: To allow additional Championship bronze medals to be awarded to 4th-10th places (reject) Item 7: Changes the way team ties are broken in team Championships in cross country and road running events (support the Cross Country Councils recommendation). Bill Roe stated that the Cross Country Council agrees with the change. (accept) Item 14: Championship organizers provide appropriate medical services and take appropriate safety and security measures (accept) Item 20: Referee may make a decision based on personal observation (accept)
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Substance Abuse Education: Jim Peterson provided a brief oral and extensive written report. Mr. Petersons written report is available on the USATF web site at: www.usatf.org/events/2011/AnnualMeeting/lib rary/2011%20USATF%20substance%20abuse %20report.pdf Miscellaneous Presentation: A representative from Marathon Bahamas made a brief presentation about this event (scheduled for January 14-15, 2012) and invited folks to attend. Open Discussion Session: Association LDR Programs: Jim Peterson led a roundtable discussion in which committee members shared information about the LDR programs conducted in their respective USATF Associations. Committee Reports (continued): In the absence of the Chair and Vice Chair (both absent since they were required in an Athletes Advisory Committee meeting where the uniform logo issue was under discussion), Secretary Mark Winitz conducted the meeting to its conclusion. Several brief committee reports were made. The committee adjourned at 4:50 p.m. Note: The MLDR third General Session (scheduled for Saturday, December 5) was cancelled because all business was completed during the previous two General Sessions. Respectfully submitted by: Mark Winitz Secretary
running in 2011 is available online on page 108 of the 2011 Annual Meeting Reports at: www.usatf.org/events/2011/AnnualMeeting/lib rary/2011Reports.pdf The committee recessed at 11:50 a m.
Session 2 December 3
The MLDR Committee reconvened at 3:03 p.m. Mens LDR Election Planning for 2012 Annual Meeting: Chair Glenn Latimer informed the group that MLDR Committee elections will be conducted at the 2012 Annual Meeting and that he will be stepping down as Chair following his current four-year term (2009-2012). The Secretary reminded the committee that in 2008 the committee voted to revise its Operating Procedures so the Chair now serves a four-year term (previously, it was two years). Glenn said that Dan Browne (current MLDR Vice Chair) has expressed strong interest in running for MLDR Chair when Glenn retires. Championships: Bob Latham (Championships Subcommittee Chair) provided a summary of the 2011 MLDR road championships and then presented the 2012 MLDR championship schedule. (See the MLDR Executive Committee session minutes of 2011-12-1 for details regarding the schedule.) The committee voted to accept the 2012 schedule. Committee Reports: Coaches Advisory: Jack Hazen reported on the Coaching Education and Coaches Registry programs. He also discussed the fact that Coaches Advisory has submitted a proposed amendment to USATFs Regulations that would give Coaches Advisory more input into the selection of the coaching staffs for international competitions (Olympic Games, IAAF World Outdoor Championships in Athletics, and Pan American Games). 46
liaisons to our National Championships be the means by which personal contact is made and productive committee members recruited. There was conjecture that perhaps active athletes dont participate at a high level in committee calls and meetings committee because of training schedules or work commitments. 2011 WLDR National Championships It was noted that the USATF travel mugs which the committee selected as our thank you to the race organizers who hosted our championships were not received for all of the races in 2011. In an effort to keep things streamlined, Virginia requested that a committee member volunteer to oversee this process. Mickey volunteered to handle this for 2011 and 2012. The group determined that we would purchase 24 gifts to cover 2011 and 40 gifts for 2012. The gifts for 2012 will be selected by consensus of WLDR executive board members also serving on the national championships committee from USATF merchandise displayed at the expo here in St. Louis. Financial Housekeeping Executive Committee members were reminded to complete the necessary paperwork and to include receipts for expenses incurred with respect to the Annual Meeting. The chair distributed hard copies of the needed forms and requested that they be completed at ones earliest convenience. The Jenny Crain Make it Happen Mentoring Program There was discussion as to the status of this program. During 2011 there was one session held in Boston as part of the 10K National Championship weekend. It was approximately 90 minutes in duration and was handled very informally under the supervision of liaison Kathy Nary and our WLDR chair. Julia McKinney mentioned the RunPro.com website which is available as a resource to runners. The goal of the RunPro camp, which was held in July 2011 in Minneapolis, 47
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Nina continued that a proposal was made to change the committee name from Doping to Doping and Medical. Ninas main focus over the last few months was to examine our WLDR committee operating procedures. They were last revised in December of 1998. Nina provided all committee members with hard copies and drew our attention (using the usual underlining and parentheses) to every suggested change/deletion/addition. She was very thorough and we thanked her for her efforts. WLDR National Championships In 2011, WLDR had a slate of 9 championship races. Including the USARC Grand Prix bonus, prize money totaled $ 205,300 for our female athletes. Athlete Development Program coordinator, Linda Barnhart, reported on the number of emerging elite athlete opportunities that were offered in 2011. Regarding 2012, six bids were already approved with two to be checked into. New bids had come in for future 10K and 20K championships. There was some discussion about a bid that had already been awarded, but that had following the 2011 event received a less than glowing report from the LDR liaison. There was a lot of discussion as to who has what responsibility once at the venue. Naturally, the LDR liaison does not want to step on the toes of the organizing committee. Both parties should be able to work together to foster a positive environment for the athletes, one that is conducive to their racing at their very best. The committee brainstormed as to how this might best be accomplished. Some questions posed were: Should the liaison carry a copy of the bid to the race venue to ensure that was had been promised is followed?
is to personally connect with aspiring professional runners and have them interact with each other. The focus is to encourage, support and provide the tools for more of our top collegiate distance runners to stay in the sport and continue to train at a high level. The aim of the RunPro camp is the same as that of the Jenny Crain Mentoring Program. Julia asked about feedback from the athletes regarding their experience at the RunPro camp. Virginia reported that the inaugural camp was very well received based on the results of a survey given to camp participants. There was lots of discussion as to whether or not we should skip a year with the Jenny Crain program. Kim Keenan Kirkpatrick reported that she had interacted with a lot of new faces at the 5K National Championship and that perhaps we should hold a mentoring session at that venue either in 2012 or 2013. It was suggested that perhaps Elva could travel to Jacksonville for our 15k National Championship in March 2012 and coordinate a Jenny Crain Mentoring program there. Elva agreed to be penciled in for that responsibility and she will keep us informed as the date approaches. Committee Reports Nina gave a brief report of some of the hot topics to be discussed by the Law and Legislation Committee. Topics ranged from moving the deadline for submitting proposed changes from 90 to 120 days, to the proposed change of increasing the percentage of athletes serving on a sports committee from 20% to 25% to changing the procedure for committee elections, to a new avenue for having records accepted. She also reported that the focus was moving to adhering to the IAAF rules for all USATF competitions (not just LDR). Questions posed include, Why have athletes occupy one of a limited number of lanes on the track if they cannot represent the USA at Worlds? How will this effect prize money and rankings?
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other note-worthy events for 2011 were the World Cross Country Championships and the World Youth Championships. Bob also shared competitions: a list of upcoming
the Year Award was Janet CherobonBawcom. Janet had come on very strong in the fall, and moved quickly to the top of the leader board of the USARC when she won 3 of our national championships the 10 mile, 10K and 20K. The name of the winner of our 2011 Marja Baker Contributor of the Year award will be revealed at the Awards Luncheon. IAAF Technical Committee David Katz reported that there is a new procedure in place for the addition and/or amendment of the Technical Rules. Now, as long as both the Technical Committee and the IAAF Council are in agreement, the IAAF can approve changes to the Technical Rules without going to a vote by the Congress. In fact, only three rules went to Congress: 141.1, 261, and 264. To summarize, the IAAF rule for age categories will now describe Masters men and women as age 35+, moving forward Womens World Road Racing records will be attainable in women-only races, and performance data will be kept for Junior Indoor records. David informed us that, regarding Rule 261 (Womens World Road Racing Records), it had been erroneously reported that all standing records would be disregarded. According to David, there is a good chance that that rule can be reversed when the opportunity to do so comes up in 2 years. IAAF Council Robert Hersh, who has been voted in for a four-year term as the newest IAAF Senior Vice President (Bob will now assume the role of President if the sitting President of the IAAF Council is unable to attend a meeting), stopped by to tell us of some of the highlights of the year. The shining star for 2011 was the World Championships in Daegu, Korea. He declared it a big success not only for Team USA, but for the IAAF as well as not only did the athletes enjoy great crowd support onsite, but television ratings throughout the world were very high. The 50
For 2012 July 12-August 12: Games of the XXX Olympiad in London, UK (Athletics being contested August 3 -12) October 6: IAAF World Half Marathon Championships in Kavarna, Bulgaria For 2013 March 24: World Cross Country Championships in Bydgoszcz, Poland. August 10-18: World Championships Athletics in Moscow, Russia in
Bob also pointed out that starting in 2013, athletes running the marathon will no longer need to qualify for the World Championships from a special list of particular marathons. It must be the case, however, that it be a record-worthy course. For 2014 March: IAAF World Half Marathon in Copenhagen September 13/14: Continental Cup in Marrakech, Morocco (commencing with this competition, each country may enter only two athletes for each event) For 2015 August: World Championships in Beijing, China For 2017 World Championships
in
London,
UK
International Competition Kathy Nary reported that our athletes competed in November in Chiba, Japan at the Chiba Ekiden. Team USA placed 5th overall. The athletic performances on the mixed team were as follows: 1st Leg (5K): Robert Cheseret 13:38; 3rd place
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It would be beneficial to have more athletes attending our Annual Meeting and applying to our established elite training centers. Kimberly Keenan Kirkpatrick thought that, if it were the case, and not all athletes who apply for funding to the Annual Meeting via the Athletes Advisory Committee, received funding; the names of those interested athletes might be passed along to their associations. The AAC provides funding for qualifying athletes to attend the USATF Annual Meeting based on a 3-tier system. Not all applying athletes may receive funding. We want to make these athletes aware that their opinion is wanted and valued. Running USA CEO, Susan Weeks, reminded everyone that there is an annual grant which can still be applied for. Running USA is a non-profit industry organization with a mission of advancing, serving, and promoting the sport of running. In 2012, Running USA will be presenting the Allan Steinfeld Development Award to an established U.S. distance training group. All established U.S. distance training group have been invited to apply for this training group grant in the amount of $25,000. This will mark the third consecutive year for this generous monetary award. Scott Keenan, executive director of Grandmas Marathon in Duluth, Minnesota, added that Minnesota athletes can apply for a grant via the Minnesota Elite Athlete Development Program (MEADP). It was created by the Minnesota distance running community to provide financial assistance to elite Minnesota distance runners who have completed their academic running career. Grants are provided to assist qualified runners in reaching their fullest potential. Funding for these grants comes from the Grandmas Marathon budget, the Twin Cities Marathon budget and the Minnesota Distance Running Association. Lyle Clauson suggested that, in lieu of writing a check to a charity, Associations keep some of the money raised and pump that money back into the sport.
USA members at the Chiba Ekiden, reported on the popularity of the Runpro camp. The focus is to get more middle-tier college athletes to pursue distance running after graduation. Twenty athletes came out to the past year camp and as a result, two of them are now on board with team Minnesota and are competing in our USATF national championships. Will Lindgren, from the Nebraska Association, reported that Team Nebraska-Brooks is also creating that bridge for post-collegiate athletes. Latashia Key of Indiana said that she was surprised about how little athletes appear to know about post-collegiate competition opportunities. She wondered as to whether there could be more communication with college coaches. Edwin Hampton of the Alabama Association reported that he is a high school coach and that he has been able to have some of his high school athletes compete unattached at the nearby college. He works at keeping the lines of communication open between college coaches and the community and/or high school coaches. Sonja Robinson added that they have an athlete advisory committee within their Georgia association. The president of which is a Level 2 Coach Educator and so there is an open avenue for ongoing contact with many universities. Some attendees were excited about new programs within their association. Starting in 2012, the Minnesota Association plans to start an athletes advisory piece within the framework of their association. During 2011, the Pacific Association offered training grants for which area athletes could apply. Ten $1000 grants were awarded to athletes who live and compete within the jurisdiction of the Pacific Association and show potential for representing the U.S. in international competition. 52
December 2
The WLDR committee reconvened at 3:04 pm. Records Mens and Womens LDR record keeper Andy Carr reported that he had three records ready for approval. All three were all-comer performances by Kim Smith. A motion was made by Mickey and seconded by Irene Herman. The records were unanimously approved. Andy reported that in the future there will be a change in the record submission process and that this would be the last time that he would attend a general WLDR session for the purpose of seeking record approval. Moving forward, all records will be reported to the LDR executive committee for approval. Organizational Services WLDR representative for organizational services, Barb Palma, reported that some of
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USA Distance Project Although unable to attend, Jack Wickens sent an update via e-mail regarding the USA Distance Project which was formed in 2005 and which is committed to forging a financial, marketing, and promotional partnership to support the long-term development of USA distance runners. New funding partners are being sought. They are well into the process now for 2012. In 2011 they received 10 applications and 6 were awarded grants. Those six training centers that were awarded grants are: Mammoth Track Club, Team USA Minnesota, Team USA Arizona, ZAP Fitness, Bay Area Track Club, and New Jersey/New York Track Club. Julia McKinney reported that there will be a podium summit held in May 2012. She feels strongly that the athletes who attend truly reap benefits. Some questions were fielded about the date of the summit and the possibility of moving the summit to earlier in the year. Rules Bill McKee, WLDR representative to the Rules Committee, reported that Item 26B had been rejected by the Rules Committee. Item 26B attempted to add a new rule which would involve gender assessments involving individuals who had undergone male to female sex reassignments or may be affected by hyperandrogenism. Bill also reported that there was a movement to expand competition rules for LDR (and Race Walking) as they pertain to select U.S. citizens. It is being proposed that U.S. citizens who are not eligible to represent the United States in international competitions be allowed to participate in any USA National Championship race/meet that is not the sole selected event for an international team. He asked for a straw poll of the group gathered. The vast majority said that they approved of the amendment. There were a few abstentions.
year they went green by going paperless and listing needed information in the online document library. Familiar USATF figures including Mike McNees, Bill Roe, Darlene Hickman, and Scott Hollenback were presenters and shared their expertise and opinions with those attending. Irene emphasized that if your Association has newly elected officers, it would be very beneficial for them to attend this annually held workshop. There is much to be learned - from fund-raising strategies, to how to best chair a meeting, to how best to include disabled athletes in your competitions, to audits and budgetslots of information is shared. Fifty-two Associations were represented at the 2011 workshop. Mountain Ultra Trail Donning her MUT chair hat, Nancy Hobbs, reported on these three disciplines which fall under the umbrella of LDR. She was delighted to report that although 13 championships were held during 2011, there was one weekend, September 10-11, which stands out in that our USA 100K (Netherlands) and USA Mountain Running Team (Albania) won a total of 7 medals. Details of MUT successes for the year have been available over the years at www.usmrt.com and www.usaultrarunning.com but Nancy reported that MUT has really expanded to social media and plans to incorporate more social media in their marketing plan. Look for live updates on www.twitter.com/usmrt and on www.facebook.com/usatfmut WLDR National Championships Championships chair, Darren De Reuck sought approval for the 2012 bid for the 20K New Haven Road race. Kimberly Keenan Kirkpatrick made a motion to accept the bid 20k. It was seconded by LeeAnn. Motion passed. For a complete list of WLDR National Championships for 2012 please check the website.
