ORACLE APPLICATIONS WHITE PAPER ORACLE EBS R12 FINANCIALS CONFIGURATIONS SUMMARY

Author:

Mohamed Nazih CPA, PMP, Oracle Financials Consultant m.nazih@gmail.com

Version

1.0

Oracle EBS R12 Financials Configurations Summary

Table of Contents
GL Setup Steps ......................................................................................................................................................................................................................................... 3 GL Profile Options .................................................................................................................................................................................................................................... 5 AP Setup Steps ......................................................................................................................................................................................................................................... 7 AP Lookups ........................................................................................................................................................................................................................................... 9 AP Profile Options .................................................................................................................................................................................................................................. 10 AR Setup Steps ....................................................................................................................................................................................................................................... 11 AR Profile Options .................................................................................................................................................................................................................................. 17 FA Setup Steps ....................................................................................................................................................................................................................................... 19 FA Profile Options .................................................................................................................................................................................................................................. 20 Payments Setup Steps............................................................................................................................................................................................................................ 21 Payments Profile Options ...................................................................................................................................................................................................................... 22 E-Tax Setup Steps ................................................................................................................................................................................................................................... 23 E-Tax Profile Options.............................................................................................................................................................................................................................. 25 Subledger Accounting Profile Options ................................................................................................................................................................................................... 26 WebAdi Accounting Profile Options ...................................................................................................................................................................................................... 27

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Oracle EBS R12 Financials Configurations Summary

GL Setup Steps
GL # 1 2 3 Required
Required Optional Optional

Step
Define CoA. Define Cross-validation Rules to Prevent Certain Account Combinations From Being Created. Define A CoA Mapping to Map Two or More Charts of Accounts. the CoA Mapping Is Used By Accounting Setup Manager to Complete the Setup Steps for Secondary Ledgers, and It Is Used By the Global Consolidation System (gcs) to Consolidate Data Between Ledgers. Define Descriptive Flexfields Define Accounting Period Types. Define Accounting Calendar. Review the Calendar Validation Report to Note Common Setup Errors. Define A Transaction Calendar and Valid Business Days for That Calendar. if to Use Average Balance Processing. Enable Currency of the Ledger Define Conversion Rate Types and Conversion Rates, Such As Daily Rates and Historical Rates. Define Additional Journal Entry Sources. if You Have Enabled Average Balance Processing, Specify an Effective Date Rule for Each Journal Source You Define. Define Additional Journal Categories. Define Journal Reversal Criteria. Define an Accounting Setup Using Accounting Setup Manager to Combine Legal Entities, Ledgers, Reporting Currencies, Subledger Accounting Methods, and Other Setup Information. Before You Can Enter Transactions and Journal Entries to Ledgers, You Must Complete the Ledger Options for All Ledgers Assigned to an Accounting Setup and the Accounting Setup Status Must Be Complete. Define Ledger Sets to Group Ledgers That Share the Same CoA and Accounting Calendar/period Type Combination to Take Advantage of Processing Efficiencies, Such As Opening and Closing Periods Across Ledgers In A Ledger Set. Define Data Access Sets to Secure Read and Write Access to Ledgers, Balancing Segment Values, and Management Segment Values for One or More Ledgers. Assign A Ledger to the Profile Option Gl Ledger Name for Each oracle Subledger. This Profile Option Controls the Ledger CoA That Each Subledger Will Use for Transaction Processing. Assign A Data Access Set to the Profile Option Gl: Data Access Set for Each General Ledger Responsibility. Define Definition Access Sets and Assign them to Responsibilities. Once Definitions Are Secured, Definition Access Sets Can Be Assigned to Responsibilities. Define Account Combinations That Can Be Used for Data Entry if Dynamic Insertion Is Not Enabled for Coa Structure. Define and Assign Document Sequences Define Employees. Setup Journal Approval.

Reference
Common Applications Common Applications Common Applications

4 5 6 7

Optional Optional Required Optional

Common Applications Common Applications Common Applications Common Applications Common Applications Common Financials GL GL GL GL

Required 8 Optional 9 10 Optional

11 Optional 12 Optional 13 Required

14 Optional 15 Optional 16 Required 17 Required 18 Optional 19 Optional 20 Required 21 Optional 22 Optional Page 3 of 27

GL

Public Sector Applications GL GL GL GL GL GL GL

Oracle EBS R12 Financials Configurations Summary GL # Required 23 Optional

Step
Define One or More of the Following Optional Accounts: 1. Suspense Accounts. 2. Statistical Units of Measure. Define Transaction Codes if You Use Public Sector General Ledger. Create Summary Accounts Set Up Automatic Tax Calculation if You Do Not Have oracle Receivables and oracle Payables Installed. Define Automatic Posting Criteria. Define Encumbrance Types. Setup Budgets. if to Enable Budgetary Control, Define One or More Budgetary Control Groups. Define Security Rules. Set General Ledger Profile Options. Open an Accounting Period. Set Up the Global Consolidation System (gcs).

