Open Bravo Manual

ERP/2.
50/User Manual - Openbravo wiki
ERP/2.50/User Manual
Contents
1 Preface
1.1 About this User Manual
1.2 Core Features
1.3 Related Documentation
2 Getting Started
2.1 Accessing Openbravo
2.2 Configuring the Heart Beat and Registering your System
2.3 Configuring Autosave
2.4 Setting Your Preferences
3 Navigating the Openbravo User Interface
4 Using Openbravo
4.1 Application Dictionary
4.2 General Setup
4.3 Master Data Management
4.4 Procurement Management
4.5 Warehouse Management
4.6 Production Management
4.7 Materials Requirement Planning (MRP)
4.8 Sales Management
4.9 Project & Service Management
4.10 Financial Management
4.11 Keyboard shortcuts
4.11.1 General Shortcuts
4.11.2 Navigation shortcuts
4.11.3 Editing shortcuts
Preface
About this User Manual

The Openbravo ERP User Manual 2.50 is intended as a reference for end user of Openbravo ERP and provides
guidance on usability and features of Openbravo ERP from functional perspective.
This document explains:
How to operate the user interface

The function of each screen
How to execute the main business processes
Readers do not require any programming and software development knowledge.
This document has been designed with the idea of being "open" - any person can add value and share knowledge by
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ERP/2.50/User Manual - Openbravo wiki
adding content directly on the Wiki.
Core Features
Openbravo ERP consists of the following functional modules which represent specific ERP functions:
Master Data Management

Procurement Management
Warehouse Management
Production Management
Materials Requirement Planning (MRP)
Sales Management
Project and Service Management
Financial Management
Related Documentation
Openbravo ERP Functional Documentation
Openbravo ERP 2.50 Release Notes
Openbravo ERP Configuration Manual
Openbravo ERP Developer's Guide
Getting Started
Accessing Openbravo
You access Openbravo ERP through a Web browser.
If you are using Adblock Plus add-on, remember to disable it when using Openbravo ERP
To log into the application:
1. Enter your Openbravo ERP URL in the address bar of your browser.
The login window will display. View larger
In case the login page does not display, verify your URL, or contact your system
administrator.
2. Enter your user name and password.

The user name and password are assigned by the system administrator. If you don´t know
your user name and password contact your system administrator.
3. Click login
The Openbravo ERP Home page displays.
View larger
Configuring the Heart Beat and Registering your System

The first time you log into the system, you will be prompted to setup the Heart Beat functionality and register your
system.
More
Configuring Autosave
You can set up Openbravo ERP to automatically save changes in a document that has been modified.
More
Setting Your Preferences

Typically, the System Administrator configures the application settings for all the users. Those include roles,
passwords, access to windows, tabs, and fields, etc.
However, as a user, you can edit some of the settings such as language, organization, entity, and role you want to work
with by default.
To change the default login settings:
Click on the User Preferences button and check the Set as default option.
View larger
To change your passwords:
Click on the User Preferences button and go to Change password option.

View larger
Navigating the Openbravo User Interface

This chapter explains more in depth the communication interface between the user and the application. It consists of a
description of menu functions (toolbar, commands, tabs and buttons), windows functions and common functions of the
application. The goal of this chapter is to enable you to work more efficiently with Openbravo ERP.
More
Using Openbravo
Application Dictionary
Use the Application Dictionary Module to customize, modify, and adapt the application to your needs.
More
General Setup
Use General Setup Module to edit basic settings such as languages, currencies, menus, workflows, alerts, clients, roles,
users, organizations, banks, and importing data.
More
Master Data Management
Use Master Data Management Module to define and edit information related to business partners, prices, and products.
More
Procurement Management
Use Procurement Management Module to manage requisitions, purchases, goods receipts, invoices, and analyze related
reports.
More

Warehouse Management
Use Warehouse Management Module to create and edit warehouses, and manage inventory.
More
Production Management
Use production Management Module to create and edit your production processes, production control, and analyze
related data.
More
Materials Requirement Planning (MRP)
Use the Materials Requirement Planning Module to edit your production planning, inventory control, and purchasing
activities.
More
Sales Management
Use Sales Management Module to create and edit sales orders, goods shipments, invoices, commissions, and analyze
related reports.
More
Project & Service Management
Use Project & Service Management Module to create and edit services, projects, analyze related reports, and add
employee expenses.
More
Financial Management
Use Financial Management Module to create and edit accounting, assets, and receivables and payables.

More
Keyboard shortcuts
You can use the following keyboard shortcuts in Openbravo ERP:
General Shortcuts
Shortcut Function
Ctrl+U Open User Option window
Ctrl+Q Log out
F8 Open Alerts
Ctrl+I Open About window
Ctr+H Open Help window
Ctrl+R Refresh the current window
Ctrl+Shift+Backspace Go back
Ctrl+G Toggle grid view
Navigation shortcuts
Shortcut Function
F9 Expand / collapse the menu
F10 Move cursor focus to the File menu
Ctrl + M Show / hide the menu.
Ctrl+Shift+M Expand or collapse the menu
Editing shortcuts
Shortcut Function
Ctrl+N Create new record
Ctrl+S Save record
Ctrl+Shift+S Save record and new
Ctrl+D Delete record
Ctrl+Z Undo changes
Ctrl+A Attach files to transaction
Ctrl+F Search
Ctrl+Home Go to the first record

Ctrl+End Go to the last record

Ctrl+ArrowLeft Go to the previous record
Ctrl+ArrowRight Go to the next record
Ctrl+L See linked items
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Category: User Documentation ERP

ERP/2.50/User Manual/HeartBeat - Openbravo wiki
ERP/2.50/User Manual/HeartBeat
Heartbeat Configuration
View larger
Enable/disable and configure the heartbeat which sends non-commercial system information to Openbravo.
What is the Openbravo Heartbeat?
The Openbravo Heartbeat is a process which sends Openbravo periodic updates regarding your technical system
specifications (e.g. Operating System, Database, and ERP Version).
When the System Administrator first logs into Openbravo ERP after installing the application, a popup window is
displayed explaining what the Heartbeat is and giving the user the option of enabling or disabling it, or leaving the
decision to enable/disable until a later date. If Enable is chosen, the user is redirected to the Heartbeat Configuration
window to configure the Heartbeat. If disabled, the Heartbeat is disabled. If the decision to enable/disable is
postponed, the System Administrator will be prompted with the popup again after 3 days.
During heartbeat processing, the data that is collected is as follows:
System identifier
Encrypted Database identifier
Encrypted Mac Address
Heartbeat date
Activity and complexity rate (only up to MP22)
Number of registered users
Operating System and version
Database and version
Application server and version
Web server and version
Java version
Apache-Ant version
Openbravo version
Openbravo install mode
System external IP address
Date of first login, date of last login, total number of logins
Maximum number of concurrent users
Average number of concurrent users
Rejected logins due to concurrent users limit number
Installed modules
Number of http-requests done per installed module (optionally, enabled by default)
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ERP/2.50/User Manual/HeartBeat - Openbravo wiki
Additionally the Heartbeat server might return several queries to be executed locally to gather more information about
the instance. The information gathered through these queries is restricted to the way the Openbravo software is being
used in the instance and will never include any business information such as Business Partners or Products. Consult
the following link for the historic list of Custom Queries . You can monitor the history of all the information gathered
from your instance through the HeartBeat in the HeartBeat Log Tab within the Heartbeat Configuration Window.
The heartbeat data is stored in a file controlled by Openbravo S.L.U. It is collected solely to gather and send data about
your Openbravo product installation back to a service on Openbravo SLU's infrastructure to assist managing your
Openbravo product installation. As a benefit to you, with this information, Openbravo SLU can offer you system
configuration and component update information, sent automatically to you. Available updates may include, for
example, Operating System updates, Database updates and Openbravo code. This data will be used on an aggregated
and anonymous basis to generate reports identifying where and how the Openbravo product is being utilised.
For further information, please consult the Functional Specification.
Openbravo stores this information and implements security measures in accordance with applicable legislation to
maintain the confidentiality of this data. This data is not used for commercial purposes other than as set out above. It is
not communicated or transferred to any third party
You may deactivate this feature by disabling the “enable heartbeat” box. In addition, you may exercise your right to
access, rectify, oppose and cancel the data by writing to Openbravo, S.L.U. PO Box 5117, 31010 Pamplona, Navarra,
Spain, or by email to privacy@openbravo.com.
By enabling the heartbeat, you consent to the processing of this data and storing of the same as set out above.
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ERP/2.50/User Manual/Autosave - Openbravo wiki
ERP/2.50/User Manual/Autosave
Contents
1 Autosave Configuration
1.1 Overview
1.2 Configuring Autosave
1.2.1 Setting the Autosave default
1.2.2 Autosave behavior per Client
1.2.3 Prompt confirmation default
1.2.4 Prompt confirmation per Client/Window/User
Autosave Configuration
Overview
The Autosave enables any change made in a open document to be saved without clicking the Save button. The
Autosave is triggered when the user performs an action (e.g. navigates to another window or clicks a button) after
modifying a document (e.g. the user has changed the Payment Terms on a Purchase Order).
For example, if you create a new Purchase Order and fill in the required header fields, then click the Create From
button, the purchase order header is saved before the pop-up window opens.
Configuring Autosave
You can set up Autosave in Preferences.
Setting the Autosave default
Autosave is enabled by default to change the default setting:
1. Log in with System Administrator role.

2. Access General Setup > Application > Preference
3. Filter by attribute: Autosave
4. The default Autosave value is Y
The default configuration is to automatically save the records, if you want to disable it, change the Autosave
preference to N. Allow to change the Autosave behavior to false, is for backward compatibility reasons. The
application will behave like previous releases (2.40 and 2.35).
Autosave behavior per Client
You can override the default behavior defined at System level, by adding the same preference to a specific Client.
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Login with as Administrator (e.g. Openbravo Admin)

Go to General Setup > Application > Preference
Click the NEW button
Select the Client that you want to configure
Set the attribute: Autosave
Set the value: Y [Y = true, N = false]
Prompt confirmation default
When Autosave is enabled, you can specify if this process should prompt a confirmation window to the user, to avoid
unwanted changes.
The confirmation message is similar to this one:
A default preference is defined at System level.
Login with a System Administrator role

Filter by attribute: ShowConfirmationDefault
You should get a record with value: Y [Y = true, N = false]
When the ShowConfirmationDefault preference is set to Y, every time the Autosave is triggered a confirmation
message is shown to the user.
Prompt confirmation per Client/Window/User
You can override the default behavior defined at System level, by adding the preference ShowConfirmation to any
combination of Client, Window, User.
NOTE: The preference is ShowConfirmation not ShowConfirmationDefault
Login with a Administrator (e.g. Openbravo Admin)

Click the NEW button
Select the Client that you want to configure
Select the Window that you want to configure
Select the User that you want to configure
Set the attribute: ShowConfirmation
Set the value: Y [Y = true, N = false]

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ERP/2.50/User Manual/User Interface - Openbravo wiki
ERP/2.50/User Manual/User Interface
Contents
1 Introduction
2 Menu
2.1 Modules Organization
2.2 Editable User Preferences
2.3 Close Application Button
2.4 Fold and Unfold Buttons
2.5 Navigable Alerts Zone
3 Work Area
3.1 View Modes
3.1.1 Edit Mode
3.1.2 Grid Mode
3.2 Special Status Modes
3.2.1 Menu Loading
3.2.2 Popup Loading
3.2.3 Window Processing
3.2.4 Popup Processing
3.3 Navigation Bar
3.4 Toolbar
3.5 Tabsbar
3.6 Working Area Buttons
3.7 User Messages
4 Linked Items
Introduction
In order to understand better the Openbravo User Interface it is important to know what is what in the application.
On the left of the screen the user can see the Menu, which can be hidden using the arrow
The Menu is used for navigation. In the Menu the user will find all the windows, processes, and reports
depending on the role used.
The Menu contents depends on the user's role. For example, one user can have various roles and seedifferent
things with each. Users and roles are usually created and maintained by the client's Administrator. See more
about the Menu
Entering the Menu and clicking on any selected window the following elements will appear on the top of the
main frame (also known as the Work Area):
Navigation Bar with breadcrumb and common actions used in all the application windows.
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Toolbar with unique buttons for all the application windows.
The part to the right from the Menu is called a Work Area, where, depending on the view mode the user either
inputs data, performs transactions, views reports, or browses the records. See more about the Work Area
Menu
Modules Organization
Modules are organized into folders in order to help the user to differentiate setup windows from the windows where
real transactions are performed, or where data is analyzed.
Transactions
Setup
Analysis Tools
Editable User Preferences
View larger
When you click on User Preferences a pop-up window appears which allows you to:
See the current role information.

Change the session options such as role, entity, organization, language you want to work with.
Set your default session options .
Change your password.
Close Application Button
With just one click of this icon you can close (logout) the application.
Fold and Unfold Buttons
With one click you can unfold the menu and, using the browser's CTRL+F Find feature, you can search for any
element of the menu without needing to click through the whole menu.

Navigable Alerts Zone
An alert is a notification that informs or warns its recipients about a critical or very important situation that has arisen.
With one click you can see and edit all your active alerts.
More about Alerts
Work Area
In the work area you can view and edit the data of all the selected elements of the application menu.
View Modes
All the application windows can be displayed in two modes - edit mode and grid mode.
Edit Mode
View larger
The edit mode window is used for editing individual records and performing transactions.
If the editing record is an existing one, the icon displayed is
If the editing record is a new one, the icon displayed is
Note: The disabled save buttons in the toolbar become enabled to indicate that some data within the window has
changed. This is a useful reminder that the record needs to be saved before moving on to another one.
Grid Mode

View larger
The grid mode window is used for browsing multiple records.
Keep in Mind:
In grid mode you can sort by multiple columns. If you want to sort just click on the header of the corresponding
column heading. For multiple column sorting hold the SHIFT key after selecting the first column while clicking
on another one.
Special Status Modes

There are some special status modes
Menu Loading
View larger
The "Menu Loading" screen is shown while the menu contents are being changed.
This could happen when:
The application is being loaded for first time

There is a change in the user options
Popup Loading
View larger
The "Popup Loading" screen is shown while the popup contents are being loaded.
Window Processing

View larger
The "Window Processing" screen is shown while a process is being executed in the edition window
Popup Processing
View larger
The "Popup Processing" screen is shown while a process is being executed in a popup
Navigation Bar
The Navigation Bar with breadcrumb and common actions used in all the application windows.
Back Go to the previous record.
Reload Refresh the record you are working on.
About View the information about your Openbravo version, licences, and translations.
Help Go to the editable online help.
What is a breadcrumb?
A navigable path allowing the users to keep track of their location in the application.
Toolbar
The Toolbar with unique buttons for all the application windows has the following functions, which depend on the
entered window:
New Create a new record

Save and Grid Save the current record and go to the relation view
Save and New Save the record and go to a new record
Save and Next Save the record and go to the next record
Save Save the record and maintain the active record displayed
Erase Erase the record

Undo Refresh the window and revert changes

Go to First Record Move to the first record in the related group
Go Back One Record Move to the previous record in the related group
Go Forward One
Move to the next record in the related group
Record
Go to Last Record Move to the last record in the related group
Export to Excel Export content to excel. Generate an Excel file with currently displayed items
Export content to csv (comma separated values). file. Generate a CSV file with currently
Export to CSV
displayed items
Export to PDF Export content to pdf. file. Generate a PDF file with currently displayed items
Order Records Select field order on the tab
Show Filter Show the filter records window
Find Find a Record
Organize the Menu Assign the place for the selected record in the tree structure of the menu
Attach a File Attach a file to the active record
View Attached
View the documents attached to the selected record
Documents
Print Print the selected record. Opens a PDF printout of the currently selected item(s)
Audit Show/Hide audit information
Audit Trail Open Audit Trail popup More
Tabsbar
View larger
The Tabsbar has two parts:
The left side allows navigation of the hierarchy of the current element
The right side shows:
The window name
If there is a callout process being executed in the background (while the Openbravo icon is spinning)
If the grid data is being loaded (while the Openbravo icon is spinning)
Working Area Buttons

Through different editing windows, users have additional buttons which help in filling in forms, completing reports,
etc.
Product

Project
Account
Accounting Dimension
Locator
Attribute
Business Partner
Order
Order Line
Shipment/Receipt
Payment
Assets
Calendar
Calculator
Results Online
Results in pdf. Format
Results in html. Format
Stock
Time
URL
Password
Invoice
Invoice Line
Details
User Messages
User Messages are displayed centrally and their function is to inform or warn the user about some occurring situation
in the application. There are four different types of user messages.
Error Message
Success Message
Info Message
Warning Message
Linked Items
The linked items icon opens a window allowing users to see all records somehow related to the current record being
viewed.

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ERP/2.50/User Manual/Application Dictionary - Openbravo wiki
ERP/2.50/User Manual/Application Dictionary
Contents
1 Module
1.1 Include
1.2 Dependency
1.3 Translation
1.4 Data Package
1.5 DB Prefix
2 Tables and Columns
2.1 Column
2.2 Role Access
2.3 Table
3 Windows, Tabs, and Fields
3.1 Access
3.2 Field
3.3 Tab
3.4 Tab Class
3.5 Tab Mapping
3.6 Window
4 Reference
4.1 List Reference
4.2 Reference
4.3 Selector Class
4.4 Selector Mapping
4.5 Selector Reference
4.6 Table Reference
5 Report and Process
5.1 Parameter
5.2 Process Class
5.3 Process Mapping
5.4 Report & Process
5.5 Role Access
6 Form
6.1 Form
6.2 Form Class
6.3 Form Mapping
6.4 Rule Access
7 Message
7.1 Message
8 Text Interfaces
8.1 Text Interface
9 Synchronize Terminology
10 Setup
10.1 Element
10.1.1 Element
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10.1.2 Used in Columns

10.2 Field Category
10.3 Auxiliary Input
10.4 Callout
10.4.1 Callout
10.4.2 Callout Class
10.4.3 Callout Mapping
10.5 Validation Setup
10.5.1 Validation
10.6 Month
10.7 Dimension
Module
Use the Module window to create and register a new extension module. A module is a content container that allows
you to group all artifacts that make up your extension, including Application Dictionary meta data, data model
elements, software resources and reference data.
By defining your extensions as modules, you will then be able to extract them, package them and reuse them in
different environments.
All extensions and configurations of an Openbravo ERP instance should be defined in the context of a module.
Openbravo ERP supports three types of extension modules:
Modules: the basic content container, which defines additional functionality. A module can add artifacts to an
Openbravo ERP installation but cannot modify artifacts that are owned by other modules. This constraints allows
to simplify dependency management. You can define and install as many modules as you wish in your system.
Packs: a grouping of modules. You can define and install as many packs as you wish in your system.
Template: a module with a specific type of artifact, called configuration script that allows you to modify
attributes of artifact owned by other modules. You can use an industry template to package and redistribute a
specific system configuration. In a system, there can only be one industry template defined.
Please notice that system configurations for a particular instance must be defined in the context of an industry
template.
Fields
Client In the case of modules, the client is always System

Organization In the case of modules, the organization is always the super-organization, *
There are two methods of making modules unavailable in the system: One is to delete the record, the
other is to de-activate the record. A de-activated record is not available for selection, but available for
reporting. There are two reasons for de-activating and not deleting records:
Active:
(1) The system requires the record for auditing purposes. (2) The record is referenced by other records.
E.g., you cannot delete a Business Partner, if there are existing invoices for it. By de-activating the
Business Partner you prevent it from being used in future transactions.||
Name The name of the module. It is up to 60 characters in length.

Modules must have a version, which is then used for dependency tracking. Version numbers must
follow the pattern XXX.YYY.ZZZ, where XXX, YYY and ZZZ are integers. For example a valid
version number is 1.0.4.
Version
The last digit group, ZZZ, is ignored for dependency purposes. For example, if you have module A at
version 1.0.0 that depends on module B at version 1.1.0, the publication of version 1.1.1 of B will not
break the dependency while version 1.2.0 of B will not be compatible with version 1.0.0 of A.
Java The name of the Java package, using Java naming standards. This package will contain all the Java
Package artifacts included in the module.
Type Specify whether the module is a module, a pack or a template
Select the checkbox if the module is currently in development. Artifacts of a module that is not in
In
development cannot be modified. Conversely, only modules in development can be extracted and
Development
packaged.
Default Select the checkbox to make this module the default.
Description A brief description of the module
Help Type a more extensive description of the module, explaining its functionality.
Translation Select the checkbox if the module contains user interface elements that need translating into other
required languages.
Is
Select the checkbox if the module is a translation module that contains the language translation of
Translation
another module.
Module
Module
For modules requiring translations, select the base language of the module.
Language
Select the checkbox if the module includes reference data. When installing a module with reference
data, the reference data is first applied at system level but it can then be applied in the context of a
Has specific client or organization.
Reference
Data
If selected, the Reference Data Description box appears in which you can type a description of the
reference data.||
Has Chart of
Select the checkbox if the module includes a chart of accounts
Accounts
License Type Select a license type for the module from the list, for example the Openbravo Public License.
License Text Type or paste the license text for the chosen license
Author Type the name of the module´s author or authors
URL If required, type a URL for example to a web page giving more information about the module.
Status Displays the current installation status of the module.
Update
Use this field to provide a change history for each version.
information
Use this button to register the module in the Openbravo Central Repository. Registration ensure the
validity and uniqueness of the package name, Java package and database prefix, guaranteeing that
Register different developers do not produce conflicting modules.
Module
If you plan to share your module across instances, it is essential that you register your module.||

Include
If your module is a pack and includes other modules, use this tab to specify the details here.
Fields
Client The client is always System

Organization The organization is always the super-organization, *
Active: A flag indicating whether this record is available for use or de-activated.
Module This field displays the name of the current parent module
Included Module Select the module to be included
First version Specifies the version of the module to be included
Dependency
If the module depends on another module, use this tab to specify the details.
Fields

Module Displays the current module
Dependent Module Select the module upon which the current module is dependent.
First version Specify the first version of the module upon which the current module is dependent.
Last version Specify the last version of the module upon which the current module is dependent.
Translation
To provide a translation of the Module information type or paste the translated version here.
Fields

Language Type the language
Description Type or paste a brief description of the module
Help / Comment Type or paste a translation of the help text.
License Text Type or paste a translation of the license text for the chosen license
Update information If the module is an update, type or paste a translation of the update information.
Reference Data If the module includes refrence data type or paste a translation of the reference data
Description description.

Data Package
The Data Package is a grouping mechanism for tables within a module. Openbravo has a Java business object for each
table. The Java package of the Java business object is defined in the Data Package. For example: a module for a CRM
package with the name: org.crm has packages: - org.crm.order - org.crm.customer
The corresponding tables have then the following setting: - Customer, in the org.crm.customer package, resulting in
the java class: org.crm.customer.Customer - SalesOrder, in the org.crm.order package, resulting in the java class:
org.crm.order.SalesOrder
Fields

Name Type the name of the data package
Description Type a brief description of the data package
Java Package Type the name of the Java package, using Java naming standards, for example org.crm
DB Prefix
Database prefixes are short (7 characters) identifiers for objects in database. The purpose of database prefixes is to
avoid name collision among database objects (tables, views, PL/SQL functions, etc.) delivered by different modules.
You must define at least one DB Prefix if you module includes database objects. Fields

Name Type the name of DBPrefix
Tables and Columns
View larger
Edit tables and columns so that Openbravo can access the database, as well as control the role access.
Keep in Mind:
Openbravo stores information in an external database, however the database is managed within the system. The
management is done using tables and columns, each with corresponding attributes, keys, and other identification
information.

In order to access a table from a selected window it is essential to activate the table beforehand.
Before creating tables and columns in the application, create them in the database.
Column
Define columns within a table that Openbravo can access in the database.
Fields:
Application An element that consolidates help, descriptions and terms for a database column and allows for a
Element: central maintenance.
Callout: A series of actions that occur when data is modified.
Client: Client for this installation.
Column: A link to the database column of the table.
DB Column
The name of a column within the database.
Name:
The first non-null value in a set of values. It is used as a default value for a field when creating a
Default Value:
record.
Description: A space to write additional related information.
Development
Development Status
Status:
Display
An indication noting if the input box of a field will present full text or just asterisks.
Encription:
Entity Type: Dictionary Entity Type; Determines ownership and synchronization
Help/Comment: A comment that adds additional information to help users work with fields.
Identifier: This column is part of the record identifier
Is desencryptable: Is desencryptable
Is secondary key: Is secondary key
Is session
Is session attribute
attribute:
Key column: This column is the key in this table
Length: An indication of the column length as defined in the database.
Mandatory: An indication noting that completing in a field is required to proceed.
Max. Value: The highest possible value an item can have.
Min. Value: The lowest possible value an object can take.
Name: A identifier for a document which can be used as a search tool.
Organization: Organizational entity within client
Parent link
This column is a link to the parent table (e.g. header from lines) - incl. Association key columns
column:
Process: A series of actions carried out in sequential order.

