Special City Council Agenda Packet 06-10-14

CARMEL-BY-THE-SEA CITY COUNCIL
June l 0, 2014-3:30 p.m.,

Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Members of the public shall have an opportunity to comment on items li sted in the closed
session agenda prior to the Council recessing into closed session. If) ou want to speak on
an agenda item listed here, please wait until the Mayor opens the item for public
comment. While not required, please state your name for the record and limit your
remarks to three (3) minutes.
I. Closed Session at City Hall
Pursuant to Government Code Section 54956 et seq. of the State oj California, the City
Council will adjourn to Closed Session to consider the following:
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL- LABOR NEGOTIATIONS
Pursuant to Government Code Section 54957.6 (a).
Meet and confer with the Carmel-by-the-Sea's Brown Act
representative, City Administrator Stilwell to give direction regarding terms and
conditions of employment for all represented and unrepresented employees.
II. Adjournment
AFFIDA VJT OF POSTING
I, Catherine A. Raynor, City Clerk, for the City of Carmel-by-the-Sea, DO HEREBY
CERTIFY, under penalty of perjury under the laws of the State of California, that the
foregoing notice was posted at the Carmel-by-the-Sea, City Hall bulletin board and
distributed to members of the media on this date the 5th day of June 2014 and will be
posted at the Harrison Memorial Library on Ocean and Lincoln A venues and the Carmel
Post Office on J unc 6, 20 14 since those facilities were closed
Dated this 5th, day of June 2014
CATHERINE A RAYNOR
c ~ ~ d - ~
City Clerk
SB343 NOTICE
In accordance with and pursuant to the provisions of SB343 any public writing
distributed by the City Clerk's Office to at least a majority of the City Council Members
regarding any item on this regular meeting agenda will be available on the back table at
the entrance of the Council Chamber at the time of the City Council meeting and at the
counter of City IIalllocated on Monte V crde between Ocean and Seventh A venues, in
Cannel-by-the-Sea, California during normal business hours.
The City of Carmel-by-the-Sea docs not discriminate against persons with disabilities.
Cannel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea
telecommunications deYice for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-
2929.
Any writings or documents provided to a majority of the City Council regarding
any item on this agenda will be madE' available for public inspE-ction at Carmel-by-
the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and
Seventh Avenues, during normal business hours.
NOTICE OF SPECIAL CITY COUNCIL MEETING
Tuesday, June 10,2014-4:30 p.m.
Council Chambers
Ocean and Seventh A venues
Live video streaming available at:
www .ci.carmel.ca.us
Broadcast date
Sunday,June15,2014
8:00 a.m., MCAET Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on
the agenda may do so now. Matters not appearing on the City Council 's agenda will not receive action at
this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3)
minutes, or as otherwise established by the City Council. Persons are not required to give their names,
but it is helpful for speakers to state their names in order that the City Clerk may identify them in the
minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council
Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted
listening devices are available upon request of the City Clerk. If you need assistance, please advice
Deanna Allen and the microphone will be brought to you.
V. Orders of Council
A. Consideration of a Resolution Adopting the Fiscal Year 2014-2015 Operating Plan
and Budget and Adopt Budget Adjustments for Fiscal Year 2013-2014 (r&1)
B. Consideration of a Resolution Approving the Memorandum of Understanding
Regarding the Maintenance of Effort Requirements Related to Proposition 172
Funding. (Pg. 175)
C. Consideration of a Resolution Adopting the Fiscal Year (FY) 2014-2015 Gann
Limits. (Pg. 178)
VI. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City
Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection at Carmel -by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7'" Avenues, during
normal business hours.
-------------------------------------------------
AFFIDAVIT OF POSTING
I, Catherine A. Raynor, City Clerk, for the City of Carmel-by-the-Sea, DO HEREBY CERTIFY, under
penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the
Carmel-by-the-Sea, City HaJl bulletin board and distributed to members of the media on this date the
5th day of June 2014 and will be posted at the Harrison Memorial Library on Ocean and Lincoln
Avenues and the Carmel Post Office on June 6, 2014 since those facilities were closed
Dated this 5th, day of June 2014
CA THERD'\ E A. RA Y':'1 OR
Catherine A. Raynor
City C'krk
SB343 NOTICE
In accordance with and pursuant to the provisions of SB343 any public writing distributed by the City
Clerk's f f i c ~ to at least a majority of the City Council Members regarding any item on this regular
meeting agenda will be available on the back table at the entrance of the Council Chamber at the time
of tbe City Cow1cil meeting and at the counter of City IIaJl located on Monte Verde between Ocean
and Se\'enth A venues, in Cannel-by-the-Sea, California during normal business hours.
J The City of Carmel-by-the-Sea docs not discriminate against persons with disabilities. Carmel-by-
the-Sea City Hall is an accessible facili ty. The City of Carmel-by-the-Sea telecommunications
device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided t o a majority of the City Council regarding any item on
this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on
the cast side of Monte Verde Street, between Ocean and Seventh Avenues, during normal
business hours.
CITY OF CARMEL-BY -THE-SEA
Council Report
July 10, 2014
To: Honorable Mayor and Members of the City Council
From: Jason Stilwell, City Administrator
Submitted by: Susan Paul, Administrative Services Director
Subject: Fiscal Year (FY) 2014-2015 Budget Hearings
Recommendation(s): Conduct the budget hearings and adopt the required budget resolutions.
Executive Summary:The City Council received the Fiscal Year (FY) 2014-2015 Proposed
Budget and Operating Plan on May 6, 2014. lt is a balanced budget totaling
$24 million and 80.27 full -time equivalent employees.
The budget continues to meet the basic legally required service levels.
Measure D funding is proposed to be allocated as directed by the City
Council and the Service Level Sustainahility Plan.
Analysis/Discussion: The document includes the financial forecast, City goals and objectives,
statistical data about the City s ongoing revenue, expenditures, staffing and
debt service summaries. Additionally the document includes the department
pages detailing operations, proposed budget and staffing,
significant forecast changes and accomplishments, goals and objectives and
performance measures. The proposed capital expenditures and project
desc1iptions are included in the budget book. Lastly, the proposed budget
includes the City's financial policies. The budget is balanced.
The budget hearings arc scheduled to occur on two separate dates, if needed.
June 10. 2014 is the kick-off of the hearings. At this meeting staff is
prepared to present an analysis of the available projected revenue, and the
expected operational service levels. Staff is also prepared on that date to
present a summary of the proposed capital funding for Fiscal Year 2014-
20 15.
June 17, 2014 is set if needed for final deliberations and direction from the
City Council or if an additional day of budget heatings is required.
Completed budget inquiry forms arc included. Staff received a total of 11 0
inquiries from three sources and has completed responses of the budget
inquiries. A second round of completed inquiri es will be provided to the
City Council when complete.
F' I I t ilSCa mpac:
Budgeted (yes/no)
Previous Council
Action/Decision History:
Attachment(s):
Funding Source( general fund, grant,
state)
-
Attachment J - Budget Hearing Schedule
Attachment II - Completed Budget Inquiry F01ms and Budget Inquiry Log
Attachment III- Budget Hearing Presentation; City Administrator
Attachment IV - Budget Resolutions
Attachment V - Outside Agen<'y Request Letters
Reviewed by:
City Administrator
Asst. Ci ty Admin.
Public Safety Dir
~ ~ y AttorneyD
./[j ~ ~ ofCPB D
D Library Dir D
Administrative Services
Dir of Public Svcs
Other
- - - - ---
D
D
D
2
Attachment I
Budget Hearing Schedule
3
Tuesday June 10, 2014
4:30P.M. Budget Overview .......................... . ............. . ......... . ... City Administrator
5: 15P.M. Budget Summary
6:00P.M. Public Comment
6:15P.M. Operating Budgets
Community Planning and Building ....................................... Page D-16
Public Services ...................................... . ... . . ...... . . ........ . .. Page D-20
Public Safct) ..................... . ........ .. ................... . ..... .. ........ Page D-24
Library and Community Activity Page ..... .. ..................... . .. .. .. . Page D-28
City Administrator ...... . ....................... . ........................... Page D-7
Administrative Services ................ . ..... .. ..... . ....... . ....... . ...... Page D-12
Legal ................................... . ....... . . ...... . ...................... Page D-6
City Council .. . ................. . .. . .. ........................................ Page D-2
Outside Groups and Agencies
Sunset Center Opcratiug Support. ..... . .................. ...... .. Page D-31
Panncr Agency Requests .. .......... .... ........ ... ........ . ...... Page D-4
7:30P.M. Preliminary City Council Discussion
8:00P.M. Capital Budget.. ................ .... .... . ....... .. ..................... .. ... Pnge E-1
9:00P.M. Public Comment
City Council Deliberations and Decision Making:
Approve the Fiscal Year 2014-2015 Operating Plan, Proposed Budget incl uding
final Budget Adjustments, and adopt the Resol ution providing direction regarding the Adoption
of FinaJ Budget by Reference.
End of Day
4
Attachment II
Compl et ed Budget Inquiry Forms and Budget Inqui ry Log
5
2014 Budget Inquiry Log
I
cc
Bi nder on i Inquiry
Received Inquiry# Sub' ect
1
Assi ned to: I Received ! Web I No. 1
05ft3f14 1 In Progress Staff names Public SP 5128/14
05/13/14 2 In Progress Total Sources Public SP 5/28/14
05/13/14 3 In Progress FTE addrttons Publtc SP 5/28114
05/13/14 4 In Progress Recession Public SP 5/29/14
05/13/14 5 In Progress Revenue Breakdown Public SP 5129114
05113/14 6 In Progress Top three actuals Public SP 5/29/14
05/13/14 7 In Progress Glossary Public SP 5/29/14
05/13/14 8 In Progress LAIF Public SP 5129/14
05/13/14 9 In Progress MPRWAcosts Publtc SP 5/30/14
05/13/14 10 In Progress Policy Plans Public SP 6/3/14
05/13/14 11 In Progress Reserves chart Pubhc SP 5-!30114
05/13/14 12 In Progress Org chart Public JS 6/2/14
05/13/14 13 In Progress Outsrae orgs Pubhc JB 5130114
05/13/14 14 In Progress PRA costs Public SP
05/13/14 15 In Progress CPB staffing Public RM 5127/14
05/13/14 16 In Progress CPB funding Public RM 5/27/14
05/13114 17 In Progress Fleet Public SF 5/27/14
05/13/14 18 In Progress Ambulance Public MC 5/29/14
05/13/14 19 In Progress Communrty actlvr!Jcs PubliC JB 5127/14
05/13/14 20 In Progress Del Mar Public SF 5/27/ 14
05/13/14 21 In Progress Ocean medran Public SF 5/29/14
05/13/14 22 In Progress Projects may include Public RM 5/28/14
05/13/14 23 In Progress Carpenter Hall Public SF 5/23!14
05/13/14 24 In Progress Forest Theater Public SF 5/23/14
0'5/13/14 25 In Progress Furnrture Pt.bltc SF 5123/14
05/13/14 26 In Progress Restroom Public SF 6/4/ 14
05/13/14 27 In Progress Outreach comment Pubhc RM 5/27/14
05/13/14 28 In Progress Side fund Public SP 6/2/14
05/13/14 29 In Progress IT Plan (comment) Public remove
05/13/14 30 In Progress Smoothing Public SP 6/2/14
05/23/14 31 In Progress Sunset Center budget (request f or funds) Public remove
05/25/14 32 In Progress How do you decide what projects Measure 0 is funding JB SP 6/2/14
05/25/1 4 33 In Progress Can tree mapprng be handled by trarned volunteers JB SF
05/25/14 34 In Progress GPS & License Plate Recognition moved from FY15-16 to JB MC 5/29/14
05/25/14 35 Jn Progress Aren't the staff costs for Streets and Road ProJects already
JB SF
budgeted for?
05/25/14 36 In Progress What is the remaintng useful life of PW butlding after
JB SF 6/4/14
investing $575K?
m
05/25114 37 In Progress Update "Jusllf1cat1on" section for Park Branch Basement
JB SF 6/4/14
Restoration
05/25/14 38 In Progress Why IS the Del Mar Plan match unfunded JB SF 6/4/14
05125/14 39 In Progress See 1c Restrooms construction does not reflect actual costs
JB SF 6!4/14
05/25/14 40 In Progress Can Parking In-lieu funds be used to implement parking
JB SP 6/2/ 14
management?
05/25/14 41 In Progress Should we transfer t..:nds to better a11gn FY14-15 actuals
JB JS 6/2/14
With policy targets?
05/25/14 42 In Progress M&O funding increases for each capital improvement
Public SF 6/4/14
project? ProvJde examples.
05/25/14 43 In Progress Prov1de substantJVe examples of n vanous
Public SF
budgets
05/26/14 44 In Progress What additional funding to address deferred maintenance?
Public SF 6/4/ 14
05/26/14 45 In Progress What additional funding to address deferred mamtenance
as outlined m Shoreline Management Plan? Pub he SF
05/26/ 14 46 In Progress Why such cumbersome, over-regulated document for
Public
professional services?
remove
05126/14 47 In Progress When are you go1ng to stop us1ng R10 Park as a
Public
Corporation Yard?
remove
05/26/14 48 In Progress The "Scorecard" evaluations do not identify any
performance measures or standards against which they
were judged. How to know whether or not management Public SF/2 6/4/14
activities met intent of Master Plans without
measurements?
05/26/14 49 In Progress What spec1flc servu:es has the Ctty allocated for a FT
mamtenance worker to plant and water replacement trees? Pub he SF
05/26/14 50 In Progress What are the titles of, and how will the staffing increases in
Parking Mgt, Forest Mgt and Shoreline Mgt be focused in Public SF/2
terms of enhancing services?
05/26/14 51 In Progress What specifiC seMces are we refernng to 1n Financ1al
Forecast Overview when we talk about "mamtau-ung Public JS 612/14
eXJsbng commumty Infrastructure "?
05/26/14 52 In Progress What have we actually implemented from the 18 Initiatives
Public JS 6/4/14
and Policy Plans?
05/26/14 53 In Progress Exptatn where at a Glance" numbers come from Public SP 6/2/14
05/26/14 54 In Progress Graph of Revenues and Uses does not reconcile with
Public SP 6/2/ 14
"Budget at a Glance"
05126/14 0 55 ln Progress Does budget reflect current efforts to upgraoe parktng
Public MC 6/3/14
poli cies?
-.J
05/26/14 56 In Progress What will paid parking on Ocean Ave. look like? How will it
Public MC 6/3/1 4
be managed?
05/26/14 57 In Progress If health care msurance IS nsmg at 2% per year. why wdl
our efforts "to Implement cost avo1dance and management Pubhc SP 614114
strategies" result ro 10% growth?
05/26/14 58 In Progress Responsiveness to initiatives Public SF
05/26114 59 In Progress Has the water source to connect Del Mar restrooms t>een
connected yet? Are we planmng to connect the future
Public rerrove
beach restrooms at Santa Luc1a to reduce Ca!Am water
use?
05/26/14 60 In Progress Why hasn't the ci ty retrofi tted all restroom urinals in all city
Public remove
facilities to non-water fixtures?
05126114 61 In Progress What have we done to address any ma1ntenance levels
Pubhc SP 6/2114
other than capital projects and eqUIJ;ment acquiSitlor.s?
05/26/ 14 62 In Progress The graph shows Sales Tax mcreasing by about $3M,
wasn' t Measure D supposed to supply an additional Public SP 6/2/14
$1M/year?
05126/14 63 In Progress If money can be set astde for Forest Theater. why can't
money be set asde for Carmel Shorehne and/or M1sston Public SP 612/14
Tratl Nature Preserve?
05/26/14 64 In Progress Why so many redactions on PRA requests? Public remove
05126/ 14 65 In Progress In an average we.ek, how much ttma 1s spent addressmg
Pubhc RM 6/3/14
code compliance?
05/26/14 66 In Progress Provide progress reports on all Town Hall meetings Public remove
05/26/14 67 In Progress What solutions or responses have been 1n1t1ated to address
and solve the ever-worsemng problem of !l egal Public remove
encroachments?
05/26/14 68 In Progress Why have we established a policy of voluntary compliance
Public remove
only?
05/26/14 69 In Progress How does the Legal Professional Serv1ces budget of
Public SP 613114
$275,000 break down?
05/26/14 70 In Progress Why does Legal budget show spending to be reduced by
Public SP 6/3/14
-25% from FY13-14?
05/26/14 71 In Progress Were the Legal peliormance measures met? If not, why
Pt.ibhc SP 6/3/14
not?
05/26/14 72 In Progress Why does the Chamber of Commerce expense decrease
Public SP 6/3/14
about 25% from FY13-14?
05/26/14 73 In Progress How does the C1ty, In the budget address the staffmg or
M&O reqwed for cn-gomg service rmprovements to act in
Pub he SP 613114
accordance w1th and fulfill the policies, goals and obJet;Uves
of the Ctty?
05/26/14 74 In Progress If Prop. 42 passes in June. how will the budget be
Public SP 6/2/14
impacted?
0>
05/26/14 75 ln Progress Why does CP&B Profess1onal Serv1ces nse sharply m
Pub he RM 5/28114
FY14-15 then drop?
05/26/14 76 In Progress Is the Code Enforcement Official funded to work some
Public RM 5/28/14
nights and weekends?
05126/14 77 In Progress Has money been set astde m the budget to complete the
Public SF 614/14
1ron 'encmg on t,e SW border atong San Carlos?
05/26/14 78 In Progress Has money been budgeted to landscape the bare planter
areas on Mission Street to complement the landscaping Public SF 6/4/ 14
outside Carpenter Hall?
05/26/14 79 In Progress In light of 6 master pla'ls developed. descnbe 1n some
dela11, both m the short and long term, what the C1ty has
done to respond to the Pohc1es Goals and ObJectives m
the Shoreline Management Plan, Road Improvement and
Public SF
Pav1ng Plan, Forest Management Plan, Mlss1on Trail
Nature Preserve Master Plan, Public Butld1ngs and
Structures Assessment Plan and any other eXJstmg plans?
05126114 80 In Progress Identify the greenbelt areas and facilities being mamtained
Public SF 6/4/14
by private contracts
05126114 81 In Progress Are you going to 1nclude m the Facllrty Use Plan to provide
an evaluar1on of the C1ty's opt1ons f or acqUJnng alternatives
Pubitc remove
for a corporation yard stte tn-heu of R1o Park?
05/26/14 82 In Progress Re: Voluntary Only Right of Way Encroachment
Compliance - is this the end solution? Was it voted on? If
Public
so, don't we need to change Muni Code and General Plan?
remove
05126/14 83 In Progress Exactly what components bes1des those few mentioned m
the Shoreline Management Plan and the Forest Puolic remove
Management Plan haven't been addressed thus far?
05126/14 84 In Progress Why, when the Shoreline Management Plan calls for
annually replenishing sand to cover rock revetments and Public SF 6/4/14
bedrock, none have been covered for the past 10 years?
05/26114 85 In Progress Tree Plant1ng performance standards questJons Public SF
05/26/ 14 86 In Progress Beach, Parks and Greenbelt performance standards
Public SF 6/4/14
questions
05/26/14 87 In Progress DepartMent lacks accurate standards and performance
measurement cntena, how do we know rf goals are betng Public SF 6/4/14
ach1eved?
05/26/14 88 In Progress Why hasn't silt and debris been removed from the siltation
Public
ponds on 4th Avenue?
remove
05126/14 89 In Progress Why is the Faclltty and Vehtcles budget decl1mng by $150k
Pubi!C SF
betweeh FY13-14 and FY14-15?
<0
05/26/14 90 In Progress Why the increases in FP&B, and what is the focus on? Public SF
05/26/14 91 !n Progress What are the mcreases for Tree Contract Servtces ($50k)
Pubhc SF
and Contractual Servtces ($15kJ programmed for?
05/26/14 92 In Progress Why is there an increase to Outside Labor ($30k) Public SF
05i26/14 93 ln Progress Why is there an increase to Salanes ($182k) n Public
Pubhc SF
Works?
05/26/14 94 In Progress Do new Fire Department personnel fall under the C1ty's "two
tier" retirement plan, and if so, how does that work if they Public SF 6/4/14
are City of Monterey employees?
05/26/14 95 In Progress Smce thts 1s the 3rd consecutive dry year, why hasn't the
Ftre Department been aggressJVely reqwrmg all pnvate
Public remove
property ovmers adjacent to our patklands ordered to clear
all fire fuel vegetatton on thetr property?
05/26/14 96 In Progress Why the additional traffic control staff? Public SF 6/4/14
05/26/14 97 In Progress Why the tncrease from $84k to $1721\ m Salanes/8e'1eftts
PubliC ,18 5/29/14
for communrty actiVIties?
05/26/14 98 In Progress Who will be responsible for beach fire basket program, and
how will it work? How does the initial year FY14- 15 Public SF
programming work?
05/26/14 99 In Progress Please explatn the M1sston Tra1l water well/water tank
Public SF
expendtture of $270k
05/26/14 100 In Progress For Mission Trai l/Mountain V1ew entrance the FY13-14 CIP
shows $48k, and in FY14-15 the amount is $40k, why? Public SF 6/4/14
05/26/14 101 In Progress There are 4 separate undergrounding projects covenng
vanous sectlons of Ocean Ave and Scemc Road Explatn
Public SF 6/4/14
the figures and sources. they don't seem to mal\e sense
05/26114 102 In Progress Since the City has a planned effort to underground the
commercial district before residential area, shouldn't that
Public remove
obligation be completed before reaching out to other areas?
05/26114 103 In Progress Re Shorel me Assessments CIP, please reconctle Public SF
05/26114 104 In Progress Re: Rio Park Improvement FY13-14 $100k programmed, in
Publi c SF 6/4/14
FY14-15 only $40k. why?
05/26/14 105 In Progress What does Unfunded Projects m CIP mean? PubliC JS 6/ 2/14
05126!14 106 In Progress What is the Del Mar Sidewalk funding vs. the Del Mar Path
Public SF
fundi ng? Are they both fully vetted and approved?
05126/ 14 107 In Progress Please explam tf the first phase of the IT Strateg1c Plan ts to
be fully Implemented by the end of FY14-15. and how the Public SP 6/3!14
funding works
0
05126/14 108 In Progress Wouldn't it be appropriate to address deferred maintenance
and one time proJects with the substantial reserves we Public JS 6/2/14
have?
05126114 109 In Progress Has the 4th Avenue trngat!O'l system been connected to
Public SF 6/4114
the recycle water pipeline?
05/26/14 10 In Progress In the 5 Year Capital Plan, it is indicated that only projects
over $10k are funded. What about projects under $10k? Public SP 6/2114
Budget Inquiry Form
Due May 23, 2014 for June 10, 2014 Budget Hearings
Council Member Inquiry Number: 1
Burnett
Beach Department: ASD & CAO Date: 5/13/14
Dallas
TalmaQe Page(s) of Budget Book: ii i
Theis
Resident X
Request/Question: Please provide staff names for those in Administrative Services responsible for each of the 4
boxes plus the responsible for Marketing & Economic Development
Person Preparing the Response:
Response:
The Administrative Services org chart is a functional org chart.
The person that is responsible is the Administrative Services Director Susan Paul.
As you can see on page C-8, which details the City's staffing, there are no individual positions that are solely
responsible for Marketing and Economic Development. These duties are carried out by contractors hired by the
City under the direction of the C1ty Administrator.
DRAFT I Names.docx
Budget Inquiry Form
Council Member
---
Inquiry Number: 2
Burnett
~ ? C h
Dallas
Department: Date: 5/13/14
Talmage Page(s) of Budget Book: A-1
Theis
Resident X
Request/Question: How do you arrive at a 14-15 budget of $24M? The total revenues on pg_ A-4 for 14-15 are
$17.8M while on pg C-3 they are $18.4M for 14-15 total sources.
r ~
Response:
The $17.8M figure you refer to is the total General Fund revenue for FY14-15. It does not include "transfers-in"
from other, "non-General Fund" funds. This does not take into consideration revenues that are recognized in
funds other than the General Fund.
The $18.4M includes the $17.8M plus transfers to the General Fund and one time reclassification of revenues
that have been previously classified as Deposits.
The $20.15M starts with the $18.4M from above and then adds other Citywide revenue that is accounted for in
other funds (Traffic Safety, Road Impact Fees, Grants and Ambulance) of $1 .75M that fund other programs
(NOT General Fund) either on their own or in Capital Proj ects.
The $3.8M in Other Sources is more of a "contra" expenditure account that is required to balance the equation
and represents the amount of General Fund "equity" that is transferred out of the General Fund to pay for "non-
General Fund" expenditures (CIP and Debt Service) .
13
DRAFT 02 Total sources.docx
I of I
Budget Inquiry Form
Council Member
Burnett
Beach Department:
Dallas
Talmag_e Page(s) of Budget Book: A-1
Theis
Resident X
Request/Quest ion: Where wi ll the 4.55 FTE's be added?
Response:
City Council & City Administrat or
Publ ic Safety
Public Services
Inquiry Number: 3
Date: 5/13/ 14
14
Budget Inquiry Form
Council Member
Inquiry Number: 4
Burnett
Beach Department: Date: 5/13/14
Dallas
Talmage Page(s) of Budget Book: A-3-5
Theis j
Resident
x-----1
RequesUQuestion: What is the source for the "anticipated economic downturn in 2017"? I read the WSJ daily,
the Sunday NYT and have checked with Merrill Lynch and none supports this view. That's not to say something
like it won't happen but it is nothing that has been or is being bruited about now. Assuming there is a downturn,
what is being done to squirrel away funds that will see the City through such times?
Response:
Please see the following articles available online:
New York Times (April27, 2014) "Recovery Has Created Far More Low-Wage Jobs than Better Paid Ones"
New York Times (May 13, 2014) "US Retail Sales Rise Slightly, Far Below Expectations"
New York Times (March 14, 2014) "People Think We're In a Recession, Don't Blame Them"
Wall Street Journal (Feb 14, 2014) "Crash of 2014: Like 1929, You'll Never I lear It Coming"
Wall Street Journal (Feb 7, 2014) "Slow Jobs Grow1h Stirs Worry"
Forbes {May 2, 2014) 'What Obama's Growth Recession Is Steal ing From Your Wallet"
Forbes (May 19, 2014) ''Recession and Bear Market Ahead?"
CNBC (Feb 26, 2014) "Mortgage Applications at Lowest Level in 2 Decades"
USA Today (Mar 5, 2014) "RadioShack to Close Up to 1,100 Stores"
Yes, it is being bruited about, and not just in the mainstream media ...
ZeroHedge (Mar 5, 2014) "ISM Services Collapses to Lowest in 4 Years, Employment Worst Since Lehman"
ZeroHedge (Feb 20, 2014) "Caterpillar Global Retail Sales Declines for 14th Consecutive Month"
ZeroHedge (May 29, 2014) "Excluding ObamaCare, US Economy Contracted by 2% in the First Quarter"
National Review Online (May 29, 2014) "Oh, Hey, the Economy is Contracting Again"
Breitbart (Dec 8, 2013) "Father of Modern Finance Warns U.S., Europe: 'None of Their Debt is Credible', Recess1on in 2014"
None of this predicts a recession in 2017, nor do we believe that a recession can be predicted reliably in our country's current economic
state and with its current poli cies (QE3 pumpi ng $45 Billion per month mto economy, down from $858 a few months ago, stock market rising
to record levels even as economy is sluggish at best, contracting at worst, interest rates at historic lows but poised to increase based on QE3
pump, etc.). The point is more that recessions are cyclical, they will occur, and the best we can do Is understand that we need to have an
action plan when the next one occurs.
The purpose of a multi-year budget is to present a plan to establish strategies and contingency plans with which we might have to deal over
the scope of 3 years. In suggesting a recession in 2017, we have presented a significant event that would produce an economic downturn
far enough into the future so as to not take away from the more serious tasks that the City should focus on in the near term (deferred
maintenance upgrading infrastructure, securing appropriate staffing levels, enhancing services to citizens, increasing transparency and trust
in government, etc.)
Assuming there is a downturn in the future, the City's first line of defense is already bei ng undertaken: addressing the deferred maintenance
1ssue. By addressing it now, we avoid having to address it when the downturn occurs, thus saving money. By addressing the most 1mportant
and largest deferred maintenance first. we are currently mitigating our risk of havi ng to fund large CapEx projects later (say, during a
downturn), when we will need the reduced revenue flows just to support basic services.
The City's second line of defense against a downturn is also currently being undertaken: marketing the City's unique character to attract
visitors from all over the world (as well as next door) to enjoy our wide range of activities, events, and places to visit. This strategy is already
benefiting the local business and the City financially.
The City's third line of defense addressing a downturn is to slow the amount of annual CapEx. Of the -$20M i n expenditures in F'!'S4-15,
-$3.5M, or 17.5%, is for CapEx. By slowing spending on capital projects, the City can. at least partially, offset the effects of lower revenues.
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: What is the breakdown for the categories Intergovernmental (VLF?) and Other e v e n u e ~
Sources?
Response:
As shown on Page C-3:
Intergovernmental:
Abandoned Vehicie Abatement
Post Reimbursement
Motor Vehicle In Lieu
Hoptr
Damage Restitution
State Mandates
Other Agencies
01-37526
01-37529
01-37801
01-37804
01-37805
01-37810
01-37899/38899
Other Revenue & Sources:
Public Safety Augmentation
Programs
Facility Use
Miscellaneous
Donations
DRAFT 05 revenue breakdown.docx
01-38526 $
01-40726
01-40727
01-46801/others
01-46801
$
$ 3,152
7,249
356,380
31,518
525
31 ,518
1,366
$ 431,708
15,000
21,500
7,029
195,471
100,000
339,000
16
1 of I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident

