Professional Documents
Culture Documents
• Personnel Administration
• Organizational Management
• Time Management
• Training and Event Management
• Travel management
Basic structure for SAP-HR
Enterprise Structure
- Company code, personnel area and personnel subarea
Organization Structure
- Organizational units, jobs and positions
Personnel Structure
- Employee group, employee subgroup, payroll accounting area
• HR Processes
– Hire Employees
– Promotion and Increment
– Termination
– Transfer etc…
Elements of Personnel Administration
(Contd..)
• Recruitment
– Applicant Master Data, Selection Procedure and status
– Vacancy Assignment
– Advertisement
• Personnel Development
– Planning for Career, Succession
and Individual growth
– Appraisals
Employee Data
Personal
Data
Organizational
Assignment
Contracts
Family
Details
Leave Education
Entitlement
Skills
Working Previous
Hours Employment
Salary
Details
Master Data: Overview
Organizational OM
Assignment
Address
Payroll
Bank Details
Family
Enterprise
Structure
Personnel
Structure
Organizational
Structure
Infotypes- Way to insert Master Data
Organizational
Assignment (IT 000
Reporting
Reporting
Relation
Relation
Relation
Jobs Position Position Position
Vacant
Creating an Organizational Plan
4. Create 2. Create
Positions Additional
Org. Units
3. Create
Jobs
Why use Organizational Management?
Present Future
Major Features
• Integrated functionalities
– Personnel Development
– Recruitment
– Compensation Management
Major Features
• Vacant Positions
– Stimulate to recruitment
• Structured representation of
– Enterprise structure
– Reporting structure
– Vacancies etc.
Organization Structure- Positioning
Time Management
Objectives
• Time Recording
• Time Evaluation
• Shift Planning
Time Recording
Infotypes
Employee is at work
Employee is Sick
Employee Working Overtime
# of Hours Worked
# of Sick Hours Payroll
Payroll
# of Overtime Hours Rs. for # of hours worked
Rs. for # of Sick Hours
Rs. for Overtime
Time Recording : Methods of Time Data
Capture
• Manual time sheets
– Employee physically record start
and end time
• Using clock punch cards
– Employee use machines to punch a
card
• Electronically via magnetic card
– Employee swipes a card at a time
terminal
• Employer assumes employee
works contracted hours
– Employee only informs employer of
changes
Work Schedules
Infotype
0007
• Work Schedule
– Fixed or Flexible work schedule
– Paid / unpaid breaks
– Predefined holidays for separate personnel area (PA)
– Substitute (Badali employee)
Add
Company
Contributions
• PF Contribution
• Super Annuation
=
C2C
• Provision for Gratuity
• etc.
Gross Pay
Less Rs.
• Basic
• Allowances Deductions
=
• Reimbursements
• Bonus, Incentives • Emp. Contributions
• Loans Repayment Net Pay
• Taxes
• Third Party Deductions
• Other deductions
Salary components
Basic Pay
HRA
Overtime
Professional
LTA membership
Bonuses
Allowances
Recurring
Additional Payments &
Payments Deductions
Flexible Wage Types (Salary Component)
Release Payroll
Fix rejects
and other updates Start Payroll
Check Results
Yes Any No
rejects
? Results
No OK ? Yes
Corrections
Exit Payroll
Remuneration &
Subsequent Activities
Balance expenses with GL entries
Bank Details (IT 0009)
Payroll Accounting
• Standard Reporting
• Ad hoc reporting
• Integration with Time Management
– Overtime
– Leaves
– Leave without pay
– Shift allowances
– Paid holidays
Training Management
Business Event
• Standard Buz Events
– Schedule.
– Organiser - Internal/ External.
– Location/ Building.
– Book Resources.
– Capacity.
• Prerequisites
– Have attended xyz Buz event.
– Should have abc skills.
• Procedure
– Reaction to booking/ prebooking etc.
– Transfer skills.
Attendees
• Employees/ Applicants/ Ext Persons/ Company/ Department.
• Reports
– Int/ Ext Attendee List.
– Attendees Training History.
– Attendee Appraisal.
– Attendance Statistics.
– Cancellation List per attendee/ Buz event.
– Attendee bookings/ prebooking/ rebooking.
Travel Management
Workflow
• Travel Planning
– Entering a travel request
• By the employee or his boss
• Travel Expenses
– Entering the Trip Facts
– Checking Trip Facts
• Approving a Trip
– By the concern authorities
– With necessary modification, if necessary
• Displaying the Approval notification for the employee
• Settling a Trip (posting to account)
• Standard and Ad hoc reports
Travel request
Travel plan
Cost incurred & Approval
Cost in standard format
Transfer to account
Reports
Reports
Personnel Administration
Organizational Management
Training and Event
Time Management
Travel Management