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5K, and the 3 cross country championships. In the scoring for 2012 the minimum number of races that must be completed to be scored is three. The best five out of seven championship scores will count toward the final score in the grand prix. Respectfully submitted Madeline Bost Secretary
supports a change to two years, beginning 11-12. Mary Rosado pointed out that there is a lot of misinformation with Masters athletes on rules pertaining to illegal drugs and the issuance of TUEs. It was suggested that a record set by an athlete that is competing while using a banned substance with a TUE not be recognized. The committee nominated Norm Green for the Otto Essig Award, to be approved at the general committee meeting. Masters Hall of Fame will not have nominees for 2011. Norm Green has resigned from chair of the Masters Hall of Fame due to poor health. The Masters Hall of Fame currently contains 124 T&F athletes, 16 Racewalk, and 48 LDR. The committee will ask for approval to split the MHOF into two separate sports, T&F and LDR. The new criteria for LDR will be performances above 85%. RRICs data base goes to 1999 with performances after 1999 incomplete. Volunteers are needed to be on the committee to gather data in order to nominate candidates for MHOF. Bill Quinlisk will present the MLDR nominees for Harrier of the Year to the cross country council. The committees nominees will be Kathy Martin and Pete McGill. Bill Quinlisk reported that MLDR will ask for an additional $1,000.00 for Masters prize money at the club championships from the cross country council for 2012 and 2013. The MLDR committee will attempt to obtain matching amounts from their budget. For 2012 the championship races that will be in the team grand prix at the 15K, 10K, 8K, 56
Chris Kimbrough Colleen DeReuck Linda Somers Smith Christine Kennedy Kathryn Martin Rae Baymiller Libby James Libby James Lois Ann Gilmore Betty Lindberg Evelyn Tripp
Mark Andrews Mbarak Hussein Joe Sheeran Brian Pilcher Terry McCluskey Doug Goodhue Joseph Burgasser Charles Rose Jerry Johncock Lou Lodovico Bill Tribou
December 3, 2011
The meeting was called to order by Chair Don Lein at 10:30 a.m. Representatives from Ludus Tours presented the tours available for the 2012 Olympics in London. Of interest is that hotels and transport to and from venues is part of the packages but transport from the US is not, and most important, tickets to Olympic events is not included although Ludus Tours will have blocks of tickets available through the company. Don Lein addressed the difficulties with the Masters Hall of Fame, LDR. Volunteers are needed on the HOF committee. Statistics are relatively complete up to 1999 but there is a gap from 1999 to 2005 when Don and Marian began gathering records. Mary Rosado reported on Law and Legislation. She pointed out that the new rule pertaining to the size and placement of logos does not apply to masters LDR. The L&L has now asked for representation of 25% Active Athletes from the current 20%, where appropriate. Mary Rosado introduced David Oja as the second delegate to the WMA council. Mary reported that the WMA council has been very pleased with the actions by the USA federation in anti-doping education with booklets and seminars and webinars. Athletes have asked that the webinars be continued. Mary pointed out that high profile
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12 athletes are nominated each year, 6 are selected for induction. Those not on the selected can stay on the ballot for the next 2 years. Athlete has performances at 90% agegraded. Old timers have either died or are inactive for 5 years. Each year 5 old times are selected and 3 are inducted into the hall of fame Don Lein highlighted LDR problems with Masters LDR award selection. Masters LDR have no consistent and significant international competition. Road races are abundant but championships races are few. Don stated that there are 124 Mst TF, 48 LDR and 6 RW athletes currently in the Masters Hall of Fame. Don noted that there are over 5 million Masters LDR runners currently participating in road races in the U.S. Don announced that his committee would take over the hall of fame LDR selection process and Gary would take over the MTF hall of fame selection process. Gary announced that the Awards Committee of Master TF would select the track and field athletes for the hall of fame. Mary Trotto, Awards Chair for MTF asked to have all of Norms data files and Hall Of Fame files available for her committee. Norm agreed he would send his files. Rex Harvey, IAAF representative announced the upcoming WMA championships - 2013 Brazil, 2014 Budapest Brian K, President of the NCC-WMA Region. Brian stated that WMA keeps stadia records and non-stadia records are kept by the affiliates. Phil Greenwald and Mary Rosado, Co- team managers for WMA Championships. Phil: Reviewed WMA-Sacramento and the problems with relays and medals had all been resolved. There were 2 positive drug tests: one non-American and one American who walked away and refused testing.
Andy was asked if he would support a rule change that would allow for automatic recognition of any age division records set in a national championship. He asserted that he would. Acting CEO Mike McNees gave a brief talk. The meeting was adjourned at 12:10 p.m. Respectfully submitted, Madeline Bost, Secretary
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instantaneous nature of social media. There was a question about linking these sites to USATF site and whether we are allowed to have our own sites to promote the sports. Presently the sites are not linked to USATF, but we have no indication that we cant have the sites we presently manage. Based on the web presentation at Thursdays USATF opening session stating that athlete bios would be fresh and updated on the national site, there was a question if the MUT bios would be included. We have been included in the past and see no indication this wont continue. Kirsh encouraged everyone to write content for their associations magazine, its free and a great opportunity to promote your activities. Reaching out to the media is important for everyone because often, the general public does not understand our sports/races. An example of image impact from the World Championships in Albania when Hobbs photos of Kasie Enman and Max King quickly spread and appeared on many websites. Following the World Champs, Bolt, Kirsch, and Hobbs had stories and photos appearing in magazines. Kirsch explained Google Alerts and its value. He said it is a great way to find and share already-written content. Howard Nippert raised a concern about MUT content late or slow to appear on the USATF website and complimented the new web contact Karl Eagleman, for his help to resolve the issues. This mostly had to do with getting results and photos posted from national championships. Guest: John Drummond representing Athletes Advisory, joined us to discuss an issue that has come up regarding logos (size, placement, existing manufacturer, sponsor, additional manufacturer, and club) which may or may not be allowed to appear on uniforms primarily related to international competition as dictated by the IAAF. Drummond assured us that USATF and athletes advisory are working together to resolve the issue(s). Drummond further discussed the rule suggestion that athlete involvement on committees be raised from 20% to 25%. The athletes want to have more of a voice (medals = money). He asked for our support
was $21,000 (which supported the mountain and 100km teams) in 2011 and will be $24,000 in 2012 (to support the mountain, 100km, and 24Hours teams). Jim Garcia requested a funding breakdown of expenses. Our expenses for MUT activities are turned in to Jim Estes who processes and sends to finance office for payment. Expense items include ROY awards, travel, office supplies, postage, championship liaison expenses. Budget/expenses are presented at the USATF Convention at the opening ceremony by the treasurer. Policy Note: MUT National Teams: For 2011, and moving forward, if an athlete named to a team is unable to travel with the team (due to injury, etc.) and has already received his/her uniform, it must be returned to USATF. Said team member would not receive funding for team travel. The team funding in 2011 was distributed equally among the team members (athletes and staff) and will be the same for 2012. Social Media/Networking: Richard Bolt and Paul Kirsch provided an overview of social media utilized by the mountain team to include Twitter (over 500 followers), Facebook (over 600 followers), Google+, and various websites. They also discussed the new page set up for the Ultrarunning program which Bob Jackman, Joe Jurczyk, and several others have administrator access to and post to. Bolt and Kirsch do a lot of crossposting, and they are focused on expanding the outreach and encouraging new fans to the sport. Much growth has been realized in the past 6-9 months and others are encouraged to utilize similar social media platforms in their associations and with their events. Kirsch encouraged using these methods at peak windows of opportunity, like selection races, championships, etc., to reach out to the public. Bolt says our posts are followed by an international audience and that we are considered a leader in this area among our community. Kirsch introduced the USA Ultrarunning word-press website. Pages are all linked together. The importance of making posts consistently at least once per month and providing fresh and new information on the sites. Bolt emphasized the 60
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communities remains an issue. were not getting great coverage for our events. Kirsch suggested you find the human interest story/angle for your event these stories lead to promotion and interest from the media. Sanctioning/Insurance: Hobbs reported that extreme events those with man-made obstacles such as fire pits, swinging bridges, etc. will not be insured through USATF. She received a memo from the national office recently. There are huge liability issues with these types of events. Runners of the Year: This year the awards celebration switched from a breakfast to a luncheon. The program changed so that each committee could present only one or two awards this year. We have many more award recipients than this. We chose to award our contributor of the year, Lin Gentling, at the ceremony this year. Dunham congratulated Hobbs for her USATF Presidents Award that was presented at the opening meeting last evening. Hobbs noted that the award meant to her an increased awareness in mountain/ultra/trail running. Tabulating ROY: Dunham discussed the process for runners of the year. He tabulates the results. When people are nominated for these awards, performance/results must accompany nominations. We need to have a standardized nomination process. Kirsch will create a form for nominations for ROY and put it on the website to get feedback. Criterion needs to be very clear on the form. There was a new category this year of award, trail runner of the year. We talked about the naming of events/awards in memory of someone. Dunham related the history of Lyndon Ellefson who was instrumental in starting the mountain team in the U.S. for men. Hobbs spoke about Ellefson and said that he was the one who offered a challenge to her to get a womens team going back in 1995. Ellefson died in 1998. Miller said that the town of Vail would love to have a plaque naming the winners of this award displayed in the town (perhaps at the gondola station which is where Ellefson worked). It was
which is not very effective. We plan to offer this to race directors for 2012 championships. Championships 2012/2013: Kirsch posted a list of championships already awarded in 2012, and bids for 2012 and 2013 events. There was a question about our USA Mountain Championships for 2012 which was awarded last year to Mount Washington. There had been some discussion prior to the annual meeting by athletes and team staff and it was thought that staging the mens champs and selection race at Mount Washington and the womens champs and selection race at Loon Mountain would provide a better resolution for the 2012 team. The reason related to having a championship/selection race to mirror the course, terrain, and distance our athletes would encounter at the World Championships. We did not know last year which venue would host the World Championships in 2012 until September (2011) and the course proposed in Italy more mirrors that of Loon Mountain for the women. Hobbs and Kirsch will discuss options with Mount Washington about this idea for 2012 which may not be decided at this meeting. Championships Discussion: Hobbs discussed feedback she has received through an ATRA- based sub-ultra championships survey conducted in 2011 (186 responses), as well as feedback from athletes and MUT executive committee members. Discussion related to the number of national championships: do we have too many? Are we diluting participation? Is there really good competition at the events? Is there a problem when races overlap ie: more than one championship on a weekend. Ellen Miller said that the concept of championship races is evolving, more people know now than say five years ago and there is a higher level of competition. We want to be more attentive about how we select races ie: scheduling of events. We know we need to have championships, we need to figure out how to increase participation, and make our events more interesting/exciting/attractive to athletes. Media coverage from local 62
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women and three men (one had to drop due to injury) participated in Mexico who was a great host. The women secured a gold, the men a bronze. Maria Dalzot, a 2007 junior team member on the silver-medal winning team, won the gold for women and Joe Gray, multi-time team member, won gold his third consecutive at NACAC. Canada will host the 2012 event in July. In 2013, USA to host, probably at Cranmore. Uniforms are provided. Team selection starts with the prior year (in 2012 case it would be the 2011 U.S. Mountain Team) team athletes, and then goes to past teams, and then by resume.
have supported the teams in a financial way, it means so much to the athletes and staff. World Masters Mountain Running Championships: The event was held in Italy in September. Tim Van Orden finished 10th in his age group and was the only U.S. athlete to participate among the nearly 1000 entrants. Anyone who is a masters athlete is welcome to compete, but all athletes pay their own way. Mountain Team Staff 2012: Applications were received from Kirsch (junior team manager), Miller (womens team manager), Bolt (team leader), and Hobbs (team manager). Hobbs has filled a double role as team staff person and WMRA council member (for which she receives funding for the travel/accommodation from WMRA). The management has been solid and cohesive. Dunham made a motion to approve this group as 2012 staff, seconded and unanimously approved. Hobbs now gives team staff names to USATF and they do background checks, present the staff names to the USATF board for final approval. The World Champs are slated to be held on September 2, in Italy, the final contract awaits signature by FIDAL, the Italian Federation. In 2013, the host of the World Championships will be Poland. World Long Distance Mountain Running Challenge: Jungfrau will host the event in September, 2012. Jason Bryant will take the lead on recruiting the U.S. team members. This is an unfunded, unsupported team, but the LOC must have names of athletes who will represent the country in advance of the race start. The athletes must be members of their national federation. Bryant hopes to advance this type of racing in the U.S., not necessarily financially, but with encouragement in support. Details about the team selection will be made available after the first of the year. NACAC Mountain Running Championships: Bolt was the team leader for this un-funded team. This year four 64
Selection Criteria for 100km Team 2012: Nippert has been the leader in this task force for several years. He related that the selection criteria are clear cut now and athletes now exactly what they must do/run to earn a spot on the team. Nippert also is the lead on coordinating the 24Hour team selection criteria.
Meeting Recessed at 10 am until afternoon session. Thanks to Ellen Miller for taking minutes for the first three sessions.
