REFERENCES

A. Books

Joaquin, Ma. Ernita T., Padilla Perfecto L., Santiago, Eden V. and Tapales, Proserpina D.
Modern Management in Philippine Local Government. Philippines: RoMa Graphics and
Co., Inc., 1996.

Osborne, David and Gaebler Ted. Reinventing Government: How the Entrepreneurial
Spirit is Transforming the Public Sector. USA: Addison-Wesley Publishing Company,
Inc., 1992.

The International Bank for Reconstruction and Development/ The World Bank.
Development in Practice, Governance, The World Bank Experience. USA, 1994.

The International Bank for Reconstruction and Development/ The World Bank. World
Development Report, the State in a Changing World. USA: Oxford University Press,
1997.

The World Bank, Philippine Country Management Unit. Combating Corruption in the
Philippines. East Asia and Pacific Region, 2000.

B. Other Sources

COA Circular No. 92-386, Rules and Regulations on Supply and Property Management
for Local Governments, 1992.

COA Circular No. 2001-005, New Government Accounting System for Local
Government Units, 2001.

Government Accounting and Auditing Manual (Vols. I, II and III), 1992.

Organization for Economic Cooperation and Development, Asian Development Bank.

Combating Corruption in Asian and Pacific Economies, Papers Presented at the Joint
ADB-OECD Workshop. Asian Development Bank Headquarters, Manila, 1999.

Philippine Daily Inquirer, Inc., Vol. 17, No. 104. Private Firms Eye Anticorruption
Fund., March 22, 2002.

P.R.I.S.M. Update, Volume 2, Issue 1, 1st Quarter, 2002. A publication of the

Procurement Watch, Inc.
The Philippine Star, Vo. XVI, No. 238. A War Chest Against Corruption. Manila:
Philstar Daily, Inc., March 23, 2002.

The Philippine Star, Vo. XVI, No. 226. Singapore, Japan and Hongkong have the Least
Corrupt Economies. Manila: Philstar Daily, Inc., March 11, 2002.

Transparency International – Philippine Chapter Workshop Documents, 2002

Transparency International – Philippine Newsletter, Vol. 2, No. 1, 2001.

September 10, 2002

Dear Respondent,

This questionnaire is aimed at obtaining vital information from your end including your
perception in relation to my study on the current procurement system in the Island Garden City
of Samal after which an appropriate model will be proposed if the findings so warrant.

In view hereof, all of your answers will be treated with utmost confidentiality, hence, I hope that
you will respond to the questions to the best of your knowledge.

Thank you for your cooperation and support.

Very truly yours,

PERCENITO O. BUSTAMANTE
MPA – USEP

QUESTIONNAIRE
(Government Personnel)

Part I : Respondents Profile

A. Personal Background
Highest Educational Attainment: _________________

Age (Please Ckeck)

( ) 20 – below

( ) 21 - 30

( ) 31 - 40

( ) 41 - 50

( ) 51 - 60

( ) 61 – above

Civil Status (Please Check)

( ) Single
( ) Separated

( ) Married

( ) Widow

B. Government Agency/Organization Represented (Please Check)

( ) Local

( ) National

Number of Years in the Agency/Organization : ___________

Position (Please Check)

( ) Department Head/Agency Head or Representative

( ) National Government Agency Representative

( ) Supply Officer/Designated Supply Officer

( ) Administrative Officer/Designated Administrative Officer/Records Officer

( ) Procurement Processing Personnel

Part II: Question Proper

1. From the scale of 5-Very Responsive; 4-Responsive; 3-Moderately Responsive; 2-Less Responsive
and 1-Not Responsive, how do you rate the level of responsiveness of the public procurement system in
the three (3) phases: (Please put a corresponding check mark on the space provided for)
5 4 3 2 1

Pre-Procurement Phase

 accomplishment of the supplies availability

inquiry (SAI) -- -- -- -- --
 preparation of purchase request -- -- -- -- --
 approval of purchase request -- -- -- -- --
 preparation of allotment obligation slip (ALOBS) -- -- -- -- --

Procurement Phase

 evaluation, acceptance and recording of purchase request

for transaction -- -- -- -- --
 preparation and Serving of Canvass and/or Bid
Forms -- -- -- -- --
 conduct of canvass and/or bidding -- -- -- -- --
 preparation of abstract of quotation (includes
minutes if mode of procurement
is through Bidding) -- -- -- -- --

 evaluation and awarding -- -- -- -- --

 approval of the abstract of quotations -- -- -- -- --
 preparation of purchase order -- -- -- -- --
 approval of purchase order -- -- -- -- --
 serving of purchase order -- -- -- -- --
 monitoring of compliance to period of delivery -- -- -- -- --
 delivery of goods and services -- -- -- -- --
 inspection and acceptance of goods and services -- -- -- -- --
5 4 3 2 1

Post Procurement Phase

 preparation of documents required for -- -- -- -- --

payments of goods and services -- -- -- -- --
 post delivery inspection and evaluation -- -- -- -- --
2. From the scale of 5-Very Timely/Highly Significant; 4-Timely/Significant; 3-Not so
Timely/Moderately Significant; 2-Untimely/Less Significant and 1-Very Untimely/Insignificant, how do
you rate the timeliness in responding to the following procurement processes and their significance to
your Office/Agency operations? (Please put a corresponding check mark on the space provided for)