Reference
GL

24 25 26 27 28 29 30 31 32 33 34

Optional Optional Optional Optional Optional Optional Optional Optional Required Required Optional

GL GL GL GL GL GL GL GL GL GL GL

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Oracle EBS R12 Financials Configurations Summary

GL Profile Options
# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 GL Profile Options
Budgetary Control Group Daily Rates Window: Enforce Inverse Relationship During Entry Enter Journals: Validate Reference Date FSG: Accounting Flexfield FSG: Allow Portrait Print Style FSG: Enforce Segment Value Security FSG: Expand Parent Value FSG: Message Detail GL: Archive Journal Import Data GL: AutoAllocation Rollback Allowed GL: Data Access Set GL: Debug Mode GL: Income Statement Accounts Revaluation Rule GL: Journal Review Required GL: Launch AutoReverse After Open Period GL: Number of Accounts In Memory GL: Number of Formulas to Validate for each MassAlloca tion Batch GL: Number of Formulas to Validate for each Recurring Journal Batch GL: Number of Purge Workers GL: Number of Records to Process at Once GL: Owners Equity Translation Rule GL Account Analysis Report: Enable Segment Value Security on Beginning/ Ending Balances GL AHM: Allow User to Modify Hierarchy GL AutoAllocation: Continue to Next Step if No Journal Created GL Consolidation: Preserve Journal Batching GL Consolidation: Preserve Journal Effective Date GL Consolidation: Cross Instance Workflow Notification Contact GL Consolidation: Separate Rows for Debit and Credit Account Balances in Consolidation Journal GL Daily Rates: Cross Rates Override GL Journal Import: Separate Journals by Accounting Date GL: Ledger ID GL: Ledger Name

Value
No default No No Account No No No Minimal No Yes No default No YTD No Yes 2500 5 5 No 1000 PTD No No No No No No default No User Entered Rate Overrides No System Defined No default

Required

Required

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Oracle EBS R12 Financials Configurations Summary # 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 GL Profile Options

GL Account Analysis Report: Enable Segment Value Security on Beginning/ Ending Balances GL Revaluation: Use Primary Currency from Source Ledger to Create Entries in Reporting Currency GL Revaluation: Days to Roll Forward Daily Rates GL Revaluation: Tracking by Cost Center GL Revaluation: Validate Gain/Loss Accounts GL Summarization: Number of Delete Workers GL Summarization: Accounts Processed at a time per Delete Worker GL Summarization: Rows Deleted Per Commit GL Translation : Revenue/E xpense Translation Rule Journals: Allow Multiple Exchange Rates Journals: Allow Non-Business Day Transactions Journals: Allow Posting During Journal Entry Journals: Allow Preparer Approval Journals: Default Category Journals: Display Inverse Rate Journals: Enable Prior Period Notification Journals: Find Approver Method Journals: Mix Statistical and Monetary Journals: Override Reversal Method Use Performance Module

Value
No default No 0 No Yes 3 5000 5000 PTD No No No No default No No Go Up Mgt Chain No No Yes

Updated on App Level

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Oracle EBS R12 Financials Configurations Summary

AP Setup Steps
AP # 1 2 3 4 5 6 7 8
Applications Setup Steps Required Required Optional Optional Required Required Required Required

Step
Create application user sign-ons and passwords. Define Chart of Accounts. Enable Currencies to be used. Define Foreign Currency Exchange Rate Types, and enter Daily rates. Define Accounting Period Types and Accounting Calendar Periods. Define a Ledger Set the SET_OF_BOOKS_ID profile option to Updateable. Set the GL: Data Access Set profile option. - If not using multi-org feature, set the option for the Oracle Payables application. - If using multi-org feature, set the option for each unique combination of organization and responsibility. Define Descriptive Flexfields. Enter Locations. Define Employee Lookups. If Oracle Human Resources installed, Enter employees. If Oracle Inventory or Oracle Purchasing is installed, Define at least one Inventory Organization before defining Financials Options. Implement Sequential Voucher Numbering. Set Up Taxes. Update Country and Territory information, and assign flexible address formats. Implement Budgetary Control in General Ledger.

Performed for
SysAdmin GL GL GL GL GL Application Developer SysAdmin

9 10 11 12 1 2 3 4 5

Optional Required Optional Conditionally Required Financials Setup Steps: Conditionally Required Optional Required Optional Optional Payables Setup Steps Required Required Required Optional Conditionally Required Required Required Required Required with Defaults

SysAdmin HRMS HRMS HRMS Inventory SysAdmin E-Business Tax Receivables GL

1 2 3 4 5 6 7 8 9

Install or upgrade Payables. Choose Primary Ledger. Assign Ledger to a responsibility. Set profile options. Assign Reporting Ledger Define Financials Options. Define Payables System Setup Options. Define Payables Options. Define Payables Lookups.

each installation each organization SysAdmin SysAdmin each organization each organization each organization each installation

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Oracle EBS R12 Financials Configurations Summary AP # 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