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Griggs presented the race, though she is not the race director, but is from the races association. The race was declared a 2012 National Championship, pending signature by the association president. Joe Jurczyk will act as race liaison. 100K Trail: Bandera bid for 2013 as it has already been declared a 2012 national championship. Joe Prusaitis is the race director. His business, which he co-owns with wife Joyce, puts on races from 10km 100M in distance. He presented the race. It is 2-50km loops, with aid every 5 miles. Various clubs work the aid stations. It is about an hour drive from San Antonio, TX. There were 700 runners last year. There will be $4000 in prize money. There are 3000 FaceBook friends of the race. The race was declared a 2013 national championship pending signature of the association president. Roy Pirrung will act as race liaison. 24 Hours: Here there was much discussion. Howard Nippert opened the discussion by stating that when we awarded the North Coast 24 hour the championship for 2012 this was before we knew that the world 24 hour championship was going to be held September 8 & 9, 2012. (It is thought that the 2013 championships will be held in the fall. Then in 2014, North Coast is considering bidding for the World Championship). North Coast as originally scheduled would have been held only two weeks away from the world championship in Poland, 2012. This would make the North Coast race less than a legitimate national championship because the best American 24 hour runners would likely be running at the World Championship race in Poland. Nippert says that when he served as liaison at last years North Coast race, he suggested to Dan Horvath, who is co-race director with Joe Jurczyk, that they should withdraw their bid to hold a national championship and if they did not, the MUT Council might vote to decertify their 2012 race as a National Championship. He thought that Roy Pirrung, who was part of the discussion, had agreed. However, Pirrung claims he doesnt remember the discussion, saying hed just run 24 hours. Then Nippert
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a. If bid paperwork is in hand but is not signed by the association director, the MUT Council can vote on this bid and accept the bid pending signature of the association director. b. If the signature of the association director has not been obtained prior to the convention by the race director, it must be obtained and sent to the MUT Council Chairperson/Championships Chairperson by December 31, 2012, so that it can get in to USATF to allow each event to have USATF sanctioning. Until the signature is received, the events deemed by the council to be championships pending signature of the association president must advertise themselves that way until the signature of the association president is obtained. 50km Trail Championship: Two events bid for this championship in 2012: Flagline 50km, Bend, OR, 9/22/2012 This event will be directed by Dave Thomason, Footzone. The altitude is 5500 7000 ft. Rich Bolt presented this bid and indicated that this is one of the few races in the Cascade Mtns. He said that the territory is beautiful. The race will have a celebration afterward to include a band, food, and other amenities. Last year, there was a problem with a volunteer directing a few people in the wrong direction. The race director has responded to this by having two people at critical turns. The prize money has been increased from $2500 to $3000 this year. The race will provide lodging for 6 runners for 2 nights. Bootlegger 50K, Boulder City, NV, 11/3/12 or 11/10/12 This event is directed by Ian Torrence. He is a well-known ultrarunner and he has directed successful cycling championships in Boulder City, NV. This is thought to be at 2500-5000 ft with 2300 ft altitude gain. This is a second year event. $2500 in prize money will be offered, to the first three men, women, and masters.
Bryant seconded it. The group voted to accept the bid and to make Burning River the USATF National Championship in 2013. It is already the 2012 National Championship. Nippert will serve as liaison. Trail Half-Marathon: Footzone Dirty Half was presented by Rich Bolt. This race will be run June 10, 2012. Dave Thomason of Footzone Bend, a noted race director, is the director of this event. The event has $2500 prize money. The Visit Bend business bureau extends some of this money. Bolt noted that this same race director is working with him on hosting a national championship snowshoe event in the next few years. One could fly into either Portland or Seattle to attend this event. A motion was made to accept this bid, it was seconded, a vote was held, and the Footzone Dirty Half was named the 2012 USATF Trail Half Marathon Championship. Bolt will serve as liaison. Trail Marathon: A note was made by Nancy Hobbs that though Lithia Loop had indicated some interest in bidding for this race, which is has hosted in the past, and had been reminded of the deadline, none of the required paperwork had been submitted. The Moab Trail Marathon, directed by Danelle Ballengee, has submitted the paperwork requesting to host the 2012 USATF Trail Marathon Championship. Ballengee is a past USATF mountain team member who has also been supportive of MUT programs. She has done race directing for 15 years per her written documentation, presented by Hobbs. The race is offering $2000 in prize money. Race is willing to comp entries of some of the elite entrants. Race will provide up to $1000 in travel expenses for elite athletes. Race will provide free meals at Ballengees diner, Mels Diner. A motion was made to accept this bid, it was seconded, a vote was held, and the Moab Trail Marathon was named the 2012 USATF Trail Marathon Championship. Hobbs will serve as liaison. ***Two motions were then made, seconded, and voted in: 68
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coordinate/organize the NACAC and Jungfrau teams/trips. Tim Yanacheck will be responsible for purchasing the MUT annual awards. USATF Website Contact: The person we contact to get information placed onto the USATF website was identified. His name is Karl Eagleman at Karl.Eagleman@usatf.org; 317-713-4662 office; and his fax is 317261-0481. Karls mailing address is 132 E. Washington St., Suite 800, Indianapolis, IN 46204. Summary of Championship Race Liaisons: Tussey Montainback Joe Jurcyzk 10km Trail Dave Dunham Bandera Roy Pirrung North Coast Howard Nippert Nueces Jason Bryant Burning River Howard Nippert Loon Mountain Ellen Miller Moab Trail Marathon Nancy Hobbs Caumsett Roy Pirrung Footzone Dirty Half Rich Bolt Mt. Washington Rich Bolt Flagline 50km Rich Bolt Motion made to adjourn meeting at 5:15 PM, seconded, and carried. Meeting adjourned. Thanks to Ann Heaslett for taking minutes for the final session. Addendum post meetings: During our meetings at the National convention in St Louis a few questions arose. Thanks to Dave Dunham for reviewing the rules of competition in an attempt to answer the questions. 1. What is the rule on matching uniforms at a National Championship? I found only one mention of rules regarding uniforms and that was located within CrossCountry rules of competition. Rule 253 (below). MUT rules state that our Championships shall be conducted using LDR rules (Rule 17 & Rule 21 below). There are no rules under LDR requiring matching uniforms for teams.
A motion was made that: all 6 men and all 4 women for the U.S. Mountain Running Team will be chosen from the Cranmore race in 2013. A motion was made, seconded and passed that the NACAC Selection Process for a USATF team start with asking all members of the most recent USATF World Mountain Running squad if they are interested in running the NACAC event. If they are not, then members of the preceding USATF mountain running squad will be queried for interest. After that, if the slots are still not filled, then selection will be by resume. Trail Series 2012: In our championships, there are only 3 marathon-distance or less (sub-ultra) distance trail runs. These are 10km, half marathon, and marathon. These will be the events considered in the scoring for the trail series in 2012 which Dave Dunham will compute. The winners will be determined based on points accumulated through the series events. Runners of the Year (ROY) or Contributors of the Year (COY): ****Dave Dunham has come up with a specific form to be completed by a nominator for each nominee. The period for the nominees performances has been solidified to 10/1 9/30, the nomination period runs from 10/1 10/26, and the Voting Period will be from 10/26 10/30. MUT Council Members were encouraged to take the lead on nominating deserving parties and on voting. If ties occur when the votes are counted, there will be co-ROY or co-COY. Paul Kirsch recommended that when we write up the nomination forms that we write them as though the reader we are conveying the information to knows nothing about the sport or the players in the sport. This will help make the voting more educated. As the meeting wound down, several comments were made: Jason Bryant reiterated that hed be willing to help 70
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Cross Country Championships or from international standards. The Juniors team will be done by selection since there is no one national championship to choose from. The selection committee will use results from national level meets (NCAA, Foot Locker, Nike Nationals, etc.) from those that apply to be on the team. Final approval will come from the selection committee consisting of Mike Scott, Fred Finke, Francie Larrieu Smith, Thom Hunt and Bill Roe. 2012 USA Championships (St. Louis; February 11, 2011). There was a brief discussion of potential bad weather logistics, all of which appear to be covered by the host race organization. St. Louis will host for two years and the plan is to again have a two year cycle following. However, the two year bid and host could be re-examined after one more cycle. 2012 NACAC/Americas XC Championships (Trinidad, March 17, 2012) Will be the only International team of 2012, first year without world championships. Will have team stipend money which should attract a stronger team than in past years. 2012 Club Championships (Lexington, KY, December 8, 2012) 2013 IAAF World Championships (Bydgoszcz, Poland, Sunday March 24, 2013) National Team Coaches Selection Report. Fred Finke for men and Francie Larrieu Smith and Kim Duyst head up womens side to recruit top applicants, review applications and recommend selections. Final approval comes from LDR and National. Nominations forms will be available on-line. Coaching staff usually consists of one experienced and one new leader or in the case of World Championships, two experienced and two new coaches. BUPA staff will consist of Ed Eyestone, Mason Cathey and Virginia Brophy Achman. Still reviewing choices for NACAC 2012.
Brief Report on Upcoming Events 2011 Club Championships (Seattle, WA; December 10, 2011) 1167 entries Womens fields looking very large, great attendance. Some discussion on eligibility of out of association athletes. Some have been grandfathered in, but will no longer be allowed unless they previously lived in association. 2012 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 7, 2012) UK Athletics and Nova International invited US team to compete. This year the Us team will be a full team with 6 on the mens and womens junior teams and 9 on the open mens and womens teams. The team selection procedures have been posted on the USATF website In general open teams will be selected by up to three being chosen by the Edinburgh host, top three from the club cross country championships and the remaining three from top marks from the USA 72
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for the NACAC Championships.
2010 Club Championships (Charlotte, NC December 11, 2010) record 1207 entries 2011 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 8, 2011) The US men sent a senior mens team for the first time. Fred Finke was the team leader. The meet included teams from the UK, USA, UK, and a Europe select team. The meet will continue in non-world championship years, adding women and juniors beginning in 2012. 2011 USA Championships (San Diego, CA; February 5, 2011) 2011 NACAC/Americas XC Championships (Port of Spain, Trinidad, February 19, 2011) 2011 World XC Championships (Punta Umbria, Spain; March 20, 2011) Shalane Flanagan won the womens senior bronze medal. This was the first individual medal since 2003. The women won the team bronze medal. Fred Finke reported. Brief Report on Upcoming Events 2011 Club Championships (Seattle, WA; December 10, 2011) 1167 entries. The meet is expecting good weather. There are a record number of masters women entries. The meet is being held at the Jefferson Park golf course, 2012 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 7, 2012) The team is expanding to senior men and women (9 athletes), and junior men and women (6 athletes). Selection procedures have been posted. In the senior races the UK will select up to three athletes. The Club National Championships will select three athletes and the final three will come from the USA Cross Country Championships or A standards. The junior team will be selected (selection committee Fred Finke, Francie Larrieu Smith, Mike Scott, Bill Roe and Thom Hunt) from championship races. Virginia Brophy Achman team leader. 2012 USA Championships (St. Louis; February 11, 2012) They will also host in 2013. In 2012 the meet will select the team 74
2012 NACAC/Americas XC Championships (Port of Spain, Trinidad, March 17, 2012) 2012 Club Championships (Lexington, KY, December 8, 2012) same location as 2009. 2013 IAAF World Championships (Bydgoszcz, Poland, Sunday March 24, 2013) Fred Finke Gave a review of the National Team Coaches Selection procedures and a, general review of team staff selections. Report from Joint Subcommittee for Club XC Site Selection Bill Quinlisk reporting. Bids for the Club National Championships were posted on the USATF web site and are reviewed online by the selection committee. The committee looks at 15-20 categories to compare bids. The bids for 2013 were outstanding, some of the best ever received. Bend, Oregon was selected to host the meet in 2013. Bids for hosting the 2014 Club National Championships need to be in by the end of May. The bid will be awarded by September 1, 2012. IAAF Report Bob Hersh. The 2011 World Championships were held in Punta Umbra Spain. The next championships in 2013 will go back to Bydgoszcz, Poland. Beginning in 2013, the top 15 finishers at the world championships will qualify for auto A standards at 10,000 meters for the world championships. There was a brief discussion regarding how difficult it has been getting European participation at the world championships. Cross Country Council Awards Steve Vaitones Bill Quinlisk was given the Doris Heritage Contributor Award for contribution to the sport.
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must be Gene Newmans report included reference to the pre-validation measurement performed in October for the 2012 Olympic Trials Marathon course. This prompted discussion of a problem in which Duane Russells measurement indicated the course to be significantly shorter than found by the other 4 measurers. As discovered later, it happened because Duanes counter was intermittently missing counts. This was caused by a bad tooth inside the Veeder-Root counter mechanism (and although Duane was using one of the newer JR-type Jones counters, it could happen just as easily with an older Jones-Oerth counter, because both include the same Veeder-Root mechanism). The problem apparently occurred because Duane kept the counter mounted on his bike while doing faster (non-measuring) rides. Counters can be damaged when riding at speeds greater than about 25 km/h (about 15 mph). Tom Riegel agreed to include warnings about riding too fast with all new counters that he sells. It was also suggested that all major validations be done with at least 3 measurers so, if one measurer has an equipment problem, the good measurements will be easy to identify.
Bob Baumel, as RRTC Webmaster, discussed a meeting that he and Gene and a few others had the previous evening with USATF Webmaster Jason Wright and his assistant Karl Eagleman. It was agreed that Bob will be given access to the USATF sites new Content Management System in order to convert RRTC web pages on the USATF site to the newer format. Jason agreed to modify the certified course search engine to enable successful searches when people enter certification codes containing hyphens or spaces, and to change the search engines definition of record eligible course according to the new version of Rule 265.5(b) adopted at this Convention (increasing the separation limit from 30% to 50% and eliminating the possibility of wind assessment on courses that exceed the separation limit). Bulletin Board moderator Mark Neal explained that he rearranged areas on the board and added a section with information targeted to newer measurers. He also commented on the page at www.dukerdog.com/USATF/Bulletin_Board/in dex.html which Mark maintains on his own website containing links to interesting topics on the board. It was agreed that Bob would add links to this page on www.rrtc.net and the Measuring Tools page on www.usatf.org, while Jim Gerweck would add links on the RRCA and Road Race Management sites. Jim Gerweck, who became Workshop CoChair midway through the year, discussed a seminar he conducted online for Hawaii measurers using GoToMeeting software. The session included the McBrayer video and PowerPoint presentations by Jim and Duane. The McBrayer video is still on VHS tape, but Jim intends to redo it in an online format. Duane suggested holding online seminars (or webcasts) twice a year. It was noted that Mike Wickiser (the other current Workshop Co-Chair) plans to hold a seminar somewhere in Spring 2012.
Agenda Items
Who should be assigned to do a validation? This topic arose because, in a recent validation, the person assigned to do the measurement, although a competent engineer, had never measured a course for USATF/RRTC Certification. After some discussion, it was decided that for all validations: The Validation chair will try to get an A or B measurer if possible, or otherwise the most experienced road course measurer available. A question was raised as to how a measurer can obtain IAAF A or B status. The answer is that existing A measurers can recommend appointment of new measurers to Bernie Conway, the IAAF Measurement Coordinator for the Americas. Races names on Certificates and Maps: Problems were reported that, in some cases,
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Validation vs. Verification terminology: David Katz pointed out that RRTCs use of the word Validation (as a re-measurement to check the length of a certified course) isnt consistent with IAAF terminology, where the word Verification is used for that concept. Moreover, some of the IAAF terminology on Verification has also been incorporated into the USATF rulebook. David didnt say we need to change our terminology as a result, but we need to be aware of the differences. Race Sanctions required for Records: David also urged a major education campaign on the need for races to be sanctioned in order for records to be approved. This isnt exactly a new rule. Its been on the books forever, but its getting strictly enforced now. Therefore, if races want records to be possible in their events, the course must be certified and the race must be sanctioned. We agreed that race directors, measurers and certifiers need to be informed about this policy, and it needs to be publicized on websites and the like (as one 77
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Adjournment
The meeting was adjourned at about 11:00. However, several attendees remained for a while longer to see a demonstration of map drawing techniques by Duane Russell. Minutes prepared by, Bob Baumel RRTC Secretary
possibility, it was suggested that search results in the certified course search engine should indicate courses as record eligible if the race is sanctioned). We know that, in practice, a major reason for races to get sanctioned is to obtain insurance, and therefore, races who choose to obtain insurance elsewhere may decide to forgo sanctioning. It was noted, however, that if a race has obtained insurance elsewhere, they can get sanctioned for a very low fee.