Significance of the timeliness

Timeliness of of Response to your Agency/
Response Organization Operations

5 4 3 2 1 5 4 3 2 1
Pre-Procurement Phase

 accomplishment of the supplies

availability inquiry (SAI) -- -- -- -- -- -- -- -- -- --
 preparation of purchase request -- -- -- -- -- -- -- -- -- --
 preparation of allotment
obligation slip (ALOBS) -- -- -- -- -- -- -- -- -- --
 approval of purchase request -- -- -- -- -- -- -- -- -- --
Procurement Phase

 evaluation, acceptance and recording

of purchase request for transaction -- -- -- -- -- -- -- -- -- --
 preparation and serving of
Canvass and/or Bid Forms -- -- -- -- -- -- -- -- -- --
 conduct of canvass or bidding (after
Purchase Request accepted and
recorded for transaction) -- -- -- -- -- -- -- -- -- --
 preparation of abstract of quotation includes
minutes if mode of procurement
is through Bidding) -- -- -- -- -- -- -- -- -- --

 evaluation and awarding -- -- -- -- -- -- -- -- -- --

 approval of abstract of quotations -- -- -- -- -- -- -- -- -- --
 preparation of purchase order -- -- -- -- -- -- -- -- -- --
 approval of purchase order -- -- -- -- -- -- -- -- -- --
 serving of purchase order -- -- -- -- -- -- -- -- -- --
 Significance of the timeliness
Timeliness of of Response to your Agency/
Response Organization Operations

5 4 3 2 1 5 4 3 2 1

 monitoring of compliance to
period of delivery -- -- -- -- -- -- -- -- -- --

 delivery of goods and services -- -- -- -- -- -- -- -- -- --

 inspection and acceptance of
goods and services -- -- -- -- -- -- -- -- -- --
Post Procurement Phase

 preparation of documents
required for payments of goods
and services -- -- -- -- -- -- -- -- -- --
 post delivery inspection
and evaluation -- -- -- -- -- -- -- -- -- --
3. Usually, how long does it take for the personnel, officials or individuals concerned to respond to the
procurement tasks as shown below: (Please respond using the following choices as expressed in terms
of number of days)

• Less than a day

• 1-15 days
• Beyond 15 days

Pre-Procurement Phase

 accomplishment of the supplies availability inquiry (SAI) -

 preparation of purchase request -

 approval of purchase request -

 preparation of allotment obligation slip (ALOBS) -

Procurement Phase

 evaluation, acceptance and recording of purchase request for transaction -

 preparation and Serving of Canvass and/or Bid Forms -

 conduct of canvass and/or bidding (from the time the Purchase

Request is accepted and recorded for transaction) -

 preparation of abstract of quotation including minutes if mode of

procurement is through Bidding (after conduct of canvass/bidding) -

 evaluation and awarding (after conduct of canvass/bidding) -

 approval of the abstract of quotations (after conduct of canvass/bidding -

 preparation of purchase order (after approval of abstract of quotation) -

 approval of purchase order -

 serving of purchase order -

 delivery of goods and services -

 inspection and acceptance of goods and services -

Post Procurement Phase

 preparation of documents required for payments of goods and services -

 post delivery inspection and evaluation -
4. From the scale of 5-Very Adequate/Very Effective; 4-Adequate/Effective; 3-Moderately
Adequate/Moderately Effective; 2-Less Adequate/Less Effective and 1-Inadequate/Ineffective, how do
you rate the adequacy and effectiveness of the following systems and mechanisms in relation to the City
Public Procurement System: (Please put a corresponding check mark on the spaces provided for)
Adequacy Level Effectiveness Level

5 4 3 2 1 5 4 3 2 1
 tracking system to facilitate the
monitoring of the flow of the
procurement documents -- -- -- -- -- -- -- -- -- --

 policy measures to preserve the

integrity of the procurement
process -- -- -- -- -- -- -- -- -- --

 skills training for those involved

in the procurement process -- -- -- -- -- -- -- -- -- --

 values formation for those involved

in the procurement process -- -- -- -- -- -- -- -- -- --

 feedbacking among those involved

in the procurement process -- -- -- -- -- -- -- -- -- --

 systems and procedures to fast track

the procurement processes -- -- -- -- -- -- -- -- -- --
 measures to maintain
timeliness, fair price and
quality of deliveries -- -- -- -- -- -- -- -- -- --
 measures to promote a
professionalized relationship
between and among the
suppliers and the City
Government -- -- -- -- -- -- -- -- -- --

 post-procurement mechanisms to cover

analysis as to compliance to procedures,
analysis on price level, quality and timeliness
of deliveries and effects on office
operations in the context of
service delivery -- -- -- -- -- -- -- -- -- --

 transparency and confidentiality

mechanisms -- -- -- -- -- -- -- -- -- --
July 8, 2002

Hon. Rogelio P. Antalan

City Mayor
Island Garden City of Samal
Davao del Norte

Sir:

The undersigned is currently undertaking a study on the existing public procurement

system in the Island Garden City of Samal after which an appropriate model if the
findings so warrant will be proposed. Relative hereof, I would like to request permission
for the conduct of research and interviews with the concerned personnel in this Agency
who are directly involved in the preparation and/or acting of procurement documents.

Sets of questionnaires shall be distributed to the identified respondents to obtain vital

information relative to the concerns of the study.

Hoping for your favorable action on this request.

Respectfully yours.

PERCENITO O. BUSTAMANTE
MPA – USEP

PERMISSION GRANTED:

______________________

Date: _________________