Request Letters

Request letters can be a very effective way of accomplishing what you need. It's
not what you request, but how.

How to write a request letter to help you get what you want:
 Be particularly courteous and tactful when writing this letter, as requests are
generally an imposition on another's time and/or resources or talents. Put
the reader at ease, and help her or him feel that responding will not be
burdensome.

 Be brief.

 Be confident and persuasive. Be assertive but not overbearing.

 Don't hem and haw around the issue—be straightforward, and include as
much detail as necessary to clearly convey your request.

 Don't be manipulative.

 Avoid the temptation to apologize for your request. Strive to make the
person feel complimented that you would ask the favor of him or her.

 Make only reasonable requests.

 Express your willingness to reciprocate the kindness or favor.

 Invite the person to contact you if he or she has any questions or concerns,
and thank him or her for taking the time to consider your request.

 Make it easy for the person to respond—tell him or her exactly what can be
done to accommodate your request, and do everything within your power
so that the request can be granted (e.g., if you are asking for a letter of
recommendation, include your résumé or a list of accomplishments and a
stamped, addressed envelope).