It was decided that the evening meeting will start one hour earlierbeginning in September
(closed session at 5:30 p.m., open session at6:00 p.m., and adjournment no later than 9:30 p.m.)
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Should worksessions be added to the existing calendar or should the Board convert all or some evening meetings?
Strategic plans will be included with the budget worksessions in January.The agenda will include a substantial block of time for in-depthdiscussion on items this fulfill the board’s role, such as policy, strategicplanning, accountability.
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Should capacity be created for Board mini-retreats in the calendar every year
By motion, the Board agreed to schedule/calendar several mini-retreatsevery year.
Adding structure to Board ceremonies—sticking with a presentation plan
Committee Discussion: The committee expressed a desire to streamline the length ofpresentations of the Board’s recognitions and ceremonies and the discussion centeredon creating a presentation plan that:
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Sets a maximum number of ceremonies per meeting.
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Provides for not more than 2 speakers presenting at the table—one staff to present an overview and one community representative to speak (e.g., 3 minutes each) after the superintendent or Board president has introduced item.
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Allows time for the Board president or one Board member to speak on behalf of the Board.
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Allows for a photo opportunity if necessary.
The Board decided to take proclamations to the event, and they will notrecognize them at the Board table. Also, the recognitions for “months”will be in the form of a proclamation or resolution that will be read andvoted on by the Board. If there is a photo opportunity, it will be donebefore or after the meeting.
The Communications and Public EngagementCommittee will review using a grid and make recommendations on thebroad categories of recognitions.All changes to the format of Board meetings will be communicated to thepublic.The operating budget worksessions will be aligned with the strategic planwith discussions on both.Agenda setting will use 10 hours a month to guide decision making onitems and the time allotted.
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