Read Only Logic: Logic to determine if field is read only (applies only when field is read-write)
Reference: The data type of this field.
Reference Search
The exact reference specification for a list or a table.
Key:
Selection Column: Is this column used for finding rows in windows
Sequence: The order of records in a specified document.
Synchronize
Change database table definition from application dictionary
Column:
Table: A dictionary table used for this tab that points to the database table.
Translation: An indication that an item is translated.
Updatable: An indication that an item can be updated by the user.
Validation: A validation rule that defines how an entry is determined to be valid or invalid.
Value Format: Value Format
Version: Version of the table definition
Role Access
Edit role access to a particular table. Active
Fields:
Exclude: A selection permitting or denying a role access to specified data.
Read Only: An object which may only be viewed, not edited.
Role: The profile of security for the user defining what windows and tabs they can see.
Table
Define tables that Openbravo can access in the database.
Fields:
Create Columns from
Create Dictionary Columns of Table not existing as a Column but in the Database
DB:
Data Access Level: A privilege required to make adjustments to an object.
DB Table Name: Name of the table in the database
Development Status: Development Status


High Volume: Use Search instead of Pick list
Is default account: Is default account
Maintain Change Log: Maintain a log of changes
PO Window: Purchase Order Window
Records deleteable: Indicates if records can be deleted from the database
A distinct replication characteristic used for processes and sometimes grouped within a
Replication Type:
category.
Security enabled: If security is enabled, user access to data can be restricted via Roles
Seq. of Introduced
The order of introduced tables.
Tables:
SQL_Record_Identifier: SQL_Record_Identifier
View: This is a view
Window: A work area which can be used to create, view, edit, and process a record.
Windows, Tabs, and Fields
View larger
Create and edit windows, tabs, and fields according to your business preferences.
What is a Window?
Windows are screens used by the application to manage data. On these screens it is possible to insert, update or delete
data. A window is composed of one or many tabs.
What is a Tab?
Tabs organize data in Openbravo hierarchically in a window. A tab is composed of one or many fields. In a window,
tabs can be independent or subordinated to other tabs.
What is a Field?
Fields can be a registry, or space used for a particular data category. A field is one or more related characters treated
as a unit constituting part of a record. Fields are where items such as names, dates, etc. are inserted.

Access
Edit role access to a window.
Fields:
Editable Field: An indication that this field may be viewed.
Field
Define fields within a tab.
Fields:
Central Maintenance: A flag indicating that this label is managed in a central repository.
Display Encription: An indication noting if the input box of a field will present full text or just asterisks.
Display Length: The number of characters that made be added to a specified field.
Display Logic: A specification of statements which, when evaluated as false, are required to hide the field.
Displayed: Determines, if this field is displayed
Field: Any element which can be viewed, edited, or added to a window.
Field Category: A classification of similar fields.
Field Only: Label is not displayed
Heading only: Field without Column - Only label is displayed
Record Sort No.: A means of sorting and ordering records in a window.
Same Line: An indication that this field will be displayed on the same line as the previous one.
Show in relation: Show in relation
Tab: An indication that a tab is displayed within a window.

Is First Focused Field: An indication that if the field is the default focused field when the window loads.
Tab
Define tabs within a window.
Fields:
Accounting Tab: This tab contain accounting information

Confirmation Message: A warning or information displayed when saving the record.
Copy Tab Fields: Copy Fields from other Tab
Create Fields: Create Field from Table, which do not exist in the Tab yet
Edit reference: The form referenced in the edition command
Filter clause: Filter clause
Has Tree: Window has Tree Graph
Image: A visual picture used to describe an item.
Included Column: Column determining if a Table Column is included in Ordering
Included Tab: Included Tab in this Tab (Master Dateail)
Order Column: Column determining the order
Order Tab: The Tab determines the Order
Single Row Layout: Default for toggle between Single- and Multi-Row (Grid) Layout
SQL Order by Clause: A specification of the SQL ORDER BY clause used for a displayed default sort of records.
SQL Where Clause: A specification of the SQL WHERE clause used for permanently filtering displayed data.
Tab Level: Hierarchical Tab Level (0 = top)
TranslationTab: This tab contains translation information

Tab Class
View the Java class that implements the tab.
Fields:
Action: A drop down list box indicating the next step to take.
Default: A value that is shown whenever a record is created.
Java Class Name: Java Classname
Model Object: An identification of an object in the dictionary.
OS Task: The name of an operating task.
Special Form: The name of the form being edited.
Workbench: Collection of windows, reports
Workflow: A set of procedures used to show the path to complete a specified task.
Tab Mapping
View the Java class mapping that enables it to be accessible through a browser..
Fields:
Mapping Name: A direction or guide used to call this object through a browser.
Window
Define automatically generated windows of the application.
Fields:
Color: Color for backgrounds or indicators

Copy Window Tabs: Copy all Tabs and Fields from other Window
Name: Alphanumeric identifier of the entity
Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.
Window Type: Type or classification of a Window
Reference
View larger
Edit standard data types such as strings, integers, lists as well as custom data types.
What is a Reference?
References define data types. This is for the purpose of inputs, processing, outputs, or storage by the application
regarding fields and their parameters. In the configuration of a column, it specifies the data type that it contains.
Reference examples include the following: string, date, integer, list, and search.
List Reference
Define the list elements for a list validation type.
What is the List Reference?
Defines the possible values for a list type reference. This type of reference is used only when there is a unique set of
possibilities that are not significantly different from one another. A good example of such a list are days of the week.
This list can only be modified by the System Administrator.
Fields:


Reference List: Reference List based on Table
Search Key: A fast method for finding a particular record.
Valid from Date: A parameter stating the starting time of a specified request.
Valid until Date: A parameter stating the ending time of a specified request.
Reference
Define basic reference name, description and type.
Fields:
Validation type: Different method of validating data
Selector Class
Define the Java classes that implement the selector reference.
Fields:


Selector Mapping
Add mappings used to call the selector reference through a browser.
Fields:
Selector Reference
Define the selector reference with corresponding table and column.
What is a Selector Reference?
In some cases the user can use a pop-up window to fill in a selected field. The pop-up facilitates the selection from the
list with a possibility of using different filters. These fields are created with the search type reference.
Fields:
Search:
Column Type:
DB Column Name: The name of a column within the database.
Search:

Suffix: One or many characters which are added at the end of a statement or number.
Table Reference
Define the table reference.
What is the Table Reference?
Allows the user to choose a table and a column that are related to the table type reference. This reference is used when
a selected column does not meet the rule "table name"+_ID. In this case the TableDir reference cannot be used and it
is essential to create a table type reference indicating the Table and Column that the user wants to make a reference to.
For example, the user can find the M_LocatorTo_ID column in the M_MovementLine table. To be TableDir it is
M_Locator_ID with a table type reference Locator.
Fields:
Display column: Column that will display
Display Value: Displays Value column with the Display column
Key column: Unique identifier of a record
SQL Order by Clause: A specification of the SQL ORDER BY clause used for a displayed default sort of records.
SQL Where Clause: A specification of the SQL WHERE clause used for permanently filtering displayed data.
Report and Process
View larger
Define and edit reports and processes (database or Java).
Parameter
Define parameters for a process.
Fields:

Central
A flag indicating that this label is managed in a central repository.
Maintenance:
DB Column
Name:
Default Logic 2: Default value hierarchy, separated by ;
Default Value:
record.
Process
Process Parameter
Parameter:
Range: The parameter is a range of values
Reference Search
Key:
Process Class
Define the Java classes for the process that implement it.
Fields:


Process Mapping
Create mappings for a process used to call the it through a browser.
Fields:
Report & Process

Define and edit reports and database or Java processes.
Fields:
Direct print: Print without dialog
Is background: Is background process
Is Jasper Report:
JR Template name:


Print Format: The structure in which a document will be printed.
Procedure: Name of the Database Procedure
Report: An indication whether something is a document, or a report which summarizes information.
Report View: View used to generate this report
Statistic Count: Internal statistics how often the entity was used
Statistic Seconds: Internal statistics how many seconds a process took
User can start process: Determines a process can be initiated by the user
Role Access
Edit role access to a particular report or process.
Fields:
Form
View larger
Create and edit forms (manual windows) to be used in the application.
What is a Form?
A manually generated window where data is introduced, modified, or deleted. Unlike standard windows, forms permit
more complex data entry and allow the user to input data to be used in more than one location.
Form
Define forms (manual windows) of the application.

Fields:
Form Class
Define the Java classes that implement the form.
Fields:
Form Mapping
Add mappings used to call the form through a browser.
Fields:
AD_Model_Object_Mapping_ID:


Rule Access
Edit role access to a particular form.
Fields:
Message
View larger
Create and edit application initiated information and error messages.
Message
Define application initiated information and error messages.
Fields:
Hint: A help or advice provided regarding the application initiated message.
Message: The name of the application initiated message.
Message Text: The text/content of the spplication initiated message.
Message Type: Type of message (Informational, Menu or Error)

Text Interfaces
View larger
Edit translations of forms and reports.
Text Interface
Edit labels of forms and reports.
What is the Text Interface?
Text interfaces determine what content language/information the user sees in each window, tab, and field.
Keep in mind:
In this window, the user configures the translation of manual windows and generated documents. They can indicate a
text to be translated and the folder where it is located. If the folder's name is empty the translation is applied to all files
where the selected text appears and to the files that do not have any specific translation.
Fields:
Filename:
Interface Text: Text interfaces Identifier
Text: A place to add observations related to a specified check point.
Synchronize Terminology
View larger
Edit fields, columns, parameters etc., by synchronizing them with the data contained in the associated application
element.

Setup
Element
View larger
Edit the central repository of application elements to update field name descriptions and help/comments.
Element
Create and edit application elements and their texts.
Keep in Mind:
All columns with the same database name have by default, centralized help, description and terminology. For
example, the name error has the abstract name of ad_error_id. Thus, if a company wants to change the element
from error to mistakes, this is completed and managed here in one step.
Fields:
An element that consolidates help, descriptions and terms for a database column and allows
Application Element:
for a central maintenance.
Print Name on Purchase
A option to print the name given in the purchase order document.
Order:
Print Text: The displayed text of an element.
Purchase Order
A space to write additional related information for a purchase order.
Description:
A comment that adds additional information to help users work with fields within a
Purchase Order Help:
purchase order.

Purchase Order Name: A identifier for a document which can be used as a search tool for a purchase order.
Used in Columns
View tables and columns that a particular application element applies to.
Fields:
DB Column
Name:
Default Value:
record.
Display
An indication noting if the input box of a field will present full text or just asterisks.
Encription:
Identifier: This column is part of the record identifier
Key column: This column is the key in this table
Parent link
This column is a link to the parent table (e.g. header from lines) - incl. Association key columns
column:
Read Only Logic: Logic to determine if field is read only (applies only when field is read-write)
Reference Search
Key:
Selection Column: Is this column used for finding rows in windows
Synchronize
Change database table definition from application dictionary
Column:

Updatable: An indication that an item can be updated by the user.
Version: Version of the table definition
Field Category
View larger
Edit the subsections of fields within of tabs.
Fields:
Auxiliary Input
View larger
Define new inputs for tabs in order to change their behaviour.
Keep in Mind:
This is an supplementary field associated to a tab. It allows the user access to data not defined in the tab and to
data that does not have session variable. They are used in an analogous form to tab fields.For example, selecting
a form of payment can require that all payments be made in cash. Although other options exist, the user is
forced to follow the rule.
Fields:


Validation Code: The code that will be executed to determine the setup procedure.
Callout
View larger
Define callouts of the application, their classes, and their mapping plan.
What is a Callout?
A callout (sometimes known as a trigger) is an automatic action that occurs when a user makes changes to a given
window. An example of a callout is adding or subtracting visible fields, or filling up an order based on information
inputted into the system. The user can activate all previously developed issues that are being used in the application.
Callout
Define and edit callouts of the application.
Fields:
Callout Class
Define Java classes that implement the callout.
Fields:


Callout Mapping
Introduce mappings used to call the callout through a browser.
Fields:
Validation Setup
View larger
Create and edit the validation setup to be used for columns of tables.
Validation
Edit the validation setup used for columns of tables.

Fields:
Type: A distinct item characteristic used for processes and sometimes grouped within a category.
Validation Code: The code that will be executed to determine the setup procedure.
Month
View larger
Define month names and the part of the year they belong to.
Fields:
AD_Month_ID: A month of the year
Quarter: Quarter of the year
Dimension
View larger
Define parameters to be used in making reports.
Fields:

AD_Dimension_ID: Dimension ID
DB Table Name: Name of the table in the database
Join Group 1:
Join Group 2:
Line No: Unique line for this document
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ERP/2.50/User Manual/General Setup - Openbravo wiki
ERP/2.50/User Manual/General Setup
Contents
1 Application
1.1 Module Management
1.2 Currency
1.2.1 Conversion Rates
1.2.2 Currency
1.3 Language
1.4 Import/Export Translations
1.5 Application Translation Check
1.5.1 Element Translation
1.5.2 Field Category Translation
1.5.3 Field Translation
1.5.4 Form Translation
1.5.5 Menu Translation
1.5.6 Message Translation
1.5.7 Process Translation
1.5.8 Reference List Translation
1.5.9 Language
1.5.10 Tab Translation
1.5.11 Task Translation
1.5.12 Window Translation
1.5.13 Workflow Node Translation
1.5.14 Workflow Translation
1.6 Conversion Rates
1.7 Country Region and City
1.7.1 City
1.7.2 Country
1.7.3 Region
1.8 Location
1.9 Preference
1.9.1 Preference
1.10 Session Info
1.11 Menu
1.12 Workflow
1.12.1 Access
1.12.2 Next Step
1.12.3 Node
1.12.4 Workflow
1.13 Tree and Node Image
1.13.1 Tree
1.14 Task
1.14.1 Access
1.14.2 Task
1.15 Data File Type
file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/General%20Setup.htm[22-Nov-10 4:08:25 PM]

1.15.1 Data types

1.16 Create Help
1.17 Alert
1.17.1 Alert
1.17.2 Alert Recipient
1.17.3 Alert Rule
1.18 Alert Management
1.19 Heartbeat and Register
2 Client
2.1 Initial Client Setup
2.2 Delete Client
2.3 Copy Client
2.4 Import Client
2.5 Client
2.5.1 Client
2.5.2 Information
2.5.3 Poc Configuration
3 Security
3.1 User
3.1.1 User
3.1.2 User Roles
3.2 Role
3.2.1 Form Access
3.2.2 Org Access
3.2.3 Process Access
3.2.4 Role
3.2.5 Task Access
3.2.6 User Assignment
3.2.7 Window Access
3.2.8 Workflow Access
3.3 Role Access
3.3.1 Column Access
3.3.2 Record Access
3.3.3 Role
3.3.4 Table Access
3.4 Session
3.4.1 Session
3.4.2 Change Log
4 Enterprise
4.1 Initial Organization Setup
4.2 Enterprise Module Management
4.3 Organization Type
4.4 Organization
4.4.1 Organization
4.4.2 Information
4.4.3 Org Schema
4.4.4 Year
5 Process Scheduling

5.1 Process Request

6 Process Monitor
Application
Module Management
View larger
Install, update and uninstall extension modules.
Currency
View larger
Define currencies and conversion rates to be used in the application.
Keep in Mind:
The user can define the number of decimals that are used in calculations. It is also possible to introduce the
conversion rates for a specific period of time.
Conversion Rates
Create conversion rates for a selected currency.
Fields:
Conversion Rate: The amount or quantity at which one unit of measure is changed to another.
Conversion Rate Type: A distinct conversion rate characteristic used for processes.
Currency: An accepted medium of monetary exchange that may vary across countries.
Currency To: Target currency
Divide Rate by: The rate by which the base unit will be divided by to create the converted unit.
Multiple Rate by: The rate by which the base unit will be mutiplied by to create the converted unit.


Currency
Define currencies to be used in the application.
Fields:
Costing Precision: Rounding used costing calculations
Currency symbol at the right: Indicates if the currency symbol is at the right side of the amount.
ISO Code: A coding standard for currencies.
Price Precision: Price precision
Standard Precision: Rule for rounding calculated amounts
Symbol: An abbreviated description used to define a unit of measure or currency.
Language
View larger
Define multiple languages to be used in the application.
Keep in Mind:
It is possible for users to access the application and use the same information and interfaces (windows, tabs and
fields) in different languages.
If a language is a system terminology, the field translation is allowed.
Fields:
Base Language: The system information is maintained in this language

ISO Country Code: The geographic country code for a country based on the ISO standard.
ISO Language Code: Lower-case two-letter ISO-3166 code - http://www.ics.uci.edu/pub/ietf/http/related/iso639.txt
Language: A method of communication being used.
Language ID:
Pixelsize:
System Language: The screens, etc. are maintained in this Language
Translated By: Translated by
Is RTL: Identifies the language as written from right to left.
Verify Languages: Verify existence of language translation in system (required after creating a new language)
Import/Export Translations
View larger
Import or export localizations.
Application Translation Check
View larger
Create and edit translations for a selected application language.
Element Translation
Add and edit translations of a selected element.
Fields:
An element that consolidates help, descriptions and terms for a database column and allows
Application Element:
for a central maintenance.


Print Name on Purchase
A option to print the name given in the purchase order document.
Order:
Purchase Order
A space to write additional related information for a purchase order.
Description:
A comment that adds additional information to help users work with fields within a
Purchase Order Help:
purchase order.
Purchase Order Name: A identifier for a document which can be used as a search tool for a purchase order.
Field Category Translation
Add and edit translations of a selected field category.
Fields:
Field Translation
Add and edit translations of a selected field.
Fields:
Field: Any element which can be viewed, edited, or added to a window.


Form Translation
Add and edit translations of a selected form.
Fields:
Menu Translation
Add and edit translations of a selected menu element.
Fields:
Menu: Identifies a Menu
Message Translation
Add and edit translations of a specified message.
Fields:

Hint: A help or advice provided regarding the application initiated message.

Message: The name of the application initiated message.
Message Text: The text/content of the spplication initiated message.
Process Translation
Add and edit translations of a specified process.
Fields:
Reference List Translation
Add and edit translations of a specified reference list.
Fields:
Reference List: Reference List based on Table
Language
Edit an application language translation by selecting it.

Fields:
Base Language: The system information is maintained in this language
ISO Language Code: Lower-case two-letter ISO-3166 code - http://www.ics.uci.edu/pub/ietf/http/related/iso639.txt
Language ID:
System Language: The screens, etc. are maintained in this Language
Verify Languages: Verify existence of language translation in system (required after creating a new language)
Tab Translation
Add and edit translations of a selected tab.
Fields:
Confirmation Message: A warning or information displayed when saving the record.
Task Translation
Add and edit translations of a selected task.
Fields:


Window Translation
Add and edit translations of a selected window.
Fields:
Workflow Node Translation
Add and edit translations of a selected workflow node.
Fields:
Node: The connecting points in a workflow.
Workflow Translation
Add and edit translations of a selected workflow.
Fields:

Conversion Rates
View larger
Define conversion rates to be used for currencies defined in the application.
Fields:
Conversion Rate Type: A distinct conversion rate characteristic used for processes.
Currency To: Target currency
Divide Rate by: The rate by which the base unit will be divided by to create the converted unit.
Multiple Rate by: The rate by which the base unit will be mutiplied by to create the converted unit.
Country Region and City

View larger
Define countries with regions and cities to be used in the application.
City
Define cities to be used in the application.
Fields:
Area Code: Phone Area Code
City: A populated defined area located within a larger area such as a state, province, or country.
Coordinates: Location coordinate
Country: A state or a nation.
Initials: Location code - UN/LOCODE
Postal Code: A identification code used to help get items to a specific location.
Region: An area of a specific country.
Country
Define countries to be used in the application.
Fields:
Additional Postal code: Has Additional Postal Code
Additional Postal Format: Additional Postal Format
Address Print Format: Format for printing this Address
Country has Region: Country contains Regions


Phone Format: Phone Format
Postal code Format: Postal code Format
Region Name: The name of an area in a specific country.
Region
Define regions to be used in the application.
Fields:
C_Nation_ID:
Location
View larger
Define addresses or service points of your organizations.
Fields:
Address Line 1: A space to write the location of a business partner.
Address Line 2: A space to write the location of a business partner.
City: A populated defined area located within a larger area such as a state, province, or country.


Location / Address: A specific place or residence.
Postal Code: A identification code used to help get items to a specific location.
Region Name: The name of an area in a specific country.
Preference
View larger
Create and edit extremely restrictive values for a specified user, window, or for the entire application.
Preference
Create a preference. If this preference is in conflict with any other default in the application, this preference will take
priority.
Fields:
Attribute: A defined characteristic of a specific product.
Preference: Personal Preference
User/Contact: An acquaintance to reach for information related to the business partner.
Session Info
View larger

View session information and variables and set certain system settings.
Menu
View larger
View larger
Edit the application menu tree structure according to your business requirements.
Creation Process:
1. Create a new record by clicking on the New button.

2. Fill in the record following the instructions of the description of every field.
3. Assign the created element to a determined place in the tree structure.
Keep in Mind:
Menus available to the user are dependent on the configuration of the Roles.
Every act of entering to the menu that would not be the summary level, is related with an element of the
application. With the Action field we select the element type.
This window is only accessible to the System Administrator.
Fields:
Menu: Identifies a Menu

Summary Level: A means of grouping fields in order to view or hide additional information.
URL: An address which can be accessed via internet.
Workflow
View larger
Define workflows that guide users through steps required to complete a specified task.
What is a Workflow?
Workflow is a visualization of all the steps that are to be taken in order to create a new Business Partner, Product, etc.
in the application. In this window the user can configure all application workflows.
Keep in Mind:
New workflows created in the application are generated automatically.

A Node represents one step of a desired action in the workflow.
As means of defining the order of the nodes, when creating a node it is necessary to indicate the following node.
For that reason nodes are commonly not created from the last to first.
Access
Edit access to a selected workflow for a role.
Fields:

Next Step
Define node structures to be shown in the workflow.
Fields:
Condition: Condition required for workflow to proceed
Next Node: Next Node in workflow
Node
Create nodes for a selected workflow.
Fields:
Central Maintenance: A flag indicating that this label is managed in a central repository.
X Position: Absolute X (horizontal) position in 1/72 of an inch
Y Position: Absolute Y (vertical) position in 1/72 of an inch
Workflow
Create workflows to be used in the application menu.

Fields:
Tree and Node Image
View larger
Defines the descriptions and images that will be used when a tree is displayed.
Tree
Define structural trees to be used in the application.
Fields:
All Nodes: All Nodes are included
Tree: Identifies a Tree
Type Area: Element this tree is built on (i.e Product, Business Partner)
Task

View larger
Define tasks to be used in the application for selected roles.
Access
Add roles that will have access to a specified task.
Fields:
Task
Create tasks that will be performed in the application.
Fields:
OS Command: Operating System Command
Data File Type

View larger
Create and edit formats for attached files (.pdf, .html)
Data types
Create and edit format for the attach files (.pdf, .html)
Fields:
Data type: Data type
Format: Format
Create Help
Create an html file with the content of the online help.
Alert
View larger
Create and edit alerts that will inform you about any critical or important situation in the application.
What is an alert?
An alert is a notification that informs or warns its recipients about a critical or very important situation that has arisen.
What is the alerts usage?
Alerts can be used to prevent delays in the processing of critical situations. Alerts are defined so that whenever the
system recognizes the situation the alert is sent.

What are the types of alerts?
In Openbravo the user has the possibility to define three types of alerts:
Structural (Allow the user to maintain the application dictionary and are closely related to the data base.)
Functional (Might be used for any operations realized in the application for example, negative stock or incorrect
GL posting.)
Custom Code (Can be any other alerts that might allow the user to prevent critical situation or remind about
something.)
Alert
Create alerts that will inform you about any critical or important situation in the application.
Fields:
Alert: Alert
Alert Rule: Definition of the alert element
Comments: A space to write additional related information.
Fixed: Is fixed
Record ID: An record identifier in the dictionary.
Reference Search Key: The exact reference specification for a list or a table.
Warehouse / Service Point: The location where products arrive to or are sent from.
Alert Recipient
Add recipients for a selected alert.
Fields:

Send EMail: Enable sending Document EMail

Alert Rule
Define the alert rule in the SQL format.
Fields:
Filter clause: Filter clause
Sql: SQL clause
Alert Management
View larger
Edit predefined alerts made by the user.
Heartbeat and Register

The first time you log into the system, you will be prompted to setup the Heart Beat functionality and register your
system.
At any time, you can user the Heartbeat and Register windows to the configuration of these functionality.
More
Client
Initial Client Setup

View larger
Create a new empty client from scratch.
Keep in Mind:
Please realize that starting from MP19, core itself will appear as a module to be applied to the new client. By
choosing it, the standard configuration for sequences and document types will be created.
Once you have created a new Client it is necessary to import accounts from a csv. file.
Delete Client
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Delete a selected client and all its corresponding data. NOTE: The process is irreversible!
Copy Client
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Create a new client by copying all the data from a chosen existing client.
Import Client
Import Client data into an existing client.
Realize that value setting in field "Name" will be used to compose Entity, Role, Warehouse and Organization name.
Client

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Define client characteristics, additional information, and defaults.
Keep in Mind:
Openbravo is a multi-company application.

