CITY OF BRAZIL

203 East National Avenue

Brazil, Indiana 47834
Phone: (812) 443-2221
Fax: (812) 446-0337
www.brazil.in.gov
Brian Wyndham, Mayor
Karen McQueen, Clerk-Treasurer

MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR JUNE 11, 2014

A meeting with the Board of Public Works was held on June11, 2014 at 10:00 a.m. in the
Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Brian
Wyndham.

ROLL CALL: Mayor Brian Wyndham, Ruthann Jeffries, City Attorney Traci Orman and
Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Fire Chief Jake Bennett, Planning and Zoning Administrator Teresa
Glenn, Wastewater Superintendent Billy Goodrich and Ernest Rollings, Reporter for the Brazil
Times
PLEDGE: The pledge to the Flag was lead by Mayor Brian Wyndham.
APPROVAL OF MINUTES: Minutes from May 28, 2014 could not be approved due to Linda
Messmers absence.

AUDIENCE COMMENTS: Wastewater Superintendent Billy Goodrich reported that the
Highway 40 Project has started. They are also currently working on water remediation.

FIRE CHIEF REPORT: Fire Chief Jake Bennett is pleased that the Community Focus Fund
Planning Grant is moving forward. He also reported an accident on N. 59 that Brazil City
Firefighters and Brazil City Police responded to in the morning.
.
OLD BUSINESS:
1.) Demolition for unsafe buildings Colfax, Mechanic, Kruzan Planning and Zoning
Administrator, Teresa Glenn, said that the city is prepared to demolish the buildings at
Colfax and Kruzan. The building on Mechanic is a larger home; therefore a contractor
will be approached about demolishing this property.
NEW BUSINESS:
1.) Approval of mowing list/property cleanup-separate list attached Ruthann
Jeffries made a motion to approve the clean up list. Mayor Wyndham seconded. The
motion passed 2-0. The following properties have been approved for clean up; 904 N.
Forest Ave., 317 N. Forest Ave., 405 N. Columbia St., 721 E. Compton St., 1014 N.
McGuire, 616 N. Washington. Ruthann Jeffries made a motion to approve the
mowing list. Mayor Wyndham seconded. The motion passed 2-0. The following
properties have
been approved for mowing; 817 N. Meridian St., 112 N. Sherman St., 515 N. Walnut
St., 1015 E. Hendrix St., SW NE 31-13-6.14a (city strips), 110 E. McDonald St., 550
N. Chicago Ave., 23 W. Joseph St., 403 N. Desart, 628 S. Chicago St., 503 Warren St.,
713 N. Columbia, 744 N. Harrison, NE Strip of Ashley/Hendrix, 110 N. Sycamore, 607
S. Franklin. Planning and Zoning Administrator Teresa Glenn stated that all
property owners have been notified.
2.) Relocation Reimbursement Approval City Attorney Traci Orman said that
FEMA allows $1000.00 in reimbursement in city limits, and $500.00 outside of city
limits. Mayor Wyndham made a motion to set the rate for anyone who qualifies for
relocation fees within the city at $1000.00. Ruthann Jeffries seconded. The motion
passed 2-0. A moving expense inventory was presented by Joann Price for moving
expenses incurred due to the FEMA Flood Buyout. Mayor Wyndham made a motion
to approve Joann Prices request for reimbursement in the amount of $1240.00.
Ruthann Jeffries seconded. The motion passed 2-0.
3.) Refunding of the Guaranteed Energy Savings Performance Contract (GESC)
H.J. Umbaugh & Associates is redoing a loan for sewer improvements that was
refinanced in 2011 to lower the interest rate. Ruthann Jeffries made a motion to
approve the agreement with H.J. Umbaugh & Associates. Mayor Wyndham
seconded. The motion passed 2-0.
4.) Approval of new list for cell phone reimbursement Mayor Wyndham requested
that the Park Board President, Linda Messmer, be added to the cell phone
reimbursement list. Ruthann Jeffries made a motion to approve the list of cell phone
reimbursement which includes the following; Linda Messmer, Jerry Robison, Jake
Raubuch, Mike Bemis, Brian Bemis, Shawnette Szekely, Teresa Glenn, Sam Glover,
Carrol Evans, Chris Howard, Harold Navel, Wm Goodrich, Brian Wyndham, Jake
Bennett, Dee Elder, TD McQueen and Karen McQueen. Mayor Wyndham seconded.
The motion passed 2-0.
5.) Community Focus Fund Planning Grant Planning and Zoning Administrator
Teresa Glenn received a contract from the State of Indiana-OCRA for the Fire Station
Feasibility Planning Study. There will be $15,000 in CDBG funds and $3,000 in local
funds for $18,000 total budget for the grant. Ruthann Jeffries made a motion to (1)
approve the grant agreement with the State of Indiana-OCRA, (2) designate the Mayor
as the signatory on the Agreement and for any other ancillary or other documents
necessary for the agreement/grant, and (3) designate the Mayor and Karen McQueen as
authorized financial signatories, designating them to sign for claims. Mayor
Wyndham seconded. The motion passed 2-0.
6.) Lawn Meters City Attorney Traci Orman is working with the Utilities Office on
the new changes. All meters will be converted to radio read meters. Individuals will
own their meters, not the city. The meters will be read in the spring and fall. These
changes will make the system more efficient.

CLAIMS:
1.) Clerks Office Ruthann Jeffries made a motion to approve. Mayor Wyndham
seconded. The motion passed 2-0.
2.) Utilities Office Ruthann Jeffries made a motion to approve. Mayor Wyndham
seconded. The motion passed 2-0.

FUTURE AGENDA ITEMS: NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Mayor Wyndham;
seconded by Ruthann Jeffries. Meeting adjourned 10:30 a.m. The motion passed 2-0.





Brian Wyndham, Mayor Date


Ruthann Jeffries Date


Linda Messmer Date