DAY 1

Chapter 1
PERSONNEL
MANAGEMENT
 OBJECTIVES
At the end of this lectures, you will be able to:

1. explain what Personnel Management is;

2. describe the traditional ship management;
3. discuss the nature of leadership;
4. differentiate positive and negative leaders;
5. differentiate the aristocratic and liberal leaders; and
6. understand the contingency theory of leadership.
This subject provides guidance and
reflects the requirements for the
training of Master, Chief Officer,
Chief Engineer or the Management
Level and Operational level.
 The contributing factors concerning
success or failure of quality system is
dependent on the vessel staff:
– Knowledge and skills
– Motivation
– Commitment
Particularly it emphasize on the
management organization and
onboard training of sea going
staff as specified in the 1978
STCW Convention.
 THREE MAIN HEADINGS:

• Personnel Management
• Organization of Staff
• Training onboard Ships
• 2. Personal Management - is all about
governing officers who have bigger
responsibilities, because they are the ones
who make decisions.
• They represent the administrative staