The District of Columbia Public Library

FY 2010 Year-to-Date Report

Wednesday, July 21, 2010

Document #9B Bo
ard of Library Trustees Meeting
 FY 2010 Budget Status
As of June 30, 2010:
• With 74.8% of the fiscal year elapsed, approximately 76.0% of the Gross and Local personnel
services (PS) budgets have been obligated and 92.4% of the Gross and 92.2% of the Local
non-personnel services (NPS) have been obligated.
• June represented the first month that cost savings initiatives showed measurable results, as
the net spending pressure is down to $687K from $809K last month.
• The remaining $687K budget gap will be closed through a combination of approximately $302K
in local budget savings; and $80K in existing “O” Type budget authority and $305K in additional
“O” Type budget authority to cover increased expenditures that would otherwise hit the local
budget.
• Additional Gross Pay, Fringe Benefits and Overtime continue to be the major PS cost drivers.
You will note that the Rent line in Fixed Costs shows a deficit of $80K. This overcharge is
unwarranted and is not a part of the projected gap. In fact, some rent savings are anticipated
to close a portion of the overall spending pressure.
• Additional costs associated with the opening of the new libraries (moving, IT, and maintenance)
continue to strain the NPS budget. DCPL continues to resolve these pressures through other
NPS curtailments and by remaining under a hiring freeze.
• On a bright note: The recent award of $3.9M in Federal stimulus funding ($876K for green
roofs; $1.47M for energy efficiency; and $1.55M in community computing thru the broadband
tech opportunities program (BTOP) will assist in covering rising IT and maintenance costs
anticipated this year and in the next several years. For DCPL, the lead, and three other District
agencies, the BTOP award will also pave the way for increased citizen access and new state-
of-the-art computer centers.

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 FY 2010 Budget Status
(YTD - as of June 30, 2010 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Services
11 Regular Pay- Cont Full Time 20,558,352 15,095,140 5,463,212 73.4%
12 Regular Pay- Other 3,118,423 2,126,568 991,855 68.2%
13 Additional Gross Pay 582,044 749,479 (167,434) 128.8%
14 Fringe- Benefits- Curr Personnel 4,506,388 3,787,932 718,457 84.1%
15 Overtime 222,470 246,888 (24,418) 111.0%
Total Personnel Service (PS) 28,987,678 22,006,006 6,981,672 75.9%

Non-Personnel Services
20 Supplies and Materials 376,856 322,190 54,665 85.5%
30 Energy and Utilities 3,155,304 3,155,304 0 100.0%
31 Telephone, Telegraph, Telegram & Etc 435,853 435,853 0 100.0%
32 Rentals - Land & Structure 872,360 950,171 (77,811) 108.9%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,642,009 2,204,976 437,033 83.5%
41 Contractual Services & Other 1,210,221 1,145,459 64,762 94.6%
50 Subsidies and Transfers 74,560 74,546 14 100.0%
70 Equipment & Equipment Rental 4,344,626 3,825,011 519,615 88.0%
Total Non-Personnel Service (NPS) 13,113,111 12,114,833 998,278 92.4%

Grand Total: PS + NPS 42,100,789 34,120,839 7,979,950 81.0%

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 FY 2010 Budget Status
(YTD - as of June 30, 2010 – Local)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,463,363 15,025,568 5,437,795 73.4%
12 Regular Pay- Other 2,748,989 1,852,753 896,235 67.4%
13 Additional Gross Pay 572,425 743,226 (170,801) 129.8%
14 Fringe- Benefits- Curr Personnel 4,416,381 3,720,385 695,996 84.2%
15 Overtime 222,470 246,302 (23,831) 110.7%
Total Personnel Service (PS) 28,423,628 21,588,234 6,835,394 76.0%

Non-Personnel Service
20 Supplies and Materials 367,986 314,423 53,563 85.4%
30 Energy and Utilities 3,155,304 3,155,304 0 100.0%
31 Telephone, Telegraph, Telegram & Etc 435,853 435,853 0 100.0%
32 Rentals - Land & Structure 558,760 636,571 (77,811) 113.9%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,495,040 2,078,446 416,594 83.3%
41 Contractual Services & Other 844,758 783,396 61,362 92.7%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 3,620,896 3,177,808 443,088 87.8%
Total Non-Personnel Service (NPS) 11,479,919 10,583,123 896,796 92.2%

Grand Total: PS + NPS 39,903,547 32,171,356 7,732,190 80.6%