Professional Documents
Culture Documents
The Most Common Problems in Management Documents (contd) Abstract words Unnecessary details Unreadable design and layout
Nominalizations
Does the sentence use any form of the verbs to be, to have, or another weak verb, with a noun that could be turned into a strong verb? In the samples that follow, strong verbs lie hidden in nominalizations, nouns derived from a verb that usually ends in -tion.
Nominalizations
Before: We made an application. After: We applied . . . Before: We made a determination. After: We determined . . . Before: We will make a distribution. After: We will distribute . . .
Security
Equity
IBM A Common
by, with if after before although because, since because, since because, since
Before: The following summary is intended only to highlight certain information contained elsewhere in this prospectus. After: This summary highlights some information from this prospectus.
After: We file annual and special reports, proxy statement, and other information with the Securities and Exchange Commission (SEC).
Write Positively
Positive sentences are shorter and easier to understand than their negative counterparts. Before: Persons other than the primary beneficiary may not receive these dividends. After: Only the primary beneficiary may receive these dividends.
Write Positively
not able not accept not certain not unlike does not have not many not often not the same not . . . unless unable reject uncertain similar, alike lacks excludes, omits few rarely different
Another Option
Pricing Supplement: provides final details about a specific note, including its price. If information differs from the Prospectus or Prospectus Supplement, rely on the newer or more current information in this document.
If youve been around your industry for awhile, it may be hard to spot jargon and legalese in your writing. Ask someone from outside the industry to read your writing.
After: Class A and Class B-1 certificate holders will receive a distribution on each payment date if there is cash available on those dates for their class.