X
Request/Question: Through what date are hard figures available for the top 4 revenues in 13-14 budget
revenues?
Response:
Property Tax (received nearly all already, there will be a cleanup pmt in June, but 95%+ already received) -total
to date= $4,767,845
Hostelry Tax ( received thru March, 2014, so we have 3 months yet to receive) total to date= $3,496,407
Sales Tax (both Bradley-Burns and MeasureD, received through March, 2014, so we have 3 months yet to
receive) total to date= $3,779, 297
Business License Tax (since this is levied at the beginning of fiscal year, we are not expecting any additional
revenues this year) total to date= $574,222
DRAFT 06 top three actuals.docx
17
1of t
Budget Inquiry Form
Council Member
Inquiry Number: 7
Burnett
Dallas
Talmage Page(s) of Budget Book: Glossary
Theis
Resident X
Request/Question: Would be helpful to have a brief description of the Bradley-Burns Tax in the Glossary, which
should probably be moved to the front, back or appendix rather than breaking up the budget narrative with its
present location.
Response:
The Bradley-Burns Uniform Sales and Use Tax Law provides for a city/county rate of 1.25%. One-quarter cent of the levy is
sent to the countywide regional transportation fund The balance goes to support local government general funds
Effective July 1, 2004, 0.25 of the one percent local sales and use tax was diverted to guarantee state deficit bonds approved
by Proposition 57. The withheld funds are backfilled from county property taxes each January and May in accordance wi th
the state's "triple flip" borrowing plan.
Proposition 30, which was passed by voters in the November 2012 general election, increases the statewide sales tax rate by
one-quarter cent. The increase is effective for four years from January 1, 2013 through December 31, 2016. Revenues from
the tax will go to K-12 schools and community colleges. It will also fund public safety services that were transferred from the
state to local government.
18
DRAFT 07 glossary.docx
I of I
Budget Inquiry Form
..----- Council Member
--
Inquiry Number: 8
Burnett
Dallas
TalmaQe Page(s) of Budget Book: A-6
Theis
Resident X
Request/Question: What is LAIF now payi ng?
LAIF is currently paying .233% interest
19
DRAFT 08 LI\IF docx
I of I
Budget Inquiry Form
Council Member
Inquiry Number: 9
Burnett
Dallas
Theis
Resident X
RequesUQuestion: Where are costs for MPRWA? There should be a separate expenditure item to track
annual expenses.
Response:
The MPRWA (Monterey Peninsula Regional Water Authority) charges its members an annual fee to pay for its
management and organizational expenditures. Our fee for FY14-15 is expected to be a one-time payment of
$38,900.
Since it is a one-time fee per year, we have elected to track it in the Council Discretionary account (01-60207).
20
DRAFT 09 MPRWA costs. docx I of I
Budget Inquiry Form
Burnett
Dallas
Talmaqe Page(s) of Budget Book: A-14
Theis
Resident X
Request/Question: How does one find the IT policy adopted in 2013, it does not appear to be on the City's
website and also the EOP for the EOC. If the latter is biannual. was it adopted in 2013? If the Residential and
Commercial guidelines are to be reviewed every 10 years, why does the plan not call for the review sooner than
2017 and 2016 respectively?
Response:
The Carmel Emergency Operation Plan (CEOP) was last adopted by council on June 4, 2013 and is updated
every two years. The next adoption is scheduled for June of 201 5. The plan can be found on the city website
under emergency information.
The IT Strategic Plan can also be accessed via the city website under "Government."
DRAFT 10 Policy Plans. docx
21
I of I
Budget Inquiry Form
Council Member Inquiry Number; 11
Burnett
Dallas
Talmaqe Page(s) of Budget Book: A-16
TheiS
Resident X
Request/Question; The chart says "Reserves 0%" what is this supposed to mean?
Response:
The 0% in the Reserves section of the pie chart means that of the allocation from FY14-15 Measure 0 sales tax
revenue, none is being allocated to reserves. All of the Measure 0 revenue is programmed to be spent.
DRAFT II Reserves chart.docx
Budget Inquiry Form
Burnett
Dallas
Talmage Page(s) of Budget Book: D-3
Theis
Resident
X--
RequesUQuestion: Who is the Exec Asst to Council and City Administrator and why isn't that position on the
Org Chart?
Response:
The Organization Chart on page iii is not a positional organization chart, it is a functional org chart.
The Support Staff position (allocated .5 FTE to City Council and .5 FTE to City Administrator) is a new posit1on
that is being requested for FY14-15.
DRAFT 12 org chart.docx
Budget Inquiry Form
Council Member
Inquiry Number: 13
Burnett
Dallas
Theis
Resident X
Request/Question: What are funds for MEarth ( is this Carmel Middle School)? for City Sponsored events (are
these Mem. Day, Vet's Day, July 4, the City Birthday et al)? If so. this $3,500 seems a pretty low figure. What is
the $1,000 to CHS separate from Sober Grad Night?
Person Preparing the Response: Janet Bombard, Library and Community Activities Director
Response: Funding is granted to MEarth to restore native plants and remove invasive plant spec1es in specified
City locations. MEarth at the Hilton Bialek Habitat is a nonprofit organization that provides environmental
learning opportunities, including native plant propagation and habitat restoration, to K-12 students in the Carmel
Unified School District and commun1ty youth from underserved areas m Monterey County. MEarth is not part of
the Carmel Unified School District.
Funding for City's traditional events, including Memorial Day, Veteran's Day, Fourth of July, Sandcastle Contest,
the City's Birthday, Homecrafters' Marketplace, and the Tree Lighting Ceremony, comes from the Community
Activities Department budget. The $3,500 allocated to Sponsored City Events is used to offset unanticipated
costs for City meetings and functions. an example being the hosting of the Public Utilities Commission public
hearings at Sunset Center in December.
During the budget cycle various organizations submit letters of request for funding. In previous years Carmel
High School has submitted requests apart from funding for Sober Grad Night. The line item was left in the
proposed budget in anticipation of a request; however, no fiscal year 2014/15 request was submitted.
DRAFT 13 outside orgs.docx
Budget Inquiry Form
Due May 23,2014 for June 10, 2014 Budget Hearings
Burnett
Beach Department: CPBD Date: 5/13/14
Dallas
Theis
Resident X
Request/Question: What is the breakdown of function for the 6 positions and 5 FTEs in Planning and Buildmg
for what appears to be a total of 11.75 people. I would hope that Code Compliance can be carried out by a City of
Carmel employee and not Monterey as this is part of communication and how you deal gracefully on a sticky
issue with residents and business owners.
Person Preparing the Response: Rob Mullane
Response:
There are 6.0 FTE positions allocated for the Community Planning and Building Department. In this year's
budget, 5.0 FTE positions are funded, and 1.0 FTE position is unfunded. This is reflected in the table on Page
D-16. The table also notes the breakdown of positions by division. The allocated positions include:
Community Planning and Building Director: 1.0 FTE
Senior Planner: 1.0 FTE
Assistant/Associate Planner: 1.0 POS
Administrative Assistant: 1 0 FTE
Permit Technician: 1.0 FTE
Building Official: 1.0 FTE
Of these, the Assistant/Associate Planner pos1tion is unfunded for FY 2014-2015. The table also notes that the
code compliance function is proposed to be funded at a 0.75 FTE equivalent. This work is currently performed
by contract staff, not the City of Monterey.
DRAFT 15 CPB stafting.docx
25
l of l
Budget Inquiry Form
r-=: Council Member Inquiry Number: 16
Burnett
Dallas
_JaJmaQe
Theis
Page(s) of Budget Book: D-18
Resident X
Request/Question: Why the almost 4 fold increase in professional and contractual services when you are
projecting the largest ever Planning and Building Staff at 11.75 bodies?
Response:
There is no such increase. There are 6.0 FTE positions allocated for the Community Planning and Building
Department. In this year's budget, 5.0 FTE positions are funded, and 1.0 FTE position is unfunded. The table
on Page D-16 also notes that the code compliance function is proposed to be funded at a 0.75 FTE equivalent.
The staffing of the department is not the summation of the allocated and funded positions.
Please refer to the response to Inquiry Number 15 for addition information on the staffing for the Community
Planning and Building Department
DRAFT 16 CPS funding.docx
26
l of l
Budget Inquiry Form
Counci l Member Inquiry Number: 17
Burnett
Dallas
TalmaQe Page(s) of Budget Book: 0-20
Theis
Resident X
RequesUQuestion: In the summary it mentions Facilities and Vehicle Maintenance is responsible for the City's
fleet- does this mean you are not continuing the contract for vehicle maintenance with the City of Monterey?
Person Preparing the Response: Sharon Friedrichsen, Public Services Director
Response:
The City of Carmel-by-the-Sea is responsible for oversight of its faci lity and vehicle maintenance. As part of this
function, it may provide services in-house or contract out as needed. It is anticipated that the existing contract
with the City of Monterey for vehicle maintenance will be continued.
DRAFT I 7 Fleet.docx
Budget Inquiry Form
Council Member
Inquiry Number: 18
Burnett
Beach Department: Date: 5/1 3/ 14
Dallas
Theis
Restdent X
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
RequestJQuestion: While the Ambulance Fund projects a deficit of over a hal f million dollars, there is no
explanation for this and how it can be eliminated.
Person Preparing the Response: Michael Calhoun, Director of Public Safety
Response:
The fi re ambulance service generates revenue from call income fees that offsets operational expenditures.
Revenue write-downs, through non-payment, insurance payment limits, and medicare/medical capped
reimbursements reduce the revenue received from the amount billed. Net revenue to fund the serv1ce has
increased and estimated to be $727,500 for FY14/15.
The fire ambulance provides advanced life support transport services in Carmel and surrounding peninsula cities
and county area and is part of the fire service emergency response for the Ctty of Carmel. In 2013 there were
1187 total calls for service (850 medical calls and 654 transports). Call volume has for the most part remained
the same compared to 2012 but transports have increased by 11 . 7%.
The Carmel fire ambulance service augments the City's public safety function by providi ng an increased level of
fire and paramedic service to the community. This increased level of service requires a general fund subsidy
and the city has been subsidizing the ambulance since inception June 1st 1990 as part of the CRFA Joint
Powers Agreement. The subsidy for FY 14/15 is estimated to be $425,761 which is consistent with subsidized
amounts from previous years. Staff continues to work with Whitman billing company to collect all service
revenue minus the write downs and bad debt.
DRAFT 18 Ambulance Deticit.docx
28
1 of l
Budget Inquiry Form
Council Member
Inquiry Number: 19
Burnett
Beach Department: Date: 5/ 13/ 14
Dallas
Theis
Resident X
Request/Question: For community activities why do salaries more than double to $89K and part-time assistance
appears at $57K (is this Tavener) for an aggregate CA increase of $156K over the current year.
Person Preparing the Response: Janet Bombard, Community Activities Director
Response: The proposed FY 14/1 5 salaries line item includes one full-time Community Activities position, one
part-time Community Activities position (currently unfilled) , and a part-time art class instructor.
In previous fiscal years, the full-time Community Activities position was shared between three departments. The
salary was split accordingly between the three departmental salaries line items and allocated as follows: 50% to
Community Activities, 25% to the Police Department. and 25% to the Public Services department. Due to the
increase in departmental activity the full-t1me Community Activities position will be fully allocated to the
Community Activities department next fiscal year.
Additionally, departmental salaries were reflected differently in the FY 13/14 budget. Full-time salaries were
allotted to the Salaries line item (8201 0), part-time salaries to the Part-time Assistance line item (82023). The
proposed upcoming fiscal year budget allots all departmental salaries, regardless of whether full-time or part-
time, to the Salaries line item.
The $55,000 in the proposed FY 14/15 Part-time Assistance line item refl ects the amount of the current City
Contract for Professional Consulting Services authorized by the City Council on March 18, 2014.
DRAFT 19 community activities. do ex
29
1 of 1
Budget Inquiry Form
Council Member
Inquiry Number: 20
Burnett
Beach Department: Date: 5/ 13/14
Dallas
Talmage Page(s) of Budget Book: E-17
Theis
Resident X
Request/Question: Del Mar pathway connecting Del Mar and 8th. When was this approved? Was each resident
along the way informed as there has been consistent opposition for security reasons to do this where there is no
way to readily observe the area as tnere is from 8th southward ..