The management of each Client is independent from others in the application. *Each Client can be comprised of
one or many organizations.
New Clients are usually not created from this window. The new Client creation process requires several
verifications and processes which are made in the Initial Client Setup Process.
Client
Add client's detailed information.
Fields:
Document Directory: Directory for documents from the application server
Mail Host: Hostname of Mail Server for SMTP and IMAP
Multi Lingual
Documents are Multi Lingual
Documents:
EMail address to send automated mails from or receive mails for automated processing (fully
Request EMail:
qualified)
Request Folder: EMail folder to process incoming emails; if empty INBOX is used
Request User: User Name (ID) of the email owner
Request User
Password of the user name (ID) for mail processing
Password:
SMTP Authentification: Your mail server requires Authentification
Web Directory: Web Interface
Web Order EMail: EMail address to receive notifications when web orders were processed

Information
Add client's advanced settings to be used in the application.
Fields:
Allow negative stock: Allow negative stock
Calendar: A table showing the days of the week for each month of the year.
The checkorderorg identifies the order organization and the business partner
Check Order Organization:
organization
The Checkinoutorg identifies the shipment organization and the business partner
Check Shipment Organization:
organization.
Discount calculated from Line
Payment Discount calculation does not include Taxes and Charges
Amounts:
Goal: The aim or objective for a person or task.
Group Invoice Lines in
Group Accounting Invoice Lines
Accounting:
Price List: A catalog of selected items with prices defined generally or for a specific partner.
Primary Accounting Schema: Primary rules for accounting
Primary Tree BPartner: Business Partner Tree
Primary Tree Menu: Tree Menu
Primary Tree Organization: Organization Tree
Primary Tree Product: Product Tree
Primary Tree Project: Project Tree
Primary Tree Sales Region:
Product for Freight:
Second Accounting Schema: Secondary rules for accounting
Second Accounting Schema: For parallel reporting using different accounting currency or field selection
Template B.Partner: Business Partner used for creating new Business Partners on the fly
Third Accounting Schema: For parallel reporting using different accounting currency or field selection
Third Accounting Schema: Terceary rules for accounting
UOM for Length: Standard Unit of Measure for Length
UOM for Time: Standard Unit of Measure for Time
UOM for Volume: Standard Unit of Measure for Volume
UOM for Weight: Standard Unit of Measure for Weight
Poc Configuration

Configuration tab for the Point of Contact features.
Fields:

Smtp Server: The smtp server which the openbravo server can use to send emails
Smtp Authentication: Check to be activated when the smtp server requires authentication
Smtp Server Account: The account used to login to the smtp server.
Smtp Server Password: The password used to login to the smtp server
Security
User
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Create users and manage user roles to give access permissions.
Keep in Mind:
After accessing the application, depending on defined roles, users are able to see determined functionalities.
Regardless of what functionalities are available, each of them must have a defined user name and password in
order to access the application.
Before assigning roles to users, it is necessary to create roles in the Roles window.
User
Create users of the application.
Fields:
Alternative Phone No.: A second contact telephone number for a business partner.
Birthday: An anniversary of birth for a business partner.
Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
Default Client: Default Session Client

Default Language: Default Language

Default Organization: Default Organization
Default Role: Defautl Role
Default Warehouse: Default Warehouse
Email: An email address for a specified business partner.
Email User ID: User Name (ID) in the Mail System
Email User Password: Password of your email user id
Fax: A fax number for a specified business partner.
First name: Name of the contact
Last Contact: Date this individual was last contacted
Last Contact Result: A statement related to the result of the last interaction with a business partner.
Last name: Last name of the contact
Partner Address: The location of the selected business partner.
Password: A secret code used to allow access to a specified window or tab.
Personal Goal: Goal hierarchy only visible to user
Phone: A telephone number for a specified business partner.
Position: A defined job, title, or ranking within a company.
Process Now: A request to process the respective document or task.
Supervisor: Supervisor for this user - used for escalation
Title: A description, often abbreviated, of how to address a business partner.
Trx Organization: The organization which performs or initiates the transaction.
User Name: User Name
User Roles
Edit roles for the selected user.
Fields:
Role

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Create roles with assigned users, and edit roles access to organizations, windows, processes, etc.
Keep in Mind:
The process of entity creation automatically creates the roles of Organization Administrator and User of the entity.
Additional roles can be added to control access to the different functionalities or data. Afterwards, roles can be
assigned to each corresponding user.
Form Access
Edit the selected role's access to specified application forms.
Fields:
Org Access
Edit the selected role's access to the specified organizations.
Fields:
Process Access
Edit the selected role's access to the specified application processes.

Fields:
Role
Create roles to give the user the complete or partial access to the application's elements.
Fields:
Approval Amount: The approval amount limit for this role
Client List: Clients this Role can access
Grant Access: Grants access to module and window, process, task, workflow and forms.
Manual: A task or process completed directly by the user, not automatically by the application.
Organization List: List of Organizations this Role can access
User Level: System Client Organization
Task Access
Edit the selected role's access to specified application tasks.
Fields:

User Assignment
Add users to be assigned to the specified role.
Fields:
Window Access
Edit the selected role's access to specified application windows.
Fields:
Workflow Access
Edit the selected role's access to specified application workflows.
Fields:
Role Access

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Define access to DB tables and columns for selected roles.
Column Access
Create or edit access to DB columns for a selected role.
Fields:
Record Access
Maintain Record Access
Fields:
Record ID: Direct internal record ID
Role
Edit a role for which you want to give or withhold tables and columns tables.

Fields:
Approval Amount: The approval amount limit for this role
Client List: Clients this Role can access
Organization List: List of Organizations this Role can access
User Level: System Client Organization
Table Access
Create or edit access to DB tables for a selected role.
Fields:
Session
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View all logins made in the application.
Session

Show all changes that have been made in the application.
Fields:
Creation Date: The date that this record is completed.
Processed: A confirmation that the associated documents or requests are processed.
Remote Addr: Remote Address
Remote Host: Remote Host
Session: User Session Online or Web
Web Session: Web Session ID
Change Log
Data Changes
Fields:
Change Log: Log of data changes
Creation Date: The date that this record is completed.
New Value: New field value
Old Value: The old file data
Record ID: Direct internal record ID
Session: User Session Online or Web
Enterprise
Create organizations and manage the organizational structure of your business.
What is an Organization?
Organization is a business unit. Each entity can have more than one business unit defined. Organizations can be
described as departments, divisions, etc. and can be located in different regions or countries. Each organization can
have its own accounting schema.
Keep in Mind:

Every organization is managed independently, however it is possible to share information between them.
Organizations can be setup using a tree structure so that an organization can have access to specific documents.
Openbravo manages organization hierarchies. The hierarchy can be build using the Tree button.
Each record on the database is related to an organization.
The reports can be filtered by organization. If you select a higher level. organization, the report will show all the
information included in lower levels.
Initial Organization Setup
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Set up the basic information about an organization.

Fields
Organization The name of the organization.

Organization Type Select an organization type from the list.
Organization Username Edit the name of the organization's default user account.
Parent Organization: Select the parent organization.
Include Accounting: Include Accounting: Select the checkbox to enable an account schema for the organization.
Accounting file: Click Browse to select an accounting schema file.
Reference data: If you have installed any additional modules you can select them.
Accounting dimensions: Select the accounting dimensions that will apply to the organization.
Enterprise Module Management

Install reference data modules at organization level.
Organization Type
Create organization types that you can then apply to organizations within the client.
Client Organization types are specified at System level.

Active Select the checkbox to make the organization type active.
Name Give the organization type a name.
Description Type a brief description of the organization type if required.
Legal Entity Select the checkbox if the organization type is a legal entity.
Business Unit Select the checkbox if the organization type is a business unit.
Transactions Allowed Select the checkbox if the organization type is able to carry out transactions on the system.

Organization
Create organizations to manage your company's organizational structure.
Organization
Fields:
Organization Type: Select the organization type from the list.
Calendar: Select the financial calendar used by the organization.
Information
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Add complementary information for a selected organization.
Fields:
D-U-N-S: Dun & Bradstreet Number
Logo:
Reference Order: Uses Order document number as inout number
Tax ID: The government defined unique number for assigning and paying taxes.
Tax Not Deductible: purchase VAT must be posted as an expense for chosen organization.
Sales Tax Exempt Selected exempted Sales Tax is used while posting sales invoices for “Tax Not Deductible”

Rate: Organizations.
Org Schema
Specify the accounting schemas associated with the organization.
Fields

Active: Select the checkbox to make the schema active
Accounting Schema Select the accounting schema.
Year
Displays information about the financial year if the organization has a calendar associated with it.
Fields

Fiscal Year The financial year of the calendar
Description A brief description of the year
Active: Select the checkbox to make the year active
Process Scheduling
Schedule and monitor system processes.
Process Request
Fields
Client Client for this installation

Process Select the process to be scheduled.
Timing Select whether to run the process immediately, later or at a scheduled time.
Organization Select the organization
Active Select the checkbox to make the process active
Security Based Select the checkbox to enable the process to be viewed and edited by other users with the same user
on Role as scheduled the process.
Start date Specify the date that a later or scheduled process will start
Start time Specify the time that a later or scheduled process will start
Frequency Specify how frequently the scheduled process will take place
Interval / Specify further details of your chosen frequency. For example for daily frequency, specify the days

Option of the week on which the process will take place.

Repetitions Specify how often the process will repeat per interval
Finishes Select the checkbox if the process finishes. Clear the checkbox to let the process run indefinitely
Finish time If the process is scheduled to finish, specify the finish time
Process Monitor
Check the progress of scheduled processes.
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ERP/2.50/User Manual/Master Data Management - Openbravo wiki
ERP/2.50/User Manual/Master Data Management
Contents
1 Business Partner
1.1 Bank Account
1.2 Business Partner
1.3 Contact
1.4 Customer
1.5 Discount
1.6 Employee/Sales Rep
1.7 Interest Area
1.8 Location/Address
1.9 Product Template
1.10 Salary category
1.11 Shipment Route
1.12 Vendor/Creditor
1.13 Volume Discount
1.14 Volume Discount Settlement
1.15 Withholding
2 Product
2.1 Bill of Materials
2.2 Costing
2.3 Org Specific
2.4 Price
2.5 Product
2.6 Product Customer
2.7 Purchasing
2.8 Replenish
2.9 Substitute
2.10 Transactions
2.11 UOM
3 Send Email
4 Pricing
5 Import Data
Business Partner
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file:///C|/...20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Master%20Data%20Management.htm[22-Nov-10 4:08:40 PM]

Create and edit business partner information, templates, and bank accounts.
What is a Business Partner?
All clients, suppliers, creditors, employees, and anyone else with whom the company interacts.
Keep in Mind:
Each business partner may be assigned to a business partner group. This option permits the user to apply certain
characteristics to all business partners of a selected group.
The correct management of data in Business Partner Setup is essential for guaranteeing coherence and accuracy
when using the application.
Bank Account
Define bank accounts to be used for monetary transactions with this business partner.
Fields:
Account City: City or the Credit Card or Account Holder

Account
Country
Country:
Account
Email Address
EMail:
Account
Name for the Bank Account
Name:
Account No: Account Number (Mandatory only for previous bank account encoding).
Account
State of the Credit Card or Account holder
State:
Account
Street address of the Credit Card or Account holder
Street:
Account
Zip Code of the Credit Card or Account Holder
Zip/Postal:
Business
Anyone who takes part in daily business operations by acting as a customer, employee, etc.
Partner :
Displayed
Aspect that this bank account will have when showed anywhere in the application.
Account:
Driver's
Payment Identification - Driver License
License No:
International Bank Account Number. If filled in, bank country must be indicated in the country combo
IBAN:
box.
Name: An identifier for a document which can be used as a search tool.

Show A flag indicating that this bank account will be shown in an Generic format, using the bank account
Generic: code contained in the Generic Account textbox.
A flag indicating that this bank account will be shown in an IBAN format, using the bank account
Show IBAN:
code contained in the IBAN textbox, and checking that honors the IBAN control check..
Social
Payment Identification - Social Security No
Security No:
Zip verified: The Zip Code has been verified
Business Partner
Create a business partner to be used in the application.
Fields:
Acquisition Cost: The cost of gaining the prospect as a customer

Active Prospect/Customer: Indicates a Prospect or Customer
Actual Life Time Value: Actual Life Time Revenue
Anyone who takes part in daily business operations by acting as a customer, employee,
Business Partner :
etc.
Business Partner
A classification of business partners based on defined similarities.
Category:
Consumption Days: Consumption Days
Credit Status: Sales Credit Status
Credit Used: Current open balance
Customer: A business partner who will be making purchases.
D-U-N-S: Dun & Bradstreet Number
Employees: Number of employees
First Sale: Date of First Sale
Forced org:
Language: Language for this application
NAICS/SIC: Standard Industry Code or its successor NAIC - http://www.osha.gov/oshstats/sicser.html
Name 2: Additional Name
One time transaction:
Potential Life Time Value: Total Revenue expected
Reference No.: The number for a specific reference.
Sales Volume: Total Volume of Sales


Share: Share of Customer's business as a percentage
Tax Exempt: A condition stating that for a specific case, taxes must not be applied.
Tax ID: The government defined unique number for assigning and paying taxes.
UPC/EAN: A bar code with a number to identify a product.
URL: An address which can be accessed via internet.
Valuation: An estimation or appraisal with the goal of defining a value.
Vendor: A business partner who sells products or services.
Warehouse Calendar:
Contact
Define contacts for dealing with a selected business partner.
Fields:
Alternative Phone No.: A second contact telephone number for a business partner.
Birthday: An anniversary of birth for a business partner.
Email: An email address for a specified business partner.
Email User ID: User Name (ID) in the Mail System
Email User Password: Password of your email user id
First name: Name of the contact
Last Contact: Date this individual was last contacted
Last Contact Result: A statement related to the result of the last interaction with a business partner.
Last name: Last name of the contact
Password: A secret code used to allow access to a specified window or tab.
Personal Goal: Goal hierarchy only visible to user
Position: A defined job, title, or ranking within a company.

Supervisor: Supervisor for this user - used for escalation

User: Alphanumeric identifier of the entity
User Name: User Name
Customer
Define customer properties of a business partner that will purchase items from you.
Fields:
Credit Limit: Total outstanding invoice amounts allowed
Credit Used: Current open balance
Customer Bankaccount: Default Customer Bankaccount
Delivery Method: The desired means of getting requested goods to a business partner.
Delivery Terms: A definition stating when a specific delivery will occur.
Dunning: Dunning Rules for overdue invoices
Form of Payment: The method used to pay the request.
Freight Cost Rule: The calculation method used when charging freight.
Invoice grouping:
Invoice Print Format: Print Format for printing Invoices
Invoice Rule: Frequency and method of invoicing
Invoice Schedule: Schedule for generating Invoices
Managers:
Maturity Date 1: The day of the month that invoices are due. 3 maturity dates can be defined.
Number of Copies: The number of copies of each document that will be printed.
Order Description: Description to be used on orders
Order Reference: A reference or document order number as listed in business partner application.
Payment Terms: The setup and timing defined to complete a specified payment.
Price List Adjustment: A set of guidelines applied to current Price List in order to create a price list.

Print Discount: An option to have any discount printed on the invoice.

Sales Representative: The person in charge of carry out an order.
SO BP Tax Category: SO BP Tax Category
Additional Information:
Invoice Rule: Defines how to invoice a client. There are various options for invoicing:
After Delivery: Invoice all shipments after they have been received.
Immediately: All requested materials should be invoiced, without waiting for materials to be delivered
Do not invoice: Requests associated with this invoice should not be invoiced
After order delivery: Completed and delivered orders are then invoiced. If a partial order has been delievered, an
invoice is sent after the entire order is delivered.
Schedule after delivery: Invoice will be done according to an invoice calendar keeping in mind requested
shipments. The invoice calender will establish the invoice dates.
Discount
Add discounts which may be made available to this business partner.
Fields:
Business Partner :
etc.
Cascade: Any additional discount built upon the remaining total after applying previous discounts.
C_Bpartner_Discount_ID:
Discount: The percentage price reduction based on the list price.
Line No.: A line stating the position of this request in the document.
Employee/Sales Rep
Define employee properties of a business partner.
Fields:
Current Salary Current salary category for the employee, representing a classification of salaries based on

Category: similar characteristics or attributes.

Employee: A business partner who will be working for an organization.
Ismanager:
Isworker:
Operator: A business partner who will be used for production processes.
Sales
The person in charge of carry out an order.
Representative:
Interest Area
Create an interest area for the business partner to note special needs or requests.
Fields:
Interest Area: Interest Area or Topic
Opt-out Date: Date the contact opted out
Subscribe Date: Date the contact actively subscribed
Location/Address
Define locations or addresses for the business partner.
Keep in Mind:
The following types of addresses exist:
Ship-to-Address: Address to use when shipping orders to this Business Partner

Bill-to-Address: Address to use when sending an invoice
Pay-from-Address: Address the Business Partner pays from and where dunning letters will be sent
Remit-to-Address: Address to which the user should send payments to this Business Partner
Fields:
Alternative Phone
A second contact telephone number for a business partner.
No.:
Bill-To Address: Indicates that this address is the Bill to Address

ISDN: ISDN or modem line
Pay-From address: Business Partner pays from that address and we'll send dunning letters there
Remit-To address: Address we send payments to
Sales Region: A defined section of the world where sales efforts will be focused.
Ship-to address: Business Partner address to ship goods to
Tax Location: This field indicates that this location is a fiscal address. Fiscal addresses are shown in all
documents.
Product Template
Create a product template to be used to carry out simple sales order transactions with this business partner.
Keep in Mind:
The user can define a request template, avoiding the need to constantly input certain lines. With templates, a
standard request may still be customized. Once defined, the business partner template can be used for sales and
requests.
Fields:
Product: An item produced by a process.
Quantity: The number of a certain item.
Template Type: Type of the template
Salary category
Capability to store the different salary categories that one employee has had during his/her career.
Fields:

Salary Category: A classification of salaries based on similar characteristics or attributes.
Starting date: Date since the selected salary category is applied to the Business Partner.
Shipment Route
Create a delivery position for this business partner on a defined shipment route.
Fields:
Business Partner :
etc.
Warehouse / Service
The location where products arrive to or are sent from.
Point:
Vendor/Creditor
Define a business partner as a vendor who will sell items.
Fields:
Fix month day 2: Day of the month of the due date
Fix month day 3: Day of the month of the due date
PO BP Tax Category: Bussines Partner Tax Category as a Vendor
PO Discount Schema: Schema to calculate the purchase trade discount percentage
Purchase Price List: A catalog of selected products which can be purchased, each with a specified price.


Vendor Bank Account: Default Vendor Bank Account
Volume Discount
Add volume discounts which may be made available to this business partner.
Fields:
Business partner rappel:
Create Invoice: Create invoice
Volume Discount: A promotion given at a specific time of year based on purchase amounts.
Volume Discount Settlement

View invoices for volume discounts accepted and used by this business partner.
Fields:
Business partner rappel:
Invoice: A document listing products, quantities and prices, payment terms, etc.
Withholding
Define Withholding. The withholding is a fee that a holder of VAT retains from the paid parcel to a professional, but
not against a private person. The company becomes a substitute for the tax, and the company must pay the withholding
to the Treasury instead of professional.
Fields:


Description: Space to write additional related information.
Rate: The percentage to be multiplied by the source to arrive at the tax or exchange amount.
Product
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Create products and manage the related costing, purchasing, and pricing setup.
Keep in Mind:
Products are one of the three crucial aspects of data management in Openbravo.
Products can be purchased, sold, in production, or stored.
In order to properly define any product it is necessary to go first to the Product Setup.
Bill of Materials
Edit the bill of materials components the selected product consists of.
Fields:
BOM Line:
BOM Product: Bill of Material Product
BOM Quantity: Bill of Materials Quantity
BOM Type: Type of BOM
Costing
Define cost information for this specific product.

Fields:

Cost: A charge related to conducting business.
Cost Type: A distinct cost characteristic used for processes.
Costing:
Ending Date: A parameter stating the ending time range related for a specified request, query, etc.
Invoice Line: A statement displaying one item or charge in an invoice.
Permanent:
Price: The cost or value of a good or service.
Production: An indication that an item is being used in production.
Production Line: A statement displaying one item or action in the application.
Shipment/Receipt Line: A statement displaying one item, charge, or movement in a shipment/receipt.
Starting Date: A parameter stating the starting time range related to a specified request.
Total Movement Quantity: The final quantity to be moved based on the related business process.
Org Specific
Define specific characteristics which allow this product to be used in an organization.
Fields:
Capacity: Capacity
Minimum lead time in days to complete the proposal. For example, if this value is 10 and a
product is needed for October 30th, MRP suggests initiating purchasing or production on
Minimum Lead
October 20th.
Time:
Please notice that the label is a misnomor as this parameter is not expressed in minutes. A
better label would have been Minimum Delay or Minimum Lead Time
Max Qty.: Maximun Quantity
Min Qty.: Minumun Quantity.
M_Product_Org_ID: Details for a product in different organizations.
Planner: The person in charge of making an MRP plan.
Planning Method:
Qty. Std: Quantity Standard
Qty. Type: Quantity Type

Safety Stock:
Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.
Price
Define prices which will be used to buy or sell this product. There are three price types:
List Price: The starting price of a product before any discount is applied. This is the price usually published in
the catalog.
Standard Price: Indicated the final product price.
Limit Price: Indicates a lowest possible price that could be applied for the established product .
Fields:
List Price: The starting price of a product before any discount is applied.
Price Limit: The lowest price a specified item may be sold for.
Price List Version: A price list with a specified validity range.
Standard Price: The regular or normal price of a product in the respective price list.
Product
Create a product.
Fields:
Attribute Set: A group of attributes which are assigned to a selected product.
Attribute Set Value: An attribute associated with a product as part of an attribute set.
Bill of Materials: Defines if the Product is a Bill of Materials
Bundle Uom:
Business Partner : Identifies a Business Partner
Classification: Classification for grouping
Company Agent: Purchase or Company Agent
Cost Standar:
Description URL: An address for the product description which can be accessed via internet.

Discontinued: A statement mentioning that this product will no longer be available on the market.
Discontinued by: The name of the person who discontinues an item.
Download URL: URL of the Download files
Enforce attribute: For differing the stock of a product by the attribute
Expense Type: Expense report type
Freight Category: A classification used to help calculate shipping company freight amounts.
Greenpoint Uom:
Guarantee Days: Number of days the product is guaranteed or available
Image URL: An address for the product image which can be accessed via internet.
Ispriceprinted: Defines if the pricestd is going to be printed or not in the document
Mail Template: A template used to organize and send mail using a standard format.
Name 2: Additional space to write the name of a business partner.
Print detail records on
Print detail BOM elements on the invoice
invoice :
Print detail records on pick
Print detail BOM elements on the pick list
list:
Process Plan: A guide stating how a certain item must move through the transformation process.
Product Category: A classification of items based on similar characteristics or attributes.
An important classification used to determine the accounting and management of a
Product Type:
product.
Purchase: An indication that an item may be purchased by a business partner.
Resource: Resource
Revenue Recognition: Method for recording revenue
Sale: An indication that an item may be sold by a business partner.
Shelf Depth: Shelf depth required
Shelf Height: Shelf height required
Shelf Width: Shelf width required
SKU: A "stock keeping unit" used to track items sold to business partners.
Stock minimum: Minimum stock of a product
Stocked: Organization stocks this product
Tax Category: A classification of tax options based on similar characteristics or attributes.
Units Per Pallet: Units Per Pallet

UOM: A non monetary unit of measure.