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DEVELOPMENT PROGRAMS Coaches Education Joint Mens/Womens Development Sports Medicine & Science
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Level 1 Programs Level 1 Registration Fee The committee discussed a fee increase for the USATF Level 1 Program. Motion: Raise the Level 1 registration fee to $150 and the late fee to $50 on September 1, 2012. Motion Passed. Level 1 Alumni The group discussed the definition of a Level 1 Alumni and asked that the definition be included in the Administration Manual. Motion: Define Level 1 Alumni as someone that has attended a USATF Level 1 Course and successfully completed the exam. Motion Passed. Level 1 Online Certificate Shayna Sangster gave an update on the Level 1 online certificate. Sangster is in the process of moving the online exam to system a new management system. Once moved, the electronic certificate will be added to exam. Coaches will have the ability to login and print their certificate. Level 1 Flow with Associations Some frustrations were discussed regarding the current process for hosting Level 1 Schools. To streamline the process Terry offered to speak with Karen Krsak about removing Pat Pretty from the communication line. Additional Level 2 Specializations Troy Engle discussed the addition of a specialized Level 2 for coaching Race Walk and for coaching athletes with disabilities. Cathy Sellers will speak at the CE Executive Committee meeting to discuss the Paralympic segment. The Executive Committee supported the addition of these segments within the next quadrennial. Level 2 Youth Specialization The 2011 Level 2 Youth Specialization had lower numbers than expected. The group 81
Accreditation by NCACE Larry Judge gave a report on the status of the Level 1 Program accreditation. The folio containing over 500 pages of information was submitted to NCACE for review. Judge estimates a response within the next three months, after which the committee will likely need to make revisions and resubmit. The final product is estimated to come out in June. If approved, the accreditation will last for seven years. Troy Engle noted that the accreditation would not have taken place without the tremendous amount of work by Larry Judge. At the Coaching Education General Session three groups will be presenting their programs for USATF endorsement. John Godina - Throws Clinic Olympic Training Systems Human Kinetics Everyone agreed that the Executive Committee would be open to listening to the groups presentations then discussing on how/if USATF Coaching Education can endorse the programs. The committee also felt the need to ensure the groups would be open to USATF CE reviewing and tweaking their curriculum to align with that of existing CE programs to ensure we are all, speaking the same language.
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John Godina presented his coaching education program through the John Godina Throws Center. The program is comprised of a Phase 1, Phase 2 & Mentorship. The program omits some science, but starts with the most basic principles and moves forward from there. Godina wants to eventually expand to other event areas. There was some opposition from the group regarding the commercialization of USATF Coaching Education and the apparent conflict between Godinas programs and USATFs programs. Olympia Training Systems (www.olympiatrainingsystems.com) Olympia Training Systems (OTS) presented its company concept to the Executive Committee. OTS is an online educational resource that allows you to build a training plan based on your personal best and wanted results. Human Kinetics Human Kinetics showed interest in producing a second edition, USATF Coaching Manual. The First Edition paid $38,000 in royalties to USATF and was sold at Barnes & Noble and Amazon.com. The book would sell for $24.95 and would pay approximately 10% for the first 5000 copies (royalties increase after 5000 copies). The market projection would be approximately 28,000 copies and USATF would receive units at a discounted price. Level 1 Executive Committee voted on an increase in Level 1 fee by September 1, 2011. The fee would increase from $125 to $150 and the late fee would increase from $25 to $50. School Directors would have discretion on how to distribute the surplus funds. The timeline for an association to respond to a school request before it gets posted was changed to 14 days instead of 21. The group also requested the national office reinstitute the gift option for all Level 1 registrants. The group decided to postpone the Level 1 curriculum rewrite until the group heard from
decided with Baltimore being a larger metropolitan area, the school should have higher numbers. The group agreed the testing policies should be consistent across both Level 2 schools. Level 1 Schools The Executive Committee discussed the instance when a Level 1 School ends in a loss. The person or group (school director, association, USATF) that puts on a school is liable for the loss.
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driven and athlete based. The Sports Science Subcommittee strives to provide our athletes and coaches with the best applied scientific research known from the practice and the literature of our sport. Analyses of targeted athletes' performance at track meets, at their training facilities and at sports performance workshops were provided in a contemporaneous manner---often within minutes of competition. Our biomechanists, exercise physiologists, sports psychologists and nutritionists served at the High Performance Workshops and Summits and will continue throughout 2012. Jack Ransone, Ph.D, chair of the Medical Services Subcommittee, outlined our team services and staffing. Steve Portenga, Ph.D, chair of the Sports Psychology Subcommittee, explained our year-round programs including summits, workshops, international teams and year round support. Mark Troxler, D.O. discussed the 2012 World Anti-Doping Agency Code which includes significant changes. I presented the IAAF Sports Medicine and Anti-Doping Commission report. Major issues of concern are doping, the use of platelet rich plasma injections, disorders of sexual differentiation, chronobiology (jet lag), environmental issues including heat stress and altitude training, anemia, the effects of Ramadan fasting on training and competition, the pre-participation examination, the medical coverage of meets and road races, and the number and type of injuries and illnesses occurring at our world championships and the Olympic Games. Winners of the C. Harmon Brown, M.D. Award for outstanding service included Bing Yu, Ph.D, Dustin Williams, ATC, Ed Elder, ATC, Julie Endreson, ATC, LMP, and Bob Adams, D.O. Respectfully submitted,
development of our athletes. Our focus this spring needs to be for the Rio Olympics. Tonie and Rita led the discussion of planning for the next years. Summits, IPC's, science, need for more domestic opportunities, prize moneys, etc. were brought up as HP/Development needs in the US. It was noted that while we are looking at medals for this summer we also need to make sure that we are developing athletes for the future. Meeting was adjourned. Submitted by, Rita Somerlot Chair, Womens Development
YOUTH DIVISION
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Bob Flint welcomed everyone to St Louis and informed the board that he would be chairing the meeting. Board of Directors Update: Kim Haines Max Siegel resigned from the Board of Directors. He will work closely with USATF to get new sponsorships. The board is currently looking for someone to fill the independent position and if you have someone in mind please contact Darlene Hickman. The Board of Directors will have their board meeting on Sunday after closing session. Associations: Karen Krsak Coaching education update: Matt Lydum and Dave Shrock will work closely with Willie Banks to procure scholarship money for the Coaching School. The proposed amount is $20,000. It would not be full tuition but it will help. The Association Executive meeting will be held on Thursday, December 1st if anyone is interested in attending. Dorothy inquired about the Level 2 school versus the Youth Level 2. Karen stated the Youth Level 2 is for youth athletes and the Level 2 program is for collegiate athletes. Sam asked about the Youth Level 2 grants and Karen stated the criteria for the selection will be coming in the near future. National Office Update: Tricia Floyd Grass Roots department is now the Membership and Associations Department. Youth is now a separate department. With Max Siegal on board they are looking to see who fits best in what area. Marilyn is moving over to the Membership department. There is an opening for a Youth Department Coordinator position and Tricia is currently looking over resumes. Kristina is now the Membership Marketing Coordinator. Jill Geer is moving to Indianapolis, IN to head up the department which will now be called the Integrated Marketing and Communications Department. Tricia informed everyone that if you are sitting on multiple trips, you need to submit separate 87
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Birmingham, AL. The date of the meet is February 19th. Last month AAU scheduled a championship meet at the same complex the day before our zonal meet. Dorothy Dawson asked if there would be any zonal changes because the Associations realigned with the Masters zones and they went from four to seven. Linda Phelps stated we will need to submit a proposal for zonal changes because it will require budget and bylaw changes. USATF 2011 National Junior Olympic Cross Country Championship Update, Henry McCallum and Linda Ellis The course has had a run through for the Region 16 and the Region 3 meet. The course is marked with flags and everything is set for the meet on December 10th. 2013 Cross Country, Youth Athletics and Track and Field Junior Olympic Championship Updates: Bob Flint All of the sites for the Youth Athletics Meet were fine with minor corrections to be made. There was one bid for the Youth Athletics Championship meet and that bid came from right here in St. Louis. The Cross Country Championship bids are from Ames, Iowa, and San Antonio, Texas. Both sites have independent courses that are not on a golf course. The Junior Olympic Track and Field schedule for 2012 has been completed by Lefty Martin (running events) and Bruce Long (field events). Linda Phelps stated she and Bruce Long will work on the age group break out call times like Lefty developed for the 2011 JO Track Championships. This will be tabled for now.
reimbursement forms for each trip. Tricia has also submitted a technology request so the reimbursement forms can be emailed. The Board of Directors has reorganized and now they have three committees. Forty percent of the USATF staff work off site. There is not enough room to bring everyone in-house. Workshop Update: Inez Finch Inez let everyone know who provided sponsorship for the workshop and what the itinerary will be. She informed everyone the banquet will have a Jazz band and a cash bar available. Inez stated the regional coordinators can use part of their budget for the workshop if they have money available. This is the fifth year for the workshop and there are 94 people signed up. For the first time Alaska will be participating. Region 3 Championship: Henry McCallum The region 3 Championship was run very well. All of the course issues have been resolved and everything is set for the National Championship in December.
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Field
Bruce Long, Northeast Zone: The meet will be held at the Sports Complex in Toms River, NJ. The scheduled date is February 26th. The plan is to work out a schedule to accommodate a large number of athletes. Marc Jones, Midwest Zone: The meet will be held in conjunction with the Dorothy Dawson Invite on February 11th and 12th in Proviso, IL. Ron Mascarenas, West Zone: The West Zone Meet will be held in Flagstaff, AZ on February 19th in conjunction with the Arizona Indoor Classic Track Meet. Inez Finch, South Zone: The South Zone meet will be held at a new indoor complex in 88
New Business
The Regional Coordinators should be allowed to receive an increase from $35.00 to $40.00 per day when they travel to their Regional Championship Meets.
December 1, 2011
The meeting opened at 10:50am with a welcome address from the Youth Division Chair, Lionel Leach and an introduction of all new Youth Chairs. A moment of prayer was lead by Mathias Wicks. Linda Phelps informed the body that we have a quorum. Read and approved the 2010 Convention minutes. Read over the agenda and request for new business. Request made to correct section eight of the bylaws in youth guide regarding elections Background check Kenny Emerick made a motion to accept new items of business until opening session on Saturday, December 3rd. The motion was properly seconded and passed unanimously. Mrs. Price gave a handout and a presentation to the body on several health related topics. Deena Caster from the Board of Directors was introduced and spoke on behalf of the board.
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Linda Phelps stated we have a quorum. The standards and performance guides for the Youth Athletics Championship Meet. The motion was made and properly to accept the guidelines as written. The motion passed unanimously. Lionel Introduced Teddy McCook to the body. Lefty Martin presented on the 2013 Youth Athletics Championship. He informed everyone that was the only bid for the Youth Athletics and the fact sheet regarding the findings is located in the delegates packet. Robin Beamon from AAU and a representative of the Youth Council gave their report. They held an election for new officers. The new Vice Chair is Lorraine Williams and the new Secretary is Cedric Walker. The council plans to become more active this year. Robin stated that USATF and AAU are working much better together although it is still a work in progress. She introduced Mavis Chubb as the Executive Vice Chair of AAU and will represent AAU in the USATF arena moving forward. Denise Smotherman and Brenda Martin handed out the records and included the subbantam athletes. They informed everyone if the record does not make it in this year it will go in next year. To be considered for a record, there must be at least three athletes in an event. Kenny Emerick made a motion to accept the indoor and outdoor records report. The motion was properly seconded and approved unanimously.
Championship will be held on March 11th and 12th in Bloomington, IL. 2013 Cross Country Site Visits: Ron Mascarenas Ron reported on the visits to Ames, IA and San Antonio TX. 2013 Youth Athletics: Norine Richardson Norine reported on the site visit to St Louis, MO. Track and Field: Lefty Martin Lefty Martin reported on the visits to Jacksonville, FL, Sacramento, CA, and Greensboro, NC. Coaching Education: Patrick Pretty The Coaches Advisory received funding from the USOC and is approved to host an IAAF level school for sprints and hurdles. The course is already closed. Currently looking in Ohio to host another one and you must be level 2 certified to attend. The level 2 course will be certified by the accreditation council. Coaches can be added to the Coaches Registry once they have passed the background screening, read and signed the code of conduct. Lionel presented the Youth Chair Awards to the recipients who were present. The following people will received the Youth Chair Award for 2011: Henry McCallum Ken Ferguson LaTonya Sheffield Inez Finch Norine Richardson Donna Zirgibel Cliff McKenzie Martha Watson Susan Petrelli Matt Lydum Derrick Calhoun Meeting adjourned at 12:04pm
December 2, 2011
Meeting opened at 12 pm. Lionel presented the remaining Youth Chair Awards.
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Bruce Long discussed the facilities and equipment and stated there were very few issues which were mostly with the hammer and hammer handle. A motion was made to destroy the ballots for the Bill Hargrove and Frank Sevigne Awards. The motion was properly seconded and passed unanimously. A Motion made to adjourn at 10:45 am and return at 3 pm. The meeting convened at 3pm. Lionel asked if there were any new agenda items to be placed under new business. A motion was made and properly seconded to close the agenda for new items. The motion was unanimously approved. Jennifer Dodd passed out handouts and gave a presentation on USADA Education. Morgan State University introduced the staff that will be hosting the 2012 JO National Track and Field Championships. The team also provided an update on the status of the meet. The Long Distance Running Chair came and updated everyone on the long distance running program. Ian Stuart spoke with the body regarding increasing the international competition at the youth level. Harry Weaver spoke about Mens development. They are working on a plan for nutrition, biomechanics and strength. The plan will assist the United States athletes in their weak areas. The calendar was handed out and covered by Inez Finch and Linda Phelps. A motion to accept the calendar as written, the motion was properly seconded and unanimously approved.
December 3, 2011
The meeting opened at 8:30 and a quorum was established. Cindy Long briefed everyone on Associations. It is coming down that each Association will need to appoint a communications person. The National office is setting up a web template you just fill in the blank with your information. There will be a charge for the webpage but no charge for emails. Sam Germany reported on Mens Track and Field. The Junior National program needs more high school athlete competition. The program is depending on the club coaches to start getting more high school athletes to the competition. The Calendar was presented by Inez Finch and Linda Phelps. The calendar for 2012 is set with USATF and AAU not in conflict with any competition dates. The calendar will be handed out after the bids are completed and will be added to the schedule. A new schedule was developed on the track side by the track referee, Lefty Martin. He was assisted by William Valerie, Booker Woods, Henry McCallum and Frank Davis. The field events side was headed up by field referee Bruce Long with assistance from Ron Mascarenas and Mark Cizek. The schedule required changes due to the increase in numbers. We have increased advancement to the JO National Championship from top three in each event to the top five in each event except the muti events. The 2012 bid presentations were presented from the following: Greensboro, NC Jacksonville, FL Sacramento, CA The 2013 JO Track and Field bid was won by the North Carolina Association.