Response:
The Del Mar Master Plan includes a policy (P4-11) to "improve pedestrian circulation between the north end of
the Beach Bluff Pathway at Eight Avenue and the beach facilities at Ocean Avenue and the Del Mar parking lot
as part of the Del mar and North Dunes Master Plan." The capital improvement project listed on E-17 is a
placeholder project for the Pathway. Any forthcoming Pathway woul d need to be conceptually designed and
receive input from t11e Forest and Beach and Planning Commissions before implementation. The $60,000 grant
listed as a funding source is already allocated toward the Del Mar Sidewalk replacement project and is the
remaining component of the State Coastal Conservancy grant that also funded the VIewing platform and
boardwalk.
DRAFT 20 del mar.docx
30
1 of 1
Budget Inquiry Form
Council Member
Inquiry Number:21
Burnett
Beach Department: Date:5/13/14
Dallas
Talmage Page(s) of Budget Book:E-21
Theis
Resident x--
Request/Question:We have an approved design done by Michelle Comeau, if you don't have it I am sure we can
obtain another copy. This design was not only approved but it was on this approved basis that $100,000 was
raised for the 5 blocks. See the stones with brass plaques. Trees have been planted which are not according to
the plan which was to open up the divider and to herald coming attractions on the metal poles- as repeatedly
reported, these plantings have obliterated at least two poles which desecrates the American flag when those are
hung.
As for the lighting design, that was done by Aurum Consulting Engineers Monterey Bay. The design included
fixtures, lighting controls, and specifications. As part of the approval a lighting demo was installed in the medians
with up-lights on selected tree trunks and others on low-lying plants. These latter lights had to be redone after
installati on as they became too entwined in the ground cover plants So a short time ago this was done (I don't
have those details, but will forward them if I can find them). Subsequently staff bought and added what are
referred to as "twinkle lights" that are wrapped around some trunks and have to be loosened every so often as
the trees grow. In sum, there are 3 different sets of lights.
Person Preparing the Response:Sharon Friedrichsen, Public Services Director
Response:
On April 1, 2014, City Council received a status report on the City's Lighting Policy. Council discussed lighting
options, the studying of lighting by the Planning Commission and directed that a capital project be included within
the proposed operating budget.
DRAFT 21 Ocean Median.docx
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: Water Conservation Projects - This should be at the top of the City's to do Jist not on the
"Projects May Include" one. The City should be setting an example for residents-undertake all the needed
measures now and be that leader you want to be by getting this done City-wide and making an example of our
City.
~ ~ ~
Person Preparing the Response: Rob Mullane, Community Planning and Building Director
Response: The comment expresses an opinion on the priontization of Water Conservation Projects. The City
already has accomplished significant water conservation projects through the retrofitting of City bui ldings with
water-efficient fixtures and the installation of the Del Mar cistern for irrigation of landscaping along Scenic Road.
Funds are identified for both FY 2014-2015 and FY 2015-2016 to identify and implement additional water
conservation projects.
DRAFT 22 projects may incl ude.docx
32
I of I
Budget Inquiry Form
Burnett
Dallas
Thers
Resident X
Request/Question: All of the landscaping outside of Carpenter Hall and down to the street was redone with a
State grant after the renovation and as part of the complete relandscapi ng of the property. Where exactly is the
problem that needs fixing?
Response: This project proposes to repair and replace the paver walkway at the main entrance of the Sunset
offices off San Carlos as well as to replace the stone planter boxes that are deteriorating. The project does not
include any landscaping improvements.
!)RAFT 23 carpenter hall.docx
Budget Inquiry Form
Council Member--
Inquiry Number: 24
Burnett
Dallas
Theis
Resident X
RequesUQuestion: Forest Theater renovation-this should be reordered per the workshop to get the theater
open and running within the next month or so. There is an Enterprise Fund for the Theater that had more than
$75K at the end of June 2012. Where is that amount in this budget and what is the current balance.
Response: The balance in the Forest Theatre Fund is $90,000 and it has been transferred to the Forest Theatre
capital project.
DRAFT 24 forest theater.docx
34
1 of I
Budget Inquiry Form
Counci l e m b ~ Inquiry Number: 25
Burnett
Dallas
Theis
Resident X
Request/Question: why are new chairs needed in the offices-they were all replaced with ergonomic analysis
within the last 10 years. I believe the redwood walls were done more recently than 1985, like about 1 0 years ago.
Person Preparing the Response: Sharon Friedrichsen, Director of PubliC Services
Response: This project proposes to replace the chairs in Council Chambers in order to accommodate seating
for more members of the public. In addition, chairs for City staff w1ll be replaced on an as-needed basis as the
existing chairs become worn and in need of replacement.
DRAFT 25 furniturc.docx
35
1 of 1
Budget Inquiry Form
Council Member- Inquiry Number: 26
Burnett
Dallas
Theis
Resident X
Request/Question: Where are the funds above the $150.000 in the budget coming from to construct the new
restrooms?
Person Preparing the Response: Sharon Friednchsen, Public Services Director
Response:
Council authorized the transfer of funding from capital reserves on April 1, 2014.
DRAFT 26 rcstrooms. docx
36 1 of 1
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: an outreach effort is only half the issue. Something needs to be done ASAP to accelerate
the issuance of business licenses, to accelerate the process of getting businesses up and running and the same
for events as there is talk about losing some part of one of our off-season mid-week events which puts heads on
beds during that down period. Carmel is not known as business friendly-when it takes 6 months or more of
paying rent with no income to obtain all permits or have applications returned because they were not on 11 x 17
paper it is hard to counter . ___________ ___________ --t
Response:
The review of new business license requests currently involves staff work from both the Community Planning
and Building Department and Admi nistrative Services. For all new businesses a review of the proposed
business's compliance with the City's Municipal Code is necessary. The City's Municipal Code requires a small
portion of these to obtain a Use Permit, which requires Planning Commission review, as do Sign applications that
go beyond the allowances for staff-level approval for a single business sign. The timing for a project to get
through the Planning Commission depends on many factors, including staffing resources and workload, but
equally important is the quality, thoroughness, and responsiveness of application submittal materials and
resubmittals. Staff is revising the Planning Division application forms and submittal checklists to clearly
communicate our application submittal requirements, and this should reduce the number of rounds of review for
an application before it is deemed complete.
DRAFT 27 outreach.docx
37
I of I
Budget Inquiry Form
Council Member
Inquiry Number: 28
Burnett
Beach Department: Date: 5/ 13/14
Dallas
Talmage Page(s) of Budget Book: A-10, glossary
Theis
Resident
x-
Request/Question: It would be useful to explain in Glossary, footnote or text what the side fund is and does.
Response:
(from ''The Carmel Ca/PERS Pension Committee Report", September 27, 2011)
In 2003, when Carmel 's pension plans were pooled with other small cities and agencies, CaiPERS reviewed the
contributed assets and estimated liabilities of Carmel 's pension plans. It determined that at the time the liability
values for the two plans exceeded the asset values by roughly $6 million.
At the time, other small cities also had assets that were not equal to their liabilities. CaiPERS dealt with this by
creating what it calls Side Funds, representing the differences between assets and liabilities. At inception in
2003, Carmel's Side Fund balances were equal to approximately -$ 6 million. Thus Carmel had "Side Fund
Debts" (this Committee's term) of approximately$ 6 million.
The Side Fund Debts were treated as loans from CaiPERS to Carmel for unfunded liabilities at the inception in
2003. These loans bore an interest rate of 7.75% (the return that CaiPERS expects to earn in the long run on its
portfolio). CaiPERS established a payment schedule for the Side Fund Debts such that payments in the past
several years have not exceeded the accruing interest. As of June 30, 2011 Side Fund Debts for the two
funds totaled $6.2 million.
(Addendum, May 28, 2014, City staff)
At the recommendation of the Carmel CaiPERS Pension Committee, in December, 2012, the City issued $6.28
million worth of bonds to pay off its Side Fund at interest rates between .55% and 3.1 %, due over the next 20
years, thus significantly reducing its interest rate risk associated with this debt.
DRAFT 28 side lhnd.docx
38
I of I
Budget Inquiry Form
Council Member
Inquiry Number: 30
Burnett
Dallas
Theis
Resident X
RequestlQuesti on: A footnote explaining "smoothing policy" ____________
Response:
(From the Ca/PERS Circular Letter of April 26, 2013 re: "EMPLOYER RATE INCREASES DUE TO
AMORTIZATION AND SMOOTHING POLICY CHANGES")
Analysis:
The current amortization and smoothing policy was designed to reduce volatility in employer contnbution rates.
The policy has accomplished this goal fairly well since its adoption, however a number of concerns have
developed:
The use of an actuarial value of assets corridor can lead to significant single year increases to rates in
years when there are large investment losses.
The use of long asset smoothing periods and long roll ing amortization periods result in slow progress
toward full funding.
The use of an actuarial value of assets requires the disclosure of two different funded statuses and
unfunded liability numbers in actuarial valuation reports. This adds confusion and inhibits transparency.
The use of rolling amortization and long asset smoothing periods makes it difficult for employers to
predict when contribution rates will peak and how high that peak will be.
The use of rolling amortization and asset smoothing periods may result in additional calculations for the
new accounting standards. These calculations would be avoided with a quicker funded status recovery.
The adoption of the new smoothing and amort1zat1on policies will change future employer contribution rates.
Changes are as follows:
Funding levels will improve, which will reduce the funding level risk. The new methods will put your plan
on a path to be fully funded in 30 years
Your plan will experience more rate volatility in normal years, but a much reduced chance of very large
rate increases in years when there are large investment losses.
Contribution rates in the near term will increase.
Long term contribution rates will be lower.
There will be greater transparency about the timing and impact of future employer contribution rate
changes.
The new policy eliminates the need for an actuarial value of assets. As a result, there will be only one
funded status and unfunded liability in actuarial reports.
There will be less confusion when the new accounting standards are implemented since there will be
no need for extra liability calculations.
39
DRAFT 30 Smoothing.docx I of I
Budget Inquiry Form
Burnett X
Dallas
Theis
Resident
RequesUQuestion: : Not clear why certain items are funded out of the General Fund and others out of Measure
D (or a combination of both). What are the reasons for fundmq through Measure D ~ ? 1
Response:
Although the Measure D use tax was passed as a general tax that could be used for any and all City debts, the
Council has, as a policy, has decided to use it (as stated in the Ballot Measure) " ... to maintain essential services
including fire, ambulance and police response times; fund capital needs including streets, beach, parks, forest
and trails; increase code compliance; maintain libraries, Sunset Center and other public facil ities; address
CaiPERS pension liabilities and other debt; and provide other general City services."
The first allocation of these funds are to pay for the debt service on the bonds that paid off the CaiPERS Side
Fund, the next allocation is for capital expenditures outlined above, and lastly, we allocate a smaller portion to
Direct Services.
You can see the breakout on page A- 16.
DRAFT 32 MeasureD funding.docx
Budget Inquiry Form
Council Member
Inquiry Number: 33
Burnett X
Dallas
Theis
Resident
Request/Question: : Is tree mapping something that a well-organized. trained group of volunteers could handle?
Response:
It is proposed that the City would utilize a software management program offered by a tree maintenance and tree
management firm to develop the digital tree database. This would allow the City to benefit from the assistance of
a firm famil iar in the development of tree inventories and tree management plans.
There may be an opportunity for volunteers to assist with gathering the information in the field. Under this
scenario, the volunteers would need to be equipped with technology to capture the location and other qualities of
the tree on site. This informatton would then need to be uploaded mto a database that would keep an inventory
of the trees and maintain preventative work being performed on trees and trees added/removed from the
inventory. The specific details of what type of technology the volunteers would use and how it would interface
with the tree database has not been explored at this time.
DRAFT 33 Tree mapping by volunteers.docx
Budget Inquiry Form
- -
~ u r n e t t
X
Beach Department Date: 5/25/14
Dallas
Theis
--
Resident
RequesfJQuestion: : GPS and License Plate Recognition moved from 15/16 from 14/15?
Person Preparing the Response: Michael Calhoun- Director of Public Safety
Response:
The License Plate Recognition (LPR) system we are currently using is old and outdated and needs to be
replaced. The new requested LPR equipment is required and compatible with the use and enforcement
of multi-space parking meter technology. Parking management is one of councils 2014 key initiatives
and council approved to implement a paid parking pilot program mid September on Ocean Ave. The LPR
system was moved up i n the budget from FY 15/16 as part of the multi-space parking pilot program. In
addition to parking enforcement, LPR technology is used to find missing or lost vehicles and identify
st olen vehicles entered int o the system.
DRAFT 34 GPS and L1cense Plate Recognition.docx
42
I of I
I
Budget Inquiry Form
Burnett X
Beach Department: Date: 5/25/1 4
Dallas
Theis
Resident
Request/Question: Under "Budget lmpacUOther" there is a line for "staff costs." Are these in the operating
budget already and just here for completeness and transparency?
Response:
This assumption is correct The cost of staff and materials needed to routinely maintain streets is including within
the Public Works division's operating budget (li ne items salaries and materials/supplies).
DRAFT 35 Staff costs for Streets and Road Projects.docx
43
1 or 1
Budget Inquiry Form
Burnett X
Dallas
TalmaQe Page(s} of Budget Book: E-23
Theis
Resident
Request/Question: What is the remaining useful life of the PW building after investing $575k?
Person Preparing the Response: Sharon Friedrichsen, Public SeNices Director
Response: The useful life of the building may be a minimum of 50 years to upwards of 100 years, if maintained.
The building is of high quality with a very long life expectancy, if maintained. The proposed repair is to address
the continued leaking within the facil ity and prevent any additional deterioration from occurring as well as provide
for a better working environment for existing staff.
44
DRAFT 36 Remaining useful life ofPW building after 575J.... docx
I of 1
Budget Inquiry Form
Burnett X
Dallas
Theis
Resident
Request/Question: The "Justification" section does not appear to have been updated to 2014/2015. It references
2013/2014 activities and describes a placeholder for 2014/2015.
I Person Preparing the Response: Sharon Friedrichsen, Public Services Director
Response: The Park Branch Library basement constitutes over 1, 000 square feet of unusable space due to
leaks and flooding causing hazardous mold growth. In regards to flooding, the French Drain system for the
basement has been supplemented with a new secondary emergency drain pump system which backs-up the
original primary emergency drain pump system. Staff believes flooding will not occur again, although minor leaks
still exist and it has been determined that the basement will not be water-tight. At this time staff believes the best
scope of work in order to mitigate the leaks and therefore occupy the basement is to: 1. Remove all any
potential sources of mold if wetted, i.e. gut the basement of all wood frammg, gypsum board, etc. down to bare
concrete walls and floor etc. 2. Apply material(s) to the interi or walls and floors (concrete sealer, hydraulic
coating -two part epoxy pai nt and/or hydraulic cement, install water intrusion alarms. 3. Change storage
methods so that all library storage is on metal rack-shelving with the bottom shelf several inches of the floor. 4.
Install floor drains. 5. Install a water intrusion alarm system. 6. Install a humidity control mechanical system.
DRAFT 37 Update justi licution section.docx
45
1 of J
Budget Inquiry Form
Due May 23, 2014 for June 10, 201 4 Budget Hearings
Council Member
Inquiry Number: 38
Burnett X
Dallas
Theis
Resident
RequestJQuestlon: Why is the $60k Del Mar Plan match unfunded? Seems we should fund if we are doubling
our money.
Response:
The City received a grant from the State Coastal Conservancy for the viewing platform, interpretive signage and
sidewalk improvements. The remaining grant fund balance must be used for the Sidewalk portion of the project
in order to finish the entire project and close out the grant. The Planning Commission has recommended that
additional existing areas of asphalt be replaced with pavers as well. However, this would increase the cost of the
project and require additional funding of approximately $60,000. Funding the project is at the discretion of
Council. Council may either allocate the additional funding for the increased project scope or authorize staff to
commence with replacing only the segment that is funded by the grant.
DRAFT 38 Del Mar Plan unfunded.docx
46
1 of I
Budget Inquiry Form
Council Member
Inquiry Number: 39
Burnett X
Dallas
Theis
--
Resident
Request/Question: Description of Scenic restrooms "(t]he City has applied for a grant from the Coastal
Conservancy and expects to receive a minimum of $100,000 to assist with the estimated $200,000- 300,000
construction cost" does not reflect actual construction costs.
Response:
The description of the Scenic restroom needs to be updated to reflect the cost of construction, which was
awarded on April1 , 2014, after the publication of the 5 Year CIP. The description should be revised to reflect the
City received a grant from the Coastal Conservancy for $150,000 to assist with the construction cost of
$620,000.
DRAFT 39 Scenic Restrooms construction does not reflect actual cost.docx
I of I
47
Budget Inquiry Form
Council Member
Inquiry Number: 40
Burnett X
Dallas
Talmage Page(s) of Budget Book: F-15
Theis
_Resident _
Request/Question: Can Parking In-lieu funds be used to implement parking management?
I Person Preparing the Response:
Response:
Parking In-lieu fees are codified in the Municipal Code Section 17.38.
Funds collected by the City from In lieu parking fees are deposited in a specific fund and shall be used by the
City to acquire and/or develop off-street parking. To the extent that the Parking Management is on-street, the
answer is no.
48
DRAFT 40 Parking In-lieu get used.docx I of 1
Budget Inquiry Form
Council Member
Inquiry Number: 41
Burnett X
Dallas
Theis
Resident
Request/Question: : Should we transfer funds to better align the 2014/2015 budgeted fund balances with the
policy targets?
Response:
This request requires some legal review due to the nature of the individual funds. Some funds, even though we
would might like them to have specific balances, may not be able to have funds transferred to/from them.
DRAFT 41 Transfer funds to better align with policy targcts.docx
49
l of 1
Budget Inquiry Form
Council Member
Inquiry Number: 42
Burnett
Dallas
Talmaqe Page(s) of Budget Book: General Comments
Theis
Resident X
Request/Question: : Has the city programmed in maintenance and operations (M&O) funding increases where
called for in the departments that are assigned tasks related to each Capital Improvement Project? Provide
examples.
Response:
The Budget Impact/Other section of the FY 2014-1 5 Projects starting on page E-7 provide for examples of the
M&O impacts of capital projects.
50
DRAFT .f2 MO funding increases tor CIP.docx
I of!
Budget Inquiry Form
Due May 23, 2014 for June 10, 201 4 Budget Hearings
Council Member
Inquiry Number: 44
Burnett
Dallas
Talmage Page(s) of Budget Book: General Comments
Theis
Resident X
RequesUQuestion: What additional increased funding is programmed for FY 2014-2015 budgets in terms of
addressing deferred maintenance.
Person Preparing the Response: Sharon Friedrichsen, Public Serv1ces Director
Response:
The budget proposes funding to address deferred maintenance of streets (page E-18); sidewalk repair (E-20);
Public Services/Pollee Building (E-23); Sunset Center (E-24 to E-27 and E-30), Forest Theatre (E-28) and the
Park Branch Basement (E-31 ).
DRAFT 44 Funding to address deferr ed maintcnance.docx
51
J of I
Budget Inquiry Form
Council Member
Inquiry Number: 48
Burnett
Dallas
Talmage
Page(s) of Budget Book: Executive Summary
Theis
Resident X
RequesUQuestion: Council and staff reviewed several master plans during this past fiscal year to determine
whether the city is actually addressing all the Policies, Goals and Objectives. These "Scorecard" evaluations did
not identify any of the performance measures or standards of performance against which they were judged.
Q: How are we to know whether you met the master plans intent with any of your management activities without
any standards or performance measurements?
Person Preparing the Response: Sharon Friedrichsen, Director of Public Services
Response:
Council requested staff to facilitate the review of the policies, goals and objectives of the various plans by the
Forest and Beach and Planning Commissions to determine if any policies should be revised. The scorecards
were developed as a tool to summarize the policies, goals and objectives in one document and to track progress
on implementation. The various plans do not currently contai n performance measure standards. Even the
Shoreline Implementation Plan, which contains an extensive inspection/maintenance list, does not include
performance measures. Creating performance measures for these documents would require additional
resources due to the scope and complexity. The proposed scope of the project is complex due to the number of
policies, goals and objectives and would require an extensive effort to have the Forest and Beach and Planning
Commission and Council reach consensus on how to measure and create standards for the interpretation of
policies. If measures were developed, they may be subject to change depending on different interpretation of the
policy and the performance standards at the moment.
DRAFT 48 Scorecard evaluation issues.docx
Budget Inquiry Form
Council Member
Inquiry Number: 51
Burnett
Dallas
Talmage Page(s) of Budget Book: Executive Summary
Theis
Resident X
RcquesUQuestion: You discuss the Financial Forecast Overview and say, "the forecast anticipates increasing
expenditures to maintain or enhance levels of service and meet the requirements of safely and cost effectively
maintaining existing community infrastructure." You appear to have thoughtfully considered the financial forecast
as related to these services and infrastructure.
Q: What specific services are you referring to since we can assume that infrastructure mean the CIP?
Response:
Services to maintain or enhance levels of service include a variety of things:
o open government by providing access to City data
o more transparency by providing access City data
o providing access to permitting software allowing for faster, easier permitting and community
development transactions
o funding for more and better police services (training, equipment, strategic methods)
o funding for more and better ambulance services (training, equipment, strategic methods)
o funding for more and better fire services (training, equipment, strategic methods)
o online access to HR resources
o better, faster access to information
o more access to better processes to complete work
DRAFT 51 Financial Forecast Overview matntoining community infrastructure.docx
I of!
53
Budget Inquiry Form
Burnett
Dallas
Talma9e Page(s) of Budget Book: A-13
Theis
Resident X
RequesUQuestion: You refer to the 18 Initiatives and Policy Plans. Q: What have you actually implemented from
these plans through budgeting funds to respond to t11ose plans service directives within the various departments
staffing and M&O budgets?
I Person Preparing -the Response:
Response:
Please see report from June 2, 2014 City Council Workshop "2014 Key Initiatives- Mid-year Update" (attached)
DRAFT 52 Implementing initiatives and plans.docx
54! of 1
CA&'IEL-BY-THE-SEA CITY COUNCIL
Tour, Closed Session and
Public Wor kshop
J une 2, 2014- 4:00 p.m.,
with workshop to follow at 5:30p.m.
Council Chambers
Ocean and Seventh A venues
J. Roll Call then Adjourn to Tour oflnspection
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Members of the public shall have an opportunity to comment on items listed in the closed
session agenda prior to the C'0uncil recessing into closed session. If you want to speak on
an agenda item listed here, pl ease wait until the Mayor opens the item for public
comment. While not required, please state your name for the record and limit your
remarks to three (3) minutes.
fl. Closed Session at City Hall
Pursuant to Government Code Section 54956 et seq. of the State of California, the City
CouncLl will adjourn to Closed Session to consider thefollmsing:
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - LABOR NEGOTIATIONS
Pursuant to Government Code Section 54957.6 (a).
Meet and confer with the Carmel-by-the-Sea's Meyers-Milias Brown Act
representative, City Administrator Stilwell to give direction regarding terms and
conditions of employment for all represented and unrepresented employees.
III. Adjourn to Public Workshop (begins at 5:30p.m.)
Subject: Update on Key Initiatives
IV. Reconvene to closed session (if necessary)
\'. Adjournment
55
a.
0
(./)
...c:
Q)
V')
>

-
(1)
0
+-'

$
ro ro
-o
-
u ......,
0.. -
-
-
:::J
..0
c
:::J
0..
-
ro
I
>
Q)
Q) >-
I
r'i

-o
0
-
N

....
N

Q)
0
c
:::J
N
.......,
56
Key Initiatives Status Report
Key initiatives are set annually in January
Key initiatives focus organizational efforts
This mid-year review of Key Initiatives is ahead
of the June budget hearings
Key Initiatives develop or implement various
Policy Plans
Fiscal Year begins July 1
"' 00
carmel by-the-Sea Policy Planning and Management System
MANAGEMENT SYSTEM
Performance
Operatlons Revtew
ProJect ReportlngSystern
Employee: and contract revtews
CORESTANMIIOS
O.G.t.GED WORl(FOitC
Outllty S.Owce
A<:countl brlity

Onent1t1on
Pr'ofesstonal
Oelegned responstb11lt.y
Policy formulation
Con1inuous learning
Ol
"'
Develop a comprehensive list of parking solutions and implement solutions
in accordance with Parking Management Plan priorities and goals.
A parking management plan was developed based on input f rom the public and
presented at the Aprill City council meet ing. The plan includes recommended policies
and t echnology that are responsive to the needs of the public and parking options that
provide value and service to our visitors, employees, business owners, and residents. At
the May City Council meeting Council established a time line to implement the followi ng
recommendations, and continuing public outreach efforts.
1) Extend time enforcement one hour from 6:00 PM to 7:00PM
2} Provide more convenient and attractive parking opt ions for employees by offering f ree
parking at the north lot of the Sunset Center and eliminating time limits in designated
areas along Junipero Street.
3) Provide improved safety and convenience for walki ng and traveling to and from
parking locations outside the commercial core.
4) Develop a rewar ds program for employees and the feasibility of Implementing an
employee shuttle service.
5) Implement a pilot program along Ocean Ave for paid parking.
Proposed Budget: parking scooter; GPS & LPR; parking management capital project ;
community services officer (3.0 tot al)
"' 0
Maintain a leadership role in developing a long-term solution to the region's
water supply and develop additional local water conservation and water
supply alternatives.
Supply
o Mayor Burnett serves as Vice President of the Monterey Peninsula Regional
Water Authority (MPRWA) and is Chair of its Technical Advisory Committee.
The goal of the MPRWA is to f ind a solution to the Peninsula Water Shortage
due to the over-draf ting of the Carmel River.
o Carmel-by-the-Sea is analyzing other local source water supply alt ernatives
and quantifying potential local need. The City provided t estimony at a St ate
hearing to consider licensing of the Odella Ranch water rights. Carmel asked
the State Water Resources Control Board to approve the petition and issue a
determination t hat the wat er delivered for municipal purposes is consistent
with the cease and desist order issued upon the California American Water
Company. A decision is pending.
Conservation: The annual water conservation pl an is scheduled to be presented t o
the Cit y Council in September 2014. It will include the status of several water
conservat ion and non-potable water supply alternatives. The City staff and
Planning Commission continue t o review and approve water storage cisterns. Ci t y
facilities were recently ret rofitt ed with water conservat ion fixtures
Implement the Shoreline Management and Forest Management Plans focusing
on beach fires and the key priorities and including the Del Mar Master Plan and
Mission Trail Nature Preserve Master Plan.
Shoreline and Forest Master Plans: During this Spring staff began beach fire patrols to
improve compliance regarding the allowed time, place, and manner of beach fires on Carmel
Beach. The Planning Commission recei ved a comprehensive review on the implementation
of t he Shoreline Management and Forest Management Plans on March 11
1
2014 and receives
regular updates.
- Proposed Budget:
Shoreline: beach patrols, wat erfront area signs/ Scenic Road restroom, beach
assessment, sand distribution
Forest: stump removal, grid pruning, tree maintenance, forest parks and beach
maintenance worker, t ree planting
Del Mar Master Plan: regarding dunes habitat restoration/ Public Services is identifying
components of a work plan, seeking services of biologist/botanist and coordinating with
Community Planning and Building on permitting. Regarding infrastructure improvements, two
projects are included in the Capital Improvement Plan- Del Mar Pl an sidewalk replacement and
the Del Mar Plan Phase II pathway.
- Proposed Budget: Del mar plan sidewalk replacement (partial ly funded); Del mar plan pathway; Del
Mar workplan phase 1
Mission Trail Nature Preserve Master Plan: with the input from the Friends of Mission Trail Nature
Preserve, a number of capital projects were identi fied and included in the Capital Improvement
Plan that are identified in the Mission Trail Nature Preserve Master Plan.
- Proposed Budget: MTNP entrance (MtnView)
"'
"'

Revitalize the Scenic Pat hway and improve Rio Park and Rio Road entrance
to the Mission Trail Nature Preserve and begin development of a regional
trail plan.
Scenic Pathway: Installation of a wireless t ransmitter to improve irrigation of the Scenic
Pathway is anticipated to be completed early this Summer. This will enable irrigation and
routine maintenance to resume. A Scenic Pathway revitalization project was added to the
Capital Improvement Plan as a f iscal year 2016-2017 project.
- Proposed Budget: irrigat ion and ongoing maintenance
Rio Park: this is i ncl uded as a multi-year a capit al proj ect in the Capital Improvement Plan.
Rio Road entrance t o MTNP: this is included as a Fiscal Year 2016-2017 capital project in the
Capital Improvement Plan.
Regional trails planni ng: The City Council convened an ad hoc committee to exami ne regional
trails connectivity. The group has had several meetings and has ident ified a list of suggest ed
trails connections and improvements for the Carmel area. St aff is examining the list to
determine which are scheduled to be completed, which wil l need to be brought to the Ci ty
Council for inclusion in the Capital Improvement Plan, and which will require interagency
cooperation.
- Proposed Budget : bikeway project with proposal for Lasuen/Rio Park to Council
0>
w