Upc2:
Verified: The BOM configuration has been verified
Verify BOM: Verify BOM Structure
Version No: Version Number
Volume: Volume of a product
Weight: Weight of a product
Product Customer
Assigns products to customers
Fields:
Business Partner :
etc.
M_Product_Customer_ID: Product assignation to customer
Purchasing
Define information necessary to purchase this product from a specific vendor.
Fields:
Actual Delivery
Actual days between order and delivery
Time:
Capacity: Capacity
Current vendor: Use this Vendor for pricing and stock replenishment

Fixed Cost per

The additional added fixed cost for a purchased product.
Order:
Last Invoice Price: The last price paid for this product, as noted in a completed invoice.
Last Purchase Price: The last price pad for this product, as noted in a completed purchase order.
List Price: The official price of a product in a specified currency.
Manufacturer: The business partner that makes a specific product.
Minimum Order
The minimum number of an item that must be purchased at one time from a vendor.
Qty.:
Price Applicable
The time from which a price is valid.
from:
Purchase Order
The price charged to purchase a specific item.
Price:
Qty. Std: Quantity Standard
Qty. Type: Quantity Type
Quality Rating: Method for rating vendors
Quantity per
The number of a specific item that comes in one package.
Package:
Royalty Amount: (Included) Amount for copyright, etc.
Purchasing Lead Indicates the number of days between placing an order and the actual delivery as promised by
Time: the vendor.
Vendor Category: A classification of vendors based on similar characteristics or attributes.
The identifier used by a vendor to indentify a product being purchased by their business
Vendor Product No.:
partners.
Replenish
Define Replenishment
Fields:
Maximum Level: Maximum Inventory level for this product
Minimum Level: Minimum Inventory level for this product
Replenish Type: Method for re-ordering a product

Substitute
Define substitute products to be used if this product becomes unavailable.
Fields:
Substitute: Product which can be used in place of another product
Transactions
View all transactions related to this product.
Fields:
Inventory Transaction:
Movement Date: The date that a certain item is moved from one location to another.
Movement Line: An often automatically generated identifier for a movement line.
Movement Quantity: The number of items being moved from one location to another.
Movement Type: The type of a certain item being moved from one location to another.
Physical Inventory Line: A statement displaying one item in the physical inventory list.
Project Issue: Project Issues (Material, Labor)
UOM
Add a unit of measurement to this product.
Fields:

Order UOM: The unit of measure being used for the request.
Send Email
Create a predefined email to send to a group of business partners, or one specific contact.
Pricing
More
Import Data
To aid the transfer of data from other programs to Openbravo, CSV files can be imported.
More
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Master_Data_Management"

ERP/2.50/User Manual/Procurement Management - Openbravo wiki
ERP/2.50/User Manual/Procurement Management
Contents
1 Transactions
1.1 Requisition
1.1.1 Header
1.1.2 Lines
1.1.3 Matched PO Lines
1.2 Manage Requisitions
1.2.1 Header
1.2.2 Lines
1.2.3 Matched PO Lines
1.3 Requisition To Order
1.4 Purchase Order
1.4.1 Header
1.4.2 Lines
1.4.3 Line Tax
1.4.4 Payment
1.4.5 Price Adjustments
1.4.6 Tax
1.5 Goods Receipt
1.5.1 Header
1.5.2 Lines
1.6 Purchase Invoice
1.6.1 Accounting dimension
1.6.2 Header
1.6.3 Lines
1.6.4 Line Tax
1.6.5 Payment
1.6.6 Price Adjustment
1.6.7 Tax
1.7 Vendor Expense Invoice
1.7.1 Expense Invoice
1.8 Vendor Expense Invoice (Alpha)
1.8.1 Included Lines
1.8.2 Invoice
1.9 Matched Purchase Orders
1.10 Matched Invoices
1.11 Create Invoices
1.12 Pending Goods Receipt
2 Analysis Tools
2.1 Purchase Order Dimensional Report
2.2 Goods Receipts Dimensional Report
2.3 Purchase Invoice Dimensional Report
2.4 Purchase Order Report
2.5 Vendor Invoice Report
file:///C|/...nts%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Procurement%20Management.htm[22-Nov-10 4:08:44 PM]

2.6 Purchase Order Report with JR
Transactions
Requisition
View larger
Users create Requisitions in this window. Each requisition can have a preferred vendor and/or Price List. The
requisitions are owned by an user of the ERP and have different statuses, each of them allowing different actions.
Header
Any ERP user can enter its requisitions. Requisitions are created in Draft status and have to be Completed to confirm
them.
Fields:
Business Partner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.
Document No.: An often automatically generated identifier for all documents.
Document Status: Actual Status of the Requisition
Organization: Organizational entity within client.
Post Requisition: Button to change the status of the requisition
Requester: User of the ERP that owns the Requisition
Lines
Each line is a product demand for a specific date. It is also possible to define a preferred vendor, price list and the
correspondent prices.
Fields:

Attribute Set
Identifies a unique value of an Attribute Set
Value:
Business
Partner:
Currency: Indicates the currency to be used when processing this document.
Discount %: The Discount indicates the discount applied or taken as a percentage.
Internal
Notes that can be set with the aim to be seen only by users with access to the record.
Notes:
Matched PO
Indicates the already ordered quantity to fulfill the demand.
Quantity
Need by date: The date when a specified request must be carried out by.
Line Net
The final amount of a specified line, based only on quantities and prices.
Amount:
Indicates the unique line for a document. It will also control the display order of the lines within a
Line No.:
document.
Locked by: Indicates the user that is locking the record.
Indicate the reason to be locked the requisition line. The demands are locked when are being used in
processes that will generate Purchase Orders to fulfill the demand. The lock is removed when those
Lock cause: processes finish or if the lock is 3 days old.
The causes are The Requisition to Order window or the inclusion of the demand in a MRP process.||
Indicates the date when the record was locked. Id the lock it is more than 3 days old it is considered as
Lock date:
unlocked.
Lock qty: Quantity set to be used when the record is processed.
Lock price: Price set to be used when the record is processed.
Order
Product quantity in the order uom.
Quantity:
Order UOM: Alternative order uom for the product.
Price List: Price Lists are used to determine the pricing, margin and cost of items purchased or sold.
Requisition: Identifies a unique Requisition
Each product demand has its own status different than the status of the requisition. The statuses of the
demands are:
Requisition
line status: Open: The demand hasn't been yet fulfilled. Closed: Has been ordered enough products. Cancelled:
The demand has been closed without ordering any product. Planned: The demand has been included in
a Purchase Plan of the MRP module.||
Unit Price: The Actual or Unit Price indicates the Price for a product in source currency.
UOM: The UOM defines a unique non monetary Unit of Measure

Matched PO Lines
Purchase Order lines created to fulfill the product demand.
Fields:
Requisition Line: Identifies each product demand of a requisition.
Purchase Order Line: A unique identifier and a reference to a purchase order line (product).
Quantity: The Quantity indicates the number of a specific product or item for this document.
Manage Requisitions
View larger
The Purchase Manager manages the completed requisitions in this window. It is possible to create the purchase orders
automatically or assign the Purchase Order Lines to the correspondent product demand manually.
Header
By default appears all the completed requisitions. It is possible to create Purchase Orders automatically and close them
when all the demand has been fulfilled.
Fields:
Business
Partner:
This process will create several Purchase Orders to complete all the requisition lines. One order line is
created for each requisition line with the necessary quantity to fulfill the requested quantity. The
process closes the requisition when it finishes successfully.
Create The Order Date is used for the necessary dates of the Purchase Orders. The Business Partner is the
Purchase preferred vendor for the Purchase Orders, if it is leaved blank is used the Partner defined in the
Order: requisition line or in the requisition. If those are also not defined is used the current vendor set for the
product. The Price List is the preferred price list for the Purchase Orders, if it is leaved blank it is used

the Price List defined in the requisition line or in the requisition. The Organization is the Organization
used for the Purchase Orders. The Service Point is the Warehouse needed in the Purchase Order
headers.||
Document
An often automatically generated identifier for all documents.
No.:
Document
Actual Status of the Requisition
Status:
Post
Button to change the status of the requisition
Requisition:
Requester: User of the ERP that owns the Requisition
Lines
Each line is a product demand for a specific date. It is also possible to define a preferred vendor, price list and the
correspondent prices. If the line is locked it is possible to view in this tab the user and the cause of the lock.
Fields:
Attribute Set
Identifies a unique value of an Attribute Set
Value:
Business
Partner:
This process changes the status of the requisition. If it is open an has purchase order lines assigned it is
Change
set to closed, in case it hasn't any purchase order it is set as canceled. When the requisition is closed or
Status:
canceled the process set it as open.
Currency: Indicates the currency to be used when processing this document.
Description: A description is limited to 255 characters.
Discount %: The Discount indicates the discount applied or taken as a percentage.
Internal
Notes that can be set with the aim to be seen only by users with access to the record.
Notes:
Matched PO
Indicates the already ordered quantity to fulfill the demand.
Quantity
Need by date: The date when a specified request must be carried out by.
Notes for
Notes set to include in the Purchase Orders with indications to the vendor.
supplier:
Line Net
Amount:

Indicates the unique line for a document. It will also control the display order of the lines within a
Line No.:
document.
Locked by: Indicates the user that is locking the record.
Indicate the reason to be locked the requisition line. The demands are locked when are being used in
processes that will generate Purchase Orders to fulfill the demand. The lock is removed when those
Lock cause: processes finish or if the lock is 3 days old.
The causes are The Requisition to Order window or the inclusion of the demand in a MRP process.||
Indicates the date when the record was locked. Id the lock it is more than 3 days old it is considered as
Lock date:
unlocked.
Lock qty: Quantity set to be used when the record is processed.
Lock price: Price set to be used when the record is processed.
Order
Product quantity in the order uom.
Quantity:
Order UOM: Alternative order uom for the product.
Price List: Price Lists are used to determine the pricing, margin and cost of items purchased or sold.
Requisition: Identifies a unique Requisition
Each product demand has its own status different than the status of the requisition. The statuses of the
demands are:
Requisition
line status: Open: The demand hasn't been yet fulfilled. Closed: Has been ordered enough products. Cancelled:
The demand has been closed without ordering any product. Planned: The demand has been included in
a Purchase Plan of the MRP module.||
Unit Price: The Actual or Unit Price indicates the Price for a product in source currency.
UOM: The UOM defines a unique non monetary Unit of Measure
Matched PO Lines
Purchase Order lines created to fulfill the product demand. They can be inserted manually or automatically with the
process to generate the purchase orders.
Fields:
Requisition Line: Identifies each product demand of a requisition.
Quantity: The Quantity indicates the number of a specific product or item for this document.

Requisition To Order
View larger
In the Requisition to Order window it is possible to create Purchase Order from the desired Requisition lines.
The window is structured in two different areas. The upper one to search open requisitions. And the second one for
locked requisitions.
To search the Requisition lines there are available several filtering options. The "Add lines without vendor" checkbox
is used when a Vendor has been selected to include or not Requisition lines that do not have a vendor.
The relation of found Requisition lines shows the Open requisitions lines of completed requisitions and that are not
locked.
The Requisition lines that are intended to use to create the Purchase Order have to be selected from this relation and
added to the lock area.
In the lock area there are all the Requisition Lines locked by the user, even those that do not fulfill the filters of the
search area. Requisition Lines that have been locked for more than 3 days are considered as not locked.
Each time that is pressed the Create button is opened a popup to create a unique Purchase Order with as many lines as
necessary. In the lock area it is possible to change the quantity that is desired to order for each requisition line and it is
possible to set the price actual.
Purchase Order
View larger
Create and edit orders to buy products from suppliers.
What is a Purchase Order?
A document that specifies products ordered from a specific vendor, as well as the price, terms, and conditions of that
order. Purchase orders are created from requests that have been made by various departments.
Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read
only in order to prevent the user to modify the values. At the database level there is a trigger that prevents the
modification of some fields depending on document's state.
Header
Create a purchase order and process it when ready.
Fields:
Accounting The date this transaction is

Date: recorded in the general ledger.
A flag indicating whether this
Active: record is available for use or
de-activated.
A distinct activity defined and
Activity: used in activity based
management.
Indicates if this document
Approved:
requires approval
Anyone who takes part in
Business daily business operations by
Partner : acting as a customer,
employee, etc.
A cost or expense incurred
Charge:
during business activity.
The amount of a cost or
Charge
expense incurred during
amount:
business activity.
Company
Purchase or Company Agent
Agent:
Copy from
Copy From Order
Order:
Copy Lines: Copy Lines from other Order
Credit
Credit has been approved
Approved:
An accepted medium of
Currency: monetary exchange that may
vary across countries.
Date the document was
Date printed:
printed.
Delivered:
The specific place or address
Delivery

an order will be shipped to or

Location:
carried out from.
The desired means of getting
Delivery
requested goods to a business
Method:
partner.
Delivery
notes:
Delivery A definition stating when a
Rule: specific delivery will occur.
A space to write additional
Description:
related information.
An often automatically
Document
generated identifier for all
No.:
documents.
A specified position resulting
Document
from processes which
Status:
have/have not been executed.
A value defining what
Document sequence and process setup
Type: are used to handle this
document.
Drop Ship Business Partner Contact for
Contact: Drop Shipment
Drop Ship Business Partner Shipment
Location: Location for Drop Shipment
Drop Ship Business Partner for Drop
Partner: Shipment
Form of The method used to pay the
Payment: request.
Freight The charge amount for a
Amount: specified shipment.
Freight Cost The calculation method used
Rule: when charging freight.
The final monetary amount
Grand Total
(including taxes) charge listed
Amount:
in a document.
The applicable international
Incoterms:
commercial terms.
The geographical location that
INCOTERMS
belongs to the applied
description:
Incoterm.
Invoice
Bill From Address
From:
Frequency and method of
Invoice Rule:
invoicing

Order Date: The time listed on the order.

A reference or document
Order
order number as listed in
Reference:
business partner application.
Organizational entity within
Organization:
client
Identifies the (ship from)
Partner
address for this Business
Address:
Partner
The setup and timing defined
Payment
to complete a specified
Terms:
payment.
An accounting status noting if To see that button in 2.34 version you need two things: - Make sure that
Posted: a specified transaction was the option 'Show accounting tabs' in 'General Setup > Application >
added to the general ledger. Session Information is checked. - The status of the purchase order
should be 'Completed'
Price
Tax is included in the price
includes Tax:
A catalog of selected items
Price List: with prices defined generally
or for a specific partner.
A reference stating whether or
not the document has been
Print:
printed at any time in the
past.
An option to have any
Print
discount printed on the
Discount:
invoice.
A defined level of importance
Priority:
or precedence.
Process
Order:
Process
Order:
A confirmation that the
Processed: associated documents or
requests are processed.
Project: A defined task or undertaking
Purchase
Purchase Order
Order:
An indication that a
Re-invoice: transaction may be invoiced
to a business partner.

Sales An advertising effort aimed at

Campaign: increasing sales.
An indication that a transfer
Sales
of goods and money between
Transaction:
business partners is occurring.
Scheduled The date that a task, process,
Delivery or action is to be completed
Date: or delivered by.
Selected:
This is a Self-Service entry or
Self-Service: this entry can be changed via
Self-Service
Enable sending Document
Send EMail:
EMail
Shipping The name of the company
Company: making the shipment.
The final sum of all line totals
Summed Line made to a specified document
Amount: or transaction (not including
taxes).
Transaction The specific document type
Document which should be used for a
Type: specified transaction.
Transferred to General Ledger
Transferred:
(i.e. accounted)
The organization which
Trx
performs or initiates the
Organization:
transaction.
An acquaintance to reach for
User/Contact: information related to the
business partner.
Warehouse / The location where products
Service Point: arrive to or are sent from.
A display of optional
1st elements that are previously
Dimension: defined for this account
combination.
A display of optional
2nd elements that are previously
Dimension: defined for this account
combination.
Lines

Add products to be included in your purchase order. Each product is added by creating a line.
Fields:
Charge: A cost or expense incurred during business activity.
Charge amount: The amount of a cost or expense incurred during business activity.
Date Delivered: Date when the product was delivered
Delivered Quantity: Delivered Quantity
Description Only: if true, the line is just description and no transaction
Direct shipment: Ship direct from Vendor to Customer
The proportional discount given to an item, without respect to any previously defined
Discount %:
discounts.
Freight Amount: The charge amount for a specified shipment.
Invoice Date: The time listed on the invoice.
Invoice Quantity: The total number of a product included in an invoice to a business partner.
Last price so:
Line Net Amount : The final amount of a specified line, based only on quantities and prices.
Lot: A group of identical or similar items organized and placed into inventory under one number.
The number of a certain item involved in the transaction, shown in units which differ from
Order Quantity:
the standard UOM.
Partner Address: Identifies the (ship from) address for this Business Partner
Price Adjustment: The ability to raise or lower prices.
Purchase Order: Purchase Order
Purchase Order Line: Purchase Order Line
The number of an item involved in a transaction, given in standard units. It is used to
Quantity:
determine price per unit.
Reserved Quantity: Reserved Quantity
Resource Assignment: Resource Assignment
Scheduled Delivery
The date that a task, process, or action is to be completed or delivered by.

Date:
Serial No.: An attribute used as a unique identifier for a product.
Shipping Company: The name of the company making the shipment.
SO/PO Reference: Reference to corresponding Sales/Purchase Order
The percentage of money requested by the government for this specified product or
Tax:
transaction.
Unit Price: The price that will be paid for a specified item.
Warehouse / Service
Point:
Line Tax
View taxes applied to your order line.
Fields:
Tax: The Tax indicates the type of tax for this document line.
Tax Amount: The total sum of money requested by the government of the specified transaction line.
Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.
Payment
Create an obligation for accounting to pay for all or part of your purchase order amount in advance.
Fields:
Amount: A monetary total.
Bank Account: A monetary account of funds held in a recognized banking institution.
Bank statement line: A statement displaying one transaction in the bank statement.
Business Partner :
etc.
Cancel processed: Cancel processed
Cancelled Settlement No.: The settlement used to cancel the corresponding payment.
Cash Book: A document used to manage all cash transactions.

Cash Journal Line: A statement displaying one transaction in the cash journal.
Change Debt Payment: Take this Debt/Payment out of the settlement
C_Settlement_Generate_ID: Settlement generate
Due Date: The date when a specified request must be carried out by.
Generate_Processed: Generate Processed
Is Automatic Generated: It is automatically generated
Payment: A obligation to pay or a right to collect for a specified item or service.
A confirmation stating whether the request has been closed through a monetary
Payment Complete:
transaction.
A confirmation stating whether the request has been closed through receipt of a
Receipt:
monetary transaction.
Status: A defined state or position of a payment.
Valid: A confirmation that something is correct.
Write-off Amount: A monetary sum that can be deducted from tax obligations.
Price Adjustments
View applied price adjustments for each order line.
Fields:
Adjusted Price: The price to be offered after discounts or price increases.
Price Adjustment Amt.: The amount by which this price is raised or lowered.
Tax

Edit taxes applied to your order.
Fields:
Tax: The percentage of money requested by the government for this specified product or transaction.
Tax Amount: The total sum of money requested by the government of the specified transaction.
Taxable Amount: The total sum on which taxes are added.
Goods Receipt
View larger
Create and edit goods receipts from your vendors and create invoices from these receipts.
What is a Goods Receipt?
A shipment document stating what has been received from a specific supplier. This receipt may be generated manually
or created from a Purchase Order or Vendor Invoice. Without this document, the system does not know that new
materials are on hand.
Creation Process:
There are two possibilities when creating a goods receipt.
Copying lines from an order and including them in the desired goods receipt.
Creating it manually from the beginning. This is useful when creating a goods receipt without a specific order.
In this case it is necessary to manually define lines or products in the Lines tab.
Using the Pending Goods Receipt window to automatically create the goods receipt from the purchase orders.
Keep in Mind:
Header

Create and process a goods receipt.
Fields:
Accounting Date: The date this transaction is recorded in the general ledger.
Activity: A distinct activity defined and used in activity based management.
Anyone who takes part in daily business operations by acting as a customer,
Business Partner :
employee, etc.
Calculate Freight Amount:
Create From Multiple:
Create Lines from: An addition of statements from pre-existing documents.
Date printed: Date the document was printed.
Delivery Location: The specific place or address an order will be shipped to or carried out from.
Delivery Rule: A definition stating when a specific delivery will occur.
Document Status: A specified position resulting from processes which have/have not been executed.
Document Type: A value defining what sequence and process setup are used to handle this document.
Create and process Invoice from this receipt. The receipt should be correct and
Generate Invoice from Receipt:
completed.
Logistic:
Number of Packages: The number of packages being shipped.
Pick Date: Date/Time when picked for Shipment
An accounting status noting if a specified transaction was added to the general
Posted:
ledger.
A reference stating whether or not the document has been printed at any time in the
Print:

past.
Priority: A defined level of importance or precedence.
Process Shipment : Process Shipment (Update Inventory)
Sales Campaign: An advertising effort aimed at increasing sales.
An indication that a transfer of goods and money between business partners is
Sales Transaction:
occurring.
Ship Date: Shipment Date/Time
Shipment/Receipt: The document number for identifying an act of sending or receiving goods.
Tracking No: Number to track the shipment
Update Attributes from
Update attributes from shipment
Shipment:
A display of optional elements that are previously defined for this account
1st Dimension:
combination.
2nd Dimension:
combination.
Lines
Add products which are included in your goods receipt. Each product is shown on its own line.
Fields:
Movement
The number of items being moved from one location to another.
Quantity:
The number of a certain item involved in the transaction, shown in units which differ from the
Order Quantity:
standard UOM.

Purchase Order
Purchase Order Line
Line:
Re-invoice: An indication that a transaction may be invoiced to a business partner.
Shipment/Receipt
A statement displaying one item, charge, or movement in a shipment/receipt.
Line:
Purchase Invoice
View larger
Create and edit invoices received from your vendors and generate related goods receipts.
What is a Purchase Invoice?
An invoice is a written statement which marks goods sent to a buyer by a supplier. It also indicates the quantity and
price of each product or service included in the order.
Keep in Mind:
Invoices can be created manually without any relation to the order or goods receipt. They can also be copied
from a purchase order or a goods receipt.
When completing the invoice a payment is generated that appears in the Payment tab.
Taxes are assigned automatically when introducing products in the Lines tab.
Accounting dimension
Fields:
Amount: A monetary sum of two or more quantities.


1st Dimension: A display of optional elements that are previously defined for this account combination.
2nd Dimension: A display of optional elements that are previously defined for this account combination.
Header
Create and edit a sales invoice.
Fields:
Approved: Indicates if this document requires approval
Copy Lines: Copy Lines from other Invoice
Days till due: Number of days left for the next due date.
Due amount: Total amount due.
Generate Receipt Create and process delivery Receipt from this invoice. The invoice should be correct and
from Invoice: completed.
Grand Total
The final monetary amount (including taxes) charge listed in a document.
Amount:
Last Calculated On
Last Calculated On Date for payment monitor.

Date:
Outstanding
Amount pending to be paid.
Amount:
Payment Complete: A confirmation stating whether the request has been closed through a monetary transaction.
Posted: An accounting status noting if a specified transaction was added to the general ledger.
Price includes Tax: Tax is included in the price
Print: A reference stating whether or not the document has been printed at any time in the past.
Process Invoice:
Process Invoice:
Self-Service: This is a Self-Service entry or this entry can be changed via Self-Service
Summed Line
The final sum of all line totals made to a specified document or transaction (not including taxes).
Amount:
Total paid: Total amount paid.
Transaction
The specific document type which should be used for a specified transaction.
Document Type:
Transferred: Transferred to General Ledger (i.e. accounted)
Update payment Updates payment monitor information. Total paid, Outstanding Amount, Days till due, Due
monitor: amount, Payment Complete and Last Calculated On Date fields.
Lines
Add products to be included in your invoice. Each product is added by creating a line.
Fields:

Asset: An item which is owned and exchangeable for cash.
Attribute Set
An attribute associated with a product as part of an attribute set.
Value:
Description
if true, the line is just description and no transaction
Only:
Invoice discount:
Invoice
The total number of a product included in an invoice to a business partner.
Quantity:
Line Net
Amount :
Financial A check for the end-user to enter a "Financial" invoice instead of a "Product" related invoice,
Invoice Line which implies that "Product" field is removed and a new one named "Account" is shown.
A G/L item setup as "Enable in Financial Invoices" which allows end-user to enter "non-product"
Account
related invoices but "financial" invoices related to accounts/GL items
Order Quantity:
standard UOM.
Price
The ability to raise or lower prices.
Adjustment:
Project Line: Task or step in a project
Purchase Order
Purchase Order Line
Line:
Resource
Resource Assignment
Assignment:
Shipment/Receipt
Line:

Line Tax
View taxes applied to your invoice line.
Fields:
Invoice Line: The Invoice Line uniquely identifies a single line of an Invoice.
Payment
Create an obligation for accounting to pay for all or part of your invoice amount.
Fields:
Business Partner :
etc.


Payment Complete:
transaction.
Receipt:
Price Adjustment
Fields:
Invoice Line Offer: Offers applied to the invoice line.
Tax
View or edit taxes applied to your invoice.
Fields:
Recalculate: Recalculate tax

Vendor Expense Invoice

Image:VendorExpenseInv240.jpg
View larger
Edit expenses by breaking and then allocating them across multiple organizations, projects, etc.
Expense Invoice
Split up an exisiting invoice among your organizations or departments.
Fields:
Business Partner :
etc.
Generate Receipt from Create and process delivery Receipt from this invoice. The invoice should be correct and
Invoice: completed.
Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.

Payment Complete:
transaction.
Process Invoice:
Process Invoice:
Sales Order: A unique and often automatically generated identifier for a sales order.
The final sum of all line totals made to a specified document or transaction (not
Summed Line Amount:
including taxes).
Transaction Document
Type:
1st Dimensinon: A display of optional elements that are previously defined for this account combination.
Vendor Expense Invoice (Alpha)

Edit expenses by breaking and then allocating them across multiple organizations, projects, etc.
Included Lines
Fields:


Invoice discount:
Order Quantity:
standard UOM.
Purchase Order
Purchase Order Line
Line:
Resource
Resource Assignment
Assignment:
Shipment/Receipt
Line:
Invoice
Fields:
Business Partner :
etc.

Generate Receipt from Create and process delivery Receipt from this invoice. The invoice should be correct and
Invoice: completed.
Payment Complete:
transaction.
Process Invoice:
Process Invoice:
The final sum of all line totals made to a specified document or transaction (not
Summed Line Amount:
including taxes).

Type:
Matched Purchase Orders
View larger
Edit and process invoices by assigning them to a corresponding shipment/receipt, invoice, or both.
Fields:
Match PO: Match Purchase Order to Shipment/Receipt
Transaction Date: The date that a specified transaction is entered into the application.
Matched Invoices
View larger
Edit and process purchase orders by assigning them to a corresponding shipment/receipt, invoice, or both.