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Associations
Executive Committee
December 1
Approval of minutes unanimous Financial Report Unanimous approval with minor corrections. Board Report - Willie reported that several Board members resigned, Steve Holman, Jack Wickens and Max Siegel. They are now in the process of looking for three outside Board members (independent from USATF). The Board has reorganized and Willie is now the chair of Operations, Strategic Planning, Budget and Audit and one other committee. Operations include the National Office and how it operates. Member Benefits Nationwide Insurance is coming on board in the next couple of weeks. There will be discounts for members and a financial benefit to USATF. Max Siegel, Inc. will focus on member retention. Communications barcodes were on the badges and we planned on scanning in Youth, Officials and Associations. However, this did not work out as the barcode printed on the badges was not printed in the proper font and could not be read by the program. This will be a great benefit next year during the elections. Working on final stages of the agreement with Delivra. It will be free to Associations, but $100/hour for support. However, the clock will run in 15 minute increments, so the cost is $25 per 15 minutes. Jim is working on a template for the Association websites. There are about eight Associations currently set up under the National website. There will be a detailed presentation on the content management system on Saturday.
L&L The proposal for grievances that we sent to L&L has been tabled for this year. Andy and Norm suggested we put this in the accreditation process so we can put some teeth in it. Once that is done, it can be brought to the Board of Directors as it will not have to go through L&L. This will put the responsibility of the timelines for grievances back in the Associations, where it belongs. There will be consequences if the timeline is not met. Item 15 adjusting the timeline so there is more time to complete and accreditation process. Item 16 - election notices by email, with a clause for traditional mail, where requested. Item 17- committee name change, approved. Item 18 shifted election times to conform to new convention schedule. Item 19 addresses shortened time slots for elections with the new schedule. Organization Services will not be physically able to conduct 12 committee elections in the time permitted. Club Championships Cross Country Championship is in Seattle and currently has over 800 entries, which is slightly behind last years pace at this point. However, 2010 was a record year. Two things of note: Seattle is providing professional tents for teams who pay a fee; the other is a local brewery donated 10 kegs of beer! Regional T&F Championships Andy is working on specs for bid applications, which will be based on the current one. Andy asked the Region Reps to work from that until the new one is ready. National Office changes Andy is now the Director of Membership & Associations. It essentially means he no longer has ownership over the Youth program. It will allow Andy to focus on our programs. Tricia Floyd is now reporting directly to Mike McNees in support of Youth. We also have another customer service rep position Marilyn Turner is now Member Services Representative. Lori Bird took over from Ashley.
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not the document had been turned in. Accreditation 20 Associations have turned in plans for improvement. MAC was decertified as on 8/31/11, and USA Track & Field New York was established. Adirondack and Illinois both have slight fiscal problems. West Texas is under suspension and at this point, but they are making a good effort to get on track. West Virginia and Three Rivers will share jurisdiction over the panhandle of West Virginia if it is approved on Saturday. Region Rep Evaluation Andy will send out an evaluation to the appropriate Associations. Sanctions Task Force see separate posting on the Sanctions Task Force recommendations. Motion Pat Pretty made a motion to accept the recommendations from the Sanctions Task Force. Seconded by Jim McKee. Unanimously approved. Rules: Item 10, adding the hammer to Youth Division, were withdrawn. Item 26A to bring Masters LDR to start at 35 instead of 40, did not pass. It was suggested the age range be included with the name. Item 27 was withdrawn logo restrictions on uniforms. Item 33, competitions in events outside a standard facility, will be rewritten and discussed as to how it effects sanctioning. Motion to adjourn. Approved.
Sanctions Andy sent out a memo to all Associations about extreme events that we will not sanction. Included is a template letter for denying a sanction. Membership Report Andy will be sending out notices to members who have not yet renewed for 2012. We are on target for a December 12th first mailing! Short discussion on permanent numbers; possibly an Olympiad card. The $10 trial membership offer for the last quarter seems to be effective, as we have doubled numbers for this period from 2009. Background Checks Youth has signed a new contract with TCLogiQ, so there is no bid this year. The criteria for youth background checks are changing slightly to bring it closer in line with the Coaches background screening program. The task force is still working to get both groups on the same vendor, which will not happen in 2012. Associations Manual still need Coaches Ed and Officials section completed. The Manual will be posted by Christmas, even if these sections are not finished. Karen assigned Pat Pretty to work on the Coaches Ed section. Fast Forward started weekly Fast Forward Express emails. Associations Workshop Indy is booked solid for 2012, so we will put out an RFP shortly. The results from the 2011 Workshop were overall very positive. Two lowest rated items were the social and event partnering. Best Practice Integrating Wheelchair Athletes was the highest. Proper Fiscal management was rated high, as well. Organization Services there are no elections or site selection this year. A lot of activity in credentials as only 15 Associations were in compliance by Thursday morning. 42 Associations were not in compliance. Ed has spoken to Andy about using a spreadsheet posted on the website that shows all Associations and an indication of whether or 98
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Executive Committee will review the results and decide. Region Rep reports from the Annual Meeting will be posted on the Associations page of the National website. Kara Patterson, AAC, reported on athletes planning to become more involved at the local level. Kara asked for support to the proposal to put multiple logos on their jerseys. This will benefit some of the athletes who do not have one major elite sponsor. Submitted by, Linda Bommicino, Secretary
There is also full connectivity to USATF Systems: calendar/event system, news via National news system; connect to membership $150/month for first 12 months; $50/month thereafter. Settlement will be deducted from our monthly revenue check. Current users: NY, Oregon, Dakotas, Kentucky, New Mexico, Florida, Nevada and South Texas. Domain name would be www.your-assn-name.usatf.org and you could redirect your existing domain name to that one.
December 3
Outrun the Sun talk Coaches Education Pat Pretty reported that Level 1 is being re-written and will be a certified course. Starting in Sept, the fees will go up from $100 to $125. Pat will send out the notices to the Association Presidents and Secretaries when a Level 1 school will be in your Association. If you do not respond in the required time, it will be assumed you know about it. Andy reported the Nationwide Insurance new benefit. Organizational Services Ed reported that West Texas has been upgraded to provisional status and they will have voting right as of tomorrow. Also, New York is the newest Association, replacing Metropolitan. West Virginia and Three Rivers will have shared jurisdiction over the panhandle of West Virginia. Rules Steve reported previously recorded. on rules, as
Club Council Regional Competitions need to fall in to the closing time window for the Olympic Trials for next year. The athletes will need competition to get qualifying times and we need to provide it for them. Region Rep evaluations will be going out to the Presidents within the next few weeks. The 100
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Budget Carroll discussed this via Skype (Gary moved the microphone near the PC.) The 2011 budget and the proposed 2012 Budget were displayed on the screen. Carroll's Suggestions: 1) We need more participants 2) Enhance the value of the meet so people are attracted to attend. 3) Utilize all methods for revenue that are available (gifts, etc.) Motion to accept the budget as amended. 2nd, Accepted
The Audio/Visual has been improved at the Reggie Lewis facility so events will be shown and replayed. The WMA Indoor Championships will be March 24-30, 2014 of that year. Gainesville, Florida - Joleen Katchatorie In 1988 the Gainesville Sports Commission was founded - Jack Hughes and Scott Peterson also helped make this presentation. They were open to two date ranges: 3/14-16, 3/21-23 alternate - They would have to make arrangements to put the Weight Throw indoors and two areas for the shot put can be provided. It is a 200m track. Spectators will be charged an admission fee, but no parking fee. Family passes would be available. Discussion ensued regarding the bids. The Bid document may need to be improved so bidders are aware of some of the meet requirements. Vote via raised hands: 31 for Boston, 17 for Gainesville. The 2014 Indoor National Meet will be held in Boston, Mass. 2010 Annual Meeting Minutes Motion to approve. 2nd. Accepted. Gary welcomed Mike McNees. Mike said they were in the process of having a USATF Events Director, shepherding the handling of event bids and presentations. Drug Testing There are various circumstances that affect each case and the handling of each case will vary based on these circumstances. Resources for testing are getting tighter. Records - Sandy P - A Records report was handed out. Correction - Missing new events and a few typos have been pointed out. The report has a list of rejections at the end. New events - once introduced, the results over the first 3 years are stored, and at the end of that period, the best performances during that period will be published as new records.
The 2012 Budget was approved with a $700 increase for the Masters Invitational program (sothenew2012totalforthiswillbe$4700.)
Questions Is there money for an Announcer? No, the LOC takes care of this currently. Are there online descriptions of these various line items? www.usatfmasters.org has many of the positions documented, but not some. This will be improved upon. USATF Organizational documents define some of these positions. Review of the 2011 Indoor meet Timing problems happened in Albuquerque. The timing company will be paid via our budget, giving us some control, and removing the burden from the LOC for future meets. Illinois is working with Jim Flanik and the Games Committee to handle this right. Robert spoke about the 2012 Indoor meet. Officials will get hot meals, plans are going well. No concession stand will be there. 12/2/2011 Meeting recessed at 10:50 AM, to resume today at 1 PM.
December 2
Meeting resumed at 1:07 pm.
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Meeting resumed at 10:41 am. Senior Games Gary discussed the Senior Games agreement. This relationship is looking great. Lee Hess is the newly appointed liaison, and he will be sharing ideas between USATF Masters and the Senior Games. Steve asked that these issues be covered: Date conflicts, facility minimum requirements, age requirements and drug testing. Gary will also be looking into combining our National meet with theirs. Drug Testing Review This is going well, and we will be moving forward with the current process. There was a well attended seminar covering the process earlier yesterday. All were encouraged to get the TUE in advance if possible. Further, Gary solicited assistance from the scientific community to research how drugs affect older athletes. George Mathews suggested making counseling available for athletes. He also reminded the group that suspended athletes are subject to Out-of-Competition testing during their suspension. Steve Cohen also said they're looking into testing all future National/World Record setters. Availability of Olympic training facilities George mentioned a clinic in the northwest that will have some Olympians offering coaching and training tips. Joy Upshaw mentioned that many clinics for Masters are available around the nation, and almost all clinics want Masters to attend. US Corporate Relays Mark Cleary - The US Corporate Athletics Association (USCAA) has been putting on meets for many years, and Mark has been appointed to their Board as the liaison between them and USATF Masters so that, among other things, scheduling conflicts can be minimized. USCAA is adding a Team Club division to their National Championship Corporate Track & Field Championships. All 103
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Records Report Sandy - Distributed the report and went over errors in the report (typos). The USATF Records Committee has approved this report. An online status is being developed for the USATF website to keep people informed of record applications and their respective status. Masters Records are updated more often than any other entity in USATF. US Masters keeps Relay Records in 10 year age groups, while World Records are kept in 5 year age groups, thus presenting the possibility that someone may have a world record but not a US record. Records broken throughout the year are considered pending until ratification at the Annual Meeting each year, at which time they will become ratified records (unless they have been rejected). Eugene Anton recommended that the pending records for new events be posted. Sandy will do this. Line Item #156 - Performance is missing. Sandy said it was 9:02. Motion to accept the Records Report as amended; 2nd, Unanimous approval. Hall of Fame Report Norm Green has resigned. The current HOF committee will work with the T&F and LDR committees, allowing them to select their own HOF members.
clubs will need to be registered with USATF. Mark will be working with them to put on a meet in July of 2012. He encouraged all USATF Masters to promote this meet. Report on Future Championship Meets Kenneth Ferguson, Missouri Valley: 2013 Outdoor Championships in Kansas, July 1821, 2013 in Olathe, Kansas. They're preparing the track and field event venues to meet all needs. They're going to get a new ring installed for the throws. Sandy reminded Kevin that separate throwing areas are needed. Estate Giving Bob Weiner This will provide a fantastic method for people to assist the sport. A template is online for people to add the proper wording to their wills. This will launch rapidly. Motion - To support the launch of this process and the online wording of the recommended template - 2nd, accepted unanimously. Steve recommended manage these funds. a separate group
Combined Event Report Bill Murray gave this on behalf of Jeff Watry. 150 men/56 women did the multis in WMA/Sacramento. The Indoor Hep will happen in Kenosha again for 2012. Awards Mary Trotto - Awards Chair - recognized the other members of the committee. There were 28 new World Records / 68 American Records. 2011 Women Winners: Flo Meiler & Johnnye Valien. Men's Winner Nolan Shaheed. Mary mentioned all the age-group award winners. Bob Weiner mentioned the following: David Pain Service Award - Mary Trotto.
New Business
Eugene Anton asked the committee to consider these issues/recommendations: 1) Budget - each line item should have clearly defined descriptions, goals and objectives, along with the names of the people responsible for using that money. 2) Regarding the Bid Process for National Meets - We must not show any favoritism or bias regarding the fair handling of bids. Therefore, all individuals involved in the proper handling of bids must not have a vested
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4)
5)
Robert Thomas - solicited feedback regarding products to offer for sell at the 2012 Indoor Meet (types of shirts, etc.). Graeme - Rules package complete Scorecard will come out. No changes to meets this year. Ivan Black recommended more diverse medals for championships. Our next meeting will be a telephone conference call with the Masters TF Executive Committee within a few months. 12/3/2011 12:11 adjourned. Minutes by Jeff Brower 105 PM CST Meeting
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ADMINISTRATIVE DIVISION Athletics for the Disabled Coaches Advisory Diversity & Leadership Ethics Law & Legislation Officials Organizational Services Records Rules
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Motion was made by Richard Roberts and seconded by Adam Bleakney to adjourn the meeting.
December 3, 2011
Meeting was called to order. Minutes were distributed from Friday's meeting. Motion to accept made by Richard Roberts and seconded by Sonya Robinson. Cathy Sellers asked what our budget was. Steve said between $6,000 and $7,000. We discussed our presentation the day before on USATF and inclusion efforts. We thanked Dr. Evie Dennis for her support and staying the whole first meeting. We discussed how the selection would be done for the J.O events we have. The eight (8) fastest times submitted at USATF events or High School would be accepted. The deadline would be in month before the J.O's. Invites and stipends would go out. Debbie McFadden would draft invite letter. We eventually want this process done like the Youth. For now it is eight (8) fastest submitted. We discuss outside ranking sources. This didn't pass because of delay in exchange and differences in ranking. Discussion of the youth camp discussed. No dates were set. Grant carried over for this. We discussed added events at the J.O's at a separate site. We will add 40 events for younger ages and hopes of identifying talent. A subcommittee was set up to select athlete of the year. Steve asked anyone with a relative to not be on the selection committee. Three (3) people came forward. Sonya Robinson, Scot Hollonbeck and Richard Roberts were selected. They will come back with recommendations for athlete of the year. Emails and contacts were established. 109
2012 JO's were talked about. We tabled until Saturday and the added events will be discussed then. Questions and Answers followed.