Step
Required with Defaults Required with Defaults Required Required Optional Conditionally Required Optional Optional Optional Required with Defaults Optional Optional Optional Optional Required Optional Optional Required Conditionally Required Optional Optional Conditionally Required Conditionally Required Define Purchasing Lookups. Define Payment Programs. Define Payment Terms. Define Banks, bank transmission details, and bank accounts Define Special Calendars Define Suppliers and Supplier Sites. Define Distribution Sets. Define Request Sets. Define Matching Tolerances for purchase orders. Define Invoice Hold and Release names. Define Payment Interest Rates If to use Automatic Interest Calculation. Define Expense Reports Templates if to use Payables or Oracle Internet Expenses to enter employee expense reports. Define Payment Formats. Define the format for the Invoice Aging Report. Set up Print Styles and Drivers for the Supplier Mailing Labels Report. Set up Credit Card programs if to use credit cards or procurement cards. If to use the Invoice Approval Workflow to automate approval process then enable the feature and set up the workflow. Open Payables Accounting Period. Define Tax Authority type suppliers if to use automatic withholding tax. This is a must before defining tax codes and tax groups. Define Tax Codes and Withholding Tax Groups if to use automatic withholding tax. Define Withholding Tax Certificates and Exceptions. Define Reporting Entity(ies) for income tax reporting. (Required with Defaults) Define additional United States 1099 income tax regions.

Performed for
each installation each installation each installation each organization each installation each organization each organization each installation each organization each installation each installation each installation each installation each installation each installation each installation each installation each installation each installation each organization each organization each organization each installation

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Oracle EBS R12 Financials Configurations Summary

AP Lookups
Purchasing Lookups - FOB. Supplier default for all new purchase orders. - Freight Terms. Supplier default for all new purchase orders. - Minority Group. Supplier classification for reporting purposes. - Pay Group. Groups invoices in payment batches. - Supplier Type. Supplier classification for reporting purposes. You enter this value in the Type field of the Classification region of the Suppliers window. This value cannot exceed 25 characters or you will not be able to see it in the Suppliers window. Payables Lookups - AWT Certificate Types. Define withholding tax certificates. Payables predefines the Standard lookup name. - AWT Rate Types. Define Withholding Tax type tax codes. Payables predefines the following: Certificate, Exception, Penalty, and Standard lookup names. Important: Oracle Payables uses only the Standard AWT Rate Type. If to use an AWT Rate Type other than Standard, customize Automatic Withholding Tax to perform special behavior based on the AWT Rate Type. - Bank Branch Type. Payables predefines the following Bank Branch values that you enter in the Banks window: ABA, CHIPS, OTHER, SWIFT. - Card Brand. Used in the Credit Card Programs window. Payables includes four card brands: American Express, Diner's Club, MasterCard, and Visa. - Disbursement Type. Used upon defining payment documents in the Manage Payment Documents page accessed from the Banks Accounts page. Payables predefines three disbursement type values: Combined, Computer Generated, and Recorded. - Don't Pay Reason. Used in the Modify Payment Batch window when you remove all invoices for a supplier site from a payment batch. - EDI Payment Format. Payables predefines the following lookup names: CCD, CCP, CTP, CTX, PPD, PPP. - EDI Payment Method. Payables predefines the following lookup names: ACH, BACS, BOP, FEW, FWT, SWT, ZZZ. - EDI Remittance Method. Payables predefines the following lookup names: Do not route, EDI to Third party, EDI to payee, EDI to payee's bank, EDI to payer's bank. - EDI Transaction Handling. Payables predefines the following lookup names: C, D, I, U, Z. - Source. Used when you enter the source of invoices you want to import. - Tax Type. Used to define tax codes. Payables uses four predefined tax type values: Sales, Use, Offset, and Withholding Tax.

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Oracle EBS R12 Financials Configurations Summary

AP Profile Options
# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 AP Profile Options
Profile Options in Payables AP: Notification Recipient E-mail AP: Use Invoice Batch Controls AP: Show Finally Closed POs Profile Options in General Ledger Budgetary Control Group Journals: Display Inverse Rate Currency: Allow Direct EMU/Non-EMU User Rates. Enable Transaction Codes GL: Create Interfund Entries Profile Options for Multiple Organization Support MO: Default Operating Unit MO: Operating Unit MO: Security Profile Profile Options in Projects PA: Allow Override of PA Distributions in AP/PO PA: Default Expenditure Item Date for Supplier Cost Profile Options in Application Object Library AuditTrail: Activate Default Country Folders: Allow Customization Sequential Numbering Printer. Chargeable Subcontracting Enabled JMF: Enable Chargeable Subcontracting

Value
Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional No default No default No (for new installations); Yes (for upgrades ) No default No default No No default No default No default No default No default Yes No default

Required Required

Enabled Enabled

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Oracle EBS R12 Financials Configurations Summary

AR Setup Steps
AR # 1 2 3 Required Step
Required Required Optional Define Ledgers Decide How to Use the Account Generator Define Transaction Flexfield Structure

Performed for
each installation each ledger each installation If you use AutoInvoice to import information from an external system and create transactions in Oracle Receivables, define Transaction Flexfields to uniquely identify these transactions. Because Transaction Flexfields are unique, you can also use them to link and reference other transaction lines. If you are not using AutoInvoice, proceed to the next step.