Implement year 1 of the Information Technology Strategic Plan.
Admi nistrat ive Services began implement at ion of Year 1 of the IT Strategic Plan. On
February 4th, the City Counci l approved a cont ract with Public Consul t ing Group to
provide Project Management services for the following Year 1 projects:
o Redesigni ng the Ci ty's Websit e;
o Implement ing a new Financial and Payroll I Human Resource (HR) system;
o Beginning an upgrade of the Granicus system to include the implement ation of
an automat ed Agenda Packet; and
o Technology upgrades7 includi ng:
o Replacing certai n at-risk and non-support ed hardware and software;
o Upgrading Emergency Operations Center t echnology;
o Modernizing the current technology i nfrastruct ure by increasing net work
capacity and strengthening net work security; and
o Upgradi ng deskt op hardware and software as necessary t o support the new
applicat ions listed above.
A request for qual ifications for systems was issued on June 2, 2014 with anti cipated
start of implementation in August
Proposed Budget: IT Strategic Plan project- Onli ne City Hall; ERP; Security
upgrades; EOC
Adopt a Facility Use Plan and consider long-term highest and best use of the
City's facilities.
The init ial analysis of the City's facilities is complete. A draft plan was presented t o
the City Council on January 7, 2014 and a public workshop was held in March 2014.
The Plan guided t he definition of fut ure capital project s t o be included in the
Capit al Improvement Plan. Based upon t he identificati on of priorit y facilities,
additi onal inspecti ons and analysis is taki ng place in order t o provide
recommendat ions to Counci l. The Plan will return t o the Cit y Council f or
considerat ion of long-term highest and best use det ermi nat ion of the Cit y's
f acil ities.
Proposed Budget: Ongoing facili t y mai ntenance; f acility proj ects for PD/ PW
roof interim solut ion; Sunset Cent er; City Hall; Forest Theater; Park Branch
library basement
"'
<.n
Coordinate a campus plan and transition corridor with the update of the
Sunset Center's strategic plan.
The Sunset Center operator has begun a strategic planning process. It will
provide insight into f uture use and needs of the Sunset Center campus.
The transition corridor project is pending. A possible f irst step would be to
conduct a workshop to solicit input from the public and decision-makers
on some preliminary design options.
Proposed Budget: Planning staff and consultant fundi ng
0>
0>
Complete the design of the Forest Theater renovation to enable
construction documents and fundraising to commence for future year
construction.
During the past quart er, the City brought several experts, including the
architect of the 2009 proposed redesign, t o the Theater for a pre-season
safety inspection and to determine potential paths forward for the City
Council to consider relative t o t his Key Initi ative. In addit ion, options t o
address immediate upgrades to the f acility were explored. In April, 2014 it
was determined by those involved that risks and the needed upgrades to
alleviat e them were of a scope t oo large to complete ahead of the
summer season. The Theat er has been dosed for safety reasons, and a
community workshop was held in May to discuss pat hs forward.
Proposed Budget: begin repair work

Focus on community beautification projects including trash can
replacement, median beautification, and signage updates; adopt a new
waste hauler franchise agreement.
Trash can replacement: Materials to refurbish t he current City trash cans have
been ordered and staff will begin replacing exist ing trash cans that are in need of
repair ut i lizing t he existing design by the end of June.
- Proposed Budget: Trash can replacement project
Median beautification: a capital project is included in the proposed capital budget to
improve the Ocean Avenue median. Earlier this year, the City Council discussed Ocean
Avenue median lighting. The Planning Commission has recently convened a subcommittee to
examine pot ent ial changes to the median lighting.
- Proposed Budget: Ocean Avenue median beautification project
Signage: Shoreline signage improvements related to beach fire rules have been considered
by the Forest and Beach Commission and were recently presented t o the Planning
Commission. Once approved, a project is identified in the Capital Improvement Plan that, i f
funded by the City Council, will enable the waterfront area sign improvements} focusing
primarily on beach fire rules and shoreline cleanliness.
- Proposed Budget: waterfront area signs project
New waste hauler franchise agreement: the City Counci l directed staff to commence
negotiat ions. The City Council held a workshop on the future service options and associated
cost s on March 31, 2014 which provided good direction for subsequent negotiations. The
proposed franchise agreement is anticipated to come before t he City Council during the fiscal
fourth quarter.
- Proposed Budget: Contract consultant
Budget Inquiry Form
Council Member
Inquiry Number: 53
Burnett
Dallas
Talmage Page(s} of Budget Book: A-1
Theis
Resident X
Request/Question: We cannot reconcile The "Budget at a Glance" table with any of the other tables in the report.
Q: Please explain.
Response:
(Same response given to Inquiry Number 2)
The $17.8M figure you refer to is the total General Fund revenue for FY14-15. It does not include "transfers-in"
from other, "non-General Fund" funds. This does not take into consideration revenues that are recognized in
funds other than the General Fund.
The $18.4M includes the $17.8M plus transfers to the General Fund and one time reclassification of revenues
that have been previously classified as Deposits.
The $20.15M starts with the $18.4M from above and then adds other Citywide revenue that is accounted for in
other funds (Traffic Safety, Road Impact Fees, Grants and Ambulance) of $1 .75M that fund other programs
(NOT General Fund) either on their own or in Capital Projects.
The $3.8M in Other Sources is more of a "contra" expenditure account that is required to balance the equation
and represents the amount of General Fund "equity" that is transferred out of the General Fund to pay for "non-
General Fund" expenditures (CIP and Debt Service).
DRAFT 53 Where do Budget at a Glance numbers come from.docx
I of I
68
Budget Inquiry Form
Burnett
Dallas
Theis
I
Resident X
RequesUQuestion: The graph of Revenue and Uses is also not reconciled with the "Budget at a Glance".
Q: Please explain.
Response:
The "Revenue & Uses" graph (on page A-3) charts the table from A-4, not the "Budget at a Glance from page A-
1.
DRAFT 54 Budget at a Glance does not reconcile with graph of revenues and uses.docx
1 of I
69
Budget Inquiry Form
Council Member
Inquiry Number: 55
Burnett
Dallas
Theis
Resident X
Request/Question: Does the budget reflect our current efforts to upgrade our parking policies?
I Person Preparing the Response: Michael Calhoun- Director of Public Safety
Response:
The proposed Capital budget for FY 14/15 includes the following for implementing parki ng polices: Parking
Scooter $40, 184, GPS License Plate Recognition $104,176, parking management $369,824,and $330,176 for
FY 15/16. One (1) CSO officer $47,544.
DRAFT 55 Does budget reflect current cffors to upgrade parking policy.docx
1 of 1
70
I
Budget Inquiry Form
Due May 23, 2014 f or June 10, 2014 Budget Hearings
Council Member
Inquiry Number: 56
Burnett
Beach Department: Date: 5/25/ 14
Dallas
Theis
Resident X
Request/Question: What will paid parking on Ocean Ave. look li ke and how will it be managed?
Response:
Walker Parking Consultants recommended multi-space pay by plate meters which allows patrons to pay for
parking using their license plate information to park for a select amount of time. This type a system allows a
patron to add parking time to the meter from any other meter or by their cell phone for added convenience.
Enforcement is done with a vehicle mounted (mobile) License Plate Recognition (LPR) system that scans the
license plates of all parked cars. The pay by cell system can send a text message to the cell phone to advise of
time expiration and can offer an option to add time if parked within the city limits without having to return to your
car or a meter. This system also includes the option of residential parking permits or other preferential parking
permits. The pay by cell program has management software capabilities to manage day to day operations and
ability to define best practices for Carmel.
DRAFT 56 Ocean Ave paid parking look like.docx
71
I of I
I
Budget Inquiry Form
Council Member
Inquiry Number: 57
Burnett
Dallas
Theis
Resident X
RequesUQuestion: If health care insurance has been rising at 2% per year, why will our efforts "to implement
cost avoidance and management strategies" result in a 10% growth?
Response:
The potential confusion here is the 2% average rise (over the past 8 years) tracks the average increase in total
City paid health care expenses over the last 8 years. The average of 2% is the net effect of the changes in
premiums paid (almost always nsing by double digits), and factors such as number of full-time employees and
MOU terms that may change the City's portion of premiums charged. As these numbers change, and over the
last 8 years there were negative growth years (because of reduced workforce and/or MOU changes), they have
averaged 2% growth per year.
The 10% growth is the growth that we are expecting to realize from this year (FY13-14) to next (FY14-15) in
premiums expenditures, net of the effect of our mitigation strategies, workforce increases and MOU changes.
Our health and benefits costs are increasing, and if the City's workforce continues to expand, and health costs
continue to increase, obviously the rolling 2% average increase will get larger.
DRAFT 57 I!ealth costs discrepancy.docx
721 of I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: You addressed deferred service and infrastructure maintenance levels. Q: What have you
done to address the levels other than capital projects and equipment acquisition?
Response:
We have addressed deferred service levels and infrastructure maintenance with CIP and equipment
maintenance. We also address it with enhanced personnel. Enhanced personnel often means more personnel ,
as well as better trained and directed personnel.
DRAFT 61 What else have we done to address deferred maintenance docx
I of I
73
Budget Inquiry Form
Due May 23,2014 for June 10,2014 Budget Hearings
Burnett
Dallas
Talmaqe Page(s) of Budget Book: B-8
Theis
Resident X
RequesUQuestion: The graphs show an increase in Sales Tax of almost 3million per year.
Q: Wasn't Measure D expected to increase tax revenue by about 1 million?
Response:
Measure D sales/use tax is the same amount as our regular, Bradley-Burns sales tax revenue, with one relatively
minor increase. Any automobiles purchased by residents of Carmel will have the sales/use tax paid to the City,
no matter where in California it is purchased.
So, in effect, the Measure D sales/use tax will be actually greater than our share of Bradley-Burns sales tax
revenue. In FY10-11, our Bradley-Burns revenues were $1,805,510, in FY11-12, they were $1,743,748, in
FY12-13 they were $2,211,453. As you can see, even if we returned to FY1 0-11 levels, the Measure 0
revenues should be in excess of $1 ,800,000.
The budgeted Sales Tax Revenue line item for FY14-15 is a combined Bradley-Burns and Measure 0 amount of
$4,783,253, which if split in half to compare to prior years, is $2,391,626. This is an 8.2% increase (over 2
years) from FY12-13.
DRAFT 62 Sales tax revenue Measure D.docx
Budget Inquiry Form
Council Member
Inquiry Number: 63
Burnett
Dallas
TalmaQe Page(s) of Budget Book: C-12
Theis
Resident X
RequesUQuestion: . There is $100,687 set aside and designated for Forest Theater improvements. In terms of
priorities, there are other city assets that seem just as deserving, if not more so.
Q: If money can be set aside for Forest Theater, why haven't money be designated and set aside similar
amounts or more for the Carmel Shoreline and Mission Trail Nature Preserve?
Response:
The Forest Theater has been set up as an Enterprise Fund, and as such, any "fund balance" that accrues to it
(revenues over expenses), stays with it, and can only be used by the Enterprise Fund.
This was set up by the City Council for this specific purpose. The Council specifically allocates revenues
generated by the Forest Theater only to Forest Theater. Any excess of revenues over expenses for the year
remains in the Forest Theater Enterprise Fund and accrues specifically for things like capital improvements.
In order to set up the two aforementioned projects as enterprise funds, there would have to be (1) a revenue
source, like user fees, and (2) the will of the Council to set them up as Enterprise Funds.
DRAFT 63 Monies set aside for Forest TI1eater.docx
75
1 of 1
Budget Inquiry Form
Due May 23, 2014 for June 10, 2014 Budget Heanngs
Burnett
Beach Department: CPBD Date: 5/?.5/14
Dallas
Talmage Page(s) of Budget Book: 0-16
Theis
Resident X
RequesUQuestion: In an average week how much time is spent addressing code compliance issues?
Response: The City's Code Compli ance Officer t ypically works between 16 and 20 hours per week.
Admi nistrative oversight and support by t he Department Direct or averages about 4 hours per week.
DRAFT 65 Time spend on code compliance.docx
76
1 of I
Budget Inquiry Form
Council Member
Inquiry Number: 70
Burnett
Dallas
Talmage
TheiS
Page(s) of Budget Book: D-3
Resident X
Request/Question: Please explain the reasoning why the budget year FY2014-15 and beyond, shows expected
spending to be reduced by approximately 25% from FY2013-14?
Response:
We expect legal costs to decrease based on (1) reductions in personnel issues and PRA requests (as we
increase the transparency initiatives and data available from new financial systems), and (2) as our risk
mitigation strategies come to fruition (risk mitigation through fixing roads/sidewalks/curbs, through workforce
training, etc.)
DRAFT 70 Legal spending to be reduced 25.docx
77
1 of 1
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: Were the Legal performance measures goals met? Explain why not, if that is the case.
Response:
The Legal Department's performance measurements for FY13-14 are as follows:
Resolve 100% of littgation cases without any payment to plaintiff
Provide advice on 225 agenda items per year
Respond to 1 00% of legal requests by negotiated target dates
DRAFT 71 Legal performance measurcs.docx
Currently Met?
yes
yes
yes
78
1 oft
Budget Inquiry Form
Council Member
Inquiry Number: 72
Burnett
Dallas
Theis
Resident X
Request/Question: The Carmel Chamber of Commerce shows a peak of $57K in FY2014-15 then drops by
$25K the next two years.
Q:Why?
Response:
In previous years, we have not included a funding for the Chamber in future years at all. Th1s year we decided
that, although we don't know exactly how much we will be able to assist the Chamber, chances are that we will
be able to assist them at a minimum level of $25,000. This is not a guarantee, but a guideline that shows our
intent to assist the business community.
By including $25,000 in funding in future years, we also get a better handle on what our expenditures will look
like in the near future. It helps the budgeting process,
DRAFT 72 Chamber budget drops.docx
79
1 of 1
Budget Inquiry Form
Council Member
Inquiry Number: 73
Burnett
Dallas
Theis
Resident X
Request/Question: You seem to focus on the Five Year Capital Plan projects list as a response to most of the
city's management and master plans, but there seems to be very little, if any information about staffing or M&O
funding to address the on-going service improvements to respond to the policy, goals and objectives of those
plans and programs.
Q: Please identify how you have addressed those issues in the various departmental budgets.
j Person Preparing the Response:
Response:
In general, there have been major efforts to update and upgrade infrastructure as the initial steps in addressing
the master plans. Without these upgrades, no amount of subsequent investment is appropriate. The focus on
the Five Year Capital Plan is a direct, conscious effort to establish the base upon which all other City-wide
improvements will be anchored.
As you will notice in the Five Year Capital Plan, almost all expenditures are related to needs that do not require a
large amount of additional staffing or M&O. They are merely expenditures that replace existing aging
infrastructure or equipment, rectifying deferred maintenance.
A smaller portion of the Five Year Capital Plan addresses things like the IT Strategic Plan. Even though the plan
is, in part, addressing deferred maintenance, it also is a stepping stone to help us be more efficient and effective
at the staff level. At this level, we need to supplement M&O and, potentially, staffing. We will accomplish thiS
mostly by training existing staff. A better trained and engaged workforce will enhance the service aspect of any
public-facing employee. Additionally, there has been a concerted effort to analyze and align personnel better
with existing job requirements and in some instances, changing the jobs to better serve the community.
DRAFT 73 Staffmg and MO support for objectives.docx
Budget Inquiry Form
Council Member
Inquiry Number: 74
Burnett
Dallas
TalmaQe Page(s) of Budget Book: D-10
Theis
Resident X
Request/Question: Explain why if Prop. 42 passes in June, how that will impact the budget and by what
amounts?
Response:
California Proposition 42, the California Compliance of Local Agencies with Public Act (Senate
Constitutional Amendment 3), is on the June 3, 2014 ballot in California as a legislatively-referred constitutional
amendment.
If the measure is approved by the state's voters, it will require all local agencies to comply with the California
Public Records Act (CPRA) and the Ralph M. Brown Act (Brown Act) and with any subsequent changes to the
acts, thus guaranteeing a person's right to inspect public records and attend public meetings. Prop 42 will also
make these laws core government responsibilities, ensuring taxpayers are not paying for items local
governments have a duty to provide on their own.
The City of Carmel already complies with the CPRA and the Brown Act, so there would be no effect on the
budget for this part of the legislation.
The initiative would result in a fiscal savmgs for the state government, but would likely result in comparable
revenue reductions to local governments. It would mean that the City would no longer receive reimbursements
from the State for complying with the state mandate of the CA Public Records Act.
As far as predicting the budget impact, it would depend on the number of PRA requests that are received.
DRAFT 74 Prop 42 effects.docx
81
1 of I
Budget Inquiry Form
Burnett
Beach Department: CPBS Date: 5/25/14
Dallas
Theis
Resident X
RequesUQuestion: Community Planning and Building Professional Services rises sharply in FY2014- 15 and
then drops somewhat.
Q: Why?
Response: This line item is up for FY 2014-2015 to provide for contmued contract planning services, contract
code compliance services, back-up building safety staffing services, and funds for long-range planning efforts
such as the update of the City's Housing Element and assistance for the Sunset Center to Downtown Corridor
concept. The expenditures for FY 2015-2016 and FY 2016-2017 are forecasted to be slightly lower, as in
particular, the Housing Element work will be winding down or completed. A more detailed estimate for these
later two fiscal years will be included with subsequent years' budgets as new long-range planning requirements
and initiatives are more clearly known.
DRAFT 75 CPB professional services rises then drops.docx
82
I ofl
I
Budget Inquiry Form
Burnett
Beach Department CPBD Date: 5/25/14
Dallas
Theis
Resident X
Request/Question: Is the Code Enforcement Official funded to work some nights and weekends?
Response: Yes, the Code Compliance officer is expected to be able to do some n1ght and weekend compliance
work.
DRAFT 76 Code Enforcement Official work nights and weekends.docx
1 of I
83
Budget Inquiry Form
Burnett
Dallas
Talma9e Page(s) of Budget Book: D-18
Theis
Resident X
Request/Question: Has money been set aside in the city's budget to compl ete the iron fencing on the SW border
along San Carlos?
Person Preparing the Response: Sharon Friedrichsen, Director of Public Services
Response:
Funding has not been allocated to this purpose as part of the proposed budget.
Draft 77 Money for iron fencing on SW border along San Carlos for Sunset. docx
1 of 1
84
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: Has money been budgeted to landscape the bare planter areas on Mission Street to
compliment the beautiful landscaping outside Carpenter Hall?
Response:
No. There is a proposed capital improvement project to reconstruct the planters that is recommended for funding
of $27,500 (E-25). If the project is funded, then the planters will be reconstructed and could then be planted by
the Sunset Center once completed.
85
Draft 78 Money for landscaping on Mission Street. docx I of I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: Identify the greenbelt areas and facilities being maintained by private contracts
Response:
The cleaning of City facilities, including public restrooms, is handled by private contract. The landscape
maintenance of the following areas is handled by private contract:
Scenic Road Steps (8th, 9th, 10th (2), 11th, 12, 13th, Santa Lucia Avenue, Martin Road)
Scenic Road Stone Patios (8th, 11th, between 11th & 12th, 13th, & Santa Lucia Ave.)
San Antonio Walkways (between San Antonio Avenue and Scenic Road at 9th, 10th, 11th and 12th Avenues.)
Boardwalk and viewing platform located at Del Mar and Ocean Avenue
Park Branch Library -6th Avenue and Mission Street
Vista Lobos- Torres Street and 3rd Avenue
Lester Rowntree Native Plant Garden - 25800 Hatton Road
First Murphy Park- Lincoln Street and 6th Avenue
Tennis Courts in Forest Hill Park- on Lorca Lane
Lower Ocean Avenue Pathways (north and south sides of Ocean Avenue between Monte Verde Street and San
Antonio Avenue)
Lincoln Street pathway between 3rd and 4th Avenues
Pathway from the dead-end of Santa Fe Street south of 8th Avenue to Vizcaino Avenue
Jane Power's Walkway from Palou to San Antonio (mid-block between 2nd and 4th Avenues)
Pathway at San Carlos Street and 2nd Avenue
Upper Ocean Avenue landscape and path (Junipero Avenue to City limits)
First Murphy House Garden - w Lincoln St. between 5th & 6th Avenues
Ocean Avenue medians between Junipero Avenue and Monte Verde Street
Fourth Avenue between Monte Verde Street and San Antonio Avenues
Forest Hill Park -lower section
Flanders Mansion grounds- 25800 Hatton Road
Draft 80 Areas that are maintained by private contracts.docx
86
I of I
Budget Inquiry Form
Council Member
Inquiry Number: 84
Burnett
Dall as
TalmaQe Page{s) of Budget Book: D-21
Theis
Resident X
RequesUQuestion: The statement is made that indicates sand replenishment has been accomplished. The
Shoreline Management Plan calls for annually replenishing adequate sand where worn down slopes expose
bedrock and completely cover all rock revetments, yet none have been covered in more than 10 years.
Q: Why?
Comment: Please don't respond by saying there wasn't enough sand. The city has not done sand surveys and
bi-annual beach assessments for at least ten years. Your anecdotal responses don't trump science and
engineering information.
Response:
Public Services Department will be replenishing sand to cover areas that are visibly exposed before the
beginning of the summer season. The proposed budget requests funding to complete sand surveys and sand
replenishment as needed for the upcoming fiscal year.
87
DRAFT 84 Replenishing sand on beach.docx
l of I
I
Budget Inquiry Form
Council Member
Inquiry Number: 86
Burnett
Dallas
Talmaqe Page(s) of Budget Book: D-21
Theis
-
Resident X
RequesUQuestion: . Performance Measures: There are no performance measures for the beach, parks and
greenbelts.
Q: How do you measure the quality of performance if none of these have measurements?
Response:
There is a performance measure on the average cleanliness of the beaches and parks as well as several
measures related to trees. Each year, Council includes an agenda item on performance measures and
encourages the public to provide input into departmental performance measures. These measures are also
included as part of the quarterly performance report reviewed by Council and the public is again encouraged to
provide input. The public may also contact the department directly on suggested performance measures, which,
in this context, can be reviewed by the Forest and Beach Commission and included as additional performance
measures.
88
DRAFT 86 Beach parks and greenbelt performance standards.docx I of I
Budget Inquiry Form
Council Member
Inquiry Number: 87
Burnett
Dallas
Theis
Resident X
Request/Question: The management plans color-coded "Scorecard" had no accurate standards or performance
measurement criteria to compare your performance.
Q: How can we know if the goals of the plans are properly being accomplished?
Response:
Council requested staff to faci litate the review of the policies, goals and objectives of the various plans by the
Forest and Beach and Planning Commissions to determine if any polic1es should be revised. The scorecards
were developed as a tool to summarize the polic1es, goals and objectives in one document and to track progress
on implementation. The various plans were drafted several years ago and do not contain performance measure
standards. Implementation of the plans to date has been done without performance measures or standards.
Creating performance measures for these documents would require additional resources due to the scope and
complexity. The proposed scope of the project is complex due to the number of policies, goals and objectives
and would require an extensive effort to have the Forest and Beach and Plann1ng Commission and Council
reach consensus on how to measure and create standards for the interpretation of policies. If measures were
developed, they may be subject to change depending on different interpretation of the policy and the
performance standards at the moment.
Draft 87 Dept lacks accurate standards and measurement criteria.docx
I of 1
89
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: Do new Fire Department personnel fall under the city's "two tier" retirement plan and if so,
how does that work if they are City of Monterey employees?
Response: The City of Carmel Fire Ambulance consist of six (6) full time paramedics/firefighter personnel who
are employees of the City of Carmel and were hired under the City's Pers two-tier retirement system for
employees hired between November 1, 2011 and January 1, 2013.
Monterey Fire Department personnel who contract with the City of Carmel for fire services are not Carmel City
employees and fall under the City of Monterey's personnel benefits and retirement system.
90
DRAfr 94 Two tier retirement plan fire.docx
I of I
Budget Inquiry Form
Counci l Member Inqui ry Number: 95
Burnett
Dallas
Theis
Resident X
Request/Question: Since this is the 3rd unprecedented dry year why hasn't the Fire Department been
aggressively proactive requiring all private property owners adjacent to our parklands ordered to clear all fire fuel
vegetation on their property?
Person Preparing the Response: Gaudenz Panholzer, Fire Chief
Response:
The Fire Department went to the properties in question during the month of February to meet and
discuss with the residents the need to conduct fuel clearing. Information was left for the resident if no
one was home at the time. We will continue to monitor these areas and reach out to
homeowners/residents as needed to ensure that proper clearance is maintained. Residents can assist by
calling in with specific concerns (831-646-3900).
Budget Question 95 Ordering residents adjacent parkland
91 I of I
I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: [Police] Why the additional traffic control Staff?
Response:
Public Safety is requesting to add one (1) Community Services Officer (CSO) to augment current staffing for
parking enforcement responsibilities. Currently, one CSO officer splits her assignments between parking and
animal control. Hiring the additional CSO officer will allow more focus on animal control investigations and public
education while the other two CSO officers focus on parking enforcement responsibilities and improve overall
service both in parking and animal services.
DRAFT 96 Additional traffic control staff.docx
92! of!
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: Why the increase from $84K to $172K in Salaries/Benefits for community activities?
l Person Preparing the Response: Janet Bombard, Library and Community Activities Director
Response: The proposed FY 14/15 salaries line item includes one full-time Community Activities position, one
part-time Community Activities position (currently unfilled) , and a part-time art class instructor.
In previous fiscal years, the full-time Community Activities position was shared between three departments. The
salary was split accordingly between the three departmental salaries line items and allocated as follows: 50% to
Community Activities, 25% to the Police Department. and 25% to the Public Services department. Due to the
increase in departmental activity the full-time Commumty Activities position will be fully allocated to the
Community Activities department next fiscal year.
Additionally, departmental salaries were reflected differently in the FY 13/14 budget. Full-t1me salaries were
allotted to the Salaries line item (8201 0), part-time salaries to the Part-time Assistance line item (82023). The
proposed upcoming fiscal year budget allots all departmental salaries, regardless of whether full-time or part-
time, to the Salaries line item.
The $55,000 in the proposed FY 14/15 Part-time Assistance line item reflects the amount of the current City
Contract for Professional Consulting Services authorized by the City Council on March 18, 2014
DRAFT 97 Community activities salaries increase.docx
93] of I
Budget Inquiry Form
Burnett
Dallas
Theis
--
Resident X
Request/Question: Mission Trail/Mountain View entrance: In the FY2013-14 CIP you show $48K and in
FY2014-15 you show $40K.
Q: Why?
Response:
This project was allocated $48,000 in funding in the current fiscal year (2013-14) budget. It is anticipated that
$8,000 will be spent on the project in the current fiscal year and the remaining funding of $40,000 being carried
over to the new fiscal year (2014- 15) to complete the project.
DRAFT 100 Mission Trails entrance CIP.docx 94 I of I
Budget Inquiry Form
Burnett
Dallas
Talmage Page(s) of Budget Book: E-5 & E-6
Theis
Resident X
Request/Question: You Identified 4 separate undergrounding projects covering various sections of Ocean
Avenue and Scenic Road. The figures and sources don't seem to make sense.
Q: Clarify please.
Response:
There are 3 segments that have been identified by City staff working with PG&E staff on locations and estimated
project costs:
1. Scenic from Ocean to 8
1
h has an identified cost of $600,000 and is proposed to be funded by the City
(Measure D) for $600,000 in FY 17-18.
2. Ocean Avenue from City boundary to Torres has an identified cost of $1, 1 00,000. Of this amount,
$260,000 is proposed to be funded by the City (General Fund) and the remaining $840,000 is unfunded.
3. Ocean Avenue from Casanova to Del Mar has an identified cost of $1, 200,000. Of this cost, $850,000 is
projected to come from the PG&E Rule 20A funds (categorized as intergovernmental funding), $100,000
is projected to come from the City MeasureD funds and $50,000 from the City's General Fund and the
remaining $200,000 still needs to be funded in future years.
Descriptions of these projects can be found on pages 24,25 and35 of the City's Five Year Capital Improvement
Plan (July 1, 2014- June 30, 2019)
Draft !OJ Explain 4 different undergrounding projects.docx
95 1 of 1
I
Budget Inquiry Form
Due May 23, 2014 for June iO, 2014 Budget Hearings
Council Member
Inquiry Number: 104
Burnett
Dallas
a l m a ~ e Page(s) of Budget Book: E-6
Theis
-
Resident X
RequesUQuestion: In Rio Park Improvement FY2013-14 you programmed $100K. In FY2014-15 you show
$40K.
Q: Explain what these figures represent because no improvements have been accomplished in FY2013-14.
Person Preparing the Response: Sharon Friedrichsen, Public Services Otrector
Response:
The City's 2013-108 Capital Improvement Program included $100,000 for Rio Park Improvements in fiscal year
2013-14. However, the adopted fiscal year 2013-14 budget did not include any funding for Rio Park. The fiscal
year 2014-15 budget proposes $40,000 in funding.
DRAFT 104 Rio Park improvements reconciliation. docx
96 I of I
I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
RequesUQuestion: What does Unfunded Projects section in the CIP mean?
Response:
The Unfunded section identifies those projects whose funding source has not yet been identified. As funding
sources become available/identified, they will be reclassified.
DRAFT ! 05 Meaning of unfunded project:; in CIP.docx 97 I of I
Budget Inquiry Form
Burnett
Dallas
TalmaQe Page(s) of Budget Book: E-6
Theis
Resident X
Request/Question: What is the Del Mar Sidewalk funding vs. the Del Mar Path funding? Are both fully vetted
and approved?
Response:
The Del Mar Master Plan includes a policy (P4-11) to "improve pedestrian circulation between the north end of
the Beach Bluff Pathway at Eight Avenue and the beach facilities at Ocean Avenue and the Del Mar parking lot
as part of the Del mar and North Dunes Master Plan." The capital improvement project listed on E-17 is a
placeholder project for the Pathway. Any forthcoming Pathway would need to be conceptually designed and
receive input from the Forest and Beach and Planning Commissions before implementation. The capital project
on E-32 is to replace existing asphalt with pavers per the Del Mar Master Plan This project has been approved
by the Planning Commission. The Planning Commission has recommended that the segment of walkway being
replaced with pavers be expended. Hence, the budget for the project, if expanded, is $120,000. The Coastal
Conservancy grant for this project is about $60,000.
DRAFT 106 Del mar sidewalk and path confusion.docx
98 l of l
I
Budget Inquiry Form
Burnett
Dallas
Theis
Resident X
Request/Question: . IT Strategic Plan. In FY2014-15, Phase One of the IT Plan is budgeted to be completed. It
is broken into four key projects (Financial System Upgrade, Human Resources-payroll, website update, and
legislative suite}; other smaller projects; infrastructure, police department, permit tracking, and tree database) are
also to be implemented. It is not clear whether these composites will be fully operational at the end of the
FY2014-15. If so, the cost estimate for the first year of $307K seems somewhat low. The out-year costs of
$6.5K/year (presumably software) also seem low. It is also not clear what portion of the cost will be contracted
out.
Q: Please explain.
Response:
Phase One of the IT Strategic Plan is budgeted to be completed by the end of FY14-15.
The cost estimate is based on preliminary research completed over the past year. This 1s just an estimate, as no
RFP or RFQ has been circulated. An RFP/RFQ will be circulated very soon, and the exact costs will be known
when the bids are reviewed.
DRAFT 107 IT strategic plan phase l.docx
99 1 of 1
Budget Inquiry Form
Council Member
Inquiry Number: 108
Burnett
Dallas
Theis
Resident X
Request/Question: There are substantial reserve funds set aside that could be used to ramp way up on
deferred maintenance and addressing at least (one-time) project expenditures.
Q: Wouldn't it be appropriate to address these and expand existing efforts?
Response:
We have a long list of projects that need to be addressed, and we do have reserves currently that could pay for a
portion, or many of these projects.
Unfortunately, there are constraints. Constraints in the form of resources (people, expertise, materials, time,
etc.) that keep these projects from being accomplished all at once, even though we may have the reserves to
pay for them.
There are also constraints related to reserve structure policy that dictate how much should be in reserves to
mitigate risks related to certain events (e.g., natural disaster, shortfall of revenues, overrun of expenses, etc.).
DRAFT I 08 Using reserves to fund deferred maintenanee.t.locx 100 I of I
Budget Inquiry Form
Council Member
Inquiry Number: 109
Burnett
Dallas
Talmage Page(s) of Budget Book:
Theis
Resident X
RequesUQuestion: Has the 4
1
h Avenue irrigation system been connected to the recycle water pipeline?
Person Prepari ng the Response: Sharon Friedrichsen, Public Services Director
Response:
No. The City is waiting to receive a permit before installing the meter. The project is still waiting for permit
approval by the State Water Resources Control Board and the California Department of Public Health.
DRAFT 109 4th Ave irrigation system hookup.docx
101 I of 1
Budget Inquiry Form
Burnett
Beach Department Dat e: 5/25/14
Dallas
Theis
Resident X
RequesUQuestlon: In the Five-Year Capital Plan you indicate only projects over $10K are funded.
Q: What about proj ects under $1 OK?
Response:
Proj ects that cost under $10,000 are programmed as a part of the regular annual operating budget.
DRAFT II 0 What about projects under I Ok.docx 102 I of I
Attachment Ill
Budget Hearing Presentation; City Administrator
103
Cit:y of Carmel-hy-t:l1.e-Sea
Fiscal Year 2014-2015
Operating Plan & B dget
Proposed
Hearing Schedule
Hearings begin today, June 10, 2014
They continue on June 17 (if necessary)
Hearings start at 4:30 pm each day