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The recommendations of the Coaches Registry task force have been forwarded to the Board of Directors and several new procedures will be implements to the Coaches Registry starting in January 2012. Most notable is the oversight of the Coaches Registry by a panel of active coaches nominated by the Chair of Coaches Advisory and approved by the USATF President. This oversight panel will allow the jurisdiction and protocols of the Coaches Advisory to be managed by active coaches. The Broad Event Coordinators, led by Cliff Rovelto, created new Mentorship Program which will be continued in 2012 at the Olympic Trials. The mentorship program, which is supported by CAC Grants, allows four (4) selected emerging elite coaches to shadow a Master Coach at a major championship to learn the skills of preparing and guiding an athlete through the most important competition of their season. The Combined Event Mentorship was highly successful and both emerging elite coaches and Master Coaches praised the unique learning atmosphere that took place. Thanks go to Harry Marra, Ed Miller, Lynn Smith, Scott Hall and Sheila Burrell who served as Master Coaches for the four (4) days of combined events at the 2011 National Championships. The program will be expanded for the 2012 Olympic Trials to include sprints, hurdles, throws, jumps, and endurance events. Applications for all grants are located under the special programs page of Coaching Education on the usatf.org website. The Chair of the AAC has taken an active role in promoting all CAC programs within the USTFCCCA and made special presentations at Divisional meetings at the USTFCCCA Convention in San Antonio in December 2011. Also, the chair and L&L representative, Skip Stolley, have made a large effort during the 2011 summer to promote an open dialogue within the L&L Committee on various items included in the legislative docket for the annual meeting which would
Eric Ziegler reported on the rules and officials and any rules can be submitted to him. We hope to be in touch electronically with everyone quarterly to keep everyone abreast on the inclusion status. A lot of work was done but more is still needed to be done. A presentation was later made to Law and Legislation with regards to sports committee status and inclusion. Updates will follow. Submitted by, Steve Cuomo Chair
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been addressed includes points raised in a memo from Larry James: 1. Does Ethics committee (EC) have jurisdiction over USATF Board member complaints? USATF Board Counsel recommends that Board Counsel handle these complaints whereas EC feels board members are volunteers. 2. Jurisdiction of CEO complaints - Board counsel or EC - Board counsel recommends they handle it and EC agrees Carl made the point that while the issue of what is legally applicable is important, when ethics are being considered it must be noted that The Code of Ethics sets a higher standard than what is legal. Christina Corl raised the point of who will receive the Conflict of Interest (COI) forms. She proposed that USATF General Counsel receive the COI's and also house them. Carl agreed and stated that the flow is very important. It was also discussed to merge the two COI's that currently exist for the Board and other responsible persons and it was agreed that the two forms can be easily merged due to the fact that both forms are already closely worded to each other. Sarah was able to perform this task during the meeting. Christina further stressed the importance of the flow of who gains knowledge of complaints of responsible members outside the Board. The complaints should initially go to Norm as General Counsel and then to the committee. Norm's office will serve as the gatekeeper and storage source. The issue of a hotline was discussed. Former EC member Pete Rhinehart felt this was an important component and his contributions to this committee were invaluable due to him being the only member with experience on the last EC before it was newly formed last year. Cynthia, Kristin and Carl have all investigated the possibility and creation of a hotline and it was determined that it was not feasible and probably not necessary. Cristina
who is right in front of us. Let us see what we can do within our Associations and regions with encouragement from us. Some may just need to be encouraged. We have the Olympics coming up; perhaps we can use that interest to play a part in the future of our sport of track and field. Next year, we can check on our progress and perhaps have some working framework that other Associations or regions can learn from. If there are no questions, we can adjourn until next year. Please do not hesitate to contact me if you have any ideas or questions. I have given you my email on the agenda. Thank you. Respectfully Submitted, Dexter McCloud Darlene Hickman, Advisor to Diversity & Leadership Dr. Evie Dennis
Ethics Committee
December 2
Attendees Carl Sniffen, Ethics Committee Chair Brian Fullem, Ethics Committee Vice Chair Kristin Heaston, Ethics Committee member Cynthia Perkins, Ethics Committee member Christina Corl, USATF Board Counsel Norman Wain, USATF General Counsel and Chief of Business Affairs Sarah Austin, USATF Legal Affairs Manager John Honerkamp, AAC Carolyn Griggs, Youth Athletics Drew Ludtke Larry H. James, USATF Board Counsel Carl began the meeting by reviewing the last few months of work to establish the new charter and code. Some key points that have
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Cynthia suggested to Jon that he put his ideas in writing, creating a rubric to assist the EC to better define possible exceptions to the $2,000 cap. The EC greatly appreciated Mr Drummond's input. Carl discussed how the EC attempted to come up with a fee schedule, tried to figure out what components would be exempt from the $2,000 cap and ultimately decided to come down on the side of the fact that USATF is a volunteer organization and the EC looks forward to guidance from the Board on this important matter. Norm opined that the perception of the public is very important in terms of when a responsible person gets paid for providing a service and the importance of transparency. Larry James stated that an amendment concerning the makeup of the EC to reflect that 25% of the Committee be made up of athletes was passed. The EC shall consist of 6 members, which include 2 athletes plus one athlete alternate. We then moved on to Saturday's agenda and discussed what each member will work on in the near future. Our focus will be on any directives from the Board. Kristin will continue work on the Vendor code and she will get us all a copy in it's current form in advance of tomorrow. Kristin will serve as a liaison to Jon Drummond's rubric concerning the $2,000 cap. The COI forms will be merged and the EC will attempt to provide all responsible persons with a due date for returned COI forms. The EC needs two more active members which must include an athlete preferably with a competition schedule opposite to Kristin's and one athlete alternate. The meeting was adjourned at 2:50. The EC will meet at 8:30am - 10:20am on 12/3/11. Respectfully submitted, Brian W. Fullem, DPM Committee vice chair
Carl stated that Mr Harvey needs to be more specific with his proposal about what he would provide in terms of training to make it presentable to the Board as this will incur an expense beyond the scope of the EC budget. It was proposed that any such training take place during the course of the annual meeting. The EC then opened the forum to Carolyn Griggs and John Honerkamp for suggestions of what they would like to see from the EC as it relates to Youth Athletics and the AAC. Carolyn suggested that education of where to go with complaints was important and also having the EC and Norm address this section with specific examples of ethical issues to open a dialogue and educate the membership. John proposed a Q&A type session to allow the athletes to discuss specific situations and the creation of a FAQ covering some possible ethical issues. The EC appreciated the suggestions and hopes further Annual Meetings can lend itself to Ethics education for the entire organization Christina recommended that the EC contacts the NCAA about training if cost proves to be prohibitive, Cynthia is familiar with the NCAA from prior work and will investigate. After a 10 minute break the meeting reconvened at approximately 1:40pm. Jon Drummond requested permission to address the committee. He eloquently presented an argument aimed at removing the $2,000 COI cap. Jon stated there are numerous former athletes that would get involved in USATF but do not due to the monetary cap. Jon feels that these former athletes offer significant value to USATF and their exclusion prevents the organization from reaching its potential. Carl explained that the EC has spent a considerable amount of its time struggling with this very point. Brian explained that the EC began to create a list of exceptions and the list appeared to be too open ended. 114
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meeting and looks to the Board for direction as to where we allocate our resources. The EC Charter was motioned for approval by Kristin, seconded by Brian and approved unanimously with nobody dissenting or abstaining The Ethics Committee Charter is now officially approved. Kudos to Cynthia for spearheading the drafting of this document. The EC will also attempt to eliminate all prior drafts of the COE after final approval by the board, except for the final version, to eliminate any possible confusion in the future. The meeting was adjourned at 10:15am. Respectfully submitted, Brian W. Fullem, DPM Committee Vice Chair
Director has made or has waived the opportunity to make those comments, he or she shall not participate in , observe, or listen to the making, seconding, discussion, or vote on any such motion and an affected Director shall not be eligible to vote on such a motion. 7. Under IV C which references fair labor practices we will need guidance from Gina Miller as an example was given that some uniforms are made in prisons and what is considered fair labor practice varies greatly from location to location. 8. Under VII which refers to vendor acknowledgement of the VCC through a signature, the EC seeks guidance from USATF counsel, Norm Wain In summary, concerning the VCC, kudos to Kristin and Cynthia for an excellent first draft. The immediate goal will be to tighten up the language to get a document we can present first to Norm Wain and Gina Miller, then seek input from vendors and finally to present to the Board for approval. Discussion then moved to the future phone meeting schedule for the EC, tentatively we will meet every other month at 9pm EST on the third Monday beginning with January 16th. It is understood that additional meetings may be necessary if ethical complaints are presented. The EC will continue to utilize email and Carl stressed the importance of a response from all members even if only to verify receipt even if no additional input is being provided. The telephone meeting schedule is tentatively set for 2012 as: 1/16/12, 3/19/12, 5/21/12, 7/16/12, 9/17/12, 10/15/12 (in advance of the annual meeting) The annual meeting is set for 11/28/1212/2/12 in Daytona Beach, FL. The EC will look forward to presenting and educating the attendees at the annual
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Regulation 17 Kolling, Humphrey, & McCloud recommend approval as amended. Consider all underlined. F. Olympic Games, IAAF World Outdoor Championships in Athletics and Pan American Games: The Mens International Staff Subcommittee and Womens International Staff subcommittees of the High Performance Division shall be constituted at the USATF annual meeting held in the year of each summer Olympic Games. These Staff Subcommittees shall review pools of qualified candidates for coaching staff for the Olympic Games, IAAF World Outdoor Championships in Athletics, and Pan American Games. The Staff Subcommittees shall establish application procedures and criteria for individuals to apply and qualify for national team service. The criteria shall be based on expertise, requisite national team experience, past evaluations, and shall be designed to include a broad and diverse pool of qualified candidates. The criteria shall comply with USOC selection criteria, when applicable. The pools shall include at least five times as many candidates as available positions, if practicable. Any USATF member in good standing may apply to be included in the pools. The Board, National Office Management, and the Athletes Advisory and Coaches Advisory Committees may also recommend individuals to be included in the pools, provided that the individuals recommended complete the application and screening process. The members of the Mens and Womens Staff Subcommittees shall select proposed lists of coaches and alternates for these competitions, and forward to the Board for approval and to the USOC for background checks when required. H. Non-coaching and non-medical support staff: The High Performance Executive Committee shall select all non-coaching and non-medical support staff. The Director of International Teams and Championships shall serve as an ex-officio member of the High Performance Executive Committee when it selects the staff members. The CEO shall appoint the Team Leader, subject to approval by the Board, and by the USOC, when required. 12A21.A.5 Baker (L&L Secretary) Approved as amended. Withdraw original motion, and replace with ARTICLE 21.E.1 Deadline to submit General provisions insert a new #5 Notice and renumber Posting as #6.. Consider all underlined. Notice: National Office Management shall give notice to the membership through an email blast, and to the Board, committee chairs, members of the Law & Legislation and Rules Committees, and Association Presidents, via individual emails June 1, requesting proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition (whichever is appropriate) noting the date on which the proposed changes are due. 19R9.E Koch amended and recommended for approval E. Committee elections: The following are general rules for committee elections: In election years, except as noted in subparagraph 4 below, each committee shall conduct nominations and speeches (if provided for by a committees operating procedures) during a committee meeting on the day after the opening session of the USATF annual meeting. Uncontested elections may be voted by acclamation at that time; No later than 6:00 p.m. on the day after the opening session of the annual meeting, each committee secretary shall submit to the registration desk a sample ballot for all contested committee elections and any modifications to the voting membership of the committee on the membership list on file with the registration desk. On the day before the final general session of the Annual Meeting, the Organizational Services Committee shall conduct and oversee balloting for all committee elections at one central location consistent with the general procedures set forth in this regulation for a general election. The first round of balloting will take place in the morning, and a second round for run-offs in the afternoon. The Athletes Advisory Committee shall determine the place and time of its election. The Mens Track and Field, Womens Track and Field, Officials, and Coaches Advisory Committee may opt 118
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NOTE: For subsections ii (a) and (b), all persons shall have voice, but only the appropriate persons from that site under consideration jointly shall have one vote, and if unable to decide, the person designated in (b) shall cast that vote. iii. From the two Sport Committees: a. The chair of each committee or their designees; and b. One (1) additional member from each committee selected by the chair of the applicable Sport Committee. iv. From Athletes Advisory: three (3) Active Athletes appointed by the AAC chair. Regulation 18 d. Chair: The chair of the Selection Committee shall be the National Officials Committee chair, or his or her designee, who shall serve for a term that coincides with the National Officials Committee chairs term of office. 2. LDR and race walking championships: The selection of competition officials and referees for national championships in long distance running and race walking shall be made by the applicable Sport Committee(s) in consultation with the local event director and comply with the certification requirements of Regulation 18-J-1b. 3. Special selections: Selection of officials for an Olympic Games, the IAAF Outdoor or Indoor World Championship in Athletics or the IAAF World Cup in Athletics, if hosted in the USA shall occur as follows: a. Process: The application and selection process shall follow Regulation 18-J-1, with the following additions: i. There shall be a co-chair of the Committee certified at the Master or National level selected by the President after consulting with the USA member to the IAAF Council, if any; and ii. The President may also select two additional at-large members to the Committee certified at the Masters or National level, after consulting with the USA IAAF Council member. (( ; and)) 4. Diversity: In nominating officials for selection for national championships or Olympic Trials, the selection body shall give appropriate consideration to recommending a diverse pool of qualified officials, taking into account the age, gender, Association and ethnic background of each nominee recommended for selection. c. Rationale: To clarify the Officials selection process d. Constituencies Affected: Sport Committees and Officials e. Estimated Budget Impact: None. 28R25 (PLACEHOLDER) GREIFINGER (on behalf of National Office, General Counsel, and Agent Registry Task Force) L&L Recommendation Discuss a. Action Requested: Amend Regulation 25 in its entirety to reflect modifications made by the Agent Registry Task Force. These modifications have been drafted but are awaiting additional information from the IAAF (modifications will be consistent with the new agent regulations created by the IAAF this year). b. Proposed Amendment: {PLACEHOLDER} {To be provided as soon as possiblec. Rationale: Modifications to this regulation are needed to remain consistent with the changes in our athlete representative program pursuant to the new IAAF regulations rolled out this year. d. Constituencies Affected: Athlete Representatives e. Estimated Budget Impact: None. 16R7.G.3 Koch L&L Recommendation support change Action requested. Amend Regulation 7-G-3.