4 5 6 7

Optional

Required Optional Optional

Define Descriptive Flexfields (System Items and Territory flexfields Define Organizations Define AutoCash Rule Sets Define Receivables Lookups

each installation

each business group each installation each installation

Optional

Define Demand Class Lookups

each installation

9 10 11

Optional

Define Invoice Line Ordering Rules Define Grouping Rules Define Application Rule Sets

each installation

Optional Optional

each installation each installation

used when applying receipts imported using AutoLockbox to open debit items. used throughout the application to provide validated default values and list of values choices. You can add or update these to customize your list of values and speed data entry. Demand classes are categories you can use to segregate scheduled demand and supply into groups, so that you can track and consume the groups independently. You can then assign demand classes to customers in the Customers windows. specify how you want to order and number transaction lines after AutoInvoice groups them into invoices, debit memos, and credit memos. indicate how you want to group transaction lines imported by AutoInvoice. control how Receivables reduces the balance due for your open debit items when you apply payments using either the Applications window or Post QuickCash

If you skip this step, Receivables uses the rule set Line First - Tax After as the default. This rule set first applies the payment to the line amount and then applies the remaining amount to any associated tax.

12

Required

Define System Options

each operating unit

determine accounting flexfields, whether you use header or line-level rounding, and control the default operation of the AutoInvoice and Automatic Receipt programs.

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Oracle EBS R12 Financials Configurations Summary AR # 13 14 15

Required Step
Optional Define Flexible Address Formats Maintain Countries and Territories Define Payment Terms

Performed for
each installation To enter customer, supplier, bank, check, and remit-to addresses in country-specific formats, set up flexible address formats. Use the address style field to assign address styles to countries if you want to use the Flexible Address Formats feature. to determine the payment schedule and discount information for customer invoices, debit memos, and deposits. You can also define proxima payment terms to pay regular expenses such as telephone bills and credit card bills that occur on the same day each month and create split payment terms for invoice installments that have different due dates. To maintain transactions and account balances in multiple currencies, assign your reporting ledger to your primary ledger. This enables you to generate reports in each of your reporting currencies. Create revenue recognition schedules for your invoices.

Optional

each installation

Required

each installation

If you skip this step, Receivables uses 30 NET as the default. This payment term indicates that payment is due within 30 days.

16

Optional

Assign Reporting Ledgers

for each ledger

If you are not using Multiple Reporting Currencies (MRC) functionality, skip this step. Important: If you have an accounting period type that is not Month and you use AutoInvoice with Oracle Order Management, you should update the Period field for the predefined IMMEDIATE accounting rule to the same period as your accounting period type.

17

Optional

Define Accounting Rules

each installation

18

Required

Open or Close Accounting Periods

each operating unit

19

Required

Define AutoAccounting

each operating unit

to control the recording of accounting information for these periods. Receivables uses the status of these accounting periods to control transaction entry and journal entry creation to your general ledger. to specify the general ledger accounts for transactions that you enter manually or import using AutoInvoice. AutoAccounting uses this information to create the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, bills receivable accounts, and AutoInvoice clearing (suspense) accounts.

20

Optional

Set Up Cash Basis Accounting Method

each operating unit

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Oracle EBS R12 Financials Configurations Summary AR # 21

Required Step
Optional Set Up Multi-Fund Accounts Receivable

Performed for
Oracle provides default seeded account derivation rules and journal entry descriptions. Attach seeded application accounting definitions (AAD) to a new subledger application method. You can create new account derivation rules and journal descriptions. In cases where multi-fund accounts receivable (MFAR) account pairs are needed, you can create mapping sets. Oracle does not provide default mapping sets for multifund accounts receivable. If you set up Oracle Receivables to create accounting entries when receipts are cleared in Oracle Cash Management, then you must set the AR: Activate Multi Fund Accounting Extract profile option to Yes for MFAR. assigned to invoices, debit memos, commitments, credit memos, on-account credits, and bills receivable. used to control transaction and transaction batch numbering, provide default transaction types for transactions in batch, and to select validation options for imported transactions. Receivables provides predefined transaction sources: MANUAL-OTHER, DM Reversal, and Chargeback.

22

Required

Define Transaction Types

each operating unit

23 24

Required Required

Define Transaction Sources Define Collectors

each operating unit each installation Collectors can use the Collections windows and Receivables collection reports to keep apprised of a customer's past due items. Receivables provides a predefined collector called DEFAULT. Approval limits affect the Adjustments, Submit AutoAdjustments, and Approve Adjustments windows as well as the Credit Memo Request Workflow. to use a predefined revenue distribution set with noninvoice related receipts.

25 26 27 28 29

Required

Define Approval Limits

each installation

Required Optional Required Optional

Define Remittance Banks Distribution Sets Define Receivables Activities Define Receipt Programs

each operating unit each operating unit each operating unit each installation

used to send paper and electronic documents to your customers and remittance banks.

If you skip this step, Receivables uses the Automatic Receipt print program 'Print Created Receipts' (ARXAPFRC.rdf).