01
City of Carmel-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
0
en
Budget Hearing Materials
Contents of the Council's Budget packet
Staff report summary
Schedule
Budget Inquiry Forms
Budget Resoluti ons
Presentati on of the Proposed Budget
Outside agency request letters
City of Carmel-by-the-Sea Fiscal Year 2 0 14-2015 Proposed Budget
Budget earing Materials
Schedule
Revenue
Operating budget
Capital budget
Summary of items not in the budget
Final deliberations
Budget adoption
City of Cannel-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
0
"'
Budget Hearing Materials
Schedule
Budget Inquiry Forms
Budget Resolutions
Presentation of the Proposed Budget
Cit) of Carmel-by-the-Sea o Fiscal Year 2014-2015 Proposed Budget

0
<0
FY 2014-15
Proposed Budget Development
Process
Budget Development Process
December 2013- Internal worksheets
January 2014
- City Council adopted goals objectives & key initiatives
- City Council adopted budget calendar
March 2014
- City Council received financial forecast
- City Council received Capital Improvement Plan
- Updated performance measures
May 2014
- City Council received Fiscal Year 2014-2015 Proposed
Budget and Operating Plan
OBJEcnVES
Community Character
long term Vitality &
Sus tainability
Orgamzational Effectiveness
Ft-.cal Stability
Sl1orehnll r arum!
Forest Mllf\.t;tment Plan
Tra I
lnfonnat
J:td 1tres U;e Flao
sunset Ceot er
Theater
Flanders
MANAGEMENT SYSTEM
P!!rfortllance measures
Operations Re ....ew Meet1n&5
Project Reporting System
Emplo)'11!e and cont1act Ul1ews
Effectle commurncatl on
Professonal ethics
Delegated respoflstbhty
Polrcy formulatJon
Continuous leamrng
lnteg!'ated support ser'lltes
(
OF
ENGAGED WORKFORCE

Eftoencr
Cust omer Onr<nt at 1011
I
/
/
,
I
I
!'
I
I
Cit y of Carmel-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
Budget Development Framework
Balanced Budget I Fiscal Stability
Policy-Based Budgeting
Accountability I Transparency
Service Levels
Continuous Improvement and Innovation Strategies
Policy plan execution
Essential Infrastructure
Reserves
Discouraged One-Time Funding
City of Carmel-by-the-Sea Fiscal Year 2 0 14-2015 Proposed Budget
Issues Mfe ting the Budget
1. Preferred Service Levels and Infrastructure
Maintenance
The proposed fi scal year 201 4-2015
budget and the subsequent yearly
projected budgets seek to create an
al ignment between funding
requirements and long term vitality with
an organization that is responsive to
meeti ng service level expectations.
Issues Affecting the Budget
2. Policy Plan Implementation
- Service Level Sustainability Plan
Budget efficiencies & retirement reform
Hospitality Improvement District
MeasureD
Use of Measure D Funding
Direct Services $ 383,200
Road Maintenance $ 626,800
k:;apital Maintenance $ 722,000
Debt Management $ 699,000
tfotal Is z,431,ooo
Allocation of Measure 0
Debt
Management
29%
Direct
/Services
16%
Road
Maintenance
26%
City of Carmel-by-the-Sea Fiscal Year 2014- 2015 Proposed Budget
Issues Mfecting the Budget
1 . Preferred service levels and
infrastructure maintenance
2. Policy plan implementation
3. Cost of providing retirement benefits
City reform
- CaiPERS policy changes
- PEPRA

(}1
Proposed FY 2014-15
Budget SullliDary
City of Carn1el-by-the-Sea i s ~ a ] Year 2014-2015 Proposed Budget
FY 2014-15 Proposed Budget
Summary
Strategies to Balance
-Focus spending on Council priorities
-Follow financial policies
-Balance without use of reserves
-Manage pent-up demand on deferred
maintenance and service levels
2014-15
udget Summary
$23.95 Million Balanced Budget
Budget at a Glance
2012-13 2013-14 2013-14 2014-15
Dollars in millions Actual Revised Estimated Proposed
J'otal Revenues $1596 $ 1778
$ 18.05 $ 20.15
Pther Financing Sources
~
6.30 ~ 524 $ 4-30 ~ 3.80
Total Sources $22.26 $23.03 $ 22.35 $
2395
Total Expenditures $14-76 $ 17.18 $ 17.11 $ 20.15
:Oesignated for Future Use
~
6.30 $
5
2
4
$ 4-30 $ 3.80
Total Uses $21.06 $ 22-43 $ 21.41 $
23-95
~ t f f i n g FTEs
7039 75-72 7458 I
80.27
City of Cannel-by-the-Sea Pi seal Yeai 2014 -2015 Proposed Budget
evenues by Source
Fees & Permits
Business License
3%
Sales Tax
26%
Revenue
Other
9%
Property Taxes
27%

p4,000,000

&2,000,000
S1,ooo,ooo

N
0
$0
City of Carmel-by-the-Sea
Top Three Revenues
- Hostelry Property Tax - s ates Ta; J
Measure 0 approved by voters Nov. 2012
Revenue Source FY 11-12 FY 12-13 FY 13-14 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY18-19
Dollars in Millions Actual Actual Bud et Estimate
$4.265 $4.628 $4.710
$4
$4.963 $5.062 5.151 5.202 5.25
ransient Occupancy Tax 4.178 4.616 4.846

5.380 5.623 5.819 5.528 5.52
1.723 2.078 2.113 2.2251 2.352 2.434 2 .507 2.507 2.50
0.683 2.113 2.3ocl 2.431 2.516 2.592 2.592 2.59
usiness License Tax 0.514 0.560 0.497

0 571 0.583 0.600 0.609 0.61
ees and Permits 0.451 0.468 0.435 0.47 0.495 0.514 0.528 0.528 0.53
nterest, Rents, Parking Lots 0.237 0.283 0.231 0.28 0.288 0.291 0.294 0.297 0.30
0.407 0.501 0.547 0.574 0.583 0.589 0.601 0.601
ntergovernmental 0.369 0.378 0.419
0
0.432 0.440 0.449 0.458
ther Revenue & Sources 0.744 0.201 0.354 0.32 0.339 0.352 0.368 0.368
12.887 14.396 16.266 16.94cl ('17.825 18.398 18.897 18.690

ollar Change Per Year -$0.805 $1 .509 $1 .870 $0.886 $0.572 $0.499 -$0.207 $0.08
I
ROWTH RATES: I
roperty Tax 2.56 8.52 1.77

3.50 2.00 1.75 1.00 1.0
ransient Occupancy Tax 4.36 10.49 4.98 8.5 7.40 4. 50 3.50 -5.00 0.0
-4.61 20.63 1.68 7.0 5.70 3.50 3.00 0 .00 0.0
209.37 5.70 3.50 3.00 0.00 0.0
usiness License Tax -2.21 8.87 -11 .25 o.ocl 2.00 2.00 3.00 1.50 1.0
ees and Permits 15.24 3.86 -7.05 5.40 3.75 2.75 0.00 1.0
nterest, Rents, Parking Lots 0.80 19.47 -18.36 0 71 1.00 1.00 1.00 1.00 1.0
ranchise Fees -14.77 23.23 9.26 5.00 1.50 1.00 2.00 0.0
ntergovernmental -19.62 2.45 10.88 2.00 2.00 2.00 2.0
ther Revenue & Sources -54.53 -73.00 76.29 4.00 4.50 0.00 2.5
----
OTAL% Chan e from Prior Yr -5.88 11.71 21.35 3.2.1__ 2.71 __:1.09 __

N

X enditu
General City Programs
19%
Admin Services
9%
shy
Expenditures
Planning & Bldg
4%
Policy & Executive
Public Serv1ces
19%

unction
Average Cost of City Employee
Average Cost of Employee
$1 10,000 -----
$105,000 .
$100,000 -
$95,000
$90,000 -
$85,000 -
08-09 09-10 10-11 11-12 12-13 13-14 14-15
Salaries and Benefits Side Fund payment
T
100
90
80
70
60
50
40
30
20
10
0
nYear
FY08-09
Actual
FY09-10
Actual
Total FTE
FY10-11
Actual
FY11-12
Actual
FY12-13
Budget
Tren
l
I
I
I
FY13-14 FY14-15 J
Proposed Project ed
General Fun <ey Discretionary
Designations
Capital
Non-road & lease expenditures
I of revenue s s 64_6,031
Road maintenance s <n6.8oo s 1,:180,000
l()peratinE
I 5o_b Re\enue Buffer s - s Q22,Q02 (qz.:z,qo2'l
Half-percent Discr etionary s 87,100 s 92,290
Q4ll0
(5,190)
Capital Outlay s 1,443.326 s
553-741
262%
Reserves Resen-es are either assigned (A); committed (C); or rb-uicted (R)
1o% General Fund Reserve c s 1,891,6]2 s 1,8Aj_. 8o3 l02b 4'},86q
1o% Hostelry Reserve c s soo,ooo s 538,o s3

(38,053)
Vehicle Replacement A s 150.000 s r76,soo 8')0t. (z6,'}oo)
Technology Reserve A s 200,000 s 176 ,ooo 1.40t)
2.4, 0 00
Capital Reserve c s 877.771 s 3.2/9.992 27% (2_.402,221)
-<>ther minimum levels-
Debt Service R s 401,609 s 400,000 lOOQ/0 1,6oq
Ben efit Liability c s 414,293 s 3')0,000 u8"0 6.4, 293
Debt Reduction c s 71) .804 s -r;zo,ooo QQOD
(4.1Q6)
\ Vorkers' Comp c s 216,o63 s 200,000 108%
Natural Disaster c s .2j0,000 s 2jO, OOO 1000 -
OPEB Liability c s 1,505,]00 s 1,soo,ooo 100b 5,""00
Long-term stability A s 1,8ql,6j2. s 5_00,000 q78% l .";!Ql,672
Cit) of Carmel-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
I
I
I

I. (/)
RJ C
- .Q
- =

c --
20.0
18.0
16.0
Five Year Forecast
Five Year
General Fund
Revenue & Uses
--
14.0 14.2 1!)/16.6
14.0 12.8 ........
.. 13.5 12.0
12.3 . 12.9
10.0
....... Discretionary Revenue ...... Total General Fund Expenditures
Recommendations
To Adopt FY 2014-15 Budget
Balance of Sources and Uses- $ Positive/( $ 0 I B urnett I B e <tc h I o .. n .. s I T<tlm<age l Theis
-
- , -
'
Dept C ouncil Adjustments to FV 2 014-15 Budge-t
S uggested CitJ C ouncil Actio ns
Amouftt (Yes. No. or Amouat)
USES: Resteati ons Ellp<tnsi ons
Burnett T .almaoe Theis
I
I
I 0 0 0 0 0
G F Rcst oratioe5 -.cl Es p:aas:ioa s s
-
SOURCE-S-: -' - . .......... ............. : T ..... .... ........ .. ,. . ... : . ........
Burntt T alm<tg e
Theis
I

.......... --
s -
...... :. , ... ,.-J,.u ... ............ n .. . . ... . ultl lop .. ... ............ "c ........... .
Recommendations
1. Adopt FY 201 3-14 budget adjustment requests as attached
2. Approve final budget adjustments to the FY 2014-15 Proposed
Budget, including Attachment A budget bal ancing adjustments;
3. Adopt the Resolution of the City Council entitled Adopting the
Budget for FY 2014-15 of the 2014-2017 Tri ennial Budget;
4. By separate resolution, adopt the Memorandum of
Understanding for the Propositi on 172 Maintenance of Effort
Requirement.
5. By separate resoluti on, adopt the Gann Limit calculation and
resoluti on for FY14-1 5
Operating Plan & Budget:
Proposed
Proposed FY 2014-15
Operating Budgets
City of Carn1el-by-the-Sea Fiscal Year 2014- 2015 Proposed Budget
Proposed Order of Discussion
Community Planning and Bui lding .. ... .... .... .... ............ .... .. ................. ........ Page D-16
Public Services ........ ... .. ....... ........ .... .. ........... .... ...... .. ..... .......... .... ... .. ... .. .. .. .. Page D-20
Public Safety .. ..... ....... ... .................... ... ............... ........ .. ... ............. ... ........ ... Page D-24
Library and Community Acti vities .. .. .................................... .... ................... Page D-28
City Administrator ..... .. ................. ... ...... ..... .. .... ... ..... .. ................................. Page D-8
Admi nistrative Services ................................................. ............................. Page D-12
Legal ..... ..... .... .. .... .. ... ............. ..... ............ ...... .... .... ... .......... .... ....... ............... Page D-6
City Council ......... ..... ... ... ....... ..... ... .... ..... .. ................ ... ..................... ... ........ . Page D-2
Outside Groups and Agencies
- Sunset Center Operating Support ...... ... ............. .. .............. .. .......... ... .. Page D-31
- Partner Agency Requests ..................... .. .................................................... Page D-4
City of Carmel-by-the-Sea Fisca] Year 2014- 2015 Proposed Budget
Services
Human Resour ces
Finance
Information
Technology
I CITIZENS I
Commissions
Public Safety
Ambulance
Fire
City Council
Chy Adtuln!sn.ltol
Marketing and
Economic Development
_J
Public Setvices
Public Works
Library and
Community Activities
Circulation
Reference
Local History
Community Planning
and Building
[ Planning
Building Saf('ty
Code Compliance
Community Planning & Building
Accomplishments
Page D-16
ProP-osed Budget: $842,850
Commumty Planning &
Building
Building
Careful review of Planning and Building applications to ensure the maintenance of the
Village character.
Assistance with the review of the Shoreline Management Plan and Forest Management
Plan.
Assistance with the City's facilities assessment.
Assistance with water conservation and supply solutions.
City of Carmel-by-the-Sea Fisca] Year 2014-2015 Proposed Budget
Community Planning & Building
Page D-16
Proposed Budget:
Performance Program FY 13-4 est FY 14-1s FY1Sl6 FY 16-17
Staff-level applications-
Amount 18o 1S0 180 170
init1al re\'it>w and response Planning
";dun 10 working days Perc em 40% 40% 90%
Community Plannin& & Buildin&
Expenditures by Category
Staff-le\el applications-
Amount 180 180 180 170
resubmitta!s within 5 Planning
working day'S Percent 30%) 40% 8o% So
0
o
Discretionary(PCor HRB) -
Amount 125 us 125 ns
lnit1aJ review and response Planning
";thin 15 working days Percwt 30% 40% So% So%
Discretionary (PC or HRB) -
Amount 90 go go So
ResubmittaJ within 10 Planning
working days Percent so% so% 8o% So%
Simple building permits not
Amount 126 u6 100 100
needing plan check issued Building
within 1 worki ng day Percent 40% So% 90% 90%
Applications requiring plan
check initial review and
Building
Amount 180 180 180 170
response wit hin 20 working
days Percent 75% So% 90% go%
Applications rl!quiring plan
Amount 40 40 40 3S
check resubmittals ",thin Building
10 working days Percent so% 70% So% So
0
' 0
Tempotaty encroachment
Staffing Posit i on FTE
Planning 3.5 2.5
and driveway permits
Building
Amount 160 160 160 150
received for completeness
Code Compli ance* 0 0
wit hin 2 working days Percent 30% So% go% 90%
Code compliance requests
Amount
340 340 300 260
investtgated within 2
Code
Building 2.5 2.5
Total 6 5
working davs Percent 8o% go% 90% 90%
Targets for achienng
Amount 340 340 300 260
compliance achie\ed within Code
*provided by contract at 0.75 FTE equiva lent
5 ,,or king days Percent so% so% so% so%
Public Services
Page D-20
Proposed Budget: $2,710,877

