SPECIAL MEETING OF TOWNSHIP COUNCIL - 15 Jun 2009 - Html 13/06/09 9:15 PM

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, June 15, 2009 at 3:00 p.m
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA

A. ADOPTION OF MINUTES
1. Special Council Meeting - June 1, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting held June 1,
2009.
June 1, 2009 Special Minutes.pdf

B. APPROVAL OF DELEGATION REQUESTS

4:00 P.M. SPECIAL MEETING

7:00 P.M. REGULAR MEETING

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

That Council now resolve into a Special Closed Meeting according to Section 90 of the Community
Charter for discussion of the following items identified under Section 90:

Item D.1. – Section 90(1) (e) Property; (k) Negotiations; and

Item D.2. – Section 90(1) (e) Property; (k) Negotiations.

C. PRESENTATIONS

D. REPORTS TO COUNCIL
1. Economic Development Advisory Committee 2009 Work Plan
Report 09-84
File CD 0540-20

Recommendation that Council receive the report entitled “Economic Development Advisory
Committee 2009 Work Plan” for information; and further

That Council endorse the Economic Development Advisory Committee’s 2009 Work Plan as
presented in this report.

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2009 Economic Development Advisory Committee Work Plan.pdf

2. Langley Farmers Market Society – Community Grant
Report 09-86
File RCP 1850-20

Recommendation that Council approves payment of a $2,500 Community Grant for Langley
Farmers Market Society.
RCP Langley Farmers Market Community Grant.pdf
3. Western Economic Diversification Canada Grant Applications
Willoughby Community Park / Aldergrove Athletic Park
Report 09-87
File RCP 1855-35

Recommendation that Council endorse a $1 M grant application to Western Economic Diversity

Canada towards the overall $3 M development of a new Willoughby Community Park synthetic
turf combination soccer / softball field and related infrastructure;

That Council approve an expenditure of $1.4 M from the 2010 capital budget to fund the
Township’s contribution to this capital project partnership contingent on the Township’s receipt
of the Western Economic Diversity Canada grant for the full
$1 M amount;

That Council authorize the additional expenditure of $320,000 from the 2010 capital budget as a
recoverable work order to be recovered over 5 years from the community sport partners;

(B) That Council endorse a $130,000 grant application to Western Economic Diversity Canada
towards the overall $390,000 development of park infrastructure at Aldergrove Athletic Park
including bike park, children’s play area and batting cage;

That Council authorize the allocation of $175,000 from the 2010 Parks Utility revenue funds to
fund the Township’s contribution to this capital project partnership contingent on the Township’s
receipt of the Western Economic Diversity Canada grant for the full $130,000 amount; and
further

That Council send a letter to Mark Warawa, M.P., identifying Willoughby Community Park as the
Township’s first priority application and Aldergrove Athletic Park as the Township’s second
priority application under the Western Economic Diversification Canada program.
RCP Western Economic Diversification Grant.pdf
4. Golden Ears Crossing Response Protocols
Report 09-82
File PROTSERV 7380-20

Recommendation that Council receives for information the report “Golden Ears Crossing
Response Protocols.”
Golden Ears Crossing Response Protocols.pdf
5. 2008 Statement of Financial Information and 2008 Annual Report

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Report 09-83
File FIN 1830-25/1830-02

Recommendation that Council approve the 2008 Statement of Financial Information; and further

That Council consider the 2008 Annual Report and receive submissions and questions from the
public concerning the Annual Report.
2008 Statement of Financial Information and 2008 Annual Report.pdf

E. CORRESPONDENCE

F. MINUTES OF COMMITTEES
1. Agricultural Advisory Committee – May 21, 2009

Recommendation that Council receive the Minutes from the Agricultural Advisory Committee
Meeting held May 21, 2009.