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Oracle EBS R12 Financials Configurations Summary AR # 30

Required Step
Required Define Receipt Classes

Performed for
each installation specify whether receipts are created manually or automatically. For manual receipts, you can specify whether to automatically remit it to the bank and/or clear your accounts. For automatic receipts, you can specify a remittance and clearance method, and whether receipts using this class require confirmation. to account for your receipt entries and applications and to determine a customer's remittance bank information. to provide default values for the receipt class, receipt method, and remittance bank account for receipts in a batch. Receipt Sources also determine whether the numbering for receipts in a batch is automatic or manual. to review and report on open receivables based on the number of days each item is past due. to control when you create customer statements. to customize the content of customer statements. Standard messages automatically print on the bottom of your statements. Use the Print Statements window to assign statement messages and submit statements for printing. If you defined a Territory Flexfield and want to create customized reports based on territory information, define Territory Flexfield combinations. You can assign Territory Flexfields to salespersons, invoices, and customer business purposes. to allocate sales credits to invoices, debit memos, and commitments. If you do not want to assign sales credits for a transaction, you can enter No Sales Credit. If AutoAccounting depends on salesperson, Receivables uses the general ledger accounts that you enter for each salesperson along with your AutoAccounting rules to determine the default revenue, freight, and receivable accounts for transactions.

31 32

Required Required

Define Receipt Methods Define Receipt Sources

each installation each operating unit

33 34 35

Optional Optional Optional

Define Aging Buckets Define Statement Cycles Define Standard Messages

each installation each installation each installation

36

Optional

Define Territories

each installation

37

Required

Define Salespersons

each operating unit

38 39

Required Required

Define System Profile Options Define Customer Profile Classes Define Customers

each installation each installation to categorize customers based on credit, payment terms, statement cycle, automatic receipt, late charge, dunning, and invoicing information. If you skip this step, Receivables uses the profile class DEFAULT.

40

Required

each installation

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Oracle EBS R12 Financials Configurations Summary AR # 41

Required Step
Optional Define Remit-To Addresses

Performed for
Define remit-to addresses for each installation. For each operating unit, associate each remit-to address with a state and country. to inform your customers where to send payments. Associate each remit-to address with one or more state, country, and postal code combinations. For example, if you want your customers in California and Nevada to send their payments to a specific address, enter the remit-to address and associate the states CA and NV with this address. Remit-to addresses are assigned based on the bill-to address on the transaction. It is a good idea to set up a default remit-to address, even if you have other remit-to addresses defined, because Receivables can use this address if the bill-to location on the transaction is not covered by any other remit-to address assignment. This may happen, for example, when you create transactions for a new customer.

42

Optional

Define Customer Relationships Define Customer Account Relationships (Optional)

each operating unit

Define Party Paying Relationships (Optional)

each installation

43 44

Optional Optional

Define Lockboxes Define Transmission Formats

each operating unit each installation

45

Optional

Define Unit of Measure Classes

each installation

46

Optional

Define Units of Measure

each installation

to enable customers to apply receipts to related customer transactions. To restrict receipt application to only related customers, define relationships between your customers and set the system option Allow Payment of Unrelated Invoices to No. Receivables lets you define one way and reciprocal relationships between your customers. If you want to provide one party with access to another party's accounts and transactions, then define party paying relationships. You use Oracle Trading Community Architecture Relationship Manager to define party paying relationships. To import receipts from a bank file using AutoLockbox If to use AutoLockbox to import receipts, Transmission formats specify how data in lockbox bank file is organized so it can be successfully imported into the Receivables interface tables. to define and update groups of units of measure with similar characteristics (for example, Volume or Length). A class consists of a base unit of measure and other assigned units of measure. Use this window to define the base unit of measure for each class. to define one or more units of measure. Each item that you define in Receivables must have a primary unit of measure that you will have defined in this window. to enter predefined lines for debit memos, on-account credits, and invoices. When you define standard memo lines, you can specify whether a line is for charges, freight, line, or tax. Receivables also lets you define one

47

Optional

Define Standard Memo Lines

each operating unit

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Oracle EBS R12 Financials Configurations Summary AR #

Required Step

Performed for
chargeback and one debit memo reversal line.

48

Optional

Set Up Cross Currency Receipts

each operating unit

49 50

Required Optional

Set Up Tax Set Up Tax Vendor Extension

each operating unit each operating unit

51

Optional

Set Up Document Sequences

Define categories and sequences for each installation. Assign sequences to categories for each ledger.

to apply receipts to transactions in different currencies, set up Receivables for cross currency receipts. To do this, define a cross currency rounding account in the System Options window, and define a suspense account in Oracle General Ledger. Oracle Receivables uses Oracle E-Business Tax as its tax engine. Oracle E-Business Tax provides a tax vendor extension that integrates external tax calculation programs with Oracle Applications. This extension performs complex tax calculations to create and store tax data. You can implement either the Taxware Sales/Use Tax System or Vertex Q-Series with Oracle Receivables. By assigning unique numbers to documents, you can account for each transaction you enter and the document that accompanies it.

52

Optional

Set Up Balance Forward Billing

53

Optional

Set Up Late Charges

to print a single bill that includes all of a customer's transactions for the billing period and any balance carried forward from the previous billing period. This lets you send one consolidated bill to a customer, instead of a separate invoice for each transaction. calculate late charges against past due debit items for each customer, account, or site.