Fields:
Match Invoice: Match Shipment/Receipt to Invoice
Create Invoices
View larger
Create invoices for all processed sales orders/goods shipments that have not been invoiced.
Pending Goods Receipt
View larger
View all pending orders which do not have a corresponding goods receipt. This means orders have not been received.
You can create the correspondent goods receipts by selecting the desired order lines and setting the reception date,
quantity and warehouse. It is possible to filter the purchase orders by its Document Number.
Analysis Tools
Purchase Order Dimensional Report

Create purchase order reports for a defined time period. Add dimensions and filters to view, order, and compare
information according to your analysis needs.
Goods Receipts Dimensional Report

Create goods receipts reports for a defined time period. Add dimensions and filters to view, order, and compare
Purchase Invoice Dimensional Report

Create purchase invoice reports for a specified time period. Add dimensions and filters to view, order, and compare
Purchase Order Report

Create a report showing purchase orders registered in the application.
Vendor Invoice Report

Create a report showing all issued vendor invoices.
Purchase Order Report with JR

Create purchase order reports using JasperReports.
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Procurement_Management"

ERP/2.50/User Manual/Warehouse Management - Openbravo wiki
ERP/2.50/User Manual/Warehouse Management
Contents
1 Transactions
1.1 Physical Inventory
1.1.1 Header
1.1.2 Lines
1.2 Goods Movements
1.2.1 Header
1.2.2 Lines
1.3 Bill of Materials Production
1.3.1 BOM Production
1.3.2 Production Plan
1.3.3 I/O Products
1.4 Incoming Shipment
1.4.1 Header
1.4.2 Lines
1.5 Create Average Costs
1.6 Goods Transaction
1.7 Incoterm
2 Setup
2.1 Warehouse and Storage Bins
2.1.1 Bin Contents
2.1.2 Product Transactions
2.1.3 Shipment Routing
2.1.4 Storage Bin
2.1.5 Warehouse
2.2 Storage Bin Type
2.3 Shipping Company
2.3.1 Freight
2.3.2 Shipping Company
2.4 Freight Category
2.5 Print Labels
3 Analysis Tools
3.1 Price Adjustments Report
3.2 Shipping Company Report
3.3 Traceability Report
3.4 Warehouse Movements Report
3.5 Warehouse Control Report
3.6 Customer Stock Report
3.7 Stock Valuation Report
3.8 Product Movements Report
3.9 Stock Report
3.10 Warehouse Detailed Inventory
3.11 Production Report
3.12 Report Pareto Product
file:///C|/...ents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Warehouse%20Management.htm[22-Nov-10 4:08:56 PM]

Transactions
Physical Inventory
View larger
Create and edit inventory counts and update your stock quantities.
What is a Physical Inventory?
Physical Inventory is defined as the process of manually counting stock at a specific date and time. Companies may
conduct physical inventory to get a count, test the condition of materials, and confirm data as given by statistics on
hand.
Keep in Mind:
The user defines and maintain various inventory counts. In each count, the user has to indicate the specific
warehouse involved as well as the date.
Once the inventory lists are generated, it is possible to add or delete products.
Once the inventory count is processed, it is not possible to modify content.
Header
Create an inventory count to update your stock quantities.
Fields:
Create Inventory Count
Create Inventory Count List
List :
Movement Date: Date a product was moved in or out of inventory

Perpetual Inventory: Rules for generating physical inventory

Phys.Inventory: Parameters for a Physical Inventory
Process Inventory Count : Process Inventory count and update Inventory
Update Quantity: The Book Quantity is updated with current book quantity
1st Dimensinon:
combination.
2nd Dimension:
combination.
Lines
Add or edit individual products to be included in the inventory count.
Fields:
Order Quantity:
standard UOM.
Physical Inventory
A statement displaying one item in the physical inventory list.
Line:
Phys.Inventory: Parameters for a Physical Inventory
Quantity book: Book Quantity
Quantity count: Counted Quantity
Quantity order book: Quantity order book
Goods Movements

View larger
Create and edit internal inventory movements among warehouses and storage bins.
Keep in Mind:
Header
Create and edit inventory internal movements.
Fields:
Move a Storage Bin:
Movement: Movement of Inventory
Process Movements: Process Inventory Movements
Lines

Add products and quantities for a specific goods movement. Each line represents one particular product.
Fields:
Attribute Set
Value:
Locator To: Location inventory is moved to
Movement: Movement of Inventory
Movement
Quantity:
Order Quantity:
standard UOM.
Bill of Materials Production
View larger
Create and run production processes using the previously defined bills of materials.
BOM Production
Create production processes to run using the previously defined bills of materials.
Fields:
Create/Post Production: Create production lines, if not created - otherwise process the production


Records created:
Production Plan
Add bills of materials to be produced in a specified production plan.
Fields:
Production Plan: The proposal for a how production will be carried out.
Production Quantity: Quantity of products to produce
I/O Products
Create and edit the products that are going to be used in the production
Fields:
Attribute Set
Value:


Movement
Quantity:
Order Quantity:
standard UOM.
Print Labels:
Incoming Shipment
View larger
Create and manage goods shipments from our vendors
Header
Enter Receipts and Vendor Returns where islogistic='Y'
Fields:
Business Partner :
employee, etc.


completed.
Logistic:
Posted:
ledger.
Print:
past.
Sales Transaction:
occurring.


Shipment:
1st Dimensinon:
combination.
2nd Dimension:
combination.
Lines
Fields:
Movement
Quantity:
Order Quantity:
standard UOM.
Purchase Order
Purchase Order Line
Line:
Shipment/Receipt
Line:
Create Average Costs

View larger
Using the previous raw material receipts, calculates its medium cost.
The product price of each receipt is calculated based on the on the product price in the purchase invoice. If the invoice
does not exist the price of the purchase order is used, if the order neither exists the price list of the provider is used. If
none of these criterias exist, a warning is generated and the previous cost is used.
Goods Transaction
View larger
View all goods transactions carried out in the application.
Fields:
Inventory
Transaction:
Order Quantity:
standard UOM.
Physical Inventory
A statement displaying one item in the physical inventory list.
Line:
Project Issue: Project Issues (Material, Labor)
Shipment/Receipt


Line:
Incoterm
View larger
Create international commercial terms (Incoterms) to be used in sales transactions.
Fields:
Description Required:
For Delivery:
Incoterms:
Setup
Warehouse and Storage Bins
View larger
Create warehouses and organize them using storage bins.
Bin Contents
View the stored products of a selected storage bin.

Product Transactions
View all products transactions related to the selected warehouse.
Shipment Routing
Create shipment routes for the selected warehouse.
Fields:
Business Partner :
etc.
Warehouse / Service
Point:
Storage Bin
Create storage bins for a selected warehouse.
Fields:
Aisle (X): X dimension, e.g., Aisle
Bin (Y): Y dimension, e.g., Bin
Invoicing type:
Level (Z): Z dimension, e.g., Level
Relative Priority: Where inventory should be picked from first
Size multiplier:
Warehouse

Create warehouses for your organizations.
Fields:
Element Separator: Element Separator
From DocumentNo: From DocumentNo
Is Shipper: Is Shipper
Locator units per pallet:
Shipper code: Shipper code
To DocumentNo: To DocumentNo
Warehouse_Size:
Storage Bin Type
View larger
Define storage bin types to better organize your warehouse and inventory.
Fields:
Size multiplier:
Shipping Company

View larger
Create shipping companies and define freight costs to be used in products logistics.
Freight
Define freights to be used for a specified shipper.
Fields:
Destination Country: The country receiving a shipment
Destination State/Province: The state/province inside of a country receiving the shipment.
Freight: Freight Rate
Freight Unit: Freight Unit
Line round: Line round
Qty from: Qty from
To Quantity: A parameter stating the highest possible quantity of a specified request.
Total Round: Total Round
Shipping Company
Create shippers to be used in other application transactions.
Fields:

Tracking URL: URL of the shipper to track shipments
Freight Category
View larger
Define freight categories to be used by shippers.
Fields:
Freight Unit: Freight Unit
Line round: Line round
Total Round: Total Round
Print Labels
Print labels according to your needs.
Analysis Tools
Price Adjustments Report

Create a report showing price adjustments that are valid for a specified time period.

Shipping Company Report

View the relationship between shipments and shipping companies making those shipments.
Traceability Report
Create a report showing the lifecycle of a selected product.
Warehouse Movements Report

Create a report showing warehouse movements of goods for a specified time period.
Warehouse Control Report

Create a report showing the products movements from different application transactions.
Customer Stock Report

Create a report showing the actual stock of selected products, grouped by product category.
Stock Valuation Report

Create a report showing the value of stocked products.
Product Movements Report

Create a report showing product movement details for a specified time period.
Stock Report
Create a stock report for a concrete date.
Warehouse Detailed Inventory

Create a report showing the in-out movements related to a product and business partner.
Production Report
Create a report showing what has been produced.
Report Pareto Product

This report has two different purposes:
First of them is to developing a report that classifies the products into three classes (A, B or C) depending on a

concrete conditions selected by the user (Average Cost in this case) following the rationale for a Pareto report.
The second one is to update one property in the product following the same criteria so it could be used as filtering
condition in the Create Inventory Count List process.
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Warehouse_Management"
This page has been accessed 5,175 times. This page was last modified 12:40, 4 March 2010. Content is available under

ERP/2.50/User Manual/Production Management - Openbravo wiki
ERP/2.50/User Manual/Production Management
Contents
1 Transactions
1.1 Process Plan
1.1.1 Employee
1.1.2 Indirect Cost
1.1.3 I/O Products
1.1.4 Machine
1.1.5 Operation
1.1.6 Process Plan
1.1.7 Version
1.2 Work Requirement
1.2.1 Header
1.2.2 Operation
1.2.3 Product
1.3 Work Effort
1.3.1 Employee
1.3.2 Global Use
1.3.3 Incidence
1.3.4 Indirect Cost
1.3.5 Machine
1.3.6 Outsourced
1.3.7 Product
1.3.8 Production Run
1.3.9 Salary Category
1.3.10 Toolset
1.3.11 Work Effort
1.4 Quality Control Report
1.4.1 Check Point Set
1.4.2 Date and Shift
1.4.3 Time
1.4.4 Values
1.5 Periodic Quality Control Data Collection
1.5.1 Result
1.5.2 Test
1.6 Internal Consumption
1.6.1 Header
1.6.2 Lines
1.7 Maintenance Order
1.7.1 Header
1.7.2 Task
1.7.3 Worker
1.8 Schedule Maintenance
1.9 Maintenance Plan
1.9.1 Maintenance
file:///C|/...ents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Production%20Management.htm[22-Nov-10 4:09:12 PM]

1.10 Calculate Planned Raw Material Costs

1.11 Calculate Production Costs
2 Analysis Tools
2.1 Pending Production
2.2 Daily Work Requirement Order Packing
2.3 Daily Work Requirements Report
2.4 Standard Costs Report
2.5 Production Run Status Report
2.6 Pending Work Requirement
2.7 Production Cost
3 Setup
3.1 Section
3.2 Work Center
3.2.1 Machine Station
3.2.2 Process
3.2.3 Toolset Process
3.2.4 Work Center
3.3 Activity
3.3.1 Activity
3.3.2 Toolset Process
3.4 Toolset
3.4.1 Toolset
3.4.2 Toolset Type
3.5 Machine Category
3.5.1 Category
3.5.2 Maintenance
3.5.3 Periodicity
3.6 Machine
3.6.1 Cost
3.6.2 Machine
3.6.3 Maintenance
3.6.4 Periodicity
3.7 Cost Center
3.7.1 Cost Center
3.7.2 Employee
3.7.3 Indirect Cost
3.7.4 Machine
3.7.5 Version
3.8 Periodic Quality Control
3.8.1 Check Point
3.8.2 Test
3.9 Quality Control Point
3.9.1 Check Point
3.9.2 Check Point Set
3.9.3 Shift
3.10 Work Incidence
3.11 Maintenance Task
3.12 Indirect Cost

3.12.1 Indirect Cost

3.12.2 Value
Transactions
Process Plan
View larger
Define the steps and processes to be completed for an intermediate or finished good, taking in account available
resources.
What is a Process Plan?
A sequence of events which map and organize the manufacturing of one or many products. The same product can be
produced using a variety of production plans, however normally each product has one process plan.
Employee
Define the employees that can perform a specified process.
Fields:
Estimated Cost: A theoretically calculated cost associated with this specific tab.
Indirect Cost
Define indirect costs related to a specified process.
Fields:

Indirect Cost: Any charge of doing business which cannot be directly allocated to production.
I/O Products
Define input and output products taking part in a specified process.
I/O Products Tab
Fields:
Component Cost:
Decrease:
Production Type: A classification stating whether something has been created or used in the sequence.
Rejected:
Machine
Define machines that are used for a specific process.
Fields:
Machine: A tool use to aid in or fully complete a task.

Operation
Add processes to be performed for a specified process plan.
Keep in Mind:
The user can introduce all the input and output products included in the chosen sequence. The products can be
raw materials, work-in-progress, or finished goods. Additionally, it is necessary to introduce the quantity of each
input and output product.
Fields:
Calculated:
Cost Center Use Time: The amount of time a process takes to complete.
Global Use:
Multiplier:
No Qty:
Outsourced: A decision to have a task or phase completed by an external business partner.
Outsourcing cost:
Preparation time:
Process Plan Version:
Process Plan
Create production process models.
Fields:

Process Unit: The number of process units obtained by executing a process plan one time.
Process Buttons:
Explode Phases:
Copy Version: Process to copy the structure of the selected version.
Version
Create process plans valid for a specified time period.
What is a Process Plan Version?
Versions are process plans created for a specific period of time. When a work requirement is created, data from a
currently active process plan version is used.
Fields:
Process Plan Version:
Work Requirement
View larger
Create an order to execute the selected process plan.
What is a Work Requirement?
Defined documents that execute a selected fabrication of a product based on the map a previously defined process plan.
Every work requirement that is launched is to done so in order to produce a certain product quantity. However it is
possible that the result could be multiple products.

Header
Create production orders by choosing dates and the previously defined work requirement model.
Fields:
Closed:
Ending Date: A parameter stating when a specified request will end.
Explode Phases:
Launch Date:
Processed: The document has been processed
Quantity:
Secondary Qty: Secondary Quantity
Start Date: A parameter stating when a specified request will begin.
Work Requirement: An order authorizing the production of a specific product and product quantity.
Work Requiremente Process:
WR Type:
Operation
Add or edit operations and activities to be performed for the related work requirement.
Keep in Mind:
Although, the work requirement operations are generated based on a chosen process plan, it is possible to modify
any parameter of a desired operation and included products. In each operation the user can see the quantity to be
produced, quantity completed. Additionally using the “Close Phase” button it is to close the work requirement
phase. If all the phases are closed the work requirement will also be closed.
Fields:
With this process it will be closed the work requirement phase. If all the phases are closed the work
Close Phase:
requirement will also be closed.

Cost Center Use

The amount of time a process takes to complete.
Time:
Global Use:
No Qty:
Preparation
time:
Quantity:
Quantity
Completed:
Work
An order authorizing the production of a specific product and product quantity.
Requirement:
WR Phase:
Product
Add or edit I/O products to be used for the selected operation of the work requirement.
Fields:
Decrease Indicator:
MA_Wrphaseproduct_ID:
Order Quantity:
the standard UOM.
WR Phase:
Work Effort

View larger
Edit precisely what has been produced from a selected product order.
What is a Work Effort?
Documents filled in by employees as they complete specific aspects of the work requirements phases. These
documents reflect what has already been done in order to calculate the real cost of production comparing it to the
originally planned cost.
Employee
Add employees that took part in the completion of a related work requirement.
Keep in Mind:
The employees that appear in this tab must be previously defined as business partners, and marked as employees
and workers.
Fields:
Global Use
Add global use of products used for completion of a related work requirement.
Keep in Mind:
A product to be introduced in this tab, must be marked as a global use in the production run tab in the work
requirement window. Once a production run is processed, the global use products will be proportionally divided
through all production runs.
Fields:
Attribute Set

Value:
Movement
Quantity:
Order Quantity:
standard UOM.
Incidence
Add work incidences that might have occurred during the completion of a related work requirement.
Fields:
Endtime:
Incidence: Incidence
Starttime:
Indirect Cost
Add and edit indirect costs related to a specified completed part of a work requirement.
Fields:
Machine

Add and edit resources used to complete a specified part of a work requirement.
Fields:
Use:
Outsourced
Add invoices corresponding to the outsourced part of a completed work requirement.
Fields:
Product
Add and edit I/O products related to a completed part of a work requirement.
Fields:
Attribute Set
Value:
Calculated:
Order Quantity:
standard UOM.
Print Labels:


Quantity:
Rejected Qty: Rejected Quantity
Secquality:
Production Run
Add progress details of the specified work requirements.
Fields:
CC Use: Cost Center Use
Conversion
The amount or quantity at which one unit of measure is changed to another.
Rate:
Cost Center
The cost center being used during a specified time period.
Version:
Create Process to insert the products of the Production Run. If the phase is of GroupUse used productos will
Standards: go to "Global Use" tab. Else if is of noqty all the quantities will be zero.
Donequantity:
Needed
Quantity:
Production
The proposal for a how production will be carried out.
Plan:
Real Cost: Real Cost
Rejected Qty: Rejected Quantity
Secondary
Secondary Quantity
Qty:

WR Phase:
Salary Category
Add or edit salary category workers that took part in a work requirement.
Fields:
Cost UOM: The unit of measure associated with the cost located adjacent to this field.
MA_Pl_Employee_ID:
Toolset
Add or edit toolsets used to complete a specified part of a work requirement.
Fields:
Toolset: Toolset
Used:
Used toolset:
Work Effort
Create a report for the completed work requirement for a desired date and time.
Fields:
End Time:


Start Time:
Validate Work Effort: Process to validate and actualize stocks of all production runs.
Quality Control Report
View larger
Create and edit measurements and report findings at predefined checkpoints. The goal is to ensure output quality
during production.
Check Point Set
Create and edit checkpoints for the related measurement.
Fields:
Measure Group:
Measure Shift:
Quality Control Point Set: A collection of points to be checked at a specified time period.
Secondary product:
Date and Shift
Create measurements and insert gathered values or a specifc date and shift.
Fields:


Create CCP: Create the CCP for the date and shift selected
Edit CCP Measured
Values:
A group of identical or similar items organized and placed into inventory under one
Lot:
number.
Measure Shift:
Measurement Date:
Sellbydate:
Shift: A partition of the workday into intervals.
Time
Create and edit times for related check points.
Fields:
Input Time With this process are inserted all the Control Points of the selected group to fill with taken
Measurement: measurements.
Measure Group:
Measure hour:
Measure Time:
Values
Create and edit values for a related measurement.
Fields:
Check:
Critical Control Point:
Measure Time:
Measure Values:


Text: A place to add observations related to a specified check point.
Value: A statement of worth or importance given in many forms.
Value type:
Periodic Quality Control Data Collection
View larger
Create and edit data collection and measurements related to quality control. This is done at predefined checkpoints for
a produced product.
Result
Create and edit quality tests for a specified checkpoint, and add test results of the performed tests.
Fields:
Periodic Control Case:
Periodic Control Test:
Periodic Control Value:
Test Date:
Test Result:
Test
Create measurements at a predefined checkpoint for produced product.
Fields:


Periodic Control:
Periodic Control Case:
Run Periodic Control: With this process are planed all the gatherings of the periodic control selected.
Internal Consumption
View larger
Define products which are only to be used inside the enterprise.
Header
Create products which are to be used inside the organization, and not sold to customers.
Fields:
Internal Consumption: An indication that an item will not be sold, but rather used internally.
Process Internal Consumption:
Lines
Add internal consumption lines. Each line corresponds to one product.
Fields:

Internal
An indication that an item will not be sold, but rather used internally.
Consumption:
Movement
Quantity:
Order Quantity:
standard UOM.
Maintenance Order
View larger
Create and edit the results of a scheduled maintenance order.
Header
Add previously scheduled maintenances for a specific date and report observations.
Fields:
Insert
Process which will insert scheduled maintenances on the part.
Maintenances:
A distinct characteristic of a machine used for processes and sometimes grouped within a
Maintenance Order:
category.
Part Date:

Task
Edit maintenance tasks of a specified order.
Fields:
Confirmation: An indication that an action is accepted and will be completed as planned.
Machine Type: A distinct machine characteristic used for processes.
Maintenance: The act of ensuring the proper working order for a specified item.
Maintenance Order:
category.
Maintenance
Scheduled:
Maintenance Task: A description to help explain a specified maintenance task.
Maintenance Type: A set of maintenances which can be performed on a machine.
Result: Result of the action taken
Scheduled Date:
Used Time:
Worker
Add or edit workers that took part in a specified maintenance part.
Fields:
Maintenance Order:
category.
Maintenance
Worker:

Schedule Maintenance
View larger
Create and edit a schedule for all scheduled maintenances which have been confirmed to be completed.
Maintenance Plan
View larger
Add and edit predefined maintenance plans.
Maintenance
Create and edit maintenance tasks for a specific date.
Fields:
Confirmation: An indication that an action is accepted and will be completed as planned.
Maintenance Order:
category.
Maintenance
Scheduled:

Result: Result of the action taken

Scheduled Date:
Used Time:
Calculate Planned Raw Material Costs
View larger
Edit the potential costs of raw materials for a selected process plan.
Calculate Production Costs
View larger
Edit real production costs of all outputs to view results in the product window and the production cost report.
Analysis Tools
Pending Production
Create a report showing all products that are pending production and need to be sold.
Daily Work Requirement Order Packing

Create a report showing the raw materials requirements for production.
Daily Work Requirements Report

Create a report showing the raw materials requirements for production.
Standard Costs Report

Create a report showing standard product costs.

Production Run Status Report

Create a report showing the production orders status.
Pending Work Requirement

Create a report showing all the phases that are pending production for a selected work requirement.
Production Cost
Create a report showing production costs for a selected product.
Setup
Section
View larger
Create a production plant section to assign work centers to it.
Fields:
Section: Section
Work Center
View larger
Create and add machines to be used in a work center.

Machine Station
Add machines to be used in a selected work center.
Fields:
Machine Station: Machine Station
Work Center: A defined production area made up of resources such as machines and human labor.
Process
View the process related to a selected work center.
Fields:
Toolset Process
View the toolsets of a selected process.
Fields:
Toolset Process: Toolset Process
Toolset Type: A distinct toolset item characteristic used for processes.
Use Coefficient:

Work Center
Create work centers.
Fields:
Section: Section
Activity
View larger
Create activities to be used in the production process.
Activity
Create activities to be used in the production process and their characteristics.
Fields:
Cost Center:
Toolset Process

Add toolsets to be used for completion of a specified process.
Fields:
Use Coefficient:
Toolset
View larger
Define tools and groups of tools to be used in the production process.
Toolset
Define tools to be used in the production process.
Fields:
Discarded:
Number uses:
Toolset: Toolset
Toolset Type
Create toolset types to group toolsets with similar characteristics.
Fields:

Usecycle:
Machine Category
View larger
Create machine categories based on your desired characteristics.
Category
Define machine category to group machines with similar characteristics.
Fields:
Maintenance
Define maintenance types needed for a specified machine category.
Fields:
Explode in machines:


Planned Time:
Periodicity
Add interval timings to schedule and complete a specified maintenance.
Fields:
Exclude weekend:
Initial date:
Maintenance Periodicity:
Month day:
Periodicity Type:
Weekday: Any day of the week excluding Saturday and Sunday.
Machine
View larger
Create machines to be used in production.
Cost
Set the full cost of a related machine.
Fields:

Amortization: The depreciation or reduction of a product value over time.
Consume:
Cost UOM year:
Day hours:
Days year:
Improductive hours year:
Purchase Amount:
Toolset amount:
Year value:
Machine
Add machines to be used in production processes.
Fields:
Cost Center:
Purchase year:
Use cycle:
Maintenance
Define maintenance types needed for a specific machine.
Fields:


Explode in machines:
Planned Time:
Periodicity
Add timing intervals to schedule and complete a specified maintenance.
Fields:
Exclude weekend:
Initial date:
Maintenance Periodicity:
Month day:
Periodicity Type:
Weekday: Any day of the week excluding Saturday and Sunday.
Cost Center
View larger
Create and edit cost centers related to production to sum up charges associated with a specific transaction.
Cost Center

Create cost centers to be used in production processes.
Fields:
By default:
Calculated:
Cost Center:
Employee
Add employees to a specific cost center version.
Fields:
Cost Center Employee:
Cost Center Version: The cost center being used during a specified time period.
Indirect Cost
Add indirect costs to specific cost center version.
Fields:
Machine

Add resources to a specific cost center version.
Fields:
Cost Center Machine:
Use:
Version
Create cost center versions to be used with specified time periods.
Fields:
Cost Center:
Periodic Quality Control
View larger
Define checkpoints to be used for quality control of a produced product.
Check Point
Add quality tests to be taken for a specified checkpoint.

