Professional Documents
Culture Documents
Site management
1. Selection of site in charge (site manager) quality site manager required
2. Site organisation before starting site construction (it form a mini project)
3. Types of project organisation
4. Closing of site
5. Site account
6. Site input planning : labour, material, plant (money of course) schedule is made for each input
on weekly daily, monthly basis
A. labour schedule activity Vs time decide
B. plant and vehicle decision to buy or hire (economical) Plant and vehicle to fit in bar
chart
In over all the construction industry needs efficient management of human resources and materials for
successful completion of project at an optimum cost.
Next the site set up is one of the most basic and the simplest aspects of the systematic , planned ,
economical and safe construction.
This ensures better utilization of available resources, equipments, materials, and a better control over
the project.
For site mobilization and oraganisation;- project manager has to lead from front and should
devise an effective communication system
The mobilization also includes carrying out enabling works ,
they are as follows ;- on a large project costing a few hundred crores, the enabling work itself form
into a miniproject
1. Workshop for repair and maintenance of static and mobile plant and equipments must be set up
2. There should be QC Laboratory for testing of material cement sand aggregate bricks concretes
etc.
3. Store and stack yards is necessary for maintaining the material in good condition
4. Services such as electric ,sewage ,communication ,telephone should be available and
maintained to avoid delay in work progress.
5. Services the site camp is to be provided with services like electric supply, sewage disposal,
communication , telephone etc.
The Site And Some Considerations.
1. size of site 6. reducing movements.
2. well laid out site. 7. access roads
3. site office for supervisor 8. water and services.
4. training foreman 9. plant and plant and equipment
5. reducing waiting time.
SITE ORGANIZATION
The organization translates plans into activities which leads to completion of work. The size of site
depends upon the workload, specialization, and nature of the projects
Types of organizations
1. Functional organization
2. Divisional organization
3. Matrix organization
In functional all the heads of various depts. reports to site in charge it is a centralized type of org
Where as divisional is decentralized site management each headed by site manager and divide into
section supported by qualified and experienced person
The matrix org is task oriented. There are two distinct categories
1. Lower level recruited, 2. deported by other functional department.
Dual control one report to site manager and other repot to their functional head
Advantages of matrix is
Flexibility in the department of resources
Effective use of equipment Better opportunity to people for career growth, saving in cost.
Material schedules
what material needed and when they should be on site, check list of material must be maintained
delays means disorganization
Calculation of labour strength required
Total quantity of internal plaster of building A = 2000 m2 (21,500 ft2)
Total quantity of external plastering of building „A”= 150 0m2 (16000 ft2) per day
Total days given for plastering=25 days
Assumed task work of one mason = 14m2 (150ft2) per day total mason required (actual working days
20 only)
3500/ 14= 250 masons
Therefore mason per day = 250/20 =12.5 say 13masons /day
Accordingly we can calculate other unskilled labours, male coolies , female coolies required /day.
Examples of accidents
Causes of accidents poor planning ,construction defects lack of equipments, workers misbehavior
Controlling plant cost to workout running cost to and hire. Then decide whether to buy new or hire it.
Preventive maintenance and saving material cost
The non-productive activities associated with a project may or may not be paid by the owner, but they
nevertheless take up potential labor resources which can otherwise be directed to the project. The non-
productive activities include among other factors:
Each category of factors affects the productive labor available to a project as well as the on-site labor
efficiency.
• The first step in opening a site is to post a person to be the site in charge.
• Running a site is a full time job and this job must be given to person who is qualified and has got
experience of work at sites.
• He/she should be a competent person with definite direction and strong inspiration, a natural
leader with pleasing personality for leading a team of men successfully.
1. KNOW THE CONTRACT:: He should thoroughly read the contract and should be knowing the
contractual obligations and specifications so that the quality of performance is improved.
2. STUDY THE PLANS:
He /she is expected to have the plan before him and ensure that the key men of the site
team look at the plans as often as possible.
When the target dates of approaching events & milestones stares, it will accelerate the
speed of the whole team.
