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Published by Raj Sahu

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Published by: Raj Sahu on Jul 29, 2010
Copyright:Attribution Non-commercial


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Definition of System:System may be defined as a group of two or more interrelated components or sub-systemswhich serve a common purpose.Multiple Components: Kite and StringRelatedness: Cricket Ball and a volleyballEach individual component of a system has its own goals but together these parts work inharmony.Education System, University System, teaching system, examination system, admissionsystem.Types of System:Physical and Abstract Systems: Computer Centre, SoftwareDeterministic and Probabilistic Systems: Computer System, Admission SystemOpen and Closed System: Open system needs to receive feedback, subsystems are alwaysopen systemsINFORMATION:Information is data that have been organized so that they have meaningful value to therecipient.Data……….Processing…………InformationMat Score (Data) Percentile (Information)Characteristics of Information:RelevanceTimelinessAccuracyCompletenessSummarizationReliabilityValidity: do you like new productConsistency: consistent base, factory 12 months production but different shiftsAge: should not be oldImpartiality: if the data is collected with a perceived view. Tv popularity, timing of samplecollectedCost Benefit Analysis: benefits of info and cost in collectionFrequency: daily sales, or monthly sales, or yearly sales (seasonal changes not appear inyearly sales)
  NEED OF AN EFFICIENT INFORMATION SYSTEM:Impact on organizations functionsCreate a database and knowledge baseBring clarity in communication (data dictionary)Improving administration of businessHigh degree of professionalismHelp in directing the organizationImpact on efficiency of managersCreate an information based work cultureImproves quality of decisions (dss)BUSINESS INFORMATION SYSTEMS: (BIS)Business information systems are sets of inter-related procedures in a business enterprise togenerate and disseminate desired information.BASIC COMPONENTS OF BISHardwareSoftwareDataProceduresPeopleCATEGORIES OF BIS:A)Shared BIS1)TPS2)MIS3)DSS4)EIS (Executive Information System)5)ES (Expert Systems)6)OAS (Office Automation System)B)Personal BISTRANSACTION PROCESSING SYSTEMS:TPS process day-to-day transactions of an organization to carry on its business operations.TPS support the monitoring, collection, storage, Processing and dissemination of theorganization’s basic business transactions.Financial statements are made, wages are paid to employees, production reports are prepared.Repetitive activities like customer orders processingOne transaction may generate additional transactions e.g. purchase order affects stock 
MANAGEMENT INFORMATION SYSTEMSMIS uses information contained in TPS and process them by generating summary reportsof information for managers to plan and control operation. These are mainly informationreporting systems.Also called Operations Support Systems. Needs of Low to Middle Level Management.Contains information such as budgeted figures, previous year figures, year to datefigures,variances etc.Info to study the actual performance against the planned performance.DECISION SUPPORT SYSTEMS:Support the process of decision making. Use computers to facilitate the decision making process of unstructured decisions.Used by Middle level managersUse information from multiple sources in an organization which is presented in asummarized form such as graphs and charts to assist management to take strategicdecisions.May be defines as what-if approach.MIS is a subset of DSS.EXECUTIVE INFORMATION SYSTEMS:Lay more emphasis on summary info, integration of external and internal info, exceptionreporting technique and establish link with the basic operations of the enterprise.Use by top level managersInstalled to reduce load on executivesHelp in making the decision process efficient and effective.What-if analysisReports in standard formats often involving graphsAct as electronic briefing systemsBasically computer based query systems.EXPERT SYSTEMS:Aim at formalizing expertise an make it available for repetitive type of business decisions.Use artificial intelligence tools to generate knowledge out of information, existing theories, belief and experience of managers.Help human experts perform their job more effectively and replicate the expertise atvarious locations.These have been developed for the purpose of passing expertise from those with theknowledge to those who need the knowledge in a convenient and easily accessible manner.Designed to replace functions performed by human experts.OFFICE AUTOMATION SYSTEMS:Integration of computer, telecom and office equipment technologies to improve theexecution of business functions through increasing the productivity, effectiveness andworking conditions of office support staff.

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I was searching exactly for this type of concise notes on MIS..THANKS A LOT mate
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