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Oracle EBS R12 Financials Configurations Summary

AR Profile Options
# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 AR Profile Options
Tax: Allow Ad Hoc Tax Changes Tax: Allow Manual Tax Lines Tax: Allow Override of Customer Exemptions Tax: Allow Override of Tax Code Tax: Debug File Directory Tax: Debug Flag Tax: Inventory Item for Freight (This profile option affects Receivables but is owned by another application) Tax: Invoice Freight as Revenue (This profile option affects Receivables but is owned by another application) Tax: Lease Management Installed Tax Taxware: Service Indicator Tax Taxware: Tax Selection Tax Taxware: Tax Type Tax Taxware: Use Nexpro Tax: Use Tax PL/SQL Vendor Tax: Use Tax Vendor Tax Vertex: Case Sensitive Tax Vertex: Secondary Taxes AR: Allow Overapplication in Lockbox AR: Allow Update of Existing Sales Credits AR: Always Default Transaction Balance for Applications AR: Application GL Date Default Optional Later of Receipt GL Date and Invoice GL Date AR: AutoInvoice Gather Statistics AR: Bank Directory Source Access AR: Bank Directory URL AR: Bills Receivable Batch Source AR: BPA Details Access Enabled AR: BPA Print Output Directory AR: Cash - Allow Actions AR: Change Customer on Transaction AR: Commit Between Validations in Lockbox AR: Create Bank Charges AR: Customer Text Last Successful Run AR: Customers - Enter Alternate Fields AR: Debug Level for Lockbox / PostBatch

Value
No default No No Account No No No Minimal No Yes No default No YTD No Yes 2500 5 5 No 1000 PTD No No No No No No default No User Entered Rate Overrides No System Defined No default No default No

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Oracle EBS R12 Financials Configurations Summary # 35 36 37 38 39 40 41 42 43 44 68 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 69 AR Profile Options

AR: Default Exchange Rate Type AR: Default Open Receipts for Application AR: Deposit Offset Account Source Optional Auto- Accounting AR: Disable Receivable Activity Balancing Segment Substitution AR: Enable SQL Trace AR: Enable Debug Message Output AR: Factor/Endorse Bills Receivable without Recourse AR: GL Transfer Balance Test AR: Include Receipts at Risk in Customer Balance AR: Invoices with Unconfirmed Receipts OM: Item Flexfield (affects Receivables but is owned by another application) AR: Item Flexfield Mode AR: Maximum Lines Per AutoInvoice Worker AR: Override Adjustment Activity Account Option AR: Receipt Batch Source AR: Require Adjustment Reason AR: Require Receipt Method on Remittance Batch AR: Sort Customer Reports by Alternate Fields AR: Transaction Batch Source AR: Update Due Date AR: Use Invoice Accounting For Credit Memos AR: Use Oracle Approvals Management in Credit Memo Workflow AR: Use Statement, Dunning, and Late Charges Site Profiles HZ: Bypass Find/Enter Window HZ: Change Party Name HZ: Display Accounts for All Operating Units HZ: Display D&B Button in Customer Form HZ: Internal Party Optional No default HZ: Name/Address Backwards Compatibility HZ: Show Only Active Addresses Oracle Exchange Database Link Default Country (affects Receivables but is owned by another application) Enable Transaction Code Journals: Display Inverse Rate (affects Receivables but is owned by another application) Sequential Numbering (affects Receivables but is owned by another application)

Value
0 No Yes 3 5000 5000 PTD No No No Concatenated Segment Entry No No Go Up Mgt Chain No No Yes Optional

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Oracle EBS R12 Financials Configurations Summary

FA Setup Steps
FA # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Step
Required Optional Optional Optional Optional Optional Optional Required with defaults Required with defaults Optional Optional Required Required Required Required Required Optional Required with defaults Required Required Optional Required Required with defaults Optional Optional Required Optional Required Optional Optional Optional Optional Optional Define Ledgers Define Unit of Measure Classes Define Units of Measure Define Employees Define Descriptive Flexfields Set Up Oracle Subledger Accounting Decide How to Use the Account Generator Define Additional Journal Entry Sources Define Additional Journal Entry Categories Define Supplier and Employee Numbering Schemes Define Suppliers Define Asset Key Flexfield Define Asset Category Flexfield Define Location Flexfield Define System Controls Define Locations Define Asset Keys Define Standard Asset Descriptions and Other QuickCode Values Define Fiscal Years Define Calendars Set Up Security by Book Define Book Controls Define Additional Depreciation Methods and Rates Define Depreciation Ceilings Define Investment Tax Credits Define Prorate and Retirement Conventions Define Price Indexes Define Asset Categories Define Distribution Sets Enter Leases Define Warranties Set Profile Options Define Asset Insurance

Performed for
once per installation. once for each Inventory organization. once for each Inventory organization. once for each business group only once per installation once for each ledger. once for each (entity) i.e. organization operating unit, business group, or legal entity. once for each operating unit. once for each operating unit. once for each operating unit. once for each operating unit. only once per installation only once per installation only once per installation once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger. once per ledger.