The manager must train the supervisors to do the work well, guide them in every step until they
become competent enough to take correct decisions at their level independently, and motivate
them by delegating more responsibility in recognition of their competence in their assignments. All
key men @ site must be trained to know the scope, capacity, their use, maneuverability and use of
machines that are used in site. The manager must delegate part of his authority to subordinates
so that they can exercise control over the resources to the extent necessary for carrying out their
responsibilities efficiently.
7. SITE BUDGET:
The head office consolidated budgets of various items of inputs and outputs for the whole site. It
is necessary to break them section wise and delegate responsibility to section heads so that they
learn to work independently & produce results. Measure & compare the performance every week.
8. REMOVE CONSTRAINTS:
As a site manager, he /she should ensure that constraints are foreseen by way of advance
planning of drawings, foundations, clearances,material indents,
Working fronts, erection schemes etc so that they are removed in time.All constraints will cause
delay and delay will cause financial loss to the organization.In construction work, “time lost is
money lost” and hence the site manager is always under emergency.
Narrating excuses will not help and what stands at the end of the month is figures of
achievements.He should be a “creator” and should not wait for things to happen by themselves
without human effort.
9. CLOSELY MONITOR ACTIVITIES:
The site manager‟s task doesn‟t end by making resource allocation and holding of
meetings.Instead of team leaders coming to manager for guidance,
the manager should go to them for monitoring the performance, and where ever necessary,
should guide them before any damage is done.
No construction manager worth his name should say “Progress is poor because of failure of
an engineer in charge of some activity”. As the boss of site, the manager should know the
daily progress in every area of work, measure it and compare it with the planned programme
and take effective steps for the same.
10. MANAGE TIME: At the construction site, there is always pressure of work and lack of time.The
manager should learn the art of time management in a better way.
• We cannot expect high levels of productivity from men with poor levels and it is worth paying
more for tools that are properly made for the job and are sufficient robust enough to stand up to
the hard work.
• It should also review current & potential problems and indicate management action that are
underway to overcome the effects of the problem.
A comprehensive “Monthly Progress Report” can convey the essential information. The contents of
a sample report are as follows:
This should show actual recorded costs, committed costs and estimated costs required to
complete the project.
It should compare the completion costs with the project budget and identify / explain changes
from the previous report.
An evaluated contingency costs should be included in the overall estimate of actual cost at
completion.
Overall cost controls should be integrated with schedule controls. Computer based system with
common data files facilitate this integration.
Overall cost control designed to measure project status against budget includes the following:
1. Preliminary estimates
2. fair cost estimates
3. Definitive estimates
4. Cost report summary
5. value engineering studies
6. Value engineering status
7. other significant data
1. PRELIMINARY ESTIMATES:
They assist the overall cost control program by serving as the first check against the budget and
indicating the cost overrun early enough for the project team to review the design for possible
alternatives.
Since preliminary estimates are made prior to the completion of detailed drawings, the margin
for error is usually greater than for fair cost estimates.
For a phased construction program, it is especially important to prepare preliminary estimate by
contract package.
By comparing actual contract awards with the preliminary estimate, a running total of the current
status of the project is available. Indicated overruns can stimulate revision of criteria for later
work packages in order to preserve overall budgets.
2.FAIR COST ESTIMATE:
Fair cost estimates are best prepared from actual bid documents provided to bidders.
They represent project manager‟s appraisal of fair value of bid package to the owner.
Local conditions such as material prices, wage rates, labour productivity and anticipated
competition are important in achieving a reasonable estimate
This estimate includes 1) estimate of total man hours of field effort 2) Estimated quantities for
major items 3) An estimate of reasonable unit costs for various components of work
3.DEFINITIVE ESTIMATE
• They fix the anticipated cost of the project with little margin for error.
• As contracts are bid on a phased construction program, overall estimated cost becomes certain.
• When 90% of the contracts have been awarded, less contingency is required than @ 50% level.
• When 100% of the contracts have been awarded, contingency is limited to providing for plan
changes due to an inherent error,omissions,conflicts or other risks in projects.
• The managers heading various departments in construction will indicate the time at which a
reliable definitive estimate can be prepared.
4.COST REPORT SUMMARY :
• Cost report summaries indicate the actual & forecast status of the project.