....
w
"'
City Engmea Facilities a.nd Veh.ides Forest. Parks, & Beach
Accomplishments
Began the development of a comprehensive facilities use plan and inventory and identification
of priority facilities for in-depth assessments and improvements.
Began the construction of the Scenic Restroom.
Completed the ASBS Dry Weather Diversion project.
Completed various sidewalk and concrete pavement projects in the commercial dist rict and
completed the storm drain improvement project on 4th & Santa Fe .
City of Carmel-by-the-Sea fiscal Year 2014-2015 Proposed Budget
Public Services
Page D-20
.___ _______ Proposed Budget: $2,710,877_
Pr e ormance
p
rogram FY 13-14 est
Custodial eJ..'Penditure
square foot Facilities Amount s 0.95
0
Gty uee receiving

914
Forest
preventati,e maintenance Percent 10%
of trees planted Forest 6o
Survh -a! rate of Gty
Forest

55
planted trees
Percent
Lane nules with a
Pavement Condition
Index of 70 or greater Public Works Percent 56%
Yards of materials
remo,-ed from city meets
annually Public Works Amount
540
AYerage rating of
cleaniness of beaches and SUI\ey
parks (l=good and ; =poor) rating
3
FY 1-f-15 FY
s 1.00 s
1,080
u %
100
95
95%
6o%
6oo
2
1)-1 6 FY 6 1 -17
0.90 s 0.90
1,o8o 1,080
u % u%
uo U)
117 U2
98% 98%
65% 70%
6oo 6oo
2 2
Public Services
Staffing Posit 1on FTE
City Engi neer 0
Facilit i es & Vehicle 2
Forest Park Beach 4
Public Works 9
0
2
4
&
Total 15 14
Public Safety
Page D-24
.._ ______ Budget:
Public Safety
Ambulance Ftre Pobce
Accomplishments

Last year the City of Carmel entered into an automatic and mutual aid agreement with American
Medical Response to provide an integration of ambulance services within each agency's respective
designated response districts.
Carmel Fire Ambulance was also equipped with an automatic vehicle locator (AVL) which will
improve the level of service to each respective jurisdiction by identifying the closest most
appropriate ambulance unit.
The Police Department reviewed and made changes to the organization structured by removing the
Field Training Officer position and adding an additional Corporal position
Pubic Safety
Page D-24
Pro osed Budget: $6,486,289 __
Prl e ormance
p
rogram FY 13-14 est FY 14-15 FY 15-16 FY 16-17
0
b code-3 an1bulance calls
within CBTS with a response
Ambulance
,.<\Jnount 540 540 540 540
Public Safety
time of 5 mins or l ess from
dispatch to arrh-al Percent 95<> 95% 95 <> os%
So second chute time from
Ambulance
Amount
time of dispatch to response Percent
95 0 950 95 0
o, Full cardiac arrest patients
Amount 24 24 24 '4
\..ri thin CBTS w i th a pul se Ambul ance
upon delivery to the hospit al Percent 40"t> 40% 40%
.t..nnual ambulance transport
."'-mbulance
Amount
fee recovery rate Percent 53% 530. 530
Total Fire expen per caplta
Fire
t e.'>dudes ambulance) Amount ss6
4
.62 S526.29 5540-40 ss69.98
.t..nnual c't> of code-3 fire calls
within CBTS '\i th a response
Fire
Amount 497 49- 49- 497
time. of 5 m.ins oT l ess from
dispatch to ti.me of arri"-..U Percent 2500 95'>c 95 D 95':>
Annual
0
b of structure fires
Amount
within CBTS contained to Fire.
7 7 7 7
or structure of ori gu1 Percent 8o""E> 8 o
0
b 8o
0
o So%
Percentage of all occupancies
Amount 703 /03
73 703
i nspected w i thin established Fire
Staffing POSit iOn FTE
timeframes Percent 95q0 95'lo 95'lo 95o
Average dispatch process
Police
Amount 380 38o 380 380
rime for aU emergency calls Ti.me 2:)0 2:30 2:30 2:30
Ambulance 6 6
Fire 0 0
Average dispatch process
Police
Amount u,Soo u ,Soo u ,Soo 12,800
time (seconds) Time 1:30 1:3o 1:3_0 1:30
Pol tee 27 23. 77
Total 33 29.77
Student completion of the
Police
Anlount 10 10 10 10
Cannel dherston program Percent goqo 900--o _2_00 __2_o6
UCR crime
Po lie<!!
Amount no llO 110 uo
clearance rate at or above Percent 2
5
c;.o 25"o
Cjty of Carmel-by-the-Sea Fisca] Year 2014-2.015 Proposed Budget
Library and Community Activities
Page D-28
.._____ _______ ProP-osed Budget: $2,176,969
Local iH ist.ory Youtt Reference Ctrculation
Accomplishments
Increased adult programming
The launch of a pilot program to circulate eReaders with pre-loaded titles
Community
es
Laying the groundwork for an Oral Hist ory program, which is currently in bet a testing
Increasing the number of downloadable eBook titles and adding an additional eBook service
This year to date, in addition to coordinating seven City sponsored community events- Memorial
Day, July 4th, Veterans' Day, Sandcastle Contest, Hon1ecrafters' Fair, the City Birthday Party and
the Tree Lighting Ceremony- the Community Activities has processed special event permits for 39
private and public events in the City.
City of Carmel-by-the-Sea Fi$cal Year 2014-20 15 Proposed Budget
Library and Community Activities
Pri e ormance
p
rogram
Total Grculation Library
Program A Library
Citizen Rating of Library
Service
Library
Gtizen Rating of Public
Programs
Library
Dollar amount of permit Community
fees waived Activities
Special events permits Community
I processed Acti"ities
Annual special events Community
revenue Activities
Page D-28
fY 13-14 est
T
FY 14-15 FY 15-1 6FY6 1 -17
:-.lumber 155POO 156,ooo 1)],000 158,ooo
4,700 4,8oo 4,900 s,ooo
:-..lumber 90 100 100 100
Percent
g8% gs% 95%
95oll

211 250 250 2)0
Percent 98% 95% 95%

6
5 5 5
Amount S38,691 S28,ooo S28,ooo S28,ooo
45 45 45 45
Number
S3o,ooo s3s,ooo S3)
1
000 S35,000
Amount
library and
Community Activities
Staffing Posi t i on FTE
Admin 2 1.3
Local History 1 1
Youth Servi ces 3 2.18
Reference 4 2.06
Circulation 7 5.11
Communety Actvty 3 1.68
Total 20 13.33
City Administrator's Office
Page D-8
....._ __ ___ P_r_oposed Budget: $4,947,468
City Administrator

I I
I
City Clerk
Marketing &
Economic Development
Accomplishments
All 2013 City Key Initiatives substantially progressed and 2 014 City Key Initiatives are well underway.
Reviewed and updated many of the City's policy plans with a goal of refocusing the organization
and instilling a management system to better achieve the object ives of the policy plans.
Fiscal Year 2013-2014 had a restructuring of the municipal operation, around five core departments,
instituted with each refocusing its operations around City goals and providing quality service
City of Cannel-by-the-Sea Fiscal Year 2 014-2015 Proposed Budget
City Administrator's Office
Page D-8

City Administrator
P rfi e ormance
p
rogram FY 13-14 est FY 14-15 FY 6 FY6 15-l 1 -17
Expenditures by C11tegory
Conduct quarterly
Amount
27
2.8 28 28
operational re\iew
Admin
meetings Percent 100% 100% 100%
Complete Department
Amount
5 5 5 5
Director performance
Admin
reviews before due date Percent 100% 100% 100% 100%
Public Records Act
Amount
requests processed within Clerk
260 200 185 185
10 days Percent 88% 1oo% too% 100%
of error free Gty
Clerk
Amount 27 25
26
25
Council agendas Percent 100% 100% 100% 100%
Conde. :-.Jast Reader's

Rating
79
8o So So
Choice Rank 6
5 5 5
Marketing
Amount 52,] 96 40,000 4),000 so,ooo
Opt-in subscribers Percent
CarmelCalifornia.com
Amount
235>448 550,000 sso.ooo 550,000
web referrals to Marketing
Staffing Posit ion m
Admin 1.5 1.5
City Clerk 2 2
Marketing &
Eco Devo 0 0
innkeepers Percent
Tot al 3.5 3.5
City of Carmel-by-t he-Sea Fiscal Year 2 0 14-2015 Proposed Budget
Page D-12
.____ _______ P_r_oQosed Budget: $1,811,199
....
....
Admnusrrative Servtces
I I I
Human Resource5 Fin;mce information Technology
Accomplishments
Con1pletion and adoption of the Information Technology (IT) Strategic Plan.
For the first time in the City's history the Government Finance Officers Association awarded the
City its Distinguished Budget Presentation Award.
The Department developed a new competency based employee perforn1ance management process
that will be implemented in the first quarter of Fiscal Year 2014-15.
During the year the Department has begun the process of reviewing contract s and implementing
the purchasing procedures required by the Carmel-by-the-Sea Municipal Code .
Page D-12
b ~ ______ P_r_oRosed Bt1dget: $1,811,199
Pri e ormance
p
rogram FY
Complete empl oyee
Human Number
performance reviews on
Resources
time 100% of the time Percent
Complet e recruitments
Human Number
85% of the time within
Resources
uo days Percent
Provide 100% of the
Human Number
wor kforce with customer
sen.i.ce training
Resources
Percent
# of worker comp claims Risk:'vigt
New
Open
Complete Regular
workforce safety training Risk :'vigt Percent
Ensure budget calendar
deadlines are met 100%
of the time Finance Percent
13-14 est FY 14-15 FY
6o 64
100% 100%
9 4
8o% 8s%
n/a 88
n/a 100%
5 3
0 0
35% 8o%
75% 100%
15-1 6 FY 6 1 -17
66 70
100% 100%
4 4
8s% 8s%
90 90
100% 100%
2 1
0 0
ss% 85%
100% 100%
Respond to help desk Total Staffing Posi tion FTE
calls 95 o of the time Info Tech ~ u m b e r
368 340 300 275 Admin 2 2
within 1 hour
Percent 9'f,-b 95% 95% 95% Fi nance 3 3
Resolve 90% of level1
Total
Human Resources 2 1.73
service requests the same Info Tech
~ u m b e r
368 340 300 275
Information Tech 2 2
day
Percent 87% 90% 98% 99%
Total 9 8 .73
City of Carmel-by-the-Sea Fiscal Year 2 014-2015 Proposed Budget
Accomplishments
Legal
Page 0-6
Proposed B11dget: $379,260
Provided legal guidance and review on the document s related to the 2013 and 2014 City Goals,
including the review of the Sunset Center operating agreement and Flanders lease negotiations.
The City Attorney's Office also provided legal consultation to City staff in developing consultant
and professional services agreements to further City Key Initiatives.
The City Attorney provided support to the City Council and City Administrator in furthering the
City's policy plan objectives and compliance with organizational legal requirements.
Legal
Page D-6
._____ ______ Budget: $379,2_6_0 __ _
Performance
Resolve 1oo
0
b oflitigation
cases ' \ithout any
payment to plaintiff
Pro\.-ide adv-ice on an
estimated numb& of
agenda items per year
Respond to 1oo% of legal
requests by negotiated
taxget date
FY 13-14 est FY 14-15 FY 15-16 FY 16-17
100% 100% 100% 100%
198 230 230 230
100 % 10 0/ o 100/ o 100 %
Staffing
!Legal
Total
legal
Posit on
1
0.44
City Council
Page D-2
._ ________ P_r<?ROsed Budget: $25c__ 6_,3.., '--- 8_2 ___ _
Accomplishment s
The 2014 Goals provide continuity from the 2013 Goals that were substantially completed.
The City Council reviewed and adopted t he following policy plans in Fiscal Year 2 013 - 2 0 14:
Parking management Plan
Information Technology Strategic Plan
Facilities Use plan
Forest Management Plan
Shoreline Management plan
Destination Marketing Plan
Pavement Management Plan
City of Carn1el-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
City Council
Page D-2
..__ _______ P_roposed Budget: $256,38_2 __
City Council
Performance FY 13-14 est FY 14-15 FY 15-16 FY 16-17
Set City goals and
objectives Yes Yes Yes Yes
Conduct annual
performance reviews of
staff appoint ees
4/ 4 4/4 4/ 4 4/4
Agenda items added after
agenda review 2 0 0 0
Average length of City
Council meetings 4:16 3:30 3:30 3:30
Staffing Posi t i on FTE
Mayor 1 1
Council members 4 4
Support st aff 0.5 0.5
Tot al 5.5 5.5
City of Carn1el-by-the-Sea Fiscal Year 2 0 14- 2 0 15 Proposed Budget
Outside Groups
Sober Grad ::--.Jight s 1. 000
Suicide Prevent 1.000
Carmel High School 1.000
Sponsored City E\ents
3500
City Yleetings 3,000
Ackno\' .. ledgetnents 1,500
YI Earth 12,000
Centennial Celebration 10.000
Can11el Heritage 8,)00
United Vlay 211 2,000
County Filn1 C01nm'n 500
Can11el Youth Cent er 10,000
Food Bank 1,500

SJ8,900
ANI BAG
3.8o;
League of Cities 2.8oo
FORA 14.000
County Mayors Assoc 1. 100
868
TAMC
1.3)1
LAFCO
9.000
Cmnm Htnnan Seni.ces
13.-fOO
Cha.Jnber n1embership ) 00

2. 274
Event Fee vvaivers
27,500
88.ooo
4.100
8j.l00
City of Carrnel-by-the-Sea Fiscal Year 2014-2015 Proposed
Preliminary Council
Deliberation
....
Ol
"'
Outside Groups
Other known requests for funding not
included in Proposed Budget:
- Carmel Youth Center $10,000
- Sunset Center
- United Way 211
- Carmel Chamber
of Commerce
Summary
- Total City Discretionary:
(Policy C94-01 page F-6)
$50,000
$3,000
$43,000
$87, 100
- Total requests & allocations: $193,100
City of Carmel-by-the-Sea Fiscal Year 2014-201'5 ProposeJ Budget
Balance of Sources and Uses $Positive/($ NeQative)l -

Council Acljustmnts to FY 2014-15 Proposcl Budgt
Svggestd Cit' Council Actions
Amount (Vs . No. or Altflnat Amount)
USE S: Re-stor<atlons .. nd Epansions
Bur11oet t Bach Oall.as T.alm<ao Theis
I
I
I
0 0 0 0 0
GF Ezpaes ioa:; s -
SOURCES:: . ... , . .... ,, -: -- .... ....
Burnn Be.ac h Oall .. s Talmage
Theis
L
Tall S, s
-
=
t-.,. "' II wlll1 rl l ll G,..,.,..t Paal.
Ci-ty of Carmel-by-the-Sea
Fiscal Year 2014-20 5
Operat g lan & B dget
Proposed
Proposed Capital Budget
The five-year capital improvement plan
identifies capital projects for the upcoming
five-year period
Planning documents, including the Capital
Improvement Plan, guide the development of
the proposed budget
--
<11
<11
City of Carme1-by-the-Sea Fiscal Year 2-014-2015 Proposed Budget
Projects by Department
Current-Year
Proposed Capital Projects FY 2014-2015
By Department
Public Works
$1 ,231 800, 36%
Fact hiles $562,352
16%
Forest, Parks &
Beach- $589,000 ;
17%
/'""Admin Services;
/ $307,000 ; 9%
Ambulance;
Fire $70,552; 2% $17,142
City of Carn1el-by-the-Sea Fiscal Year 2014-2015 Proposed Budget
FUNDING SOURCE SUMMARY
Source '14/'15 '15Jl16 '16/'17 '17/'18 '18/'19 Total
Doncr Oppcltunity 25,000 475,000 500,000
Forest Theater 90,000 90,000
GF. Capilallmp-ovements 944,878 1,315,228 780,000 821,500 421,500 4,283,106
Grants 402,500 10,000 10.000 422,500
Intergovernmental 850,000 850,000
MeasureD 1,348,800 1.319,800 1,351,800 1,375,800 1,301 ,800 6J08,000
Road Impact Fund 200,000 200,000 200,000 200,000 200,000 1,000,000
SCC Retainage 75,352 75,352
Traffic Safety 150,000 150,000 150,000 150,000 150,000 75(),000
Unfunded 224,000 344,000 2,516,000 159,000 999,000 4,242,000
G R A ~ ' D TOTAL
3,460,530 3,814,028 5,007,800 2,716,300 3,922,300 18,920,958
The CIP for FY 2014-15 includes $3.4 million
of identified projects
The proposed budget identifies funding for
$3.2 million
The remaining projects totaling $224,000 are
unfunded and will not be completed next
fiscal year without additional funding

<.n
())
FY 2014-2015 Capital Lease
General Fund
Lease Payments
- Fire Engine Lease $70,552
en
0
FY 2014-2015 Funded Projects
General Fund
Hydraulic Stretcher (E-1 0)
IT Strategic Plan - Phase 1 (E-7)
Sunset Center Lighting Console (E-27)
Sunset Center Planter Re-construction (E-25)
Sunset Center Door Replacement (E-30)
Fire Engine Lease Purchase (09/1 0) (E-11)
F550/chipper (E-33)
Rio Park Improvements (E-35)
Parking Scooter (E-12)
Patrol Vehicles (E-1 3)
GPS & License Plate Recognition (E-14)
Parking Management Study (E-16)
Ocean Ave. Median (E-21)
$17,142
$267,000
$25,000
$27,000
$35,000
$70,552
$68,000
$40,000
$40,184
$89,000
$104,1 76
$136,824
$25,000
$944,878
MeasureD
IT Strategic Plan - Phase 1 (E-7)
PD/PW Roof/Patio Replacement (E-23)
City Hall Renovati ons (E-29)
Waterfront Area Signs (E-37)
Mission Trai l Entrance (E-39)
Park Branch Basement Restoration (E-31)
Kenwood Radio Purchase & Encryption (E-15)
Parking Management Study (E-16)
Street and Road Projects (E-18)
Bikeway Projects (E-19)
Sidewalk Repair (E-20)
$40,000
$75,000
$30,000
$32,000
$40,000
$75,000
$72,000
$233,000
$626,800
$50,000
$75,000
$1, 348,800
City of Carmel-by-the-Sea fiscal Year 2014-2.015 Proposed Budget
S ecial Revenue
..__ ______ _.,;;'---
a>
N
Del Mar Pathway (E-17)
Water Conservation Projects (E-22)
Forest Theater Renovation (E-28)
Del Mar Plan Sidewalk Replacement (E-32)
Scenic Rd. Restrooms (E-36)
City Hall Cistern (E-38)
Street and Road Projects, Road Impact (E-18)
Street and Road Projects, Traffi c Safety (E-18)
Trash Can Refurbishment
SCC Roof Repairs
$60,000
$10,000
$90,000
$60,000
$1 50,000
$25,000
$200,000
$150,000
$7,500
$75,352
$827,852
Road ro ects
Rio Road
Downtown Concrete Pavement
Monterey Street
Santa Rita
Monte Verde
Torres
San Carl os
Second Avenue
Sidewalks
$458,800
$120,000
$105,000
$109,000
$72,000
$49,000
$36,000
$27,000
$75,000
$1,051,800
I
'

'

,
I

'
I

j
.

I

~
.

I

.
.

'
.
.

.
.
.
.
.
.
.
.

'

.
.
.
.
.
.
.
.

.
>
-
-

i

.
-
"
'

......
~
.
.
.
.

-
.

.
,

,
,

\

.
.
.

1
6
4

2014-2015 Unfunded Projects
Picadilly Park Restroom Improvements
Sunset Center Ramp Constructi on
Del Mar Pl an Sidewalk Repl acement
MTN P Vegetation Management (Goats)
MTNP Invasive Tree Management
Digital Tree Database
Urban Forest Rehabilitation
Beach Stair Maintenance
Dunes Habitat Restoration
Shoreline Assessment and Implementation
Trash Can Refurbi shment and Replacement (Partially)
$10,000
$10,000
$60,000
$10, 000
$15,000
$6,500
$5,000
$24,000
$16,000
$15,000
$7,500
$224,000

(J)
(J)
ccy of Carmel-by-t:he-Sea
Operat:ng Plan & B dget:
Proposed
Staff Changes
Office Assistant
Finance Analyst
HR Coordinator
Executi ve Assistant
Police Reserves
Public Services Officer
Community Services Officer
Administrative Coordinator
Forest Care Worker
Forest, Parks, Beach Maintenance Worker
Senior Maintenance Worker
-0.30
+1 .0
+0.50
+1 .0
+0. 25
+1.0
+1.0
+1.0
-0. 90
+1.0
-1.0
4.55
m
co
Cit:y of Carmel-by-the-Sea
Operating Plan. & Budget:
Proposed
Balance of Sources and Uses - S Positivef'S Neaative)l 0 I I B nch I I Thef s
,-
-
Dept C ouncil Acljust .... nts to F V 2014-15 Pt-opos ed Budget
Suggested Cit!l Council Actions
Amoun t (Ves. N o . or Amount)
I USE S: Program Res t <Hatlons and E pansion s Beac h Dallas T,;almaae Thei!O
I
'
I
0 0 0 0 0
T o t a l Restonotlo a s aad Exp,.as i o a ., $ -
SOURCES: '== : ................... ., . , ...... : .....
B each

