Feb 2, 2010

Trancas Riders and Ropers meeting called to order. Discussion ensued regarding voting
before business because some members would like to leave right after the voting.

Rod mentioned that Duke only wanted to be VP if Bonnie did not.

The upper arena is moving forward, the repair is going on – Jeff met with the workers.
Amy Crittenden from Parks and Rec spoke regarding the arena: Items that were pressing
included an irrigation leak that was discovered. Rod had spoken to a neighbor and the
city took care of it. Drew now has a map and the quick coupling around the arena is
being looked for. Bonnie Decker mentioned the locations of the irrigation and mentioned
that there is a map. Bathrooms are in good working order and a company is to clean and
lock the gate every evening. Cars are still coming through but it is much better. Please
report to Sheriff’s if you see a problem. Do not police yourself. Animal regulation
should be called on unleashed dogs. Amy should be notified of all reports. Drop of
arena of was discussed and 14 – 26 inch change. But because there is a good base, with
lasers the drainage area will be sloped better. Jeff felt confident on the abilities of the
current company. Drew Belter is the contractor. This is a work in progress and the
amount of sand to be moved is still to be determined. The main concern is safety for
horses and riders and the ability to maintain the arena. Bonnie suggested to apply for a
grant to pay for next years maintenance. Options regarding including an additives to the
grounds.

Jessica is setting beside me. Per her request this has been added.

Treasurer’s report – Shari did not have any treasurer reports. A bill from the tax account
has not been delivered yet.

Rod asked for any write in candidates. Victoria made a motion to except the 1st slate of
the board of directors. 2nd by _______New officers elected are: Jeff Routledge -
President; Bonnie Decker - Vice President; Peg Routledge – Secretary; Shari Bernath
Treasurer.

The President and the Treasurer are the signers of the checking and savings account for
the TR&R Corp, and according to the ByLaws there will be two signatures on each
check. Therefore this duty will be officially transferred to the new officers and the
paperwork will be notarized and then filed at the Chase Bank in Malibu where the
accounts are located.

A newsletter was discussed and Janet Kirby was the nominated and Jeff said that Wendy
Wessel was interested in doing the newsletter. Pictures and text are needed to put into
the newsletter.
Events managers were discussed. Play Day ribbons are in the container. Western show
person was discussed. No one volunteered. Bob Kirby will do trails. If we want to have
the parking lot in the civic center the city council must be asked to pass a resolution so
that we are not charged a fee. But, there is construction and that may not be the best
place to have it. Usually the horse fair is the first week in May. It could be at the old
horse grounds. Have to make the plans now.

Patti Adair wants to do a clinic with Aaron Wilson on March 21s. TRR does not handle
insurance and the person must list TRR, City TRR board Directors and officers must
have insurance. 1 million dollar insurance with the above listed. The insurance must be
given a month before the actual clinic. Motion made to charge a percentage of clinic fees
and/or revenues to go to TR&R. Club discussed various ways of fees and charges would
be assessed to the club as a percentage no less than 10% of take from clinic fees.

Motion made to also charge separate arena fees where members pay around $10 and non-
members around $25 (as a past example) and these fees are earmarked specifically to pay
for arena-related expenses. Motion passed with addendum that future events can have
motions made at that time to waive or change pricing or fee structures based on what the
board feels the event will bear.

Motion made for Aaron Wilson to hold a clinic at Equestrian Center on Mar. 21. Motion
passed.

Motion made for Board to determine for each clinic what the limits will be on number of
rider participants, and these limits would be based upon how many riders could safely use
the arena for each specific clinic. Motion passed.

Steve Scheinkman spoke for a few moments about some directions he felt the city was
moving in and why he was choosing to run for City Council.

We have discussed a fundraiser and tabled the detailed discussion of how this would take
place.

Membership requests for 2010 dues will be mailed. Board meetings will be at Bluffs Park
on Wednesday nights for 2010.

Motion to adjourn meeting. Motion passed.

Signed

Peg M. Routledge
Secretary, Trancas Riders and Ropers