COUNCIL

That the Agricultural Advisory Committee recommends that Council receive and endorse the
Committee’s 2008 Annual Report and 2009 Work Plan, as presented by the Committee Chair to
Council at its meeting of May 4, 2009, as follows:

A. 2008 Annual Report – In Review:

During 2008, the AAC met ten times. Several sub-committees were established, with the
following purposes:

· to provide a terms of reference for an agricultural viability strategy and to assist with a
grant application to the Investment Agricultural Foundation of BC;
· to provide preliminary planning for a 2009 farm tour;
· to provide drainage and dyking advice;
· to provide input to the Township’s draft water management plan; and
· to provide advice regarding farmers’ markets.

During 2008, the following special meetings were held:

· a joint Council/AAC meeting to review the Committee’s mandate; and

· a joint Delta/Surrey/Langley AAC meeting to discuss regional issues.

During 2008, the Committee also provided representation on:

· Metro Vancouver’s Agriculture Advisory Committee; and

· the Township’s Water Management Plan – Stakeholder Advisory Committee.

The Committee was very active in 2008 and accomplished several initiatives, including:
· making recommendations to Council regarding several ALR

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subdivision and non-farm use applications;

· making recommendations to Council regarding Township policy/protocols affecting the
processing of ALR applications;
· submitting the “Langley Farm Tour Event Planning Guide” for Council’s consideration;
and
· completing the Agricultural Viability Strategy Study terms of reference, as input into
the 2009 Corporate work program & budget process.

B. Mandate Reviewed – Proposed Amendment:

1. In response to Council’s request, the Committee reviewed its mandate for potential
recommended refinements.
2. As a result, the Committee would like to reinforce its desire to become more proactive
in providing advice to Council on ALR applications.

C. 2009 Work Plan:

1. To review ALR applications and provide recommendations prior to Council decisions.

2. To assist the Township in the preparation of an agricultural viability strategy.
3. To assist the Township in the Agriculture Bylaw review process.
4. To provide steerage and assistance for a farm tour in 2009.
5. To provide advice on the Township’s consideration of future farmers’ market
proposals.
6. To provide advice on the Township’s Water Management Plan and implementation.
7. To assist with implementation of the Township’s Sustainability Charter, with specific
focus on developing a Township food security & sustainability policy and a strategy to
promote producing, buying and eating local food products.
8. To participate in a joint Township Council, and AAC workshop.
9. To host a joint Abbotsford/Surrey/ Langley AAC meeting, to discuss common issues
and share ideas.
10. To participate in a joint BC Agricultural Land Commission/Township Council and AAC
meeting, to discuss common issues and share ideas.
11. To participate at the next joint AAC meeting, hosted by the Ministry of Agriculture and
Lands.
12. To attend a joint Federal/Provincial/ Township workshop, regarding cross-over issues,
involving farmland and watercourse protection.

COUNCIL

That the Agricultural Advisory Committee requests Council to approve the establishment of a
2009 Farm Tour Task Force; and

That the Committee requests Council to extend the time limitation of 90 days as set out under
Section 15.1 of the Council Advisory Committee Establishment Bylaw 2008 No. 4700 to 120
days for the 2009 Farm Tour Task Force; and further

That Council consider the date of Friday, September 18, 2009 or Friday,
September 25, 2009 for the 2009 Farm Tour.
Agricultural Advisory Committee.pdf

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2. Aldergrove Planning Committee Inaugural Meeting – May 28, 2009

Recommendation that Council receive the Minutes from the Aldergrove Planning Committee
Inaugural Meeting held May 28, 2009.
Aldergrove Planning Committee.pdf
3. Community Safety Advisory Committee – May 20, 2009

Recommendation that Council receive the Minutes from the Community Safety Advisory
Committee Meeting held May 20, 2009.
Community Safety Committee.pdf
4. South Fraser Family Court and Youth Justice Committee – May 7, 2009

Recommendation that Council receive the Minutes from the South Fraser Family Court and
Youth Justice Committee Meeting held May 7, 2009.
South Fraser Family Court and Youth Justice Committee.pdf
5. Youth Advisory Committee – May 27, 2009

Recommendation that Council receive the Minutes from the Youth Advisory Committee Meeting
held May 27, 2009.
Youth Committee.pdf

G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

N. TERMINATE

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