AGENDA

REGULAR MEETING
CARMEL-BY-THE-SEA CITY COUNCIL
Tuesday, September 9, 2014 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, September 14, 2014
8:00 a.m., MCAET Channel 26
Hearing assistance units are available to the public
for meetings held in the Council Chambers

Next Resolution Number 2014-061 Next Ordinance Number 2014-006

The City Council welcomes your interest and participation. If you want to speak on any agenda
item during its review, you may do so when the Mayor opens the item for public comment.
Persons are not required to give their names but it is helpful in order that the City Clerk may
identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3)
minutes, or as otherwise established by the City Council. Always speak into the microphone, as
the meeting is recorded.

1. CALL TO ORDER MAYOR BURNETT


2. ROLL CALL

Mayor: Burnett
Mayor Pro Tem: Beach
Council Members: Dallas, Talmage, Theis


3. PLEDGE OF ALLEGIANCE

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4. EXTRAORDINARY BUSINESS


5. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL
MEMBERS AND THE CITY ADMINISTRATOR

Item 5.A: Announcements from Closed Session

Item 5.B: Announcements from City Council Members (Council Members
may ask a question for clarification, make an announcement or
report on his or her activities)

Item 5.C: Announcements from City Administrator
a. Forecast Agenda

6. PUBLIC APPEARANCES
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are
not on the agenda may do so now. Matters not appearing on the City Councils agenda will not
receive action at this meeting but may be referred to staff for a future meeting. Presentations will
be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not
required to give their names, but it is helpful for speakers to clearly state their full names
in order that the City Clerk may identify them in the minutes of the meeting. Always speak
into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a
portable microphone for anyone unable to come to the podium. Assisted listening devices are
available upon request of the City Clerk. If you need assistance, please advise the City Clerk as
to which item you would like to comment on and the microphone will be brought to you.


7. CONSENT CALENDAR
These matters include routine financial and administrative actions, which are usually approved by
a single majority vote. Individual items may be removed from Consent by a member of the
Council or the public for discussion and action.

Item 7.A: Approval of City Council Minutes: (Page 6)
a. Approve the Minutes of the Regular Meeting of August 4,
2014.
b. Approve the Minutes of the Special Meeting of August 5,
2014.
c. Approve the Minutes of the Special Meeting of August 14,
2014.
d. Approve the Minutes of the Special Meeting of August 25,
2014.

Item 7.B: Approval of Bills Paid for the Period of July 2014. (Page 26)



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Item 7.C: Receive Monthly Summary Report: (Page 35)
a. Monthly Police, Fire and Ambulance Reports
b. Receive Monthly Code Compliance Reports
c. Receive Public Record Act and Media Request Logs
Item 7.D: Consideration to Adopt a Resolution of the City Council of the City
of Carmel-by-the-Sea Approving the Modifications to the Conflict of
Interest Code and Authorizing the City Clerk to Forward to the Fair
Political Practices Commission. (Page 72)

Item 7.E: Consideration of a Resolution Authorizing the City Administrator to
Enter into a Contract with Grancius Inc. For Agenda and Legislative
Management Services in an Amount Not to Exceed $39,168 for a
Period September 15, 2014 through March 15, 2016 and a Contract
for Project Management Oversight Services with Public Consulting
Group in an Amount not to Exceed $20,800.

Item 7.F: Consideration of a Resolution Authorizing the City Administrator to
Enter into a Contract with Springbrook Software for a New
Financial, Human Resources and payroll System in an Amount not
to Exceed $190,683 for the Period of September 30, 2014 through
September 30, 2018 and a Contract for related Project
Management Oversight Services with Public Consulting Group in
an Amount not to Exceed $73,200.

Item 7.G: Consideration to Adopt a Resolution Confirming the Appointment
of the City Treasurer. (Page 80)

Item 7.H: Consideration of a Resolution Awarding the 2014 Streets Project
Phase 1 to Granite Construction in an not to Exceed Amount of
$448,803 and Authorize the City Administrator to enter into an
Agreement with Neill Engineering for Construction Management not
to Exceed Amount of $32,057. (Page 83)


Item 7.I: A Resolution Accepting a $1,000 Donation from a Citizen for the
Carmel Fire Ambulance Department. (Page 88)


Item 7.J: Consideration of a Request from the Transportation Agency of
Monterey County to add the Intersection of Ocean and Junipero
Avenues to its list of Roundabouts and Authorize Funding Not to
Exceed the Amount of $14,000 with Kittelson & Associates for the
study. (Page 90)

Item 7.K: Consideration of Council to Ratify Appointment to the Forest &
Beach Commission Vacated by Resignation for the Term to expire
October 31, 2016. (Page 92)

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Recommendation: Adopt Consent Calendar as presented
by Roll Call vote.


8. ORDERS OF COUNCIL

Item 8.A: Report on Costing Methodology for Fire Services Contract with the
City of Monterey and Authorize the City Administrator to sign a
letter from Montereys City Manager to extend the Ambulance
Agreement. (Page 94)

Recommendation: By Roll Call vote, Receive report and
authorize the City Administrator to sign
a letter from Montereys City Manager to
extend the Ambulance Agreement.


Item 8.B: Receive update on the Water supply project and CALAM Water
Operations and provide direction. (Page 99)

Recommendation: Council to Receive Report, no action
required.


Item 8.C: Discussion of Car Show Week: (Page 111)
1. Public Safety and Emergency Response
2. Parking
3. Red Carpets

Recommendation: Discussion and Direction

9. FUTURE AGENDA ITEMS

Item 9.A: Agenda Forecast and Workshop Dates

10. RECONVENE TO CLOSED SESSION (IF NECESSARY)


11. ADJOURNMENT
The next open meetings of the City Council will be held:

Council Special Meeting: 4:00 p.m. - 6:30 p.m. (Potentially tour, closed session, and/or
workshop), Monday, October 6, 2014 - Council Chambers

Regular Council Meeting 4:30 p.m.
Tuesday, October 7, 2014 - Council Chambers

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AFFIDAVIT OF POSTING

I, Lori Frontella, MMC, Interim City Clerk, for the City of Carmel-by-the-Sea, DO
HEREBY CERTIFY, under penalty of perjury under the laws of the State of
California, that the foregoing notice was posted at the Carmel-by-the-Sea City
Hall bulletin board, the Harrison Memorial Library on Ocean and Lincoln Avenues
and the Carmel Post Office.

Dated on this date 4
th
, day of September, 2014 at 2:30p.m.





____________________________________
Lori Frontella, MMC
Interim City Clerk



SB343 NOTICE

In accordance with and pursuant to the provisions of SB343 any public writing distributed by the
City Clerks Office to at least a majority of the City Council Members regarding any item on this
regular meeting agenda will be available on the back table at the entrance of the Council
Chamber at the time of the City Council meeting and at the counter of City Hall located on Monte
Verde between Ocean and Seventh Avenues, in Carmel-by-the-Sea, California during normal
business hours.


The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-
the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications
device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall,
on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during
normal business hours.















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