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Championships, and 18 for the Combined Event Championships. Awards Vice-chair Gordon Bocock The Awards Committee report is on line. Mr. Bocock presented plaques to the finalists for each of the awards presented by the NOC Lori Maynard Award, James Gray Award, John Davis Award, Charles Rutter Award, Horace Crowe Award, and Andy Bakjian Award. He also recognized the Hall of Fame inductees for 2011. Doc Patton representing active athletes brought greetings to the officials. Shelby Sharpe commented on applications for officiating meets. He warned officials to not sign any application that release meet management from liability or that hold an official responsible for negligence or misdeeds of others. He cited the application for a national Masters meet as an example of an application that contained verbiage not official friendly. Brian Keaveny, NCCWMA President, brought greeting to the officials. Brian spoke of an initiative to create a panel of officials for WMA international meets. He asked officials to volunteer to be members of this panel if interested. Chair Krsak asked Jim Flanik to be the point person for this initiative and Jim agreed to do so. Brian announced the 2012 NCCWMA outdoor championships will be held in St. John, New Brunswick August 9-12 and the 2013 WMA Outdoor Championships will be held in Puerto Allegre, Brazil. Brian is working with the NOC Training Committee to organize an officials exchange in 2012 with the thought that the USATF officials would work at the NCCWMA meet in St. John. Certification Vice-chair Jimmy Stuart The Certification Committee report is on line. 7900 officials are currently certified. Mr.
Officers Reports
Chair Len Krsak The Chairs report is on line. Chair Krsak commented on the process for selecting the officials for the national meets to be held in 2012. 522 officials applied to work one or more of the meets. 22 applications were invalid. 145 officials were selected for the Olympic Trials, 101 for the Junior Championships, 74 for the Indoor
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for a limited number of committees. The NOC is not one of the committees that will be required to increase the percentage of athletes to 25%. Certification Committee Jimmy Stuart Mr. Stuart presented the updated certification requirements that will be implemented in the 2013-2016 Olympiad. Stephanie Hightower, brought greetings. President USATF,
Ms. Behlmann brought greetings from the association and asked for assistance with their meets. Shelby Sharpe reported on a follow-up meeting regarding officials applications and the issue of meet management asking officials to release management from liability. Mr. Sharpe met with the USATF legal council. USATF did not approve the application for the masters meet discussed in Mr. Sharpes previous report. The objectionable language has been removed and a new application is now being used. IAAF Technical Officials Laurie Boemker Ms. Boemker reported those interested in becoming NTOs will complete the National Master Referees Rules Test in the future. Additional requirements to be named as an NTO are currently under review. Appeals/ Selection Delores Murray Ms. Murray reported she received 6 appeals in 20115 for nonselection to a national meet and one asking for an explanation of the selection process. IAAF Technical Official David Katz The new IAAF rule book is now available. The IAAF referee book is available soon. Mr. Katz recognized Eric Zemper for being selected as an ITO for the Olympic Games in London. Master Referee Jim Skelly Mr. Skelly reported 2 persons have been certified as National Master Referees in 2011. A number of officials coordinators mentioned national level meets in 2012. The officials applications for these meets are or soon will be on line. Law and Legislation John Bahakel Mr. Bahakel presented an up date on the Law and Legislation committee work. All the L & L amendments have been addressed. The amendment to increase the number of athletes on each committee from 20% to 25% has been resolved by requiring that increase 124
President Krsak reminded the attendees to renew USATF memberships. Renewal notices will be coming soon from the USATF office. The USATF office is planning to implement a 4-year membership card good for each Olympiad. A request was heard for a photo gallery of officials working at meets to be available for recruiting purposes. The request was taken under consideration. Motion to adjourn at 4:33 pm - Motion seconded. Approved. Respectfully submitted by,
Organizational Services
Wednesday, November 30 Accreditation Subcommittee
Attending: Herb Nicholls (chair), Ruth White, Ginger Mulunax, and Katherine Branch (members), Bill Roe (secretary), Andy Martin (staff), and Ed Koch (OS chair). The Subcommittee met to go over Association accreditation Plans for Improvement (PFIs) submitted since the August workshop. A chart was kept for updating purposes. Results of the discussions, in brief, include: Association Current status / from August, appended 11/30/2011 notes Notes with
Border Full We asked for officials PFI and documents / 990, and the fiscal information was turned in. They remain full, with the 990 issue resolved. The PFI on officials was received and an update is due by June 1, 2012. Central California Provisional Left provisional, as they were still deficient in officials, and were encouraged to work on others, particularly championships. They remain provisional, as they still need an officials update and a follow-up PFI is due by June 1, 2012. Florida Provisional Were moved up to provisional, as they still needed to update the PFI on members per 100,000 and put the PFI on the proper form. They remain provisional, with and update due by June 1, 2012, with information on number of members per 100,000 properly submitted without commentary. Illinois Full New issues with fiscal solvency; PFI on fiscal issues; request personal appearance in St. Louis; would like to see 2010 990 and October 15 1st 8 or more months. The plan is to meet with Illinois on Thursday, December 1. Inland Northwest Full To avoid provisional status, we need officials PFI. Remain full; need update on PFI on officials; need to specify current level of certification; need to be assured that Association board is informed of and involved in the PFI. An update is due June 1, 2012. Iowa Full To avoid provisional status, we needed a PFI covering the areas in which they are deficient, particularly documents and "others." They accomplished that and are now "full" with no additional requirements. Kentucky Provisional Left provisional, as they were still deficient in members, and needed to fill out correct 990 form. They remain provisional, although 125
Adirondack Provisional Were provisional on financial issues with report due by October 15; needed PFI on officials by November 1; they remain provisional, with update needed on officials number; we need a meeting on fiscal issues here in St. Louis and a written follow-up by June 1, 2012. Alaska Suspension of Voting Rights Remained suspended, with good progress shown and continued assistance, particularly in officials. They remain suspended, as the PFI did not address the number of members or members per 100,000. We need a status on each item in the PFI; item responses need to be on our form rather than referring to the web. We need an updated PFI on all areas by June 1, 2012. Arkansas Provisional Were provisional, as they were still deficient in members, organizations, and seemed to lack in LDR. They remain provisional, with notes that the PFI covered everything and indicated good progress is recognized. A PFI update is due by June 1, 2012.
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2012, update on clubs and officials, with actual numbers in place of in progress. New York No status They are currently accredited, but without level, pending meeting provisions of the enabling resolution. Will meeting with them with Associations in St. Louis, if possible. They have reached out to us and have met 2 of the 4 enabling requirements so far. Oklahoma Full To avoid provisional status, we needed a PFI on each deficient item in the "others" category hosting championships in progress, delegates at the Annual Meeting to be accomplished here, their website was completed on November 12, and others were in progress. An updated PFI is due by June 1, 2012. Snake River Suspension of Voting Rights We noted in August that, when we receive a PFI on the correct form noting the organizational members completion and a plan for increasing officials' numbers, you will be upgraded to provisional status. MOVE TO FULLY ACCREDITED and should receive congratulations. South Carolina Provisional Keep provisional, request PFI on "others." Remain provisional; reporting in progress on some and accomplished on two. We will need to actually have a report from either Sherry or Associations; need to be assured that Association board is informed of and involved in PFI; need update by June 1, 2012. South Texas Provisional Keep provisional, request updated PFI on members/100,000 and clubs/100,000 (the latter should show completion). Okay on "others." Remain provisional; still short on members per 100,000 and organizations per 100,000; need update with numbers by June 1, 2011; need to be assured that Association board is informed of and involved in PFI. Southwestern Full
questions on the 990 form have been resolved. They need follow-up on members per 100,000, and OS needs to be assured that the Association board is informed of and involved in PFI. An update is due on June 1, 2012. Lake Erie Provisional They had submitted a new PFI showing 752 members. With documentation received, they were moved to FULL accreditation and should receive congratulations. OS needs to be assured that their Association board is informed of the end result on the PFI. Metropolitan De-certified Decertified as of August 31, 2011 no longer serving USATF as an Association. Michigan Provisional They were moved up to provisional status, but needed to submit a new PFI on the correct form addressing members/100,000 and reflecting new club members. They remain provisional, as they are not making progress on members per 100,000; clubs are okay for 2011 with 40. We need an updated PFI on members per 100,000 only by June 1, 2012. Missouri Valley Full Fully accredited in August with the subcommittee taking another look at fiscal solvency in St. Louis. They remain fully accredited while we are still monitoring the fiscal issue. We acknowledge that their situation is improving and an update is due by March 1, 2012. Montana Full Need a PFI addressing "others." Since August, they remain fully accredited as they attended the workshop for sixth other category. Nevada Full To avoid provisional status, we needed a PFI on clubs and officials. We also cautioned them on the "others" category. they remain fully accredited, but we will need a June 1,
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Credentials Subcommittee Attending: Ed Koch (OS chair), Herb Nicholls (chair), Ruth White, Dan Pierce and Bill Roe. Most of the prep work was done on Wednesday with Sherry's documents in the office. The credential chart (attachment 2) was revised to reflect that work. Ed provided the text for the State Documents letter (Appendix 3.) Accreditation Subcommittee Attending: Herb Nicholls (chair), Ginger Mulanax, Ruth White, and Katherine Branch (members), Bill Roe (secretary), and Ed Koch (OS chair). This was a closed meeting with the Illinois Association concerning on-going financial issues. A discussion was held with Dorothy Dawson (president), Brenda Kimbrough (Vice-President), and Melissa Delaney (Secretary.) Decision of the Subcommittee is to request the 990 form for 2011 (or a yearend financial report if the 990 is not available) when it is prepared and before March 31, directed to Andy Martin at the office. It was followed with a closed meeting with West Virginia and Three Rivers over the West Virginia panhandle. The area has a population of 132,295, but is served by no USATF member clubs and only a handful of individual members. We heard from both areas. The recommendation is made that the full committee adopt and send a resolution to the Board (Appendix 4) that West Virginia be assigned primary responsibility for the area as a shared area as provided in Article 6.
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unforeseen circumstances, delegate badges will be handed out to Associations cleared for voting on Saturday. Bill reported from Andy that nine NSOs have not paid dues for this year. Ed also reminded us that the NSSF application is sitting for another year. Accreditation Subcommittee This content is in the Accreditation minutes above. Ed noted that we were behind in the time line earlier this year, and we did a lot of catch-up. The committee recessed until Saturday.
Attending: Ed Koch Ed opened the meeting at 9:58 a.m. (early!!) and welcomed everyone. Ed went over the schedule for the meetings, both full committee and subcommittees. Subcommittee reports Petitions Subcommittee (formerly Nominations) No activity this year; only active in election years when we have a national ballot. Winnie and Ed will have discussions during the year to set up the process Elections Subcommittee All committees were requested during the fall to inform us of any committee elections. None were reported. We have an L&L proposal in to establish the centralized voting room, which has met with resistance from the track & field committees. There may be a floor vote on one or more issues. We are amending the time frames for elections (L&L shows current approval) due to changes in the Annual Meeting schedule for Saturdays. Legislation for Association elections is curiously being rated a discussion item. Site Selection Subcommittee Two sites were selected last year, so we are not selecting a site this year. Ed recited the sites for the near future. Sites are selected through 2016, and Indianapolis is the likely quadrennial site for 2017. It is recommended that we place the hotel in Indy for 2017 in 2013 and only approve the site in 2012. Also in 2013 we would look at 2018. Credentials Subcommittee Credentials started working yesterday, and came up with 15 Association that were entirely compliant. Several more have become compliant since that point. Concern was expressed that the documents are not being tracked appropriately. Ed explained how we were handling non-profit state corporate filing. It was determined that, baring 128
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Accreditation Subcommittee A closed meeting was held with Adirondack (Barbara Palma and ??) and the Subcommittee will recommend that they remain provisional while working to build financial stability. A closed meeting with West Texas (Tony Goyang and Stan Scott, along with Jackie Callender, Regional Coordinator) produced the very positive recommendation to raise their level to provisional. Full Committee Attending: Ed Koch, Bill Roe, Winnie Eggers, Linda Melzer, Herb Nicholls, Frances Brown, Ruth White, Rob Buzaitis, Barbara Palma, Katherine Branch, Harold Lefty Martin, Linda Bommicino, Dan Pierce, Ron Pate. Subcommittee members: Leo Lines. Guests: Martha Harris, Rick Rothman, Matt Rigby. Law & Legislation The concept of an elections room was recommended for passage. Elections There was a report on a potential contentious election next August in the Southeast region, and the committee felt perhaps Marlene
Credentials Every Association's paperwork is in order. A MOTION was made by Herb Nicholls and duly seconded to approve the Credentials report that all delegations are in order. The motion was approved unanimously. Organization applications NSSF With no representatives present, it was determined that we will leave their application on the table for another year. Maccabi Rick Rothman presented a letter asking for NSO membership for Maccabi USA / Sports for Israel. There are three potential membership categories. The 5-C category is probably above that level. The 5-E category is very limited, and more limited than we would like. The 5-D category is probably a good fit, with other national organizations. With that category, a number of delegates would need to be proposed, along with the sport committees in which it has activity. A MOTION was made that we recommend approval to the Board with five (5) delegates and representation on seven (7) committees: Men's TF, Women's TF, Masters TF, Youth Athletics, Men's LDR, Women's LDR, and Masters LDR, with the potential for addingRWandXC.The
delegate
motionwasapproved.