f
$
................. s
-
=
....... u . . ........... 4n ...... ,.......... wl tl ............ " ' .... 4 ....... 1 r
Attachment IV
Budget Resolut ions
170
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2014-
A RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015
OPERATING PLAN AND BUDGET AND ADOPT BUDGET
ADJUS1l\1ENTS FOR FISCAL YEAR 2013-2014
WHEREAS, the City Council was presented a balanced Triennial Budget for Fiscal
Years 2014-15 through 2014-17; and
WHEREAS, the City Council held public meetings to review and receive public
comment on the Triennial Budget; and
WHEREAS, the City Council has approved certain special reserve and restricted funds
for specific purposes as defined in the Municipal Code; and
WHEREAS, the City Council authorizes deposit accounts into and from which funds arc
received and disbursed, and maintained in the City's bank account; and
WHEREAS, the City Council approves FY 2014-2015 ofthc Five-Year Capital Program;
and
WHEREAS, in accordance with California Government Code Section 53646, the
Triennial Budget includes the City's Investment Policy approved on Febmary 5, 2013; and
WHEREAS, the City Council h ~ adopted as prut of its fiscal policies that fees and
charges should be adjusted annually; and
WHEREAS, the City Council appropriated funds for certain capital projects in Fiscal
Year (FY) 13-14 that remai n construction in progress at the end of the fiscal year.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
I. Adopt FY 2013- 14 budget adjustment requests as attached;
2. Approve final budget adjustments to the FY 2014-15 Proposed Budget,
including Attachment 'A" budget balancing adjustments;
171
3. Approve carryover of unexpended FY 2013-2014 Capital Improvement
Program budget to FY 2014-2015 for capital projects listed on Attachment
"B";
4. Authorize the annual adjustment of the City's fees and changes for services
based up on the San Francisco - Oakland consumer price index as provided for
in the City's fiscal policies C94-01 as amended February 5, 2013;
5. Adopt the budget for Fiscal Year 2014-2015 ofthe 2014-2017 Triennial Budget and
place said budget on file at City Hall and on the City's Web Site.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA this lOth day of June 2014 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Catherine Raynor
City Clerk
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL M B E R S
COUNCIL MEMBERS:
SIGNED:
JASON BURNETT, MAYOR
172
Adjust# Department Account
2014-09 Pub he Safety Ol 74053
General Fund Ol-24048
2014-10 Community Plann10g & But!dtng 01-69053
General Fund 01-24048
Name Date
ATIACHMENT "A"
Budget Adjustment Requests
June, 2014
Account Description Amount
Contractual ServtGes 210,000.00
General Fund Reserves 210,00000
Contractual Servtces 210,00000
General Fund Reserves 210,00000
-----------------------Cont ent Approved by Admin Services
-----------------------Recommended by City Administrator
_______________________ Authorized by City Council
Reason for Adjustment Current Budget Proposed Adjusted Budget
To remove unneeded
budget 320,000 110,000.00
210,000.00
To appropriate add1t1onal
expenditure budget 99,950 309,950.00
210,000.00
Attachment "B"
Project# Project Name Account Budget Carryover
LIB-1314-02 Park Branch Basement Restoration 13-88777 10,000 5,500
FAC-1213-01 PD/PW Roof/Patio 13-89431-0001 75,000 71,600
FAC-13-14-03 Sunset Center Railing 13-88693 15,000 14,000
FPB-1112-03 Tennis Court Renovation 13-89626 77,095
FPB-1213-01 Beach Stair maintenance 13-89627 24,000 24,000
FPB-1213-06 Scenic restroom 13-89430 825,000 825,000
FPB-1314-01 4th Ave Irrigation 13-89636 20,000 16,100
FPB-13-14-02 Dunes Habitat 13-87602 24,500 24,500
FPB-1314-04 Shoreline Assessment 13-89649 20,000 20,000
FPB-1314-05 MTNP Entrance 13-89650 48,000 7,000
FPB-1314-06 Trash can refurb/Replacement 13-89655 32,500 23,088
2,545,295 1,302,420
CITY COUNCIL
RESOLUTION NO. 2014-
A RESOLUTION APPROVING THE 1\tiEMORANDUM OF UNDERSTANDING
REGARDING THE l\1AINTENANCE OF EFFORT REQUIREMENTS
RELATED TO PROPOSITION 172 FUNDING
WHEREAS. the Local Public Safety Protection and Improvement Act of 1993 was
approved as Proposition 172 by the voters at the statewide general election conducted on
November 2, 1993, and authodzed the imposition of a sales and usc tax at the rate of one-half
percent of the gross receipts of any retailer from the sale of all tangible personal property sold
at retail in this State on and after January 1. 1994, proceeds of which tax were specifical ly
designated exclusively to help fund public safety activities and services; and
WHEREAS, Assembly Bill 2788 was enacted into State statute implementing
"Maintenance of Effort" minimum expenditure requirements for publi c safety services in each
community receiving Proposition 172 funds; and
WHEREAS, the Ci ty Council is required to establish the departments and municipal
activities which they consider to be public safety services and offi cially designate those
services by Council Resolution; and
wHEREAS, Resolution 95-122 established the Fire and Police Departments as the
designated Public Safety Service Departments of the City of Carmel-by-the-Sea; and
WHEREAS. Proposition 172 allows for a jurisdictional exemption when total
Maintenance of Effort funding fall s below the Fiscal Year 1992-93 base year plus growth
factor. The law requires that the legislative body of the City and the Directors of the designated
public safety service depaiiments must agree on or before the adoption of the budget for each
fiscal year through a contractual memorandum of understanding to the reduced funding levels;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve the Memorandum of Understanding between the City and Directors of the
destgnated public safety service departments stating that the new fiscal year funding
levels for operations will meet the Maintenance of Effort guidelines as provided in
Proposition 172.
175
Resolution No. 2014-
PageTwo
2. Authorize the Mayor to execute the Agreement on behalf of the k gislative body of
the City of Carmel-by-the-Sea.
PASSED AND ADOPTED BY THE CfTY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA this 1 0
1
h day of June 20 14, by the following roll call vote:
AYES: COU CIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Catherine Raynor
City Clerk
SIGNED:
JASON BURNETT, MAYOR
176
MEMORANDUM OF UNDERSTANDING
REGARDING THE MAINTENANCE OF EFFORT REQIDREMENTS
RELATED TO PROPOSITION 172 FUNDING BETWEEN THE
CITY OF CARMEL-BY-THE-SEA LEGISLATIVE BODY AND THE
DIRECTORS OF THE DESIGNATED SAFETY SERVICE DEPARTMENTS
Proposition 172 was passed and authoriLed a one-half cent public safety sales tax
to help fund public safety activities and services.
Assembly Bill 2788 was enacted into state statute implementing "Maintenance of
Effort" minimum expenditure requirements for public safety services in each community
receiving Proposition 172 funds.
The City Council is required to establish the departments and municipal activities,
which they consider to be public safety services by Resolution.
Resolution 95-122 established the Fire and Police Departments as the designated
Public Safety Service Departments.
Proposition 172 allows for a jurisdictional exemption when total Maintenance of
Effort funding falls below the Fiscal Year 1992-93 base year plus growth factor. The
jurisdiction s (City of Carmel-by-the-Sea) legislative body and the Directors of the
designated public safety service departments must agree through contractual
memorandum of understanding to the reduced funding levels.
It is agreed that the fiscal year funding levels for operations of the safety
departments of Pire and Police will meet the Maintenance of Effort guidelines as
provided in AB 2788 and Proposition 172.
Executed this 1 Qth day of June, 2014, at Carmel-by-the-Sea, California
Mike Calhoun Jason Burnett, Mayor
Public Safety Director City of Carmel-by-the-Sea
on behalf of the legislative body
177
CITY COUNCIL
RESOLUTION NO.
----
A RESOLUTION OF THE CITY COUNCIL OF THE CITY o F CARMEL-BY-TilE-SEA
ADOPTING THE PER CAPITA PERSONAL INCOME AND CITY POPULATION AS
THE FACTORS FOR THE PURPOSE OF DETERMINING THE CITY'S FISCAL
YEAR 2014-2015 GANN LIMIT
WHEREAS, in November of 1979, the California electorate d1d adopt Proposition 4, commonly
called the Gann Amendment, which added Article XIli-B to the California Constitution;
and,
WHEREAS, the provisions of that Article establish maximum appropriation limitations,
commonly called "Gann Limits," for public agencies; and,
WHEREAS, the City must establish a projected Gann limit for the 2014-15 fiscal year in
accordance with the provisions of Article Xlll-B and applicable statutory law;
NOW, THEREFORE, BE IT RESOLVED that this Council docs provide public notice that the
attached calculations and documentation of the Gann limit for the 2014-15 fiscal year is
made in accordance with applicable constitutional and statutory law;
AND BE IT FURTHER RESOLVED that the City does hereby declare that the appropriations in
the Budget for the 2014-15 fiscal year docs not exceed the limitations imposed by
Proposition 4;
AND BE IT FURTHER RESOLVED that lhc Council provide copies of this resolution along
with the appropriate attachments to interested citizens of thi::. city.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-
BY-THE-SEA this 10
111
day of June 2014 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COlJNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
THIS SPACE INTENTIONALLY LEFT BLANK
178
ATTEST:
Catherine Raynor
City Clerk
SIGNED,
JASO. BURNETT, MAYOR
179

"' 0
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007.08
2008-09
2009-10
2010-11
2011-12
2012-1 3
2013-14
2014-15
Population
Factor
1.73
1.35
1.11
1.56
1 015
1.0121
1.0067
1.0156
1.0145
1.0137
1.0059
1.007
1.00512
1.0000
Inflation
Factor
7.82 1.0969
-1.27 1.0006
2.31 1.0345
3.26 1.0489
1.0526 1.0684
1.0396 1.0522
1.0442 1.0512
1.0429 1.0592
1.0062 1.0208
0.9746 0.988
1.0251 1.0311
10377 1.045
1.059 1.0&44
0.9977 0.9977
All Property Tax -
Taus Secured
s 15,741 ,192
$ 17,266,514
$ 17,276.87:3
$ 17,672.926
$ 18, 746,912 $ 8.&o1,670 s
$ 20,029.200
$ 21,0' 14.725 s 10,115,000 $ 3,050,000
$ 22.153 751 $ 11,105,200 $ 3,415,604
s 23.465.253 $ 11,282,220 s 3,599,500
s 23 953,330 $ 10,542,099 $ 3,869,050
s 23.665.890 $ 10,721,568 $ 3,824,941
s $ 11,152,661 $ 4,264,610
s 25 499 984 $ 12,356,091 $ 4,215,825
$ 27.142,183 $ 14,624,618 $ 4 333.090
$ 27,079.756 $ 16,651,431 $ 4 574.223
Carmel -by-the-Sea
Gann Limit Caculation
FYE 61301201 4
Property Tax - Property Tax Property Tax Sales & Use Business VLF TOT
Unsecured Unitary Transfer Tax License Tax Tax
$ 114,0:)() $ $ 115,000 $ 1.845.000 $ $ 45,770 $ 3,677,000
$ 130,000 $ 30,000 $ 230000 s 2.0SO,COO $ 520 000 $ 305,000 $ 3 800.000
$ 147.960 $ 32,436 $ 204,000 $ 2.217,000 $ $ 312.800 $ 4,220,000
s 140,000 $ 39,500 s 113,000 $ 2,164,000 $ 6.10,000 s 335,580 s 4,260 640
$ 153,577 $ 39,602 s 126.665 s 1,619,968 s 550,666 $ 352,139 $ 3.830 432
$ 1'36,577 $ 39,849 $ 136,422 s 1 805,510 $ 526 251 s 353,246 s 3,878,772
$ 150,546 $ 22.51 4 $ 129,890 $ 1,722.659 $ 514374 $ 170.338 s 4.177,730
s 174,669 s 44, 529 s 193,035 s 2,251.453 $ 560,376 s 297,067 $ 4,619,1 37
$ 172 533 $ 41 611 $ 162,384 $ 4,226 000 $ 497,000 $ 346,000 $ 4,846,000
$ 174.885 $ 46,086 $ 167,805 s 5.380,526 $ 571.000 $ 356,380 $ 5,380,526
Attachment V
Outside Agency Request Letters
181
Budget Inquiry Form
Due May 23, 201 4 for June 10, 2014 Budget Hearings
Council Member Inquiry Number:
Burnett
Beach Department: Date:
Dallas
Theis
Resident
Request/Question:
Please see the attached inquiry from the Sunset Cultural Center Inc. Board of Trustees re: Sunset Center
subsidy allocation of $650,000. Thank you.
Response:
13udgct Inquiry Fonn.doc I of I
182
Christine Sandin,
Executive Director
Board of Trustees:
Elece Leverone,
Chair
Kathleen Bang.
Vi ce Chair
Usa Boardman,
Treasurer
Stan Meresman,
Secretary
Mary Gifford
Kurt Grasi ng
David Gryska
SuP McCloud
Bob Oppenheim
Dave Parker
Judie Profeta
Sally Reed
Ken White
May 23,2014
Jason Stilwell, City Administrator
P.O. Box CC
Carmel, CA 93921
Re: City Budget 2014-15
Dear Jason:
On behalf of the SCC Board ofTrustees, I am submitting this query regarding t he allocation of
support funds for t he Sunset Center in the proposed 2014-15 City Operating Plan. The adopted
sec 2014-15 Operating Budget of $2.5 million was balanced in large part around a City subsidy
figure of $700,000, which you spoke to during our February 11 Board meeting. SCC was
encouraged and hopeful t hat the level of City funding would remain at a similar percentage of
our operating budget that it was last year (approximately 30%).
Further, while we appreciate that the capital items that SCC has brought to your attention have
been included in t he City's 5-year Capital Plan, some of those items are listed as unfunded, or
donor funded. You have indicated that you would like to see private fund raising by SCC to help
cover t he cost of certain proposed rtems, such as the outdoor terrace stage. While the proposed
cost of stage replacement is not significant, the SCC Board is reluctant to begin raising funds for
capi tal items that are contractually the responsibility of the City. The Board would prefer to raise
funds for a future operating endowment campaign, for example.
We appreciate your feedback and comments on this query.
Sincerely,

Christine Sandin, Executive Director
Sunset Cultural Center, Inc.
cc: SCC Trustees
P.O. Box 1950 Carmel-by-the-Sea, CA 93921
P: 831.620.2040 F: 831.624.0147 Box Office: 831.620.2048
wwvv.sunsetcenter.org
183
MEarth
EDUCATING+ INSPIRING THROUGH
ENVIRONMENTAL ST EWARDSHIP
MEARTH STAFF
A ndrea Lewis
r anj a Roos
Mcmre Potte r
Ca s::oto Cl1appl e
Katy Crockett
Amanda Franc1<;
Mel 1ssa Lopez
Jennifer Phtlli ps
MEARTH BOARD
OF DIRECTORS
Marcy Rusta d
Lewts Lcadet
Kimberl y B ri ggs
Ctlr rs Ford
sr1elby !. amber!
Kat! Pall astr ini
Gr aeme Robert son
Oanrella Husso
N1cole Sa ul ni el
Mark Shell ey
OuAtll e!Jaum
Sarah Yee
May 29, 2014
Mr. Jason Stilwell, City Administrator
P.O. Box CC
Carmel, CA 93921
Dear Mr. Stilwell :
On behalf of MEarth, thank you for the opport unity to submit to you a summary of
proposed restoration-related work activities/projects for the 2014/15 Fiscal Year.
We are very grateful to the City of Carmel-by-the-Sea for the opportunity to support
restoration activities and native plant maintenance at the North Dunes, Beach Bluff
Pathway, Forest Hill Park and Lester Rowntree Native Plant Garden and look
forward to continuing our work this coming fiscal year. Please note, the following
projects are contingent upon concurrence with the city's planned initiatives under
Ms. Sharon Friedrichsen's direction and in partnership with Friends of Mission Trail
Nature Preserve. We look forward to developing and finalizing project plans in
partnership with both entities.
MEarth will lead restoration activiti es at the North Dunes, Forest Hill Park and
Lester Rowntree Native Plant Garden and provide maintenance activities.
Broadly, we will 1) restore the North Dunes with site-specific native plant
species; 2) remove invasive species in all locales; 3) Collect site-specific seed
from the North Dunes, seed/cuttings from Forest Hill Park and Lester
Rowntree Native Plant Garden, propagate up to 1 ,000 plants and out plant
onsite; 3) conduct ongoing maintenance; and 4} provide educational
opportunities for students coupled with environmental stewardship and civic
responsibilities.
We estimate a total of 165 hours required for this work ($5,700.00), c-cells
and one-gallon plants ($1,675.00), and tools and supplies totaling $725.00.
Total: $8,100.00
MEarth will lead ongoing transition of the Beach Bluff Pathway from non-
native species to native plant species and provide maintenance activities.
Broadly, we will: 1) restore the Beach Bluff Pathway with California native
plant species; 2} collect site-specific seed and local plant propugule,
propagate up to 800 plants and out plant onsite; 3} conduct ongoing
maintenance; and 4) provide educational opportunities for students coupled
with environmental stewardship and civic responsibilities.
MEarth at the Hilton Bialek Habitat
PO Box 2?3702 Ca r mel CA 93922 I www.M[artllC'armel.org I 831 -624 1032
FIN 26-2973625
MCarttl an :ndeJ.. endent 501 (C){3) corr .Jratwn trJm t.;armtl Umht:d Sc:tlool
184
MEarth
EDUCATING +INSPI RING THROUGH
ENVI RONMENTAL STEWARDSHIP
MEAATH STAFF
An d r ea Lew1s
Tanja Roos
Mer r1 e Po tt er
Cass1e Chapple
Katy Crocket t
Amanda Francis
Melt ssa Lopez
Jennifer Phi lli ps
MEARTH BOARD
OF DIRECTORS
Mar cy Rus1ad
Lew1 s Leader
K1mber ly Br i ggs
ford
Shelby Lambert
Karl fJal l ast r i n '
G racrne Hober t son
Dan tel la fi usso
N1col e Saul ntcr
Mar k Shell ey
Thomas Quattl ebaum
Sar ah Yee
We estimate a total of 50 hours required of this work ($1 ,750.00), c-cells and
one-gallon plants ($1 ,425.00), and tools and supplies totaling $725.00.
Total : $3,900.00
Again, thank you tor the opportunity to assist the city with restoration-related
projects involving MEarth staff, local students and community volunteers. Please let
me know it you need any further information; I would be pleased to provide
whatever is needed.
Sincerely,
Andrea Lewis, Execut ive Director
Attachment: Letter from Friends of Mission Trail Nature Preserve
cc: Ms. Sharon Friedrichsen, Public Services Director, City of Carmel-by-the-Sea
Mr. Greg D' Ambrosio
PO Box 223702 Carmel CA 93<)22 I www MEarthCar mel.org I 831 624 1032
liN
MEal lh is an mder.f:ndent, 501 (c)(3) cotpora!lon <:c::pardtt from Gatmt:l Unthed School Obtllct
185
Directors:
Friends of Mission rfrail Nature Preserve
.P.O. Box 505
Francis P.('Skip") Lloyd,
President
Carmel-by-the-Sea, CA 93921
Greg D'Ambrosio,
Vice-President
Lucinda Lloyd
Secretary
Marsha Zelus
Treasurer
Joyce Stevens
Randell Bishop
Mary Anne Lloyd
Gary Girard
Andrea Lewis, Executive Di:-ector
P.O. Box 223702
Carmel, CA 93922
April 12, 2014
Re: Mission Trail Improvement and Restoration Project Grant Program
Dear Ms. Lewis:
On behalf of the Friends of Mission Trail Nature Preserve, an official non-profit
volunteer support group of the City of Carmel-by- the Sea, I wish to express our
deep appreciation for your staff and MEarth student's exceptional efforts
undertaking several restoration projects within the preserve. Over the past eighteen
months the students have completed restorative projects reparring erosion damage
to several major trail sections within the heart of the preserve. They also cleaned
and repaired trails throughout the Rowntree Native Plant Garden. Included in that
effort, the students also repaired and improved several significant sections of trait
removing obstructions, leveling surfaces and building drainage diversion swales.
In addition to trails restoration activities, the MEarth students and students from
Carmel High School have removed substantial areas of invasive species including
genista, ivy, vinca major, ice plant and numerous species of acada. This ongoing
effort has been a priority focus of the Friends and your assistance in this campaign
has been extraordinary.
As these projects progressed, we particularly appreciated the educational
component. Students had the opportunity of learning about the unique qualities of
the preserve, its biodiversity and its importance as a primary wetland watershed
with an upland pine oak forest habitat supporting numerous wildlife species and a
place of respite for many overwintering migratory bird species.
We look forward to continuing our mutual interests in developing future restoration
projects that can benefit the City of Carmel, MEarth and in particular the Friends of
Mission Trail Nature Preserve.
Bestregards._
1p Lloyd, President
President Friends of Mission Trail Nature Preserve
Friends of Mission Trail Nature Preserve is a 501c(3) Tax Exempt Organization
A Support Group for the city of Carmel-by-the-Sea.
186
MEarth
EDUCATING + INSI"IRI NG THROUGH
ENVIRONMENTAL STEWARDSHIP
MEARTH STAFF
A'1drca Lewrs
Tanjn Roos
Mcrr re Potter
Cas::.ie Chapple
Katy Crockelt
Amanda Fr anCis
Lopez
Phrll rps
MEARTH BOARD
OF DIRECTORS
Marcv Rustad
I ewrs Leader
Krmbe rly Brrgys
f-ord
Shelby Lambert
Ka rl Pallastri n r
Gr aeme Robert son
Daniella Russo
Nicole Saulnrcr
Mar k Shell ey
r no mas Uuat t l ebaum
Soratr Yee
April 9, 2014
1 Mr. Jason Stilwell, City Administrator
P.O. Box CC
Carmel, CA 93921
Ms. Janet Bombard, Library Director
Harrison Memorial Library
P.O. Box 800
Carmel, CA 93921
Dear Mr. Stilwell and Ms. Bombard:
We are very grateful to the C1ty of Carmel-by-the-Sea for the opportunity to support
restoration act ivities and native plant maintenance at the North Dunes, Beach Bluff
Pathway, Forest Hill Park and Lester Rowntree Native Plant Garden. Attached for
your information and review is a progress report of work accomplished as of March
25, 2014 prepared by MEarth staff member, Amanda Francis. In addition we attach
a listing of expenses incurred by MEarth (to date) in support of this restoration work.
We await guidance regarding the North Dunes and Beach Bluff Pathway restoration
activities, which, it is our understanding, are on hold pursuant to California Coastal
Commission direction. A final report will be prepared on or before June 30, 2014
pursuant to our grant agreement detailing all work accomplished in support of the
Native Plant Restoration and Maintenance grant.
Again, thank you for the opportunity to assist the city with restoration-related
projects Involving MEarth staff, local students and community volunteers. It is a
win-win for all concerned!
Sincerely,
7'f/aCtL . .
Andrea Lew1s, Execut1ve Drrector
Attachment
cc: Ms. Sharon Friedrichsen, Public Services Director, City of Carmel-by-the-Sea
Mr. Greg D'Ambrosio
PO 8 ox ??370? Carmel CA 93Q?ll www M[arthCar mtJI.ory I 83 1 624 103 2
EIN ?62973625
Mfarth IS .m mdtl (n<Jr>nt, 501(C)(3) Jlall:Jil epd!alt fiJffi Carmtl Urllfltd c.chr jJ Dlr(fiCt
187

