Cell Tower Process - New Cell Tower

TELCO Company
Indicates interest in
installing monopole
Determine from
School Principal if
there is interest in
monopole
installation
Arrange meeting Yes
with cell tower reps
andprincipal
(principal's
discretionwhether
to invite PTA
representative)
If principal is still
interested, direct
TELCO reps to
prepare
schematic
drawings
If Right of Entry is
requiredfor testing,
prepare ROE (using
ROE template) for
execution byDFM
director. Require
TELCOto prepare
exhibit
REMreviews
schematic
drawings with
DOC.
Do future plans/
site constraints
prohibittower
Principal
schedules an
ii:lforrnational
meetinglat a
regular PTA
meeting and
invites the
community
Will the process
require a Special
Exception?
>----------No [proceedt
Yes
TELCO cowill make
TELCO Co must then
applicationto the
prepare informationfor
Tower Committee. If
Special Exception
project is approved, it
process.
will be conditioned on
MCPS will haveto be a
Special Exception
co-applicant onthe SE
approval.
application.
Cities of Rockville and Gaithersburg havetheir own reviewprocess
No
NotifyTELCO
Companythat there
is no interest
I'
'
Final signature is bythe
Superintendent, once
everything is acceptable.
Usuallywe get five original
documents, two for MCPS,
three for TELCO provider.
- ,
TELCO must provide Lease
exhibits, acceptablesurety
bondor security deposit,
acceptable radiofrequency
(RF) andstructural reports.
.
Prepare LeaseAgreement,
using most recent Lease
template. Make sure
agreement includes
languagethat shouldthere
betaxes assessed by
State, responsibilityfor
payment is Lessee's.
Oncethe hearing
o Mandatory Referral
Examiner has prepared a
recommendation, TELCO
reps then haveto prepare
informationfor Mandatory
Referral beforethe M-
NCPPC.
Requirethat when
...
notifying adjacent and
confronting property
owners, notices must be
sent registered mail.
Checktheir lists and
makesure they are
notifying appropriate
Citizens/Homeowner
Associations
Cell Tower Leasing Process - Steps
Step Description
1 The Real Estate Management Team is contacted by a Cellular Service provider to
locate a tower at an MCPS site. The real estate management team will receive basic
information from the provider concerning proposed size, location, and special
requirements. REM staff will direct the provider to the MCPS Policy ECNand explain
the process.
2 REM staff will contact the school principal and present the request. The school
principal will make the decision whether they will permit a tower on the property or
not. If the request is denied, REM staff will contact the provider and inform them
the request is denied. If the principal is interested, REMwill contact the provider too
begin the approval process.
3 REMwill request the provider provide schematic drawings showing the proposed
tower location and associated equipment. REMwill review the plan with DOCstaff
to determine if there are any conflicts with future expansion plans or current site
issues. If there are conflicts that cannot be resolved, REM staff will notify the
provider and principal the tower is not compatible for the site. If issues can be
resolved, the provider will move to the next step.
4 The principal will schedule an informational meeting with the PTA. The principal will
ensure members of the surrounding community, HOAs, and civic associations are
invited. Should there be substantial opposition; the principal may decline the
request. Should the community be supportive, the provider will begin the formal
approval process with local and County government agencies.
5 The provider will manage the public approval process and notify REM upon
completion and verify all approvals were received.
6 REM staff will prepare the lease for review by the provider. Following successful
lease negotiations, the lease may be forwarded to the MCPS attorney for review.
7 Once lease is finalized and signed by the provider, it will be forwarded to the
Superindent for execution.