8. DECLARATIONS OF INTEREST 8.1. Committee members must declare any interest they have in a topic being discussed, and the membership must then decide whether that interest precludes them from any voting related to that topic. 9. AGM 9.1. An AGM will be held every year to discuss the activities of DRA, receive the independently examined accounts and to elect a Committee. 9.2. At the AGM all Committee and office bearers will resign and a new committee will be elected. 9.3. All stakeholders will be given at least 14 days
notice of the AGM. 9.4. If the AGM is not quorate after 30 minutes, it will be abandoned and held again a week after the agreed date (if possible). If the rescheduled AGM is not quorate after 30 minutes, all those present at the AGM will constitute the quorum and are able to adopt a Constitution. 10. SPECIAL MEETINGS 10.1. Members shall be given at least 14 days
notice of a special meeting. 10.2. The Committee will organise the content and conduct of special meetings. 11. CHANGES TO THE CONSTITUTION 11.1.
Members shall be given at least 14 days’ notice of any proposed changed to
the Constitution, which can only be adopted at a Special Meeting called for this purpose. 11.2. Changes will be approved by a majority vote. 11.3. Changes must be justified in line with the objectives of the group. 11.4. Changes must be reported, opened for discussion, and agreed upon at the next AGM. 12. DISSOLUTION OF DRA 12.1. Digbeth Residents Association may only be dissolved at a special meeting called for that purpose. 12.2. Such a meeting shall come about following a proposal in writing signed by a simple majority of those remaining on the Committee submitted to the Secretary. The Secretary will then ensure a special meeting is arranged. 12.3. All members will be informed of such a meeting at least 21 days before the date of that meeting. 12.4. Dissolution of the group shall only take place if agreed by two-thirds of the voting members present. 12.5. Any assets of the group remaining after meeting liabilities must be distributed among local charities or other community-based groups nominated and agreed on through a vote at that meeting. 12.6. Any money received via funding bodies should be discussed with the funders with a view of redistribution to organisations with similar aims to benefit residents of Digbeth. 12.7. On dissolution, any documents belonging to DRA shall be disposed of in a manner agreed by that meeting.