Fields:
Days:
Periodic Control:
Periodic Control Test:
Test
Create checkpoints to be used for quality control of produced products.
Fields:
Periodic Control:
Quality Control Point
View larger
Define quality control check points to be used for testing the product quality at any point in the production process.
Check Point
Create check points for a related set.
Fields:
Critical:

Critical Control Point:

Number of measures:
Value type:
Check Point Set
Create check point sets and define tests frequencies.
Fields:
Frequency: The number of times something occurs during a time period.
Secondary product:
Shift
Define shifts when the tests for a related group will be performed.
Fields:
CCP Shift:
End Time:
Start Time:
Work Incidence

View larger
Define types of work incidences that may occur during production.
Fields:
Incidence: Incidence
Start time:
Maintenance Task
View larger
Define a scheduled maintenance task to be completed during the production process.
Fields:
Indirect Cost

View larger
Create and edit indirect costs to be used in production.
Indirect Cost
Create a new indirect cost.
Fields:
Value
Create and edit values for this indirect cost.
Fields:
Calculate Indirect Cost: Calculates the unitary indirect cost for the given period time.
Calculated:
MA_Indirect_Cost_Value_ID:
Total:

Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Production_Management"

ERP/2.50/User Manual/Materials Requirement Planning (MRP) - Openbravo wiki
ERP/2.50/User Manual/Materials Requirement Planning (MRP)
Contents
1 Transactions
1.1 Manufacturing Plan
1.1.1 Header
1.1.2 Lines
1.2 Purchasing Plan
1.2.1 Header
1.2.2 Line
1.3 Sales Forecast
1.3.1 Header
1.3.2 Lines
2 Setup
2.1 Planner
2.2 Planning Method
2.2.1 Header
2.2.2 Lines
Transactions
Manufacturing Plan
View larger
Create a comprehensive work requirement in order to request materials over a specified time period.
Header
Create and edit a manufacturing plan.
Fields:
Business
Partner:
Business
Partner A classification of business partners based on defined similarities.
file:///C|/...ings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Materials%20Requirement%20Planning%20(MRP).htm[22-Nov-10 4:09:31 PM]

Category:
Document
The time listed on the document.
Date:
Product
A classification of items based on similar characteristics or attributes.
Category:
Safety margin in days for the production of ordered goods and availability of raw materials. For
example, if there is a sales order for product A to be delivered on date X, MRP will plan to have the
Safety Lead
product A produced by date X minus the Lead Time number of days. In a similar way, MRP will make
Time:
sure that the raw materials required for making product X will be available Lead Time number of days
before the production must commence.
Time horizon: The number of days of the production process.
Process Buttons:
Create Materials Requirement:

Create Work Requirement:
Process Manufacturing Plan:
Lines
Add products to be included in your plan. Each product is shown on its own line.
Fields:
A means of locking the header tab so it will not be affected if a specified process is run
Fixed:
again.
Manufacturing
Planification:
Needed qty.:
Planned Date: The date when a transaction will occur.
Planned Date Order: The date when an order will be carried out.

A means of grouping reports in order to view and print summary and individual
Report Set:
information.
Requisition Line:
Sales Forecast Line:
Sales Order Line: A unique and often automatically generated identifier for a sales order line.
Transaction Type: A distinct set of characteristics or processes.
Process Buttons:
Recalculate Dates/Quantities:
Purchasing Plan
View larger
Create a comprehensive and organized plan to request purchases over a specified time period.
Header
Create and edit a purchase plan.
Fields:
Business
Partner:
Business
Partner A classification of business partners based on defined similarities.
Category:
Document
The time listed on the document.
Date:


Product
A classification of items based on similar characteristics or attributes.
Category:
Purchase
Planification:
Safety margin in days for the production of ordered goods and availability of raw materials. For
example, if there is a sales order for product A to be delivered on date X, MRP will plan to have the
Safety Lead
product A produced by date X minus the Lead Time number of days. In a similar way, MRP will make
Time:
sure that the raw materials required for making product X will be available Lead Time number of days
before the production must commence.
Time
Horizon:
Process Buttons:
Create Purchase Orders:

Recalculate stock:
Process Purchase Plan:
Line
Add products to be included in your plan. Each product is shown on its own line.
Fields:
Business Partner:
etc.
Completed:
A means of locking the header tab so it will not be affected if a specified process is run
Fixed:
again.
Needed qty.:
Planned Date: The date when a transaction will occur.
Planned Date Order:
Purchase Planification:
Purchase Planification
Line:
Requisition line:

A unique and often automatically generated identifier

Sales Order Line:
for a sales order line.
Sales Forecast
View larger
Create and edit sales forecasts over a specified time period in order to help plan necessary purchases.
Header
Create a sales forecast.
Fields:
Document Date: The time listed on the document.
Sales Forecast:
Lines
Add products to be included in your sales forecast. Each product is added by creating a line.
Fields:
Planned Date: The expected or provisional date when a transaction will occur.


Sales Forecast:
Setup
Planner
View larger
Define the entity in charge of managing the purchase or production of specific products.
Fields:
Planning Method
View larger
Define how transaction types will be dealt with in the application.
Header
Create a planning method.
Fields:


Planning Method:
Lines
Add transactions to be included in your plan. Each transaction is shown on its own line.
Fields:
Days from:
Days to:
Planning Method:
Planning Method Line:
Weighting:
Retrieved from
"http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Materials_Requirement_Planning_%28MRP%29"

ERP/2.50/User Manual/Sales Management - Openbravo wiki
ERP/2.50/User Manual/Sales Management
Contents
1 Transactions
1.1 Sales Order
1.1.1 Header
1.1.2 Lines
1.1.3 Line Tax
1.1.4 Payment
1.1.6 Tax
1.2 Simple Sales Order
1.2.1 Header
1.2.2 Lines
1.2.3 Tax
1.3 Update Price List from Orders
1.4 Goods Shipment
1.4.1 Header
1.4.2 Lines
1.5 Create Shipments from Orders
1.6 Mass Shipment Creation
1.7 Sales Invoice
1.7.1 Header
1.7.2 Lines
1.7.3 Line Tax
1.7.4 Payment
1.7.6 Tax
1.8 Create Invoices from Orders
1.9 Mass Invoice Creation
1.10 Print Invoices
1.11 Commission Payment
1.11.1 Commission Amount
1.11.2 Commission Details
1.11.3 Commission Payment
1.12 Move Sales Orders among Organizations
2 Analysis Tools
2.1 Sales Dimensional Report
2.2 Shipments Dimensional Report
2.3 Sales Invoice Dimensional Report
2.4 Applied Invoice Discounts
2.5 Order Returns Dimensional Report
2.6 Sales Order Report
2.7 Invoiced Sales Orders Report
2.8 Non-Invoiced Orders Report
2.9 Delivered Sales Order Report
file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Sales%20Management.htm[22-Nov-10 4:09:33 PM]

2.10 Shipments Report

2.11 Customer Invoice Report
2.12 Invoice Details
3 Setup
3.1 Sales Region
3.2 Commission
3.2.1 Header
3.2.2 Lines
3.3 Sales Channel
3.4 Sales Campaign
3.5 External Point of Sales
3.5.1 External Point of Sales
3.5.2 Product Categories
3.5.3 Products
Transactions
Sales Order
Create orders tracking product sales to customers.
View larger
What is a Sales Order?
A document use to approve, track, and process customer requests. Sales orders are usually taken by sales
representatives; however each company may run a different formula.
What are the types of sales orders?
Standard Order:An order which automatically reserves materials to be sent out. In this case, the shipment and
invoice can be generated separately.
POS Order:Materials are picked up with an invoice and can be paid in a variety of manners. In this case, the
shipment and invoice are generated automatically; and depending on the payment terms, a payment.
Quotation: An offer or potential sales order which automatically reserves materials. A quotation can be
converted into an order, or remain a quotation that never becomes an order. The second case occurs if the order
was never accepted by the customer.
Proposal:An offer or potential sales order which can be adapted manually to other sales documents. It can also
be deleted later on.
Prepay Order: The invoice is paid before line items are sent out for shipment. The payment can be attached to
other shipments or sent in directly. After the payment is made, the invoice and shipment documents are
automatically generated.

On Credit Order: Materials are picked up using an invoice. In this case, the shipment and invoice are generated
automatically. Payment is entered manually after goods have been paid for.
Keep in Mind:
Header
Create a sales order and process it when ready.
Fields:
Business Partner :
etc.
Copy from Order: Copy From Order
Copy Product Template: Copy products from the business partner's template of that sales order.
Credit Approved: Credit has been approved
Delivered:
Delivery notes:
Drop Ship Contact: Business Partner Contact for Drop Shipment
Drop Ship Location: Business Partner Shipment Location for Drop Shipment
Drop Ship Partner: Business Partner for Drop Shipment


Incoterms:
INCOTERMS description:
Invoice to Address: The location where the invoice payment request will be sent.
Process Order:
Process Order:
Scheduled Delivery Date: The date that a task, process, or action is to be completed or delivered by.
Selected:
The final sum of all line totals made to a specified document or transaction (not including
Summed Line Amount:
taxes).
Type:
Warehouse / Service
Point:

Lines
Add products to be included in your sales order. Each product is added by creating a line.
Fields:
Cancel Price
Used to activate or deactive the price adjustment for each line.
Adjustment:
Discount: Discount in percent
Last price so:
Order Quantity:
the standard UOM.
Ordered Quantity: Indicates the quantity of a product that was ordered.


Quantity:
Scheduled Delivery
Date:
Tax:
transaction.
Warehouse / Service
Point:
Line Tax
View taxes applied to your order line.
Fields:
Sales Order Line: A unique identifier and a reference to a sales order line (product).
Payment
Create an obligation for accounting to expect to receive all or part of your sales order amount in advance.
Fields:


Business Partner :
etc.
Payment Complete:
transaction.
Receipt:
Price Adjustments
Fields:

Tax
Edit taxes applied to your order.
Fields:
Simple Sales Order
View larger
Create sales orders quickly using predefined product templates.
Keep in Mind:
Copy Template: If a business partner has a predefined template, the user is able to generate order lines from the
defined products in the template. Lines are still be able to be modified later on.
Header
Create and process a simple sales order based on a business partner's product template.
Fields:

Business Partner :
etc.
Copy Product Template: Copy products from the business partner's template of that sales order.
Credit Approved: Credit has been approved
Delivered:
Drop Ship Contact: Business Partner Contact for Drop Shipment
Drop Ship Location: Business Partner Shipment Location for Drop Shipment
Drop Ship Partner: Business Partner for Drop Shipment
Invoice to Address: The location where the invoice payment request will be sent.
Process Order:

Process Order:
Scheduled Delivery Date: The date that a task, process, or action is to be completed or delivered by.
Selected:
The final sum of all line totals made to a specified document or transaction (not including
Summed Line Amount:
taxes).
Type:
Warehouse / Service
Point:
Lines
Add products to be included in your simple sales order. Each product is added by creating a line.
Fields:


Discount: Discount in percent
Last price so:
Order Quantity:
the standard UOM.
Quantity:
Scheduled Delivery
Date:
Tax:
transaction.
Warehouse / Service
Point:
Tax

View or edit taxes applied to your order.
Fields:
Update Price List from Orders
View larger
Edit price lists based on your price changes made in sales orders.
Goods Shipment
View larger
Create and edit goods shipments to your customers.
What is a Goods Shipment?
The process of sending products from the warehouse to the desired external location.
Keep in Mind:

Header
Create and process a shipment.
Fields:
Business Partner :
employee, etc.
completed.
Logistic:
Posted:
ledger.

Print:
past.
Sales Transaction:
occurring.
Shipment:
1st Dimensinon:
combination.
2nd Dimension:
combination.
Lines
Add or see products which are included in your shipment. Each product is shown on its own line.
Fields:
Movement
Quantity:

Order Quantity:
standard UOM.
Shipment/Receipt
Line:
Create Shipments from Orders
View larger
Create shipments for all processed sales orders that fit the criteria and the parameters specified.
Mass Shipment Creation
View larger
Create shipments for all processed sales orders that fit the criteria for a shipment.
Sales Invoice
View larger

Create and edit sales invoices for your customers.
What is a Sales Invoice?
An itemized statements or written accounts of goods sold. They indicate the quantity and price of each piece of
merchandise shipped. It is the process of checking the expected invoice versus the one received by the supplier. Some
companies have a process where the provider automatically invoices the customer.
Keep in Mind:
Header
Create and edit customer invoices.
Fields:
Days till due: Number of days left for the next due date.
Due amount: Total amount due.
Generate Receipt Create and process delivery Receipt from this invoice. The invoice should be correct and
from Invoice: completed.
Grand Total
The final monetary amount (including taxes) charge listed in a document.
Amount:


Last Calculated on
Last Calculated On Date for payment monitor.
Date:
Outstanding
Amount pending to be paid.
amount:
Process Invoice:
Process Invoice:
Sales
Representative:
Summed Line
The final sum of all line totals made to a specified document or transaction (not including taxes).
Amount:
Total paid: Total amount paid.
Transaction
Document Type:
Update payment Updates payment monitor information. Total paid, Outstanding Amount, Days till due, Due
monitor: amount, Payment Complete and Last Calculated On Date fields.
Lines

Add products to be included in your invoice. Each product is added by creating a line.
Fields:
Attribute Set
Value:
Description
if true, the line is just description and no transaction
Only:
Invoice discount:
Invoice The total number of a product included in an invoice to a business
Quantity: partner.
Line Net
Amount :
A check for the end-user to enter a "Financial" invoice instead of a
Financial
"Product" related invoice, which implies that "Product" field is removed
Invoice Line
and a new one named "Account" is shown.
A G/L item setup as "Enable in Financial Invoices" which allows end- The official price
List
Account user to enter "non-product" related invoices but "financial" invoices of a product in a
Price:
related to accounts/GL items specified currency.
The number of a certain item involved in the transaction, shown in units
Order Quantity:
which differ from the standard UOM.
Price
The ability to raise or lower prices.
Adjustment:
Resource
Resource Assignment
Assignment:
Sales Order A unique and often automatically generated identifier for a sales order
Line: line.
Shipment/Receipt A statement displaying one item, charge, or movement in a
Line: shipment/receipt.

The percentage of money requested by the government for this specified
Tax:
product or transaction.
The total sum of money requested by the government of the specified
Tax Amount:
transaction.
Line Tax
View taxes applied to your invoice line.
Fields:
Invoice Line: The Invoice Line uniquely identifies a single line of an Invoice.
Payment
Create an obligation for accounting to expect to receive all or part of your Invoice amount in advance.
Fields:
Business Partner :
etc.

Payment Complete:
transaction.
Receipt:
Price Adjustments
Fields:
Invoice Line Offer: Offers applied to the invoice line.
Tax
Edit taxes applied to your invoice.
Fields:

C_InvoiceTax_ID:
Recalculate: Recalculate tax
Create Invoices from Orders
View larger
Create invoices for all processed sales orders/goods shipments that have not been invoiced.
Mass Invoice Creation
View larger
Create invoices for all processed sales orders/goods shipments that have not still been invoiced.criteria.
Print Invoices
Image:PrintInvoices240.jpg
View larger
Create a PDF file and print the invoices based on defined parameters.
Commission Payment

View larger
Create commissions and create corresponding invoices.
Commission Amount
Edit individual sales order lines that yielded a selected commission.
Fields:
Actual Quantity: The actual quantity
Commission Amount: Generated Commission Amount
Commission Amount: Commission Amount
Commission Line: Commission Line
Commission Run: Commission Run or Process
Converted Amount: The monetary sum at which one unit of measure is changed to another.
Commission Details
Create and edit the calculation and invoicing of sales commission.
Fields:
Actual Amount: The actual amount
Actual Quantity: The actual quantity
Commission Amount: Generated Commission Amount
Commission Detail: Supporting information for Commission Amounts
Converted Amount: The monetary sum at which one unit of measure is changed to another.


Commission Payment
Create and edit a new commission payment.
Fields:
Commission: Commission Identifier
Commission Run: Commission Run or Process
Create Invoice: Create Invoice from Commission Calculation
Move Sales Orders among Organizations
View larger
Create sales orders movements among your predefined organizations.
Analysis Tools
Sales Dimensional Report

Create sales reports for a defined time period. Add dimensions and filters to view, order, and compare information
according to your analysis needs.
Shipments Dimensional Report

Create shipment reports for a defined time period. Add dimensions and filters to view, order, and compare information

according to your analysis needs.
Sales Invoice Dimensional Report

Create sales invoice reports for a defined time period. Add dimensions and filters to view, order, and compare
Applied Invoice Discounts

Create a report showing discounts applied to selected business partners during a specified time period.
Order Returns Dimensional Report

Create reports related to order returns for a defined time period. Add dimensions and filters to view, order, and
compare information according to your analysis needs.
Sales Order Report

Create report showing purchase orders from a specified time period.
Invoiced Sales Orders Report

Create a report showing sales orders that have been invoiced.
Non-Invoiced Orders Report

Create a report showing all sales orders that have not been invoiced.
Delivered Sales Order Report

Create a report showing the sales orders that have been delivered.
Shipments Report
Create a report showing goods shipments registered in the application.
Customer Invoice Report

Create a report showing sales invoices for a specified time period.
Invoice Details
Create a report showing sales invoices with all details for a specified time period.

Setup
Sales Region
View larger
Create sales regions to be used in sales operations.
Fields:
Commission
View larger
Define how and when you want commissions to be calculated and to whom they are to be paid.
Keep in Mind:
The commissions can be applied to a business partner, a business partner group, a product, and/or group of
products. Also a sales region or organization can have a designed or associated commission level.
Header

Define a sales commission to be used in the sales process.
Fields:
Business Partner / Sales Rep: Identifies a Business Partner (Sales Rep) receiving the Commission
Calculation Basis: Basis for the calculation the commission
Copy Lines: Copy Commission Lines from other Commission
Frequency Type: Frequency of event
Generate Commission: Generate Commission
Invoice Product: Product, Service, Item
Last Run Date: The last specific time the process or task was run.
List Details: List document details
Lines
Edit the selected commission amount.
Fields:
Business Partner :
employee, etc.
Business Partner Category: A classification of business partners based on defined similarities.
Commission Line: Commission Line
Commission only specified
Commission only Orders or Invoices, where this Sales Rep is entered
Orders:
Multiplier Amount: Multiplier Amount for generating commissions
Multiplier Quantity: Value to multiply quantities by for generating commissions.
Positive only: Do not generate negative commissions


Subtract Amount: Subtract Amount for generating commissions
Subtract Quantity: Quantity to subtract when generating commissions
Sales Channel
View larger
Create specific sales channels to be used in sales operations.
Fields:
Channel: Sales Channel
Sales Campaign
View larger
Create specific sales campaigns to be used in sales operations.
Fields:
Costs: Costs in accounting currency


External Point of Sales
View larger
Define and synchonize Openbravo to your points of sales and their respective attributes.
External Point of Sales
Define points of sales and their associated attributes.
Fields:
Business Partner :
etc.
External POS: External Point of Sales
Include Product: Include product
Include Product Category: Include Product Category
Warehouse / Service
Point:
Product Categories

Add product categories to be transferred to the point of sales.
Fields:
C_Externalpos_Category_ID:
Products
Add products to be transferred to the point of sales.
Fields:
C_Externalpos_Product_ID:
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Sales_Management"

ERP/2.50/User Manual/Project and Service Management - Openbravo wiki
ERP/2.50/User Manual/Project and Service Management
Contents
1 Transactions
1.1 Multiphase Project
1.1.1 Multiphase Project
1.1.2 Project Phase
1.1.3 Project Task
1.2 Service Project
1.2.1 Service Project
1.2.2 Project Line
1.2.3 Supplier
1.2.4 Proposal
1.2.5 Proposal Line
1.2.6 Followup
1.3 Expense Sheet
1.3.1 Header
1.3.2 Lines
1.4 Invoiceable Expenses
1.4.1 Customer
1.4.2 Lines
1.5 Create Sales Orders from Expenses
1.6 Employee Expenses
1.6.1 Employee
1.6.2 Lines
1.7 Create AP Expense Invoices
2 Setup
2.1 Project Type
2.1.1 Project Type
2.1.2 Standard Phase
2.1.3 Standard Task
3 Analysis Tools
3.1 Project Progress
3.2 Project Profitability
3.3 Service Project Report
3.4 Project Proposal Tracker
3.5 Expense Report
Transactions
Multiphase Project
file:///C|/...20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Project%20&%20Service%20Management.htm[22-Nov-10 4:09:46 PM]

View larger
Create and edit projects with phases and tasks potentially requiring sales invoicing.
Multiphase Project
Create and plan a project with multiple phases and tasks.
Fields:
Change Project Changes the status of the project from Open to Order to be able to create orders and from Order
Status: to Order closed to close the project.
Comments: A comment that adds additional information to help users to follow the project.
Contract Amount: The maximum legal monetary price a project may be billed for.
Contract Date: Date promised by contract.
Contract Quantity: The maximum legal quantity for a project.
Copy Details: Button to copy phases and tasks from other multiphase projects.
Current Phase: A means to track the current phase of the project.
Ending Date: The date that the project is to be completed or delivered by.
Expenses
Margin for the expenses.
Margin %:
Invoice Amount: The monetary sum that is invoiced for a specified item or service.
Legally Binding
A means to know if the contract is legally binding.
Contract:
Name: Name of the multiphase project.
Person in Charge: The person in charge of leading the project.

Planned Amount: The monetary sum expected to be involved in this project.

Planned Expenses: Planned expenses for this project.
Planned Margin: The expected or provisional margin to be earned due to this transaction.
Planned Quantity: The expected or provisional quantity to be involved for a transaction line.
An indication that the highest possible contract amount and quantity are being charged (may
Price Ceiling:
depend on government regulations.
Project Balance: Total Project Balance
Project Status: Current status of the project (Open, Order or Order closed)
Project Type: Type of the current multiphase project, if any, defined using Set project Type button.
Reinvoiced
Amount of the reinvoiced expenses.
Expenses:
Sales
The person in charge of selling the project.
Representative:
Service Cost: Project cost.
Service Margin %: Margin of the project.
Service Revenue: Revenue of the project.
Set Project Type: Sets a project type to the project, filling automatically phases and tasks.
Starting Date: Starting date of the project.
Warehouse: The location where products arrive to or are sent from.
Project Phase
Register new phases for the current project, edit standard ones and generate sales orders for the current phase
Fields:
Contract Amount: The maximum legal monetary price the product may be billed for.
Ending Date: Ending date of the phase.
Create Sales Order from
Button to create a sales order from the current phase.
Project Phase:
Help/Comment: A comment that adds additional information to help users to follow the project phase.
Name: Name of the project phase.
Phase Complete: A means to know if the phase has been completed.

An indication that the highest possible contract amount and quantity are being charged
Price Ceiling:
(may depend on government regulations.
Product: Product required for this phase.
Quantity: Quantity of product required for this phase.
Sales Order: Reference of the Sales Order created for this project.
Sequence: The order of this phase inside the project.
Standard Phase: Standard phase corresponding to the current phase, if any.
Starting Date: Starting date of the phase.
Unit Price: Unitary price of the product.
Project Task
Register new tasks for the current phase or edit standard ones.
Fields:
Contract
The maximum legal monetary price the product may be billed for.
Amount:
Ending Date: Ending date of the task.
Help/Comment: A comment that adds additional information to help users to follow the project task.
Name: Name of the project task.
An indication that the highest possible contract amount and quantity are being charged (may depend
Price Ceiling:
on government regulations.
Product: Product required for this task, if any.
Project Phase: Current project phase.
Quantity: Quantity of product required for this task.
Sequence: The order of this task inside the phase.
Standard Task: Standard task corresponding to the current task, if any.
Starting Date: Starting date of the task.
Task Complete: A means to know if the task has been completed.
Unit Price: Unitary price of the product.
Service Project

View larger
Create and edit projects that do not follow phases nor tasks but only require a list of materials. These projects can be
associated to biddings of your business partners. Manage proposals and create both sales and purchase orders.
What is a Service Project?
Helps companies to manage the profitability of their services and offerings. It can be thought of as a cost center
allowing managers to track expenses, employee hours and efforts, purchases, etc. Companies will be in a better
position to manage and correctly invoice clients.
Service Project
Create and edit projects potentially requiring purchase and sales invoicing as well as bids and proposals.
Fields:
Account No: Account Number

Business
Partner :
Change Project Changes the status of the project from Open to Order to be able to create orders and from Order to
Status: Order closed to close the project.
Comments: A comment that adds additional information to help users to follow the project.
Contract
The maximum legal monetary price a project may be billed for.
Amount:
Contract
The maximum legal quantity for a project.
Quantity:
Copy Details: Copy Lines from other service projects.
Create Sales
Order from Button to create a Sales Order from the project.
Project:
Create A flag that indicates if a temporary price list needs to be created for the current service project. This
Temporary price list is created while changing project status to Order and takes prices defined in lines for each
Price List: product.