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Oracle EBS R12 Financials Configurations Summary

FA Profile Options
# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 24 25 26 27 28 28 28 FA Profile Options
Account Generation FA: Custom Generate CCID FA: Generate Depreciation Expense Accounts FA: Generate Asset Level Account FA: Generate Book Level Accounts FA: Generate Category Level Accounts FA: Use Workflow Account Generation Archive and Purge Category FA: Archive Table Sizing Factor Concurrent Processing Category FA: Mass Copy All Cost Adjustments FA: Number of Parallel Requests Debug Category FA: Print Debug Depreciation Category FA: Annual Rounding FA: Deprn Single FA: Enable Depreciation Override FA: Use Threshold Desktop Integration Category FADI: Create Asset Privileges FADI: Physical Inventory Privileges Payables Integration Category FA: Default DPIS to Invoice Date Performance Category FA: Batch Size FA: Cache Sizing Factor FA: Maximum Projection Extent FA: Print Timing Diagnostics Security Category FA: Security Profile Setup Category FA: Allow Swiss Special Assets FA: Tax Asset Type Category Segment for Japanese Depreciable Assets Tax Report

Value
No No default No default No default No default Yes 100 KB No 1 No Always No No default No default Entry, Upload, Submit Entry, Upload, Submit, Adjust No 200 25 No default No default No default No default No default

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Oracle EBS R12 Financials Configurations Summary

Payments Setup Steps

Payments # 1 2 Step Performed for

Shared Setup Tasks for Funds Capture and Funds Disbursement Optional Set Up Payment Function Access Optional Set Up Function Security Setup Checklist for E-Business Suite Products required Set up internal bank accounts and related payment documents required Set up bill-to location and operating units conditionally required Set up external bank accounts required Set up a tax reporting entity conditionally required Define conversion rates Setup Checklist for Shared Oracle Payments Setup Tasks required Creating Oracle Payments Users optional Set Up System Security Options conditionally required Set Up or Updating Oracle XML Publisher Templates for Payment Formats or Reporting Formats. conditionally required Set Up Formats Set Up Validations optional conditionally required conditionally required conditionally required optional optional required Set Up Transmission Configurations Configuring Tunneling Set Up Payment Systems Configuring Oracle Payments Sample Servlet Set Up SSL Security for Payment System Servlet Communication Configuring the XML Framework

1 2

CM Legal Entity Configurator CM AP GL

1 2 3 4 5 6 7 8 9 10 11

Application Object Library Payments Oracle XML Publisher Payments Payments Payments Payments Payments Payments Payments Payments

12 13 14 15 16 17 18

Setup Tasks for Funds Disbursement required Set up third party payees and suppliers and supplier sites. conditionally required Set up VAT reporting. conditionally required Set Up Funds Disbursement Payment Methods optional Set Up Payment Method Defaulting Rules optional Set Up Bank Instruction Codes optional Set Up Delivery Channel Codes optional Set Up Payment Reason Codes required Set Up Payment Process Profiles required Set Up Disbursement System Options

iSupplier Oracle Financials Payments Payments Payments Payments Payments Payments Payments

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Oracle EBS R12 Financials Configurations Summary Payments #

Step

Performed for

Setup Tasks for Funds Capture

19 20 21 22 23 24

required required required required conditionally required optional

Configuring the ECApp Servlet Set Up Funds Capture Payment Methods Set Up Funds Capture Process Profiles Set Up First Party Payees Set Up Credit Card Brands Loading Risky Instruments

Payments Payments Payments Payments Payments Payments

Payments Profile Options

# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Payments Profile Options
IBY: ECAPP URL IBY: HTTP Proxy IBY: No Proxy Domain IBY: XML Base IBY: JAVA XML Log File IBY: XML Temp Directory IBY: Outboun d Payment Payer ID IBY: Outboun d Payment System Suffix Update IBY: Default Payee for BR Remittance IBY: UI Visibility Class IBY: Wallet Location IBY: Wallet Password IBY: Registered Instrument Encryption IBY: Daily Business Close Rporting Currency Required Optional Optional Required Optional Optional Optional Optional Optional Optional Optional Optional Optional Required

Value
No Default No default No default No Default No default No default No default No default No default No default No default No default No USD

Update
Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level Site Level All levels

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Oracle EBS R12 Financials Configurations Summary

E-Tax Setup Steps

E-Tax # Optional 1 Optional 2 Optional 3 Optional 4 Mandatory 5 Mandatory 6 Mandatory 7 Optional 8 Optional 9 10 Required 11 Required 12 Required 13 Optional 14 Optional 15 Optional 16 Optional 17 Optional 18 Optional 19 Optional 20 Required 21 Required 22 Required 23 Required 24 Required 25 Optional 26 Required 27 Required 28 Optional 29 Required 30 Optional 31 Optional 32 Optional 33 Optional 34 Optional Page 23 of 27 Step
Setting Up Tax Users Setting Profile Option Values Setting Up Lookup Codes Setting Up TCA Geography Hierarchy Setting Up Legal Entity Setting Up Operating Units Setting Up Accounts and Accounting Information Setting Up TCA Classifications Setting Up Oracle Inventory External Dependencies Create First Party: Legal Entity and Establishments Create Reporting and Collecting Tax Authorities Create User Extensible Tax Lookup Codes Create Item Category Set Create Item Categories Create Party Class Category Create Class Category Codes Create Geography Create Tax Zones Tax Configuration Create Tax Authorities Party Tax Profiles Create Tax Regimes Create First Party Legal Entity Party Tax Profile Create Tax Create Tax Reporting Codes Create Tax Status Create Tax Jurisdictions Tax Recovery Rates Tax Rate Fiscal Classification System Where Oracle Inventory is installed Create Product Classification Create Product Intended Use Where Oracle Inventory is not installed