Site Selection As has been previously discussed, we are bid through 2016. In 2017, we are scheduled to return to Indy, but no hotel has been discussed or contracted. That will be determined during the next year for consideration in Daytona. In 2018, it is possible that we will look at Colorado Springs with USOC. There was discussion of the possibility of two years in a row at a site, with
There may be voting on the uniform issue, but only time will tell. Ed thanked the committee for their work and adjourned the meeting. Minutes by. Bill Roe Secretary
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APPENDIX ONE CURRENT COMMITTEE AND SUBCOMMITTEE LISTING
APPOINTED (8)
Edward Koch Frances Brown Rob Buzaitis Katherine Branch Ginger Mulanax Herbert Nicholls Wayne Roberts Ruth White
edrkoch@yahoo.com skeletonmom@msn.com rob.buzaitis@gmail.com dkbranch@bellsouth.net gmulanax@sbcglobal.net hnich17650@verizon.net dwu74@aol.com mwhite@windstream.net tcmanage@att.net weggers10@aol.com dptrack@gmail.com bjpalma@msn.com coachpate7@hotmail.com throwercfa@earthlink.net babs684@verizon.net cdgriggs@verizon.net bommicin@bellsouth.net lmelzer@columbus.rr.com hmartin591@aol.com
SPORT COMM REPS (8) Men's Track & Field Women's Track & Field Race Walking Men's Long Distance Women's Long Distance Masters Long Distance Masters Track & Field
Tony Campbell Win Eggers Dan Pierce Barbara Palma Ronald Pate Roslyn Katz Carolyn Griggs
Youth Athletics (one of these two) Barbara Smith OTHER REPS (4) Associations Officials Coaches Advisory HS Coach Coaches Advisory C/U Coach ACTIVE ATHLETES (6) AAC members SUBCOMMITTEES Linda Bommicino Linda Melzer Harold "Lefty" Martin (Vacant) (All six positions are vacant)
Accreditation Subcommittee Nicholls (chair), Mulanax, Branch, White Annual Meeting Site Selection Subcommittee Koch (co-chair), Roberts (co-chair) Additional members Leo Lines Thomas McLean Credentials Subcommittee Koch (chair), Palma, Pate Additional member Additional member Linda Phelps Lloyd Garcia Andy Martin Sherry Quack Board of Directors Darlene Hickman garcia-l@aps.edu andy.martin@usatf.org sherry.quack@usatf.org dhtrack@aol.com Elections Subcommittee White (chair), Bommicino, Melzer, Pierce Nominations Subcommittee Eggers (chair), Brown, Branch leo@utff.org olysportsmclean@aol.com
LIAISONS
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covering sport com mem state comm. reps nos docs bylaws champs 990 7 Y 2 4 10 9 7 3 7 8 Y 3 5 8 11 10 8 7 3 4 2 10 4 8 5 15 10 10 5 7 Y 5 0 10 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
association or organization North Carolina Ohio Oklahoma Oregon Ozark Pacific Pacific Northwest Potomac Valley San Diego Imperial Snake River South Carolina South Texas Southern Southern California Southwestern Tennessee Three Rivers Utah Virginia West Texas West Virginia Wisconsin Wyoming ORGANIZATIONS 5-C ORGANIZATIONS NAIA NCAA NFSHSA NJCAA RRCA RUSA 5-D-1 ORGANIZATIONS ATRA AAU AAHPERD
Y Y
Y Y
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association or organization ARFA AUA CYO NJCCA NSGA Officials Committee US Armed Forces USCCA USTMDA YMCA 5-D-2 ORGANIZATIONS NCAA Division I TCA NCAA Division II TCA NCAA Division III TCA National HS Coaches NAIA Coaches NJCAA Coaches US Womens TCA USTFCCCA Club Council Coaches JC Coachss NW JC Coaches CA Youth TCA 5-D-3 ORGANIZATIONS National Dis SA Wheelchair Sports Special Olympics USABA USA Deaf Sports Athletes W/o Limits Collectively
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covering sport com mem state comm. reps nos docs bylaws champs 990
association or organization OTHER VOTING DELEGATES Intl Athletes Past Presidents Board of Directors Nom/Gov Panel Committee chairs
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ASSOCIATION CERTIFICATION OF SUBMISSION OF APPROPRIATE STATE DOCUMENTS TO RETAIN NON-PROFIT INCORPORATION I certify that my Association's Annual Report has been filed with the Secretary of State (or other appropriate office or officer.) I will provide the National Office with a copy of the Annual Report following the USATF Annual Meeting by December 31, 2011. I understand that, in 2012, the appropriate copy of an Annual Report filing must be submitted with other Association documentation prior to the Annual Meeting.
________________________________________ Association
________________________________________ Signed
______________________________ Dated
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WHEREAS, currently, the Three Rivers Association has, as part of its territory, the four northern panhandle counties of West Virginia (Hancock, Brooke, Marshall, and Ohio), WHEREAS, the 2010 census of the four county area is approximately 132,400 persons, and Three Rivers has five (5) individual members and zero (0) club members for 2011, numbers very similar to those of the last five years, WHEREAS, Organizational Services had noted this as deficient service to the area, WHEREAS, the Three Rivers' main population center of Pittsburgh is closer to Wheeling, the center of the four-county area, WHEREAS, Organizational Services would like to encourage growth in the number of members, both individually and organizationally, in the area, THEREFORE, be it resolved that having received the support of both affected Associations on December 1, 2011, in St. Louis, MO the two Associations will share the area in accordance with Article 6-A of the Bylaws: Associations: The basic constituency of USATF shall be Associations, divided into mutually exclusive geographic areas of the United States. Two Associations may share jurisdiction over territory that is smaller in area and population than the exclusive territory of either. In these instances, one of the associations shall be designated as having primary jurisdiction and shall be allocated any members who do not indicate a preference. All Associations shall be separately incorporated entities, in good corporate standing, and must be recognized by the Internal Revenue Service (either by group or individual exemption) as 501(c)(3) non-profit entities that are not private foundations. (See Exhibits for Associations list and geographic descriptions.) BE IT FURTHER RESOLVED, that the West Virginia Association will be the default Association for memberships, and BE IT FURTHER RESOLVED, that a review of the service to the area by both Associations will be performed during 2016.
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4 December 2011 USA Track & Field Board of Directors Stephanie Hightower, Chairman Organizational Services Committee Edward R. Koch, Chair Organizational Services matters
The following items have come before Organizational Services during this Annual Meeting, and are brought to your attention: (1) Organizational Services is pleased to inform you that the West Texas Association has made sufficient progress during the last year to be removed from suspension. Their status will remain provisional until further reviews indicate they have achieved certain accreditation standards. A hearing was heard on the service situation which we discovered in the northern panhandle of West Virginia, four counties of which are in the territory of the Three Rivers Association based in Pittsburgh. Service was at such a low level we were compelled to explored options to create an atmosphere for improvement. A meeting was held with representatives of the two Associations, and they agreed to try a "joint tenancy" for the next quadrennium. We have a resolution for your consideration on the matter: RESOLUTION WHEREAS, currently, the Three Rivers Association has, as part of its territory, the four northern panhandle counties of West Virginia (Hancock, Brooke, Marshall, and Ohio), WHEREAS, the 2010 census of the four county area is approximately 132,400 persons, and Three Rivers has five (5) individual members and zero (0) club members for 2011, numbers very similar to those of the last five years, WHEREAS, Organizational Services had noted this as deficient service to the area, WHEREAS, the Three Rivers' main population center of Pittsburgh is closer to Wheeling, the center of the four-county area, WHEREAS, Organizational Services would like to encourage growth in the number of members, both individually and organizationally, in the area, THEREFORE, be it resolved that having received the support of both affected Associations on December 1, 2011, in St. Louis, MO the Organizational Services Committee unanimously recommends the two Associations will share the area in accordance with Article 6-A of the Bylaws: Associations: The basic constituency of USATF shall be Associations, divided into mutually exclusive geographic areas of the United States. Two Associations may share jurisdiction over territory that is smaller in area and population than the exclusive territory of either. In these instances, one of the associations shall be designated as having primary jurisdiction and shall be 137
(2)
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allocated any members who do not indicate a preference. All Associations shall be separately incorporated entities, in good corporate standing, and must be recognized by the Internal Revenue Service (either by group or individual exemption) as 501(c)(3) non-profit entities that are not private foundations. (See Exhibits for Associations list and geographic descriptions.) BE IT FURTHER RESOLVED, that we recommend the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated, and BE IT FURTHER RESOLVED, that upon Board approval a review of the service to the area by both Associations will be scheduled during 2016 to review whether the shared jurisdiction shall be continued or modified. (3) A petition for membership was received by the organization Maccabi USA / Sports for Israel. After hearing from a representative of their organization, Rick Rothman, who is a long-time delegate to this organization from Florida and a national coach for Maccabi, it is our unanimous recommendation to the Board that the organization be accepted for membership as an Article 5-D-1 organization, with 5 delegates to the Annual Meeting and representation on the following committees: Men's Track & Field Women's Track & Field Men's Long Distance Running Women's Long Distance Running Masters Track & Field Masters Long Distance Running Youth Athletics No actions were taken on site selection, since we are now bid out to 2016, and the next bid year 2017 is scheduled to be in Indianapolis per Board resolution in the post-Olympic year. A recommendation will most likely be made next year on the floor of the final general session to go to Indianapolis, without a hotel preference, and then a vote in Indy in 2013 for the hotel choice for 2017, where we might have leverage work to our advantage. There were no scheduled elections, although there may have been an emergency election in Athletes Advisory which we were informed about only late last night.
(4)
(5)
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Defer all other items. V. Womens Long Distance Running Approve items 10 an 11. Add and approve the following Women's Long Distance Record:
11a F a/comers 20 km 1:03:38Kim Smith 29 NZL ING Philadelphia Split Philadelphia PA 09/18/2011
VI. Masters Long Distance Running Approve items 30, 31, 33, 34, 36-39, 46, 76, 77, 81, 82, 91, 92, 95, 96. Add and approve the following Masters Long Distance Records:
19a M45-49 31a M55-59 41a F60-64 93a F60-64 95a F45-49 12km 100 mi 5 km 37:38 Mbarak Hussein 46 58 60 60 46 NM WI NY NY WI Lilac Bloomsday Ultracentric Syracuse FOR BOA Chicago FANS Spokane Grapevine Syracuse Chicago Minneapolis WA 05/01/2011 TX 11/17/2006 NY 10/01/2011 IL 10/09/2011 15:49:00 Roy Pirrung 19:04 Kathryn Martin Kathryn Martin
marathon 3:10:27 12 hr
MN 06/04/2011
Reject items 60, 75, 85 and 94. Defer all other items. VII. Masters Track & Field Approve all items 139
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Add and approve the following Masters Track & Field records
INDOOR - MEN hepthalon hepthalon OUTDOOR WOMEN 400 800 3200m Relay 75-79 75-79 50-59 1:22.59 3:07.35 Jeanne Daprano Jeanne Daprano MoorPark MoorPark 10/23/2011 10/23/2011 02/20/2011 50-54 60-64 5298 5362 Bill Murray Joe Johnston Kenosa Kenosha 03/06/2005 03/06/2005
Masters Race Walking Approve items 1-17. Add and approve the following Masters Race Walking records:
M45-49 M60-64 M65-69 M80-84 M60-64 M65-69 M80-84 W45-49 W45-49 25K 25K 25K 25K 30K 30K 30K 25K 30K 2:08:53 2:17:27 2:27:34 3:13:18 2:48:04 2:57:55 3:53:18 2:02:51 2:31:30 Dave McGovern Chris Schmid Leon Jasionowski Jack Starr Chris Schmid Leon Jasionowski Jack Starr Teresa Vaill Teresa Vaill Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage NY NY NY NY NY NY NY NY NY 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010
Defer all other items. VIII. Youth Athletics Approve all items from the Annual Meeting Reports book plus the attached new indoor records. The work of the record keepers Andy Carr, Bob Hersh, Ryan Lamppa, Linda Honikman, Donald Lein, Sandy Pashkin, Bev McCall, Dave Talcott, Denise Smotherman, and the members of the Records Committee, past chairman of the Records Committee, Basil Honikman, the Road Running Technical Council Paul Hronjack, Jim Gerweck, Neville Wood, Pete Riegel and Chairman Gene Newman, the technical staff of the USATF National Office Karl Eagleman and Sherry Quack is greatly appreciated. Submitted by
R=Rejected
T=Tabled
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142
Rules Final
Item 2 Replace the submission with the following Add a new Rule 1(b) In addition, in Long Distance Running and Race Walking, US citizens who are not eligible to represent the USA in International competition are allowed to participate in any USA National Championships that is not the sole selection event for an international team. Item 7 Amend Rule 7.9b as follows: Ties between two or more teams shall be resolved by determining which ((teams last scoring member finished nearest to first place. If the tie still exists, the next to last scoring members are compared in the same way, etc. determining which)) team wins the most one-on-one match-ups among their five scoring members, comparing first to first, second to second, and so on through fifth place. Item 9 Replace the submission with the following, to correct an existing typo in the Rule 195.4 . . .The center of gravity shall be not more than 9mm ((6mm))from the center of the sphere. . . . Item 19 - Amend Rule 123 as follows: ((The Technical Manager shall be responsible for ensuring that the track, runways, circles, arcs, sectors, and landing areas for field events and all equipment are in accordance with the Rules, and shall certify such to the appropriate Referee prior to the commencement of the competition. This will include the verification of the calibration of electronic measuring equipment.)) The Technical Manager shall be responsible for: 1. Ensuring that the track, runways, circles, arcs, sectors, landing areas for field events and all equipment are in accordance with the Rules and shall verify the calibration of electronic measuring equipment. Certification of such shall be made to the appropriate Referee prior to the commencement of the competition. 2. The placement and removal of equipment according to the technical organizational plan for the competition as approved by the Games Committee. 3. Ensuring the technical presentation of the competition areas is in accordance with such plan. 4. Ensuring that the necessary certification under Rule 135 has been received before the competition. Item 33 Amend Rule 149 as follows: 1. No performance accomplished by an athlete shall be valid unless it has been made during a bona fide competition on a facility and (where relevant) using an implement that conforms to specifications set within these Rules. 2. Performances made outside traditional athletics facilities (such as those held in town squares, other sporting facilities, beaches, etc.) shall only be valid, if all of the following conditions are met: (a) qualified officials are appointed to and officiate at the event; (b) where applicable, equipment and implements in conformity with the Rules are used; and (c) the event is conducted at a site or facility in conformity with the Rules, including a survey where appropriate Item 73 Amend Rule 230.3c as follows: When red cards from three different Judges have been sent to the Recorder or Chief Judge on the same competitor, that competitor is disqualified and shall be notified of this disqualification by the Chief Judge or the Chief Judges Assistant by being shown a red paddle. Item 75 Amend Rule 251.5 as follows: The race distance must be declared and the course briefly described at the time invitations are extended. For International selection competitions, the distances should be approximately: Men 12km, Women 8km, Junior Men 8km, Junior Women 6km. 143
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Item 84b Amend Rule 265.5(b) as follows: (b) The start and finish of the race must lay no more than ((30%)) 50% of the race distance apart as measured along the straight line between them. ((, except when it can be shown that the average component of the wind direction at the head of the race (the lead runner) did not constitute a significant tailwind. NOTE: A tailwind shall be deemed to be significant if it prevails consistently throughout more than 50% of the course during the race.))
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Wednesday evening before the annual meeting in an effort to reduce other scheduling conflicts and increase participation at this important session. (6) National office agreed to work with the local Associations (present at the Associations Workshop) to better educate them on overall grievance best practices. We discussed the proposed grievance czar resolution and the problems with the proposed amendment. The attendees agreed that creating consequences (tying Association compliance with their own bylaw adherence on grievance practices to accreditation standards) seemed like the agreed upon best approach to resolving this issue. National office would follow up with the appropriate individuals and facilitate this process. (7) We had a discussion about some of the recent issues related to engaging good, qualified mediators at no cost to the organization. We shared some of the issues recently encountered with mediators who could not devote time to a grievance, and whether/not some nominal remuneration would help alleviate said concern. A discussion was also held as to the merits of potentially charging each Association with a nominal fee (i.e. $100/year) to go into a general grievance fund to help cover some of those costs. This suggestion was also strongly supported by the meeting attendees. Overall, the feedback we received was extremely positive. Clearly, there is renewed confidence in the national NABR procedures. The challenge seemed to focus on how to better educate the various Associations and hold them accountable for ensuring better compliance with their own grievance procedures. Education and awareness will be important in this regard. As always, we welcome any additional comments you guys may have. Should you have any other questions or concerns or if there is anything else we can do to further 147
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improve this program/process, please feel free to let us know at your earliest convenience. Thanks! Respectfully, Norman Wain
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