Ending Date: The date that the project is to be completed or delivered by.
Expenses
Margin for the expenses.
Margin %:
Form of
The method used to pay the request.
Payment:
Initiative Type: A means to know which type of initiative launched the project (Public or Private).
Invoice
The monetary sum that is invoiced for a specified item or service.
Amount:
Invoice
The total number of a product included in an invoice to a business partner.
Quantity:
Invoice to
Project:
Legally Binding
A means to know if the contract is legally binding.
Contract:
Location /
A specific place or residence where the project takes place.
Address:
Name: Name of the service project.
Number of
The number of copies of each document that will be printed.
Copies:
Order
A reference or document order number as listed in business partner application.
Reference:
Partner
The location of the selected business partner.
Address:
Payment
The setup and timing defined to complete a specified payment.
Terms:
Person in
The person in charge of leading the project.
Charge:
Phase: A means to know in which phase the project is (Awarded a contract to, Project or Tender).
Planned
The monetary sum expected to be involved in this project.
Amount:
Planned
Planned expenses for this project.
Expenses:
Planned
The expected or provisional margin to be earned due to this transaction.
Margin:
Planned
The expected or provisional quantity to be involved for a transaction line.
Quantity:
Price Ceiling:
Project
Total project balance.
Balance:
Project Status: Current status of the project (Open, Order or Order closed)

Reinvoiced
Amount of the reinvoiced expenses.
Expenses:
Sales
The person in charge of selling the project.
Representative:
Service Cost: Project cost.
Service
Margin of the project.
Margin %:
Service
Revenue of the project.
Revenue:
Standard
One section or part of a project.
Phase:
Starting Date: Starting date of the project.
Summary
A means of grouping fields in order to view or hide additional information.
Level:
Warehouse: The location where products arrive to or are sent from.
Work Type: A means to know which is the project work type (Reinforcement, Road or Wall).
Project Line
Lines of products that will be used in the service project.
Fields:
Line No.: The order of this line inside the project.
Planned Amount: Planned amount paid (planned price x planned quantity).
Planned Margin: Planned margin for the transaction.
Planned Price: Planned sales price for the product.
Planned Purchase
Planned purchase price for the product.
Price:
Planned Quantity: Planned quantity of product.
Product: Product of this line.
Product Description: Description of the product.
Product Identifier: An identifier for the product.
Product Name: An name for the product.
Project: Current project.
Tax:

transaction.
Supplier
Add suppliers from whom you will buy products if necessary.
Fields:
Business Partner : Business partner that will supply the products needed for the project.
Comments: A comment that adds additional information to help users to follow the purchase.
Create Purchase Order Button that generates a Purchase Order for the current supplier with the list of all the
from Project: materials needed for this project.
INCOTERM description: Description of international commercial terms.
Incoterms: Select international commercial terms, if any.
Proposal
Create a proposal for a business partner trying to win the bid for the current project.
Fields:
Copy Lines From
Button that copies the lines of the project to proposal lines.
Project:
Date Sent: Date of sending of the proposal to the business partner.
Footer: Lines written in the footer of the proposal sheet.
Header Note: Lines written in the header of the proposal sheet.
Process a Winning Button to process a winning bid and declare the current business partner as winner in the
Bid: header of the project.
Sales Transaction: A flag indication that a transfer of goods and money between business partners is occurring.

Proposal Line
Add products to be included in your proposal for this business partner. Each product is added on its own line.
Fields:
Line No.: The order of this line inside the project proposal.
Price: Sales price for the product.
Product: Product of this line.
Product Description: Description of the product.
Product Identifier: An identifier for the product.
Product Name: An name for the product.
Project Proposal: Current project proposal.
Quantity: Quantity of product.
Followup
Register and track significant events or thoughts of each one of the proposals.
Fields:
Comments: A comment that adds additional information to help users to follow the project proposal.
Project proposal: Current project proposal.
User/Contact: Person making the followup.
Expense Sheet
View larger

Register time and products spent on projects, both reimbursable expenses to employees and billable charges to
customers.
The following table summarizes all the possibilities of expenses.
NO re-invoiced expense Re-invoiced expense

A B
This expense associates a physical product This expense associates a physical product with its quantity and
with its quantity and price to a particular price to a particular project. This expense will be billable to
NO project. customers.
time
This expense permits: This expense permits:
expense
To generate a purchase invoice to To generate a purchase invoice to the employee.
the employee. To report project profitability.
To report project profitability. To generate a billable sales order to the customer.
D
C
This expense associates products in hours to a particular
This expense associates products in hours
project. This expense will be billable to customers.
Time to a particular project.
expense This expense permits:
This expense permits:
To report project profitability.
To report project profitability.
To generate a billable sales order to the customer.
After processing the expense sheet:
A and B expenses will lead to purchase invoices to the employee.

B and D expenses will lead to billable sales orders to the customer.
A, B, C and D expenses are included in project profitability report.
Header
Create and process an expense sheet.
Fields:
Document No.: Number of the expense sheet.
Employee: Employee of the current expense sheet.
Process Button to process the current expense sheet in order to generate invoiceable expenses and employee

Expenses: expenses.
Report Date: Date of data entering.
Lines
Add time and regular expense lines to your expense sheet. Each expense is added to an individual line and may or may
not be invoiced to your customers.
Fields:
Business
Business Partner the expense sheet will be billed to.
Partner:
Comments: A comment that adds additional information to help users track the expense line.
Converted
The monetary sum at which one unit of measure is changed to another.
Amount:
Currency: Currency of the transaction.
Expense
Amount of the expense line (Quantity x Invoice Price).
Amount:
Expense Date: Date of the expense.
Expense
Current expense sheet.
Sheet:
The price at which something may be invoiced, shown in the currency of the invoiced business
Invoice Price:
partner.
Line No.: The order of this line inside the expense sheet.
Product: Product of this expense line.
Project: Project the expense line is associated to.
Project
Project phase the expense line is associated to.
Phase:
Project Task: Project task the expense line is associated to.
Reinvoicing: A means to bill the current expense sheet line to a customer.
A means to associate expenses in hours to a particular project. Since that charge is due to time, it is
Time Sheet:
not typically justifiable by receipt.
Invoiceable Expenses

View larger
Track billable expenses before invoicing them to customers.
Customer
Select the customer who will be receiving the sales invoice.
Fields:
Customer: A means to know if the business partner is a customer.

Price List: Prices defined for the business partner.
Lines
View each expense line to be included in the sales invoice.
Fields:
Business
Partner:
Converted
Amount:
Expense
Amount:
Expense
Corresponding expense sheet.
Sheet:
Invoice Price:
partner.

Project
Phase:
Time Sheet:
Create Sales Orders from Expenses
View larger
Create sales orders from billable charges to customers. This process also allows to complete and process automatically
the sales orders created.
Employee Expenses
View larger
Track reimbursable expenses to employees before processing them.
Employee
Select the employee who is submitting the expenses.
Fields:
Employee: A means to know if the business partner is an employee.

Name: Name of the employee.


Purchase Pricelist: Prices defined for the employee.
Lines
View each expense line for the employee to be included in the purchase invoice.
Fields:
Business
Partner:
Converted
Amount:
Expense
Amount:
Expense
Corresponding expense sheet.
Sheet:
Invoice Price:
partner.
Project
Phase:
Time Sheet:
Create AP Expense Invoices

View larger
Create purchase invoices from reimbursable expenses to employees.
Setup
Project Type
View larger
Define project types with typical phases and tasks to be used in multiphase projects.
Project Type
Define a project type.
Fields:
Name: Name of the project type.
Project Category: Project Category of the current project type. Default value is Multiphase Project.
Standard Phase
Define standard phases for the current project type.
Fields:


Product: Product used during the current standard phase, if any.
Project Type: Current project type.
Standard Duration in Days: Standard Duration in Days of a Standard Phase or a Standard Task.
Standard Quantity: Usual quantity of product used in the current standard phase.
Standard Task
Define standard tasks for the current project phase.
Fields:
Name: Name of the standard task.
Product: Product used during the current standard task, if any.
Standard Duration in Days: Standard Duration in Days of a Standard Phase or a Standard Task.
Standard Phase: Current standard phase.
Standard Quantity: Usual quantity of product used in the current standard task.
Analysis Tools
Project Progress
Report the progress of selected projects.
Project Profitability
Report the profitability of selected projects.
Service Project Report

Report incomes of service projects.

Project Proposal Tracker
View larger
Track all project proposals in a single view.
Fields:
Business Partner : Business Partner involved in the proposal.

Date sent: Date of sending of the proposal to the business partner.
Project: Project associated to the proposal.
User/Contact: Contact person of the business partner.
Expense Report
Report a list of expenses of selected projects and employees.
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Project_and_Service_Management"

ERP/2.50/User Manual/Financial Management - Openbravo wiki
ERP/2.50/User Manual/Financial Management
Contents
1 Receivables & Payables
1.1 Transactions
1.1.1 Bank Statement
1.1.1.1 Header
1.1.1.2 Lines
1.1.2 Tax Payment
1.1.2.1 Header
1.1.2.2 Tax Register Header
1.1.2.3 Lines
1.1.3 Cash Journal
1.1.3.1 Header
1.1.3.2 Lines
1.1.4 Funds Transfer
1.1.5 Remittance
1.1.5.1 Header
1.1.5.2 Lines
1.1.6 Payment Status Management
1.1.6.1 Header
1.1.6.2 Lines
1.1.7 Manual Settlement
1.1.7.1 Manual Settlement
1.1.7.2 Created Payment
1.1.7.3 Balance Payment
1.1.7.4 Balance Payment Replacement
1.1.8 Settlement
1.1.8.1 Cancelled Payments
1.1.8.2 Created Payments
1.1.8.3 Settlement
1.1.9 Remittance Cancellation/Return
1.1.10 Change Payment Status
1.2 Setup
1.2.1 Bank
1.2.1.1 Bank
1.2.1.2 Account
1.2.2 Cashbook
1.2.3 Remittance Type
1.2.3.1 Remittance Type
1.2.3.2 Parameter
1.2.4 Tax Register Type
1.2.4.1 Tax Register Type
1.2.4.2 Lines
1.2.5 Promissory Note Format
1.3 Analysis Tools
1.3.1 Bank Operations
1.3.2 Cash Operations
1.3.3 Cashflow Forecast
1.3.4 Payment Report
1.3.5 Invoice Tax Report
1.3.6 Payment Tracker
2 Accounting
file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Financial%20Management.htm[22-Nov-10 4:09:52 PM]

2.1 Transactions
2.1.1 G/L Journal
2.1.1.1 Batch
2.1.1.2 Journal
2.1.1.3 Lines
2.1.2 GL Posting by DB Tables
2.1.3 Reset Accounting
2.1.4 Budget
2.1.4.1 Header
2.1.4.2 Lines
2.1.5 Create Budget Report in Excel
2.2 Open / Close Period Control
2.3 Setup
2.3.1 Fiscal Calendar
2.3.1.1 Calendar
2.3.1.2 Non Business Day
2.3.1.3 Period
2.3.1.4 Period Control
2.3.1.5 Year
2.3.2 Account Tree
2.3.2.1 Customized Elements
2.3.2.2 Element
2.3.2.3 Element Value
2.3.3 Accounting Dimension
2.3.3.1 Activity Dimension
2.3.3.2 Business Partner Dimension
2.3.3.3 Campaign Dimension
2.3.3.4 Organization Dimension
2.3.3.5 Product Dimension
2.3.3.6 Project Dimension
2.3.3.7 Sales Region Dimension
2.3.4 Accounting Schema
2.3.4.1 Account Schema Element
2.3.4.2 Account Schema Tables
2.3.4.3 Accounting Schema
2.3.4.4 Defaults
2.3.4.5 General Ledger
2.3.5 G/L Item
2.3.6 Account Combination
2.3.7 G/L Category
2.3.8 Document Type
2.3.9 Document Sequence
2.3.10 Report Templates
2.3.11 Email Definitions
2.3.12 Tax Category
2.3.13 Tax Rate
2.3.13.1 Tax
2.3.13.2 Tax Zone
2.3.14 Bussines Partner Tax Category
2.3.15 ABC Activity
2.4 Analysis Tools
2.4.1 Balance sheet and P&L structure
2.4.2 Trial Balance Report
2.4.3 General Ledger Report
2.4.4 General Ledger Journal

2.4.5 Not Posted Transaction Report

2.4.6 User Defined Accounting Report
2.4.7 Tax Report
2.4.8 Withholding Report
2.4.9 Cash Flow Statement
2.4.10 Balance sheet and P&L structure Setup
2.4.10.1 Setup
2.4.10.2 Grouping category
2.4.10.3 Node
2.4.11 User Defined Accounting Report Setup
2.4.12 Tax Report Setup
2.4.13 Generate Cash Flow Statement
2.4.14 Accounting Transaction Details
3 Assets
3.1 Assets
3.1.1 Assets
3.1.2 Asset Amortization
3.2 Asset Category
3.3 Amortization
3.3.1 Header
3.3.2 Lines
4 Overview
4.1 Purpose
4.2 Scope
4.3 References
5 Design Considerations
5.1 Dependencies
6 Glossary
7 Functional Requirements
7.1 User roles & profiles
7.2 Business process definition
7.3 User stories
7.4 Functional requirements based on business processes
7.5 User Interface Mockups
8 Technical Requirements
9 Non-Functional Requirements
10 Open Discussion Items
11 Closed Discussion Items
Receivables & Payables
Transactions
Bank Statement
View larger

View your bank statements against transactions created and edited in the application.
Keep in Mind:
Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order to
prevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fields
depending on document's state.
Header
Add received bank statements to compare the completed financial transaction with application transactions.
Fields:
Bank Statement: Bank Statement of account
Beginning Balance: Balance prior to any transactions
Ending balance: Ending or closing balance
Process Statement:
Process Statement:
Statement difference: Difference between statement ending balance and actual ending balance
Transaction Date: The date the transaction is carried out and registered in the cash journal.
Lines
Add bank statement lines. Each line represents a particular transaction included in the received bank statement.
Fields:
Bank Statement: Bank Statement of account
Convert Charge amount: Convert Charge amount
Create Payment:
DP Management: Debt Payment Management

Effective date: Date when money is available

Memo: Memo Text
Reference No.: The number for a specific reference.
Reversal: This is a reversing transaction
Statement amount: Statement Amount
Transaction Amount: Amount of a transaction
Tax Payment
View larger
Tax Payment where put the payment of tax and in where tax register is recorded.
Header
Add cash transactions performed by the company.
Fields:
Accounting schema: An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar.
Business Partner: Refers to whom tax register is paid, normally government
Create Vat Registers: Process that creates registers and register lines from invoices.
Ending Date: The Date To indicates the end date of a range
Generate Payment: The Generate Payment flag indicates whether a payment for this registers will be generated or not.
Journal Entry: The General Ledger Journal identifies a group of journal lines which represent invoice tax entries cancellation.
Starting Date: The Date From indicates the starting date of a range.
Settlement: Document containing the payment for this tax payment
TaxPayment Post: Post the TaxPayment.
Tax Register Header
Each line represents one particular register type.
Fields:


Last Register Amount: Amount of last register.
Page No.: Starting page number for the report.
Tax Payment: Tax payment.
Tax Register Type: Tax Register Type.
Tax Total Amount: Total amount of the lines.
Lines
Each line represents one invoice tax line contained in this register type.
Fields:
Document No.: Invoice document No.
Exempt Amount.: No taxable amount.
Invoice Tax: Origin invoice tax.
Invoice Date: Origin invoice date
Name: A more descriptive identifier.
No VAT Amount: No VAT Amount.
Tax: The Tax indicates the type of tax for this line.
Tax Amount: The Tax Amount displays the total tax amount for a document.
Tax Payment: Tax payment.
Tax Register: Tax Register.
Total Amount: The Total Amount indicates the total document amount.
Undeductable Amount: Tax Undeductable Amount.
Cash Journal
View larger
Add individual cash transactions to be managed and viewed in the cashbook.
What are the types of cash operations?
Charge
Debt/Payment

Difference
General Expense
General Receipt
Keep in Mind:
Header
Add cash transactions performed by the company.
Fields:
Beginning Balance: Balance prior to any transactions
Cash Journal: Cash Journal
Ending balance: Ending or closing balance
Process Cash:
Statement difference: Difference between statement ending balance and actual ending balance
Transaction Date: The date the transaction is carried out and registered in the cash journal.
Lines
Add cash journal lines. Each line represents one particular cash transaction.
Fields:
Cash Journal: Cash Journal
Cash Type: Source of Cash


Discount Amount: Calculated amount of discount
Generated: This Line is generated
Funds Transfer
View larger
Add funds transfers to move money between your Bank Accounts and/or your Cash Journal.
Remittance
View larger
Edit payments by using remittances to cancel or return them.
What is a Remittance?
A set of payment obligations to be sent to the bank. In this way the bank manages the selected debt/payment obligations. A payment
obligation can be invoices, expenses, and any type of manual settlement.
Keep in Mind:
If the created remittance is marked as consolidated the settlement is automatically created whenever the user processes this type of
remittance.
If payments with withholding amount are included in a remittance, then not only one but two settlements are created. The second
one will post the withholding amounts of those payments with withholding.
Header

Create remittances by including specified payments.
Fields:
Create File:
C_Remittance_ID: Remittance
Process:
Remittance Type: Remittance Type
Settlement: The process of exchanging or carrying out a payment once a transaction is made.
Lines
Edit remittance lines. Each line corresponds to one payment.
Fields:
C_Remittance_ID: Remittance
C_Remittanceline_ID: Remittance line.
Debt Payment Cancelled: Debt Payment Cancelled
Returned:
Payment Status Management
View larger
Edit the status of payments for the accounting purposes.
Keep in Mind:

Header
Create and edit payments.
Fields:
Post Payment Management:
Lines
Create and edit payment lines by changing payments status.
Fields:
C_Dp_Managementline_ID: Debt/payment management line.
Status From: Status From
Status To: Status to
Manual Settlement

View larger
Create and edit payments with no corresponding document/transaction in the application.
What is a Manual Settlement?
Manual Settlement enables the user to create settlements that have not been previously generated based on any customer or vendor
invoices. In its simplest terms, a manual settlement is used when there no previously created invoice exists.
Keep in Mind:
If all created payments have direct posting equals to N, then this document will not be posted. If user or background process posts
it, it will turn into "Document Disabled for Posting" status.
Manual Settlement
Create and edit manual settlements for payments with no corresponding document/transaction in the application.
Fields:
Canceled not charge: Canceled not charge amount
Charged amount: Charged amount
Copy from Settlement: Generates a manual settlement
Create File:
Post Settlement:
Settlement amount:

Settlement Open:
Settlement Type: Settlement Type
Template: Is Template
Created Payment
Create manual settlement lines. Each line represents one payment.
Fields:
Ballancing amount:
Direct Posting: Direct Posting
G/L Item: An alias for the Account Combination which can be commonly used in daily operations.
Receipt: A confirmation stating whether the request has been closed through receipt of a monetary transaction.
Balance Payment
Define the G/L items that are going to be used.
Fields:

Amount credit: Credit amount
Amount debit: Debit amount
C_Debt_Payment_Balancing_ID: Debt/Payment Balancing
Balance Payment Replacement
Define a G/L items which can be used to replace G/L items defined in the header tab.
Fields:
Amount credit: Credit amount
Amount debit: Debit amount
Replace Balances:
Settlement
View larger
Edit payments by summing one or many into one or by dividing one into many. Here you manage payments that come from invoices
generated in the application.
What is a Settlement?
Documents formed based on payment obligations from customers or vendors invoices. When an invoice is created, a need to pay/receive
money is created. A settlement allows the user to break up a debt/payment obligation into smaller installations or sum up more than one
obligation into few bigger ones.
Keep in Mind:
Cancelled Payments

View cancelled payments.
Fields:
Amount: Amount in a defined currency
Created Payments
Create payments. The amount of all the payments created must be equal to the amount of all the payments cancelled.
Fields:
Ballancing amount:

Direct Posting: Direct Posting

Settlement
Create settlements for selected payments.
Fields:
Canceled not charge: Canceled not charge amount
Charged amount: Charged amount
Create File:
Create lines from: Process which will generate a new document lines based on an existing document
Generated amount: Generated amount
Post Settlement:
Settlement Open:
Settlement Type: Settlement Type

Remittance Cancellation/Return
View larger
Edit pending remittances by cancelling or returning them.
Change Payment Status
Edit a previously completed payment changing the status from paid to unpaid.
Setup
Bank
View larger
Define banks and the related accounts.
Bank
Create your banks to be used in application transactions.
Fields:
Bank Code: Code of the bank (Mandatory only for previous bank account encoding).
Bank International Code. Also known as Swift Code (Society of Worldwide Interbank Financial
BIC code:
Telecommunications)
Branch Code: Code of the branch (Mandatory only for previous bank account encoding).
Business Partner : Each bank can have a business partner in the system, with more information about the bank.
Control Digit: Digit control (Mandatory only for previous bank account encoding).
Country: If the bank specifies an international bank account number (IBAN), the country of the bank must be specified.
INE Number: INE Number.
Location /
Address where bank is located.
Address:
Name: Name of the Bank

Account
Create and edit bank accounts for a selected bank.
Fields:
Account
Whether the bank account is a checkings or a savings account.
Type:
Bank: Bank to which this bank account belongs to.
Control Control Digit (Mandatory only for previous bank account encoding). If filled in, bank code, branch code and control
Digit: digit must be indicated in the Bank tab.
Credit limit: Amount of Credit allowed
Current
Current Balance
balance:
Displayed
Aspect that this bank account will have when showed anywhere in the application.
Account:
Generic
Account code in a free format.
Account:
IBAN: International Bank Account Number. If filled in, bank country must be indicated in the Bank tab.
Partial Partial Account Number (Mandatory only for previous bank account encoding). If filled in, bank code, branch code and
Account No: control digit must be indicated in the Bank tab.
Show A flag indicating that this bank account will be shown in an Generic format, using the bank account code contained in
Generic: the Generic Account textbox.
A flag indicating that this bank account will be shown in an IBAN format, using the bank account code contained in the
Show IBAN:
IBAN textbox, and checking that honors the IBAN control check.
Show A flag indicating that this bank account will be shown in an Spanish format, using the bank account code contained in
Spanish: the Partial Account No. textbox, and checking that Control Digits are ok.
Cashbook
View larger
Define cashbooks to be used for the company's cash transactions.
Fields:


Remittance Type
View larger
Create and edit remittance types with corresponding parameters according to your business needs.
Remittance Type
Create and edit remittance types.
Fields:
Consolidate: Consolidate
Payment Rule Consolidated: Payment Rule Consolidated
Returned Status: Returned Status
Status To: Status to
Parameter
Add parameters for a selected remittance type according to your business needs.
Fields:
Content: Content
C_Remittance_Parameter_ID: Parameter

Tax Register Type
View larger
Create and edit tax register types with corresponding lines according to your business needs.
Tax Register Type
Create and edit tax register types.
Fields:
Description: A description is limited to 255 characters.
Sales Transaction: The Sales Transaction checkbox indicates if this item refers to Sales Transactions.
Help / Comment: The Help field contains a hint, comment or help about the use of this item.
G/L Item: General ledger item relate to this register type.
Lines
Add lines to this tax register type to indicate tax rates and document types included.
Fields:
Tax Register Type: Type of Tax Register
Tax: The Tax indicates the tax rate for this register type.
Document Type: Invoice document type in which system will look for taxes.
Promissory Note Format
View larger
Using the promissory note window to create and edit the structure of printed promissory notes or checks.

Understanding promissory note or check like:
Although all the banks use the same promissory note structure, they are not exactly the same. There are millimeter differences. That is
way this window was created. So the user can adjust the promissory printing in its own.
The promissory note is structured with four lines. And each line has different blanks. All together, there are nine blanks. Setting up the
relative spaces between lines, we will be able to setup a promissory template for each bank. This way, a proper promissory note will be
printed.
So, what are the parameters for?
Line 1 Left: Left margin for line 1
Line 1 Top: First line's top margin.
Line 2 Top: The space between the first and the second line.
Line 3 Top: The space between the second and the third line.
Line 4 Top: The space between the third and the fourth line.
Param11: The space between the first blank and the second one, in line 1.
Param12: The space between the second blank and the third one, in line 1.
Param13: The space between the third blank and the fourth one, in line 1.
Param43: The space between the third blank and the forth one, in line 4.
All the source fields are just to set up the font size for each filled blank.
"Print bank location" flag is to configure whether we want to write the bank location or not, depending if the bank location is already
defined on the promissory note.

So, using all this configuration, it is possible to have different banks and print different promissory notes for each bank.
Analysis Tools
Bank Operations
Create a report showing all the operations performed using selected bank accounts during a specified time period.
Cash Operations
Create a report showing all the operations performed using selected cashbooks during a specified time period.
Cashflow Forecast
Create cash flow forecasts for your bank accounts.
Payment Report
Create a report showing your receivables and payables.
Invoice Tax Report
Create a report showing the tax amounts applied to completed invoices.
Payment Tracker
Create a report showing the payments lifecycle.
Accounting
Transactions
G/L Journal
View larger
Create and edit manual G/L journal entries.
Keep in Mind:

Batch
Create G/L Journal batches in order to group journals of similar characteristics. Each batch may have many journals.
Fields:
Control Amount: If not zero, the Debit amount of the document must be equal this amount.
G/L Category: A classification used to group lines in the general ledger.
Journal Batch: General Ledger Journal Batch.
Period: A specified time period.
Posting Type: A distinct posting amount characteristic used for processes and sometimes grouped within a category.
Template: Is Template
Total Credit: Total Credit in document currency.
Total Debit: Total debit in document currency.
Process Buttons:
Copy Details: Copy Journal/Lines from other Journal Batch

Process Batch:
Journal
Create G/L Journals for specified fiscal periods.
Fields:
Accounting Date: he structure used in accounting including costing methods, currencies, and the calendar.
Accounting Schema: A flag indicating whether this record is available for use or de-activated.
Indicates if this document requires approval
Approved:
Budget A group of planned expenses for a task.||

Control Amount: If not zero, the Debit amount of the document must be equal this amount.
Currency Rate Type: A distinct currency rate characteristic used for processes.


