Downtown Oakland Association and Lake Merritt-Uptown District Association Joint (S.O.B.O.

) Sidewalk Operations Beautification Order Committee January 23, 2013 at 12:00 p.m. Cathedral of Christ the Light 2121 Harrison Street Agenda
1. 2. 3. 4. 5. 6. 7. Introductions Public comment and announcements Approval of minutes from December 19, 2012 Security Update Ted Tarver Maintenance Update Rick Williams and William Adames 2013 budget discussion Update on SOBO Projects Andrew Jones 8. 9. Back of BART planters Big Belly Solar Medians Latham Square Encroachment Permit CCTV Utility Box Art Wraps Action Item

Other Next Two Meetings: February 20th and April 17th

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Downtown Oakland Association/Lake Merritt-Uptown District Association Joint (S.O.B.O.) Sidewalk Operations Beautification Order Committee December 19, 2012 at 12:00 p.m. Cathedral of Christ the Light 2121 Harrison Street Present: Staff: Michelle Lane; Martin Ward; Lorie Alemania; Joe Gallardo Steve Snider/District Manager, Victoria Decker/Office Manager, Fiona Simms/Administrative Assistant; Rick Williams/Peralta Service Corporation; Harold Dees/ Peralta Service Corporation; Ted Tarver/Block by Block

Discussions held and decisions made by the SOBO Committee

Subject
Introductions Public Comment and Announcements Approval of minutes -September 18, 2012 -November 26, 2012

Discussion

Action?

The committee reviewed the minutes of September 18, 2012 and November 26, 2012.

Martin moved and Michelle seconded the motion to approve the minutes of September 18, 2012. The motion was approved unanimously. Martin moved and Michelle seconded the motion to approve the minutes of November 26, 2012. The motion was approved unanimously.

2013 Meeting Schedule

Update on SOBO projects -CCTV -Hanging Plant Upgrades -Back of BART Planters -Medians -Welcome Signage -Big Belly Solar -Latham Square

Tori suggested that the committee meet in January and February, and then every other through the year. The committee agreed to meet on January 23rd, February 20th, and then the 3rd Wednesday of every other month. Tori gave updates on the various projects underway. We have full proposals, agreements and contracts that have been approved by our general counsel, ready to go for the CCTV project. We are waiting to enter into contracts with the property owners, Robert Frates with

388 19th Street Oakland, California 94612 DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530 info@downtownoakland.org www.downtownoakland.org info@lakemerritt-uptown.org www.lakemerritt-uptown.org

Improvements -Utility Box Art Wraps

Myron Zimmerman at 13th and Broadway, and Andrew Brog or Bay Area Legal Aid at 17th and Broadway. Lorie noted that she has a building downtown and that they are prepared to pay for the equipment and installation downtown. Tori responded that there has been communication and we are working to move forward. The Saturday after thanksgiving the hanging plant baskets were all taken down. Some of the plants were reused to fill the empty planters in front of the PG&E building. The baskets were sent to Oregon to be replanted, and should be back in March. There was an issue with the Back of BART planters during the production process, and they now must be remade. We are hoping that they will be delivered in early January. The medians and Latham Square improvements are a part of the encroachment permits. Staff has all the appropriate documentation into the city, and we are waiting on approval and signoff from the City. Tori noted that many of the vendors we are working with for the Latham Square improvements require payment by credit card. Lorie suggested that the payment be made from a single debit card from one district account, and then the difference be billed back from the other district. Tori noted that it is important that the payments be off the books by year end. Martin noted that the money is not in the existing SOBO budget, but the expense has been approved by the board. He suggested that we wait until we are ready to move forward on the project, and return to the board to request it again early next year. Tori also noted that it can be rolled into the 2013 PROW Enhancements line item. Tori noted that Andrew is working with the traffic and engineering department to find the proper locations for the welcome signage. He is working with Steve to identify landmarks that should be included on the signs. Michelle noted that the design should be vetted through the DISI committee.

Tori mentioned that the cost for the Big Belly trash compactors did not include the equipment that allows for advertising panels. The additional equipment will cost $2,800 for Downtown and $1,200 for Uptown. Tori noted that this price is discounted, and may increase if we wait. The extra expense will create a variance in the beautification line item. Andrew is meeting with Earth Island next week to get the ball rolling. Tori noted that the buy-out fee of $1,500 that staff anticipated is lower than the $2,500 that Columbine is requesting. Columbine stated that because their work is seasonal, the cost cannot be broken down monthly. The committee requested that staff email the contract to the committee. They requested that staff ensure that a buy-out clause be included in all of our contracts. Block by Block and Peralta Service Corporation staff left the room for the discussion of service provider contracts. Tori noted that staff will include a detailed list of the additional services Peralta has agreed to provide. Recently staff was made aware of an issue with Block by Block and their health insurance policy, which allows the Ambassadors to sign up for health benefits only at the time of employment, and never again. The committee noted that it is standard for companies to open enrollment in health benefits annually. Tori noted that we are being billed for health benefits for all employees, though not all employees are receiving benefits. Andrew would like the contract to include a requirement that the Ambassadors be offered benefits again. Tori also mentioned that Block by Block has offered a $10,000 credit on any service in the coming year. Ted gave a brief safety update. He noted that the maintenance uniforms are being modified for consistency with the Safety uniforms. He mentioned that he is looking to expand the current radio system to include local security teams. We have a new police Captain, Captain Sherman Williams. Ted has already started communicating with her and she seems excited about the Ambassador program. He noted that

Discussion of Safety and Maintenance 2013 contract amendments

Other

there is a new OPD Captain, Captain Williams, with whom he has already started communicating. She seems excited to work with the Ambassadors. Ted explained that staff and the board presidents recently met with the City Administrator and OPD to explore how OPD can work with the Ambassadors to enforce quality of life issues. Ted noted that is communicates daily with Lt. Joshi who is in charge of the Problem Solving Officers. Ted also mentioned the Neighborhood Crime Prevention Council Meetings, and that the attendance is dwindling. The NCPC meetings allow individuals within the district voice their concerns and vote on the top issues they would like to see handled. He is looking to chair that council and have the meetings moved from 6:00 pm to a daytime meeting, making it more accessible to the security teams in the area. Steve explained staffs involvement in the Frank Ogawa Plaza Task Force and the issues that have arisen. The task force has led to better communication, but the security that was placed in the plaza has pushed the problems onto Broadway. It was noted that recently OPD has been working with Highway Patrol and are pursuing a contract with the Sheriffs Department. Ted mentioned that there has been a marked decrease in cell phone thefts. Rick and Harold gave a brief maintenance update. Rick listed the following top priorities: working more closely with the Safety Ambassador team including wearing the same uniforms; improving customer relations and focusing on the hospitality aspect of the Ambassador program; and focusing on one block at a time paying special attention to the detail work. Harold explained the new internship program that the districts are coordinating with Peralta Service Corporation and Job Corps. He also noted that they have incorporated an employee with 25 years of landscaping

experience to aid with the beautification projects. Michelle asked who is officially on the SOBO Committee, and noted that Tanicia is planning on leaving. Tori noted that Michelle MansfieldHicks usually attends, and Nola Montgomery has expressed interest though she has not been in the meeting. Aliza also usually attends in addition to those currently present. Adjournment Minutes taken by: Fiona Simms, Administrative Assistant