Meeting of the Clean & Safe Committee

Wednesday, February 22, 2023 – 1:30 pm

The Rotunda Building
Virtual Meeting via Zoom Video Conference
https://us06web.zoom.us/j/4159385345?pwd=c1NpVVl2ZzBNbmIxR2R5R2I0WmJldz09

Agenda

1. Call to order

2. Public comment and announcements

3. Presentation form OAKDOT – Demand-Responsive Parking and Mobility Management Initiative

4. Approval of the minutes of the December 14, 2022 Action Item

5. Budget Review: Tori Decker

6. Discussion of Upcoming and Ongoing Projects and Initiatives

a. Meeting with Mayor Thao – February 24
b. Revised Approach Around NCPC Engagement
c. City Emergency Grant Funding
d. Safe City Network Expansion

Adjournment into Executive Session

All staff and public attendees are required to leave the meeting at this time.
All decisions will be a part of public record according to Government Code 54950 (The Brown Act)

7. Confirm a recommendation to the Joint Org Committee to approve contracting with the selected
bidder for Clean and Safe Services in 2023 Action Item

8. Next Meeting Date: April 19, 2023

9. Adjournment

BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action may not be taken on items not posted on the agenda. Copies of the
agenda are available from the Downtown Oakland Association at 388 19th Street, Oakland, CA 94612. Meeting facilities are accessible to persons with disabilities. If
you require special assistance to participate in the meeting, notify our office at 510 238-1122 at least 48 hours prior to the meeting.
 Downtown Oakland Association and Lake Merritt/Uptown District Association
Clean & Safe Committee Meeting Minutes
December 14, 2022, at 12:00 p.m.
Via Zoom Conference

Present: Nicole Price, Sara de la Riva, Matt Klimerman, Kurt Hanson, Greg Pasquali, Felicia Scruggs, Terry Wood,
Mike Guerra

Absent: Tanicia Jackson, Michelle Lane, Tederal Glover, Michelle Nash, Yvette McCoy, Chris Kwei, Don
Rogers

Staff: Steve Snider, Andrew Jones, Tori Decker, Tamiko Garner, Charles Taylor, Joe Castagnola

Guests: Alisa Orris

Discussions held and decisions made by the Clean & Safe Committee
Subject Discussion Action?
Call to order The meeting was called to order at 12:02p.m.
Public comments and announcements
Approval of minutes of the October 19, The minutes of the October 19, 2022, meeting were Terry Wood moved, and
2022 meetings. presented to the committee for review. Felicia Scruggs seconded the
motion to approve the
minutes of the October 19,
2022, meeting as presented.
The motion was approved
unanimously. Mike Guerra
and Greg Pasquali abstain.

Budget Review Tori Decker reviewed the YTD Clean and Safe budget:

On track with budget.

Clean & Safe Enhancements YTD Actuals:

Clean and Safe

DOA: $1,189,486.82 LMUDA: $897,361.00
Favorable TV. Contracted hours are not being met
consistently since Kathy Bretz’s departure from the
program.

Misc.
DOA: $3,091.44 LMUDA: $2,606.89

Program Director
DOA: $68,777.94 LMUDA: $51,885.13
Favorable TV – due to the percentage of end of year
bonus included in the monthly allocations.

388 19th Street ■ Oakland, California 94612

DOA Phone 510.238.1122 ■ LMUDA Phone 510.452.4529 ■ Fax 510.452.4530
info@downtownoakland.org ■ www.downtownoakland.org
info@lakemerritt-uptown.org ■ www.lakemerritt-uptown.org 2
 Program Coordinator
DOA: $48,391.79 LMUDA: $36,506.12
Favorable TV – due to shift in billing to District Works that
is behind schedule as well as percentage of end of year
bonus included in the monthly allocation.

PROW Maintenance
DOA: $116,786.62 LMUDA: $140,066.50
Favorable TV (DOA) – due to strategic projects pending
implementation, specifically Latham Square maintenance
and activation and CCTV program expansion. Unfavorable
TV (LMUDA) - due to outreach consultation with Urban
Compassion Project at Snow Park and Veterans’
Memorial. Exceed annual budget.

Total Clean and Safe

DOA: $1,426,534.61 LMUDA: $1,128,425.64
1. 2023 RFP Process
a. Review and Approve
1st Draft of Clean and
Safe RFP
b. Create RFP Task
Force
c. Discussion of City of
Oakland Funds
d. Review and Discuss
2023 PROW Budget
a. Review and Approve 1st Draft of Clean and Safe RFP:
Staff has a template from previous years and is
looking to update as necessary. There may be a need
to change the language around homelessness and
database/reporting management stating to not let go
of using proprietary software. There is also
consideration to list landscaping duties separate from
the clean and safe duties. Budget item is just a
baseline and does not include additional services.
b. Create RFP Task Force: District Works is looking to
apply for the Clean & Safe RFP. Mike Guerra will lead
the task force as a result of this change. The Clean &
Safe committee can work as the task force.
c. Review and Approve Schedule for RFP Process:
d. Discussion of City of Oakland Funds: The $464,000
grant from the City of Oakland should be deposited
within the next 2-3 weeks. The funds will be used as
follows: 1. $200,000 for expansion of the Safe City
network program. 2. $144,000 will be used for the
uptown nightlife entertainment traffic management
to help mitigate the criminal activity by instilling
street closures, security, etc. 3. The balance of
$120,000 for additional ambassadors (6 additional
ambassadors who will not be provided by BBB). Staff
is looking for a proposal from an outside agency. The
plan is to start this Friday, December 16. The pilot is
currently a 3-month pilot. Until funds are received
from the City, Staff will use non-assessment funds,
e. Review and Discuss 2023 PROW Budget: Focus on
landscaping, furniture equipment and budget for
maintenance of CCTV infrastructure. The complete
final budget will be presented at the Joint Board
meeting in January. A new line-item has been added
for an Outreach Coordinator to assist with helping the

3
 unhoused individuals for about 600 hours between
the 2 districts. The rate of $40/hour was paid as a
vendor for this position in 2022. Staff ended up
utilizing more hours than anticipated so the new item
has been added to the budget. $15k LMU and $15K
DOA for a total $30K allocation to draw upon as
needed.
f. The MACRO Team – emergency preparedness
program where 8 teams of 2 go out city wide
responding to text and phone messages for non-
emergency for the mentally ill and unhoused..
Deployment of these teams within the district may
help reduce some of the hours from using Vincent.
With this assistance, may allow Vincent to take things
to the next level in getting more specific services vs
what Micro Team can do.

Ambassador Team Updates: Johnny Don Lepeda has been hired as the new Operations
Linares Manager for BBB.
a. Review Block by Block 2023
goals a. Review Block by Block 2023 goals; The goals have
b. Ambassador Team: General not been updated and not ready for presenting
Updates at this time.
c. BBB Operations Report: b. Ambassador Team General Updates: there has
October/November 2022 been short staff for the last 3-4 weeks due to
leave of absences and more. The organization is
making an impact despite the unmet hours.
c. October/November 2022 Report:
Other
Next Meeting Date TBD
Adjournment The meeting was adjourned at 1:01 p.m.

Minutes taken by: Tamiko Garner, Administrative & Marketing Coordinator