I-- arth
.. Carmel-by-the-Sea Progress Report (March 25, 2014)
North Dunes Restoration
Throughout the month of September 2013, native scrub and native dune seeds were
harvested by volunteers and the Carmel High School Life Science Class. The seeds that
were collected were propagated in early October and throughout the following three
months; the seedlings were watered, thinned and transplanted by the individuals that
collected them. The germination success rate was outstanding and the 1,000 seedlings
have since been hardened off and are ready for out planting.
In addition to producing plants for this site, our invasive species goal was to stay on top
of previously managed sites. Several days were spent with volunteers, students and
classes removing the invasive conicosia and ice plant fi"om areas where invasive were
previously removed. Once these sites were cleared, twelve students from the High
School Advanced Placement Environmental Science class removed the large patch of ice
plant located in front of the Ocean A venue restrooms.
Next Steps: Amanda Francis attended a meeting with Mike Branson and Sharon
Friedrichsen on 12/17/13 and it was determined pursuant to California Coastal
Commission direction that all activities at the North Dunes and Beach Bluff sites are to
be on hold until permission is granted to move forward. We are currently waiting for
approval to continue with this project. Mike and Sharon recommended Amanda meet
with Greg D'Ambrosio to develop a plan for projects to manage in the interim. Projects
are outlined below.
Beach Bluff Pathway
Throughout the month of September 2013, native scrub and native dune seeds were
harvested by volunteers and the Carmel High School Life Science Class. The seeds that
were collected were propagated in early October and throughout the following three
months; the seedlings were watered, thinned and transplanted by the individuals that
collected them. The 800 seedlings have since been hardened off and are ready for out
planting.
Next Steps: Activities were put on hold per Mike Branson and Sharon Friedrichsen's
request and we are waiting to hear if and when we can move forward with this project.
The 800 plants that were produced for this site are being held in our nursery.
Mission Trails
To date, no work has been accomplished at this site.
Next Steps: We are waiting for final direction by Greg D' Ambrosio. Once a plan is in
place, work days will be organized to fulfill the site needs.
Page 11
188
Lester Rowntree
This year, our project focus is to tackle the initial phase of re-establishing a native garden
at the Lester Rowntree Entrance and maintain the pathways throughout the garden. One
work day was organized including five MEarth volunteers, sixteen Cam1el High School
students and three members from the Friends of Mission Trail Nature Preserve. Together,
we removed dead and dying debris from the planting site, Vinca major from the garden
entrance and cleared debris piles from the garden trail system. Amanda Francis has met
with Greg D' Ambrosio and Gary Girard, a member of friends of Mission Trail Nature
Preserve. Together, they are establishing a landscape design to be installed by the end of
May2014.
Next Steps: Volunteer dates will be organized in the spring to install the selected plants
with the High school Life Science Students and MEarth volunteers and to maintain the
pathways through the garden.
Forest Hill
Two volunteer days were organized around the removal of hundreds of invasive seedlings.
Mostly English Ivy was removed but also a significant amount of Genista, Cape Ivy,
Acacia and Vinca.
Next Steps: A volunteer work day including support from the Carmel High School
students and volunteers will be scheduled early May for the continued removal of English
Ivy, Gcnista, Cape Ivy and Vinca.
Page 12
189
...
<0
0
A
B
c
D
Date
9/9/2013
10/15/2013
14-0ct
13-Nov
City of carmel
2013-2014
Where
OSH
Save Mart
OSH
Costco
total
Amount What
$21 .59 Spray Wand
$26.16 Snacks
$168.86 Tools
$32.57 Snacks
$249.18
Chapple Woodworks
Cassie Chapple
55 Southbank Rd.
Carmel Vall ey CA. 93924
Client:
Project:
Delivered :
Project Cost:
Materials:
Lumber
Hardware
Paint
Tax
Labor:
Rate
Mearth
Sandwich Boards, Native Program
11/14/13
$407.59
$157.59
$113.50
$10.42
$21.90
$11.77
$250
$25/hour
191
Board of Directors
Barbarn Barr
George D1ffey
Trevor Forster
Juliet Gontales
in Nosr>wort hy
Directors
Ernest Gri ffin-Ortiz
Kymberlie Osler
Corner of t ' '' & Torres
P.O. Bnx 2399
Carmel, CA 9J92:i USA
Cmnel Youth Center, Inc.
is u CA Non Pr of1,
!D # 94-1415306
"I like tho staff and the
variety of /flings to rio.
You can do your
homt:work, you can go
outside and skate, you
can piny poaf, you <:an
play dodge ball, g<' on
tile computer'S, you c .111
play /ideo game& .. . and
I like tile thar you
can meet new people
and make new friends.
-Leah-
I just LOVE it hfwl "
-Brendan-
March 31. 2014
Sharon Friedric hsen
Director of Public SeNices
Carmel-by-the-Sea. CA 93921
Our Mission
' .
('\" . ,I , .',' :
The Carmel Youth Center (CVC) is committed to providing a positive and academically
friendly env:ronment thai is safe, drug-alcohol-and-tobacco-free and designed for the
community youth. We accomplish this mission by developing strong character, values.
and citizenship through encouraging volunteerism, peer mentoring, performance and
visual arts, athletics. and academics.
In addition to serving as the only youth center In CarmeL and In the spirit of building a
strong community, the Carmel Youth Center provides facility use to local nonprofits and
c1ty organizations including, The Carmel Police Deportment. lhe Forest Theater Guild, The
Carmel Chamb er of Commerce, Poe-Rep Theater group, Carmel High School, Carmel
Middle School, and many others.
Our Needs
The Carmel Cemer requests assistance from the c ity of Carmel-by-the-Sea to help
pay for needed faci lity repairs and improvements. Specifically:
l . Structural repairs to the downstairs Game Room (repairs to southern wall to
eliminate weather intrusion and add earthquake reinforcement, repairs to eastern
wall to repair wood rot and Improve drainage from rain gutters and backyard
runoff). Estimated cost of repairs: $21,793 (based on bids from 2 independent
local contractors).
2. Repairs and irl'provements to the Multi-purpose Room (to repair ceiling and floor,
replace lighting fixtures with gym-appropriate fixtures. replace stairs on west and
east entrances). Estimated cost of repa1rs: $60,255 (based on bids from 2
independent local contractors).
Our Request
The Carmel Youth Center requests at least $20,000 from the City of Carmel -by-the-Sea. to
subsidize the above facility Improvements. The remaining funds to complete the faci lity
improvement projects will be provided by the Carmel Youth Center through donations.
grants, fundraising and our endowment fund.
As a small, privately funded nonprofit organization, the CVC wishes to thank you in
advance for any support you could give to us to further impact the lives of the eve
members and our community in a positive and safe way. Please call us with any
questions you may have (831 J 624-3255 and/or email us at info@cormelyouth.com.
We thank you for your time. and hope to hear from you soon.
Sincerely,
(/16{U[
Ernest "E" Griffin-Ortiz
Administrative Director

Kymberlie Osler
Development Director
831.624.3285 1 831.624.0130 (f il x) I www.carmelyout h.com I info@carmelyouth.com
192
FSACC
I :
FAMILY SERVICE A GENCY
OP THE C ENTRAL COAST
April 28, 2014
Jason Sti lwell
PO Box CC
Carmel CA
93921
RE: FY 2014-2015 Funding
Mr. Stilwell,
Most suicidal people do not want to die. They feel out of control, isolated, and
without options. They need somewhere to turn. Our primary purpose is to provide
your residents with that place. Wi t h your help, our goal is to prevent suicidal
behavior by providing factual information, educational pre-sentations, first
responder t raining, and intervention services for your residents.
With a staff of 6 and the work of over 90 trained volunteers, we provide a 24-hour,
mult ilingual suicide crisis line, as wel l as, presentations and training for at-risk
populat ions and those they service. While we strive to reach youth because they are
an at-risk group for suicidal behavior, we provide community outreach services for
all at-risk age groups. We also provide grief support services for those who have lost
a family member or fri end to suicide.
Suicide Prevention Service is asking for your financial support in the amount of
$1,00.00 so that we may continue to promot e safety and prevent injury or death
due to suicidal behavior in fiscal year 2014- 2015. We recognize the value of your
support for Suicide Prevent ion Service in t he past, and we appreciate the difficult
financial decisions you are facing. We are requesting funding to be used t o provide
your residents with life- support ing services. As of October 2013 we are an
accredited member of the American Association of Suicidology, a national
organization that evaluates suicide prevention programs for use of best pract ices
and quality of services provided. To become a member we improved many service
delivery systems.
Join us in providi ng present ations and trainings that will increase residents' ability t o
understand t hat suicide is a ment al health issue and how to get help for them and
others. Join us in t he training of law enforcement officers, medical care providers,
and other professionals who work with at-risk populations, increase awareness and
lower t he stigma, helping people get support. Your cont inued participation in our
life supporting partnership will dramat ically impact our ability to provide an
effective level of suicide prevent ion services for your residents.
All ci ty residents are provided access to our tol l free, nationally accredited 24-hour
multil ingual suicide crisis line. We cont inue to be a vital service to City of Carmel
residents. We have provided presentat ions at Carmel Middle School and Carmel
High School In the past, we have also partnered with staff at the high school to
conduct one-on-one youth counseli ng after educational presentations about
suicide. We' ve offered presentations and materials through t argeted outreach to
Carmel Valley High School, Carmel Bay Inn, Carmel Youth Center, Carmel Fire
P. 0. Box 1222, Santo Cruz, CA 95061 phone: 831 -459-9373 fax: 831-459-6617 suicidepreventionservice_org
193
Department, Carmel Adult School, Carmel Rotary Club, and the Carmel Foundation.
We've also provided numerous presentations at Monterey Peninsula College and
CSUMB. On September 20th, we will be hosting our 8th Annual Coastal Trail Walk in
the City of Monterey to raise community awareness that suicidal behavior is a
health issue and that there is help avai lable.
We appreciate your consideration and thank you for your continued support. We
would be delighted to address the city counci l and/or staff regardi ng this request
and the services we provide. Together, we will continue to provide city residents
with intervention services that will contribute to the health, safety and wellbeing of
individuals and families in your community.
Please join together with other local government jurisdictions to support these
life-supporting services and help keep your community a healthy and safe place to
live.
Si ncerely,
~ ~ : ~ ~
~ ~ c e
Program Director
{831) 459-93 73 xl
Dianebfsa@gmail.com
194
I en;
('/;,ur
Tim Nvlcn
(
Uev Ran zen bcr ger
!'art ('hair
C'aroll<..olb
f'icc C'hcJit, Frnanc<!
Tobi Marcus
l'h Chair. 0. .lopm<'r:r
Deru1b tvlcCanhy
l't. " Cltutr, <.wumUntl)'
Impact 011d Plarmmg
Lur\nn Meador
'i.e \ larA, ring
BO.',RD 1\IEMilERS
Lew C. Bauman
MaJ garct 0' An
Shnri I
Barb McGaughey
Ian Oglesby
Gary Omemick
Daniel (.Jrtcga
STAH
Mary L. .\dams
and CEO
One in :hrec people in
Uont.:ny County
benefit from a
Ulf llfC:funded
service ldach year.
urilteif
way.
Mayor Jason Burnett
POBoxCC
Cannel-by-the-Sea, CA 93921
United Way
Monterey County
Re: Support for 2-l-1 from Carmel by the Sea
April11,20l4
Tha ' ou for your past support of2-1-1 in the amount of$1 ,000. You have the
ability to significantly improve the quality of life in our community and we appreciate
your commitment On 3/4/2014, we had the pleasure of presenting some localized
information about how your residents are using 2-1-1 and the social and economic
returns provided by the service referrals. Countywide, 2-1-: responded to calls
resulting in 23,953 referrals for services. More than half the callers have used 2-1-1 in
the past, valuing it enough to use it again. Online, additional informat ion searches at
www.2ll mc.org totaled 15,0 18.
We are especially pleased to be able to drill down into the caUs from residents of
Carmel by the Sea and report that we responded to 36 calls last year. The top four
categories of need from Carmel by the Sea callers were:
J. BasicNeeds(l9)
2. Health Care (9)
2. Consumer Services (9)
4. Criminal Justice & Legal Services (3)
We consider this a snapshot and not a definitive assessment of any particular need or
issue in your community, but it does help paint the picture of your residents' concerns
and our ability to direct them to available help.
Funding Request
We appreciate the opportunity to serve your residents and we look forward to
continuing to do so into the future. 2-1-1 is made possible by a variety of funding
sources, including the Monterey Peninsula Foundation, The Community Foundation
for Monterey County, the County Department of Behavioral Health, the Community
Action Project, and the Cities of Monterey, Salinas, Carmel, and Sand City. We
respectfully request support from the City of Cannel by the Sea to help maintain t he
availability of2-1-l around the clock free of charge to people seeking help. We are
approaching all the cities in Monterey County for support in the amount of $5,000.
Please consider including this contribution to 2-1-1 in your 2014-2015 Budget. Ifyou
have any questions or would like any further information, please do not hesitate to ask.
/ 1
c:'
MaryL.l;;aams , /
President and CEO
" )\..;
Cc: City Manager

1\0 G m.lt:n cfu,J. Sui te 350. Monterey, Cf\. 919f0 81 1.372. 8026 Fux & < 137:2.4945 T . >. TO f>9
176 1\lain Street. C A
I 8 757.3206 1-'nx 831.751 .984() w\' w.unite<.hl aym< . .:a.ort

195
TO: Jason Stilwell, City Administrator
FROM: Lisa Dias, Board Chair
John Lloyd, Board Chair
Manta Potter, Chief Executive Officer
DATE: March 17, 2014
SUBJECT: Chamber of Commerce Budget Request
Request: $100,000
The Carmel Chamber of Commerce is seeki ng funding for marketing initiatives
which are not addressed by other local organizations in order to avoid duplication
of efforts.
$60,000
Visitor Center
The Carmel Chamber of Commerce is requesting $60,000 to help support
the costs of operating the Carmel Visitor Center.
This number represents approximately 1/2 of the cost of running the
visitor center for one year. The Carmel Chamber of Commerce runs a
Visitor Center on San Carlos between 5th & 6
1
h which is open 7 days a
week. The current annual visitor-serving expense of running this center is
$126,000. This includes:
One full-time manager, 1 part-time manager, salary and benefits
Rent, insurance, utilities, phones, cleaning, office supplies
Computers, copy & fax machines, website costs
Distribution of Visitor Guides, Wedding & Relocation brochures
196
CARMELCHAMBEROFCOMMERCE
2013 VI SITOR SERVICES COST
PERSONNEL COSTS
f $68,959l Total Personnel Costs for Visitor Services
ADMINI STRATION
Annual
VISi tor
Budget
Servmg Appropriation
PortJOn
$1,500 $225 Office Supplies (15%)
$1,500 $75 Office Postage (5%)
$1 ,500 $1,500 Guide Shipping- First Class (100%)
$6,000 $6,000 Guide Shipptng - Storage & Delivery service
52,000 $2 000 Gu1de Shipping- Cases (100%)
$28,800 $28 800 Rent ( 100%)
$4,750 $3 563 Telephone (75%)
$2,400 S1.200 Utilities (50%)
$3,400 $1 ,700 Repairs/Maintenance (50%) {t<on EQl. p. Catpel Cleaning, Pressure a s ~ n g Deck & i<'Osk Mtnce, ec;
$8,200 $4, 100 Insurance (50%)
$4,000 $4 000 Maps and other informational materials (100%)
$12,800 $6 400 Equipment (SO%) (Maintenance/Lease/Purchase)
$76,850 $59 563 Total Admini stration Costs for Vstor Center
$59, 563l Total Administration Costs for Visitor Center
OTHER RELATED COSTS
Annual
Visttor
Budget
Serving Appropriation
Port1on
$1 ,000 $150 Website Redestgn/Updates (15%)
$5 000 $2 500 Website Expenses (50%)
$900 $900 Furniture and computer purchase (1 00%)
$6,900 $3 550 Total Other Related Costs for Visitor Center
J $132,071 lTotal Costs for Visitor Center
5/12/2014 H:\My Documents\Budget\Visitor Center costs 2014
197
.
.
.
.
.

:fiM
:COMMISSION
.

r
i
" :J

I 0 IICI I 0 q

II

City Clerk
City of Carmel- By-The-Sea
Post Off ice Box CC
Carmel, CA 93921
April 17, 2014
Re : 2014- 15 Funding for the fvl ont erey County Film Commission
Please find enclosed letters to Mayor Burnett, each of your City Council
members and the Cit y Administ rator. Woul d you be so ki nd as t o
distribute t hese letters to each person?
We greatly appreciate your assistance in getting t his request for
f inancial support t o your Cit y leaders .

Moi ra LaMountain
Office Administrat or
Enclosures
The Monterey County rilm Commission is a non-profil organzaticn proactively marl(eting Mo:uerey Counly as a destinahon for the rrolion picture. television and related
indusllles for the purpose of stimulating cconom1c deve'oprr.ent, creating jobs, provrding and supporting cdLcallonal opportun.ues in those areas.
198
.
.
.
.
.
: MONTlREY
:couNTY
:fUM
: COMMISSION
.
.
.
.
.
.
C:
A
. ,
}
W\ . j:"l 111 Of IC , .nrq

II

Mayor Jason Burnett
City of Carmel-By-The-Sea
Post Office Box CC
Carmel, CA 93921
April 17, 2014
Re: 2014-15 Funding for the Monterey County Film Commission
Dear Mayor Burnett:
In our continued efforts to provide services and foster economic
development for Carmel-By-The-Sea, the Monterey County Film
Commission respectfully requests a monetary contribution of at least
$500, for the 2014-15 fiscal year .
The Film Commission wor ks hard on your behal f to keep our region
and the gorgeous beaches, parks and open spaces in Carmel-By-The-
Sea at t he top-of-mind with filmmakers in an increasingl y competitive
environment. The County Board of Supervisors expects all of us to
work collaboratively and that includes financial support from our
munici pality partners . We would welcome the opportunity to make a
presentation about our ongoing efforts to the mayor and city cou ncil .
We know budgets are tight, but even a small production can bring
$20-$30,000 into town for a weekend shoot. We real ize that di fficult
budget decisions need to be made, but please remember that the
Monterey County Film Commission is a small non-profit organization
that is a revenue producer for Carmel -By-The- Sea. With a very small
budget, we are directly responsible for bringing an annual average of
$3 million dollars into the area (a ROI of "' 20: 1) . Without our
proactive and responsive efforts, these green productions could easily
go to other areas where their needs would be met by other film
commissions. We need to keep these TOT dollars as well as associated
income from goods and services coming to our local communities .
We greatly appreciate your thoughtful consideration and financial
support and welcome the opportunity to work with you .
The Monterey County Film Commission is a non-profit organization proactivety mari<et'ng Monterey County as a destination for the mot.on picture, tclevs;on and related
industr es, for t'le pullJOSe of stimulati ng cconom c developmert, creatir:g jobs, poviding and st:pporting educational opportunities in those areas.
199

MONTEREY

COUNTY
nLM

COMMISSION
.
.

.
.
.
.

11

r..

WN\' F1lmMonteey org

I!J
Mr. Jason Stil well
City Administ rator
City of Carmel - By-The-Sea
Post Office Box CC
Cannel, CA 93921
April 17, 2014
Re : 2014-15 Funding for the Monterey County Film Commission
Dear Mr. Stilwell :
I n our cont inued efforts to provide services and foster economic
development for Carmel-By-The-Sea, the Monterey County Fil m
Commi ssion respectfully requests a monetary cont ri bution of at least
$500, for t he 2014- 15 fi scal year .
The Film Commission works hard on your behalf to keep our region
and the gorgeous beaches, parks and open spaces in Carmel -By-The-
Sea at the top-of-mind with fi lmmakers in an i ncreasingly competiti ve
environment . The Cou nty Board of Supervisors expects all of us to
work collaborativel y and that includes financial support from our
municipali ty part ners. We would welcome the opportunit y to make a
presentation about our ongoing efforts to t he mayor and city counci l.
We know budgets are t ight, but even a small production can bring
$20-$30,000 into t own for a weekend shoot. We real ize that difficult
Monterey County Fil m Commission is a small non-profit organizat ion
t hat is a revenue producer for Carmel-By-The-Sea . Wit h a very small
budget, we are directly responsi ble for bri nging an annual average of
$3 million dollars into the area (a ROI of "' 20:1). Wi thout our
proactive and responsive efforts, t hese green product ions coul d easily
income from goods and services coming to our local communi ties .
support and welcome t he opportunity to work with you .
/J

Brian Conway
President
The Monterey County Film Commission is a nonprofit organization proactively marketing Monterey County as a destination for the mot on picture, tel evision and related
industr;cs, for the purpose of stimulating economic development. creating jobs, providing and suoportmg educational opportunities in those areas.
' 200
\dli
-..
MOHTIREY
COUNTY
FUM
COMMISSION
Film org

Ms. Victoria Beach
Council Member
Ci ty of Carmel-By-The-Sea
Post Office Box CC
Carmel, CA 93921
April 17, 2014
Re: 2014- 15 Funding for the Monterey County Film Commi ssion
Dear Council Member Beach:
In our continued efforts t o provide services and foster economic
development for Carmel-By-The-Sea, the Monterey County Film
$500, for the 2014 -15 fiscal year .
Sea at the top-of-mind wtth f ilmmakers in an increasingl y competit ive
municipality partners. We would welcome the opportunity to make a
presentation about our ongoing efforts to the mayor and city council.
We know budgets are tight, but even a smal l production can bring
$20-$30,000 into town for a weekend shoot. We realize that difficult
budget decisions need to be made, but please remember that t he
Monterey County Film Commission is a smal l non-profit organization
that is a revenue producer for Carmel-By-The-Sea. With a very small
budget, we are direct ly responsible for bringing an annual average of
$3 million dollars into the area (a ROI of "'20: 1). Without our
commissi ons. We need to keep these TOT dollars as well as associated
We greatly appreciat e your thoughtful consideration and financial
The Monterey Film Cornmiss'on is a no11-prolrt organization proactively marketrng Monterey County as a des!ination for the motion picture, television and related
industr 18:, , fer the purpose of strmulating economic development, creating jobs, poviding and supportrng educational opportunities in those areas.
201

M9HnREY

COUNTY

RlM

COMMISSION

II

"''"'I Fun Mo11t ry o. g II

Mr. Steve Hillyard
Council Member
City of Carmel -By-The-Sea
Post Office Box CC
Carmel, CA 93921
April 17, 2014
Re: 2014-15 Funding for the f\1onterey County Film Commission
Dear Council Member Hillyard:
development for Carmel - By-The-Sea, the Monterey County Fi lm
$500, for the 2014- 15 fiscal year .
Sea at the top-of- mind with filmmakers in an increasingly competit ive
We know budgets are tight, but even a small product ion can bring
$20-$30,000 into town for a weekend shoot. We realize that difficult
Monterey County Fi lm Commission is a small non-profit organization
that is a revenue producer for Carmel -By-The-Sea. With a very small
$3 million dollars into the area (a ROI of rv 20: 1). Without our
go to other areas where their needs would be met by other fi lm
S i ~ ~ ~
Brian Conway
President
The Monterey County ~ 1Im Commission is a non-profi! organization proactively marketing Monterey Ccunty as a destmalion for the mobo!l picture, television and related
1ndust.Jes, tor the purpose of st!mulating econom'c developmen:. creahng JObs. prov ding and supporting ecucalional opportunities 'n those areas
202
.
- .
.
.
.
:MONTIREY
:caom
:RLM
:COMMISSION
.
.
.
.
.
.
'
. 1 Fr n .4o c ry.orq

Mr. Ken Talmage
Counci l Member
City of Carmel-By-The-Sea
Posl Office Box CC
Carmel, CA 93921
April 17, 2014
Re: 2014- 15 Funding for the Monterey County Fi lm Commission
Dear Council Member Talmage:
In our conti nued efforts t o provide services and foster economic
development for Carmel-By-The- Sea, the Monterey County Film
$500, for the 2014-15 fiscal year .

II

Sea at the tor>-of-mind wi th filmmakers in an increasingly competitive
We know budgets are tight, but even a small production can bring
$20-$30,000 into t own for a weekend shoot. We realize t hat difficult
Monterey County Film Commission is a small non- profit organization
that is a revenue producer for Carmel-By-The-Sea. With a very small
$3 million dollars into the area (a ROI of "' 20: 1). Without our
proactive and responsive effor ls, these green productions could easi ly
commi ssions. We need to keep t hese TOT dollars as well as associated
support and welcome t he opportunity to work with you .
/{)

Brian Conway
President
The Monterey County Film Comm'ssion is a nonprofit organizat;on proactrveiy marke:ing Monterey County e.s a des::nation ior the moi1or p:cture, !elev:sion and related
industnes, fer the puf';)ose of Stmulatirg econom.G develormen:, creating .obs, prov:dmg and supporting educational C;Jportunities in those areas
203
MONTfRfY
COUHTY
nLM
COMMISSION
If '"1
.. F1 ontccy o g

1m

Ms. Carrie Theis
Council Member
City of Carmel-By-The- Sea
Post Office Box CC
Carmel, CA 93921
April 17, 2014
Re: 2014- 15 Funding for the Monterey County Film Commission
Dear Counci l Member Theis:
development for Carmel -By The-Sea, t he Monterey County Fil m
Commission respectfully requests a monetary contr ibuti on of at least
$500, for the 2014- 15 fiscal year .
The Fi lm Commission works hard on your behalf to keep our region
and the gorgeous beaches, parks and open spaces in Car mel-By-The-
Sea at the top-of-mind with fi lmmakers in an increasingly competitive
envi ronment. The County Board of Supervisors expects all of us to
work collaborativefy and that includes financial support from our
municipality partners. We would welcome t he opportunity to make a
presentation about our ongoi ng efforts to the mayor and city council.
We know budgets are tight , but even a small production can bring
$20-$30,000 into town for a weekend shoal. We realize that difficult
Monterey County Film Commission is a small non-profit organization
that is a revenue producer for Carmel - By-The-Sea. With a very small
$3 million doll ars into the area (a ROI of rv 20: 1). Without our
proactive and responstve efforts, these green productions could easily
We greatly appreciate your t houghtful consideration and financial
The Monterey Cot:r:ty Film Commisscn 1S a rcnprofit organizatio:1 proactively 11arke;1g Monteey County as a desti:Jation for t!Je mo:ion picture, a1d related
indt.slnel>. for the purpose of stimUlating economic development, creal rg jobs, providmg and supponing educational opportumtles in those areas.
204

Special City Council Agenda Packet 06-10-14

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Special City Council Agenda Packet 06-10-14

Uploaded by

Copyright:

Available Formats

CARMEL-BY-THE-SEA CITY COUNCIL

June l 0, 2014-3:30 p.m.,

I 8 757.3206 1-'nx 831.751 .984() w\' w.unite<.hl aym< . .:a.ort

You might also like