• They generally commence with the preliminary estimate and end when the project is complete
and when all claims, if any, are settled.
• In a normal program, cost reports can be prepared from committed costs plus estimated costs
to complete for the various contracts involved.
Control schedules are defined and refined through preparation and revision of overall plan.
As project construction proceeds, it is evident that actual accomplishments must be compared
with the overall plan if effective control is to be achieved.
Cost control systems integrated via common computerised data base have been successful in
very large projects.
The control is achieved by 1) CPM schedule 2) Physical progress measurement & 3) Field
schedules and progress controls
CPM is the foundation of the progress control system.
A bar chart schedule consistent with CPM, upon which superimposed S- curves shoe
cumulative percent complete at the end of each month for both early & late start schedules.
• If the general contractor wants to perform the concrete/allied work with his own forces, progress
reports based on unit cost, and manpower would be prepared.
• Schedule and progress control for general contractor are similar to project manager‟s
programme.
CONCLUSION
• The control system is only a tool which can assist the project manager in bringing the project in
a completed shape.
• In itself it cannot manage, it cannot tell what must be done to improve unsatisfactory
performance.
• The control system can never replace the judgement of competent head office and project
managers. Project managers must be knowledgeable enough to use the control system as a
valuable tool , but they must also sufficient experience and skill to know when the tool becomes
dull.
APPOINTMENT OF CONSULTANTS
Determining the consultants role in the project
Types of consultants
Role of domestic consultant
Selection and appointment of consultant
Terms of reference( containing precise statement of objectives of assignment, scope & timing
of required services, inputs to be provided by the owner, particulars of reports/drawings required
of the consultant)
Coordination procedure
Professional liability.
Actual use of consultant.
ROLE OF CONSULTANTS
• A consultant can be used either in advisory role or in a participatory role.
• In advisory role, after accomplishing the tasks of the study phase, the consultant will continue as
an advisor without involving himself in implementation.
1. ADVISORY ROLE
Pre-investment investigation
Preparation of PFR,TEFR & DPR
Design & Drafting
Preparation of project specifications and tender documents
Giving advice on problems referred.
S.R.P** NICMAR-2ND TERM-PPAE(2) Page 76
2. PARTICIPATORY ROLE
In the participatory role, besides being a knowledge resource, he will be a planner, an
organiser, an effective coordinator, an advisor in decision making, a counsellor in overcoming
the usual resistance to change and a multidisciplinary management guide committed to client‟s
success and profitability.
The larger role in implementation will include full involvement in defining the project scope,
organising the project team, listing/selecting/ assisting in the procurement of critical equipment,
preparation of bulk material takeoff sheets and on-site delivery schedules, scheduling of all
activities in general, selection of contractors & vendors, contract documentation, quality
assurance, site management, monitoring and trouble-shooting , commissioning of plant and
other services as determined and included in Terms of reference (TOR).
TYPES OF CONSULTANTS
• Technical experts
• Functional experts
• Multi-disciplinary experts.
1.TECHNICAL EXPERTS
• They are technical specialists / experts in individual disciplines like civil/mechanical designs,
foundation engg ,structural engg, environmental engg etc.
2.FUNCTIONAL EXPERTS
• They are experts in individual /specialised works such as lifts, HVAC, STP etc.
3.MULTIDISCIPLINARY EXPERTS
The consultant may operate in partnership with other professionals having similar attributes in
different forms of business organisation.
These experts will be of high intellectual ability with sound professional knowledge and flair for
latest management techniques and information technology and is committed to high professional
standards.
In an effective project organisational set up, the representatives of the consultant will be members
of the project team.
He will be managing his practice through a team of specialists and experts from diverse disciplines
with qualifications & experience relevant to the assignment he accepts, building competence by
training them and perfecting them systematically with personal attributes and making them well-
versed in latest technology and management techniques.
For achieving success, the consultants and his team leaders must be able to persuade and
motivate client‟s line managers into larger participation in the project, should be able to clear the
usual mistrust, freeze project specifications, introduce simple working forms & procedures , show
quickly visible performance success, display high image and leadership qualities, should employ
latest management tools best suited to the environment and should be willing to forego small short
term gains for long term ones.