Oracle EBS R12 Financials Configurations Summary E-Tax # 35 Optional 36 Optional 37 Optional 38 Optional 39 Optional 40 Optional 41 Optional 42 Optional 43 Optional 44 Optional 45 Optional 46 Optional 47 Optional 48 Optional 49 Optional 50 Optional 51 Optional 52 Optional 53 Optional 54 Optional 55 Optional 56 Optional

Step
Create Product Classification Create Product Intended Use Classification Create Party Classification Create Transaction Classification Create Transaction Business Categories Create Document Classification Create User Defined Transaction Classification Create Country Defaults Create Exceptions Create Tax Rules Complete First Party Legal Entity Party Tax Profile Create First Party Legal Establishment Party Tax Profiles Create Party Tax Profiles for Third Parties Find Customers Find Suppliers Create Configuration Owner Tax Options Create Application Tax Options Provider Service Details Create Provider Service Mapping Create Provider Service Extensions Simulate Transactions Make Tax Available on Transactions

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Oracle EBS R12 Financials Configurations Summary

E-Tax Profile Options

# 1 2 3 4 5 6 7 8 9 10 11 12 E-Tax Profile Options
eBTax: Allow Ad Hoc Tax Changes eBTax: Allow Manual Tax Lines eBTax: Allow Override of Customer Exemptions eBTax: Allow Override of Tax Classification Code eBTax: Allow Override of Tax Recovery Rate eBTax: Inventory Item for Freight Freigh t Charge eBTax: Invoice Freight as Revenue eBTax: Read/Write Access to GCO Data eBTax Taxware: Service Indicator eBTax Taxware: Tax Selection eBTax Taxware: Use Nexpro eBTax Vertex: Case Sensitive

Value
Yes Yes Yes Yes No default Freight Charge No Yes Non-S ervice Jurisdiction and Tax No Yes

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Oracle EBS R12 Financials Configurations Summary

Subledger Accounting Profile Options

SLA Profile Option Name SLA: Accounting Methods Builder Context SLA: Additional Data Access Set SLA: Allow Reports Journal Source Override SLA: Disable Journal Import Default

No No

Must be set to No and should NEVER be changed. Otherwise, the link between SLA and GL will be broken, so GL no longer knows which journals came from SLA. This may cause problems with inquiry and drilldown on these journals in the future. This option is set to Yes only in cases where GL is on a separate instance than SLA.

SLA: Display Timestamp on Trace SLA: Enable Data Access Set Security in Subledger SLA: Enable Diagnostics SLA: Enable PL/SQL Profiler SLA: Enable SQL Trace SLA: Enable SRS Log/Output SLA: Enable Subledger Transaction Security in GL

No No No No No Yes No

Controls whether the drilldown to SLA will enforce the transaction security of the application owning the Transaction. For example, if one drills down to Payables, he will only be able to see Journals for transactions belonging to operating units to which he has access (based on your MO: Security Profile.) Thus drilldown can be restricted to the Operating Units to which the responsibility has access. In case the GL responsibility does not have access to a particular Operating Unit, the Drilldown will not show any data.

SLA: Enable Trace SLA: Flush Trace File SLA: INITIAL DATE FOR HISTORICAL UPGRADE SLA: Oracle Forms Trace Mode SLA: SRS Trace Mode SLA: Setup User Mode (INTERNAL use only, do not ship) SLA: Trace File Override Directory SLA: Trace File Override Filename SLA: Trace Level SLA: Trace Timeout

No No File Tracer

100 600

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Oracle EBS R12 Financials Configurations Summary

WebAdi Accounting Profile Options

WebADI System Profiles BNE Allow No Security Rule BNE Allow Set Parameters BNE Debug Log Directory BNE Debug Log Filename BNE Debug Log Level BNE Disable BNE Document Lifetime BNE Enable Digital Signature BNE Enforce Parameter Values BNE Excel Worksheet Maximum BNE Redirect Portal URL BNE Upload Batch Size BNE XML Response Compression 100 Default No FND_TOP/log bne.log INFORMATION Yes, all Oracle Web Applications Desktop Integrator functionality is disabled. Disable a spreadsheet from connecting to db after a specific length of time from the creation date. Yes Yes, users will not be able to enter parameter values and will be shown an error stating that they should have their system administrator edit the form function to correct the problem. that can be created within a workbook users are sent to when they press "Cancel" or "Return" in the create document page flow. Users are also sent to this location after their document is created. If this profile option is not set, users are sent to the Self Service Personal Home Page. number of records sent to the database at one time from the middle tier. XML compression is used when downloading data to the spreadsheet. Some browsers do not support this XML compression, therefore you may need to set this option to "No" for some users to avoid errors. Notes Yes only when instructed by Oracle Support. No, users will not be able to access the upload parameters window.

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