Journal Batch: x
Journal Entry: One transaction with a debit and credit and entered into the general ledger.
Posting Type: A distinct posting amount characteristic used for processes and sometimes grouped within a category.
Total Credit: Total Credit in document currency.
Total Debit: Total debit in document currency.
Process Buttons:
Process Journal:
Lines
Add G/L Journal lines. Each line corresponds to one G/L Journal entry.
Fields:
Accounting An identification code comprised of an individual account number and additional dimensions such organization,
Combination: product, and business partner.
Credit: The amount credited to an account, converted to the organization default currency.
Currency Rate
A distinct currency rate characteristic used for processes.
Type:
Debit: The amount debited to an account, converted to the organization default currency.
Foreign Currency
The amount credited from the account, given in provider currency.
Credit:
Foreign Currency
The amount debited from the account, given in provider currency.
Debit:
Generated: This Line is generated.
Journal Entry: One transaction with a debit and credit and entered into the general ledger.
Journal Line: General Ledger Journal Line.


GL Posting by DB Tables
View larger
Recreate accounting information and add transactions for the General Ledger, grouped by defined database tables.
Reset Accounting
View larger
Delete all accounting records/information and set the status of all documents to "not-processed." They can then be re-created by running
the accounting processes again.
Budget
View larger
Create budgets for a selected year to be used for informative purposes.
Header
Create budgets for a selected year to be used for informative purposes.
Fields:
Budget: A group of planned expenses for a task.
Budget Type: x


Year: Calendar Year.
Export Actual Data: A flag indicating whether the actual data should be also exported.
Process Buttons:
Copy Budget:'Create a new budget, copying data of the selected one.'

Export Budget to Excel:'Export Budget data to a spreadsheet.'
Lines
Add budget lines. Each line may refer to a specified period, business partner, product, etc.
Fields:
Accounting An identification code comprised of an individual account number and additional dimensions such organization,
Combination: product, and business partner.
Budget: A group of planned expenses for a task.
Budget line:
Business Partner
A classification of business partners based on defined similarities.
Category:
Create Budget Report in Excel
Create a structured excel file to import your budgets to the application.
Open / Close Period Control

Create an opening / closure event for an organization's specified accounting period. Fields
Select the
organization
for which
Organization
you want to
open or close
this period.
Select the
check box to
open or close
the period
Open also all child organizations for all child
organizations
of the
selected
organization.
The financial
calendar of
the selected
Calendar
organization
will be
displayed.
Select the
Year financial
year.
Specify the
final period
that will be
opened or
closed. For
example, if
Until Period No.
you select
period 4 for
closure,
periods 1,2,3
and 4 will all
be closed.
Select the
document
category (for
example
sales
invoices) for
which you
want to open
or close the
Document Category
period. If no
document
category is
selected, it
will open or
close for all
the

document
categories
Specify the
action you
want to
perform on
the selected
period. You
Period Action can choose
to open,
close or
permanently
close the
selected
period.
Description - type a description of the opening / closure event if required.
Setup
Fiscal Calendar
View larger
Create multiple fiscal calendars and periods for accounting purposes.
Calendar
Create multiple fiscal calendars to be used by one or all your organizations.
Fields:
Non Business Day
Define non business days for a selected fiscal calendar.
Fields:


Date: Date when business is not conducted
Non Business Day: Day on which business is not transacted
Period
Create and edit fiscal periods according to your needs, as well as open/close selected periods.
Fields:
Open/Close All: Open/Close all Base Document Types for this Period
Period No: Unique Period Number
Period Type: Period Type
Year: Calendar Year
Period Control
Add and edit document types to be included in the accounting process during the selected fiscal period.
Fields:
Document Category: A classification of document types that are shown and processed in the same window.
Open/Close:
Period Action: Action taken for this period
Period Control: Period Control
Period Status: Current state of this period
Year
Create fiscal years with the possibility of automatically adding fiscal periods.
Fields:


Create Periods : Create 12 standard calendar periods (Jan-Dec)
Create Reg Fact Acct:
Drop Reg Fact Acct:
Fiscal Year: Calendar Year
Year: Calendar Year
Account Tree
View larger
Create and edit account elements and add them to your defined chart of accounts or account trees.
Customized Elements
Edit elements and add or subtract them according to your needs.
Fields:
Account: The identification code used for accounting.

Account Element: A identification code for an account type.
C_Elementvalue_Operand_ID: Element value operand
Sign: Sign
Element
Create account elements structures to be used in the accounting schema.
Fields:
Accounting Element: A unique identifier for an account type.

Additional Tree (1): For parallel Reporting
Additional Tree (2): For parallel Reporting
Balancing: All transactions within an element value must balance (e.g. cost centers)


Natural Account: The primary natural account
Tree: Identifies a Tree
Element Value
Add and edit elements and edit elements tree structures.
Fields:

Account Sign: Indicates the Natural Sign of the Account as a Debit or Credit
Account Type: Indicates the type of account
Document Controlled: Control account - If an account is controlled by a document, you cannot post manually to it
Element Level: Element Level
Foreign Currency Account: Balances in foreign currency accounts are held in the nominated currency
Post Actual: Actual Values can be posted
Post Budget: Budget values can be posted
Post Encumbrance: Post commitments to this account
Post Statistical: Post statistical quantities to this account?
Show element: Show element
Show Value Condition: Show Value Condition
Accounting Dimension
View larger

Create and edit accounting dimensions to be used in dimensional reports.
Activity Dimension
Maintain Acitivity Accounting Dimension Tree
Fields:
Business Partner Dimension
Create and edit business partner dimensions to be used in the dimensional reports.
Fields:
Campaign Dimension
Maintain Marketing Campaign Accounting Dimension Tree
Fields:
Costs: Costs in accounting currency


Organization Dimension
Create and edit organizational dimensions to be used in the dimensional reports.
Fields:
Product Dimension
Create and edit products dimensions to be used in the dimensional reports.
Fields:
Attribute Set: A group of attributes which are assigned to a selected product.
Bill of Materials: Bill of Materials
Classification: Classification for grouping
Description URL: An address for the product description which can be accessed via internet.
Download URL: URL of the Download files
Expense Type: Expense report type
Guarantee Days: Number of days the product is guaranteed or available
Image URL: An address for the product image which can be accessed via internet.
Mail Template: A template used to organize and send mail using a standard format.
Print detail records on
Print detail BOM elements on the invoice
invoice :
Print detail records on pick
Print detail BOM elements on the pick list
list:


An important classification used to determine the accounting and management of a
Product Type:
product.
Purchase: An indication that an item may be purchased by a business partner.
Resource: Resource
Revenue Recognition: Method for recording revenue
Sale: An indication that an item may be sold by a business partner.
Shelf Depth: Shelf depth required
Shelf Height: Shelf height required
Shelf Width: Shelf width required
SKU: A "stock keeping unit" used to track items sold to business partners.
Stocked: Organization stocks this product
Units Per Pallet: Units Per Pallet
Verified: The BOM configuration has been verified
Verify BOM: Verify BOM Structure
Volume: Volume of a product
Weight: Weight of a product
Project Dimension
Create and edit projects dimensions to be used in the dimensional reports.
Fields:
Close Project:
Commitment: Is this document a (legal) commitment?
Contract Amount: The maximum legal monetary price a project may be billed for.
Contract Date: The date a contract is registered into the application.
Contract Quantity: The maximum legal quantity for a project.
Copy Details: Copy Lines/Phases/Tasks from other Project
Finish Date: The date that a task, process, or action is to be completed or delivered by.
Generate Order: Generate Order from Project
Invoice Amount: The monetary sum that is invoiced for a specified item or service.

Planned Amount: The monetary sum expected to be involved for a transaction line.
Planned Margin: The expected or provisional margin to be earned due to this transaction.
Planned Quantity: The expected or provisional quantity to be involved for a transaction line.
Price Ceiling:
Price List Version: A price list with a specified validity range.
Project Balance: Total Project Balance
Project Category: Project Category
Project Type: A distinct project characteristic used for processes and sometimes grouped within a category.
Sales
Representative:
Standard Phase: One section or part of a project which is potentially made up of one or many tasks.
Warehouse / Service
Point:
Sales Region Dimension
Create and edit sales regions dimensions to be used in the dimensional reports.
Fields:
Accounting Schema

View larger
Create and edit multiple accounting schemas and assign them account elements; define DB tables to be included in the
accounting processes, and define the GL accounts to be used by default.
Account Schema Element
Add and edit account elements to be used for a specified accounting schema.
Fields:

Accounting Schema: The structure used in accounting including costing methods, currencies, and the calendar.
Balanced: Balanced
Account Schema Tables
Add and edit DB tables to be included in accounting processes.
Fields:
Acct description: Acct description
Disable for Background: Disables the selected table for accounting in background process.

Accounting Schema
Create multiple accounting schemas.
Fields:
The structure used in accounting including costing methods, currencies, and the
Accounting Schema:
calendar.
Accrual: Indicates if Accrual or Cash Based accounting will be used
Automatic Period Control: If selected, the periods are automatically opened and closed
Correct tax for
Correct the tax for payment discount and charges
Discounts/Charges:
Costing Method: Indicates how Costs will be calculated
Element Separator: Element Separator
Future Days: Number of days to be able to post to a future date (based on system date)
GAAP: Generally Accepted Accounting Principles
History Days: Number of days to be able to post in the past (based on system date)
Post Trade Discount: Generate postings for trade discounts
Use Account Alias: Ability to select (partial) account combinations by an Alias
Use Account Combination
Combination of account elements are checked
Control:
Defaults
Add and edit detailed G/L accounts to be used by default in the application.
General Ledger
Add and edit G/L accounts to be used by default in the application.
G/L Item
View larger
Create and edit accounting items to be used in manual settlements.

Fields:

Enable in
A check to setup a G/L item as "enabled" for "finacial invoices" which means non-product related
Financial
invoices but G/L account related invoices
Invoices:
A field which allow the end-user to setup the tax category related to the G/L item which will be using
Tax Category
while entering "financial invoices" in either procuremente or sales management
Account Combination
View larger
Create accounting combinations to be used in Openbravo's accounting process.
Fields:

Accounting An identification code comprised of an individual account number and additional dimensions such
Combination: organization, product, and business partner.
Accounting
The structure used in accounting including costing methods, currencies, and the calendar.
Schema:
Alias: Defines an alternate method of indicating an account combination.
Business
Partner :
Combination: Unique combination of account elements
Fully Qualified: This account is fully qualified
Location from
The location where items are sent from.
Address:
Location to
The location where items are sent to.
Address:


G/L Category
View larger
Define G/L Categories to be used in the General Ledger.
Fields:
Category Type: Source of the Journal with this category
Document Type
View larger
Create and edit document types that can be created by the application.
Fields:
Approval: Type of Approval
Batch is Number Controlled: Batch has a document sequence
Batch Sequence: Document Sequence for Batch
Charges: Charges can be added to the document
Create Pick List:


Document Cancelled:
Document is Number
The document has a document sequence
Controlled:
Document Sequence: Document sequence determines the numbering of documents
Document Type for Invoice: Document type used for invoices generated from this sales document
Document Type for ProForma: Document type used for pro forma invoices generated from this sales document
Document Type for Shipment: Document type used for shipments generated from this sales document
Enforce Batch Control: Enforce control total and it's entry
Filters by organization. This is used to calculate the document number by document
Filter by Organization:
type.
Has Batch: The document is part of a batch
Calculates the highest document number for documents associated with this document
Ismaxtable:
type.
Number of Copies: The number of copies of each document that will be printed.
Print Format: The structure in which a document will be printed.
Pro forma Invoice: Indicates if Pro Forma Invoices can be generated from this document
SO Sub Type: Sales Order Sub Type
Document Sequence
View larger
Create an auto numbering system to uniquely identify document types.
Fields:
Activate Audit: Activate Audit Trail of what numbers are generated

Auto numbering: Automatically assign the next number
Current Next (System): Next sequence for system use
Increase by: An addition to a starting number by a specified value.


Next Assigned Number: The next number that will be assigned to an item.
Prefix: Characters which are added at the beginning of a statement or number.
Restart sequence every Year: Restart the sequence with Start on every 1/1
Start No.: The first number that will be used in a standard or control sequence.
Suffix: One or many characters which are added at the end of a statement or number.
Used for Record ID: The document number will be used as the record key
Report Templates
Separate Document templates can be defined for different organizations.
Fields:

Template The location where the document template can be found. The Template Location can have the
Location: following tags:
@basedesign@ => The location of the 'design' folder (normally: src-loc/design)

@baseattach@ => The location of the 'attachment' folder
Template The filename of the jasper reports file. The Report Filename can use the following tags that will be
Filename: replaced with the proper values when a document is send:
@cus_ref@ => The reference of the document which the customer specified
@our_ref@ => The reference of the document within openbravo
Report Filename: The name of the resulting report
Email Definitions
Each Report template can have email definitions which are used as a default message when sending the report to the
customer. These templates can be defined per language.
Fields:

A flag indicating which email template would be used when there is not a record for the business partner's
Default:
language.
Subject: The template subject that will be provided to the email
Body: The template body that will be provided to the email
Language: The language used in the Subject and Body, to match the language used by the business partner

Tax Category
View larger
Create tax categories to manage tax rates with similar characteristics or attributes.
Fields:
Commodity Code: Commodity code used for tax calculation
Tax Rate
View larger
Create tax rates to be used in application transactions.
Tax
Create and edit tax rates to be used in the application transactions.
Fields:
Base Amount to be used as base for the calculation. Line net amount or alternate line net amount
Base Amount:
can be selected as base for the tax calculation.
BP Tax Category: Bussines Partner Tax Category as a Vendor
Cascade: Any additional discount built upon the remaining total after applying previous discounts.
Destination
The state/province inside of a country receiving the shipment.

State/Province:
Document Level: Tax is calculated on document level (rather than line by line)
Document Tax
Criteria used for the calculation of tax base at document level.
Amount Calculation:
Isprinttax: Print taxes on the document
Parent Tax: Parent Tax indicates a tax that is made up of multiple taxes
Requires Tax
This tax rate requires the Business Partner to be tax exempt
Certificate:
SO/PO Type: Sales Tax applies to sales situations, Purchase Tax to purchase situations
Tax Base: The amount of the tax selected here will be used as tax base amount for the tax calculation.
Tax Exempt: A condition stating that for a specific case, taxes must not be applied.
Tax Search Key: A fast method for finding a a specific tax.
If this flag is checked, Purchase VAT will be posted as an expense in the Product Expense account,
Tax Not Deductible:
overriding Tax Not Deductible value in Client-Information tab.
The end-user to setup deductible purchase VAT for Tax Not Deductible Organizations in case it is
Tax Deductible:
required.
Deductible Rate: Deductible rate will be posted in VAT account and rest will be posted in product expense account.
Tax Zone
Create tax zones to which the selected tax zone will be applied.
Fields:
C_Tax_Zone_ID: Tax zone identifier
Destination
The state/province inside of a country receiving the shipment.
State/Province:
Tax:
transaction.
Bussines Partner Tax Category

View larger
Create tax categories to be applied to one or a group of business partners.
Fields:
BP Tax Category: Bussines Partner Tax Category as a Vendor
ABC Activity
Image:ABC240.jpg
View larger
Define activities for which you are interested in managing costs.
Fields:
Analysis Tools
Balance sheet and P&L structure
Create your balance sheet and P&L structure report choosing one of the predefined balance sheet and P&L structure
reports.
Trial Balance Report
Create your trial balance for a specified time period. You can modify the analysis according to your needs.
General Ledger Report

Create a report showing all general ledger entries grouped by account for a specified time period. It is possible to group the
results by the Business Partner, Product or Project accounting dimensions. It is also possible to filter the results by a range
of amounts, organization, range of accounts and a selection of Business Partners, Products and Projects accounting.
Additionally it is possible to hide the matched Debt/Payments.
There are 3 ways available to get the results, the Search button and the pdf and Excel exports.
The Search button shows the result in the same window using pagination, so you might need to move to Next and Previous
pages if the result has too many entries.
The result is grouped by the selected accounting dimension (if there is one selected) and by the account. The displayed
entries are ordered by accounting date. The Previous amount is the sum of the amounts of that account based on the
selected dates with accounting date prior the selected date range. If entries of one account does not fit on one page the
subtotal shows the sum of the amounts that are present on the page plus the previous balance, in this case the next page the
will include in the previous amounts will be the subtotal of the previous page.
The pdf export generates a pdf file that can be printed or stored in the computer for later reviews. It has the same grouping
rules as the search button. In this case the subtotal amounts are the sum of the amounts not including the initial balance
amounts.
General Ledger Journal
Create a report showing all general ledger entries for a specified time period.
Not Posted Transaction Report
Create a report showing application documents that are not posted to the G/L.
User Defined Accounting Report
Create your personal accounting report using predefined analysis specifications.
Tax Report
Create your personal tax report using predefined analysis specifications.
Withholding Report
TBD
Cash Flow Statement
TBD
Balance sheet and P&L structure Setup
Create a report showing profits and losses as well as the balance sheet.
Setup

Create a new accounting report.
Fields:
General
Accounting General Accounting Report
Report:
Indicates whether the report is a "Point in Time" or a "Periodic" report.
A Point in Time report is obtained as of a given date, taking into account the whole historical financial
Report Type: movements; an example of point in time report is the Balance Sheet.
A periodic report is executed for a date range and it does not carry forward the balance of accounting
movements previous to the range; an example of periodic report is the Income Statement.
Grouping category
Define desired categories to group nodes.
Fields:
Acct Rpt Group: Acct Rpt Group

General Accounting Report: General Accounting Report
Node
Create the node which determines the information that is shown in a report.
Fields:

Acct Rpt Group: Acct Rpt Group

User Defined Accounting Report Setup
View larger
Define parameters and methods of showing reports.
Fields:

The structure used in accounting including costing methods, currencies, and the
Accounting Schema:
calendar.
AD_Accountingrpt_Element_ID: Accounting report element
Filtered by Organization:
An indication whether something is a document, or a report which summarizes
Report:
information.
Report Type: Report Type
Shown: Shown.
Temporary Filter Type:
Tax Report Setup
Define parameters and methods of showing reports.
Fields:
Negative:
Report: An indication whether something is a document, or a report which summarizes information.
Shown: Shown.
Tax Report:
Generate Cash Flow Statement

TBD
Accounting Transaction Details
View detailed general ledger entries for a specified time period.
Assets
Assets
View larger
Define assets owned by your company their amortization characteristics.
Assets
Define assets owned by your company and create an amortization for them.
Fields:
Acctvalueamt: Accounting value amount

Amortize: Asset schedule
Asset Category: A classification of assets based on similar characteristics.
Asset Depreciation Date: Date of last depreciation
Asset Disposal Date: Asset disposal date
Asset value: Asset value
Calculate type: Calculate type
Cause:
Create Amortization:
Date Cancelled: Cancellation date
Date Purchased: Purchase date
Depreciate: The asset will be depreciated
Depreciated plan: Depreciated plan
Depreciated Previous Amt:
Depreciated value: Depreciated value
Depreciation Amt: Depreciation Amount
Depreciation annual %: Depreciation annual %

Depreciation end date: Depreciation end date

Depreciation Start Date: Depreciation Start Date
Depreciation Type: Depreciation Type
Disposed: The asset is disposed
Expiration Date: The date upon which an item is guaranteed to be of good quality.
Fully depreciated: The asset is fully depreciated
In Possession: The asset is in the possession of the organization
In Service Date: Date when Asset was put into service
Life use: Units of use until the asset is not usable anymore
Location comment: Additional comments or remarks concerning the location
Owned: The asset is owned by the organization
Profit:
Residual Asset Value: Residual asset value amount
Usable Life - Months: Months of the usable life of the asset
Usable Life - Years: Years of the usable life of the asset
Use units: Currently used units of the assets
Asset Amortization
Add asset amortizations for a selected asset.
Fields:
A_Amortizationline_ID: Amortization line

Amortization Amt: Amortization Amount
Amortization Percentage: Amortization Percentage

Asset Category
View larger
Create and edit categories to group assets with similar characteristics together.
Fields:
Asset Category: A classification of assets based on similar characteristics.
Depreciate: The asset will be depreciated
Owned: The asset is owned by the organization
Amortization
View larger
Create and edit amortization for a selected year.
Keep in Mind:
Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only
in order to prevent the user to modify the values. At the database level there is a trigger that prevents the
Header
Create amortizations for particular periods.
Fields:


Post Amortization:
Process Now:
Total Amortization: Total Amortization
Lines
Add amortized assets and details of amortization.
Fields:
A_Amortizationline_ID: Amortization line

Amortization Amt: Amortization Amount
Amortization Percentage: Amortization Percentage
Overview
Purpose
User Data Synchronisation project aims to add a project to synchronise data from Openbravo using the Funambol
synchronisation server. And then write documentation on how to synchronise the data (email, tasks, contacts, etc...) from
one user with his communication devices or his accounts.
Scope
This project will require to add the client funambol library. It needs the development of various functions to get the emails,
tasks, events, notes and contacts descriptions from the current user, generate the funambol objects (vcard and sift objects)
and send them to the funambol server. It needs also various functions to get the emails, tasks, events, notes and contacts
descriptions from the funambol server, and register them in the openbravo ERP server.
It will require to create a new tab in User options window with three fields, five check buttons and one button.

one field for username, one field for password on the funambol server and one field to now the periodicity of the
synchronisation
five check buttons to activate each synchronisation type (email, task, event, note, contact)
one field to start the synchronisation with the funambol server
No existing functionality of Openbravo ERP will be modified.
References
Funambol Documentation
Design Considerations
Dependencies
This project depends on the Funambol project
Glossary
In this document I call a device, whatever type of object with which we can do a synchronisation of data (Laptop, iphone,
outloock, gmail, google calendar, mozilla thunderbird, etc...)
Functional Requirements
User roles & profiles

Today user have an intense use of devices to register their contacts, events, email. They are wasting a lot of time to get all
their devices data synchronised. The use of a synchronisation server like funambol allow them to save it.
Business process definition

1. Synchronisation from device to openbravo ERP server
2. Synchronisation from openbravo ERP server to device
User stories
1. User synchronise its device with the openbravo server and knows he has a meeting tomorrow with a client.
2. Next day user goes to the meeting and learn their is a new business partner on the client side.
3. User registers the phone and the mail of this new business partner in his device.
4. Back to the office, User synchronise its device with openbravo and all the company knows their is a new business
partner in the relation with the client.
Functional requirements based on business processes

To achieve the desired functionalities the following elements need to be added.
Num Requirement Importance Status
Create a new tab in User options called 'Funambol Sync' with the fields
'Username' text field (Openbravo username by default - mandatory)

'Password' password field (mandatory)

'Contacts' check button
'Email' check button To be
1.1 Must have
'Tasks' check button done
'Events' check button
'Notes' check button
'Periodicity' input field
'Start Synchronisation' button
Functions to use Funambol library and synchronises the different objects between To be
1.2 Must have
Openbravo and Funambol server. This functions must be a periodic background process done
To be
1.3 Documentation on how to install and use Funambol server. Must have
done
User Interface Mockups
Technical Requirements
Application Dictionary elements as well as all type of files involved in Model - View - Controller (MVC) stucture (*.html,
*.xml, *.java and *.xsql files) will have to be created. Besides, communication functions using funambol API will also be
created.
Non-Functional Requirements
Creation of documentation to know how to install and use funambol server with other devices

Open Discussion Items

IMHO, it would be clearer having a new window to synchronize devices and not use the User Options - Session
Options window. I would create a new one called "User Data Synchronization" or "Funambol Synch". I agree, I
should create a new session options window.
The Synchronize button makes both synchronizations (Dev-Ob, Ob-Dev) at the same time or it should need both
buttons? Yes the synchronise button makes both synchronizations at the same time.
I need to upload a document to specify the mapping between an Openbravo contact, task, notes,... object and the
vcard, sift field.
I would like also to have the way to configure this synchronization as a task, and to be able to do it periodically
without user interaction. What do you think? This could be done easily as a Periodic background process (like any of
the existing periodic background processes).
Synchronise (more British) or Synchronize? Take into account that base language for Openbravo ERP's design is
en_US.
Closed Discussion Items
Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Financial_Management"
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ERP/2.

50/User Manual - Openbravo wiki

About this User Manual

This document explains:

How to operate the user interface

Readers do not require any programming and software development knowledge.

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adding content directly on the Wiki.

Master Data Management

To log into the application:

The login window will display. View larger

2. Enter your user name and password.

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The Openbravo ERP Home page displays.

Configuring the Heart Beat and Registering your System

Setting Your Preferences

To change the default login settings:

To change your passwords:

Click on the User Preferences button and go to Change password option.

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Navigating the Openbravo User Interface

Master Data Management

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Materials Requirement Planning (MRP)

Project & Service Management

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Ctrl+End Go to the last record

Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual"

Category: User Documentation ERP

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What is the Openbravo Heartbeat?

During heartbeat processing, the data that is collected is as follows:

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For further information, please consult the Functional Specification.

Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/HeartBeat"

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Setting the Autosave default

Autosave is enabled by default to change the default setting:

1. Log in with System Administrator role.

Autosave behavior per Client

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Login with as Administrator (e.g. Openbravo Admin)

Prompt confirmation default

The confirmation message is similar to this one:

A default preference is defined at System level.

Login with a System Administrator role

Prompt confirmation per Client/Window/User

NOTE: The preference is ShowConfirmation not ShowConfirmationDefault

Login with a Administrator (e.g. Openbravo Admin)

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Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Autosave"

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ERP/2.50/User Manual/User Interface

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Toolbar with unique buttons for all the application windows.

Editable User Preferences

See the current role information.

Close Application Button

Fold and Unfold Buttons

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Navigable Alerts Zone

More about Alerts

If the editing record is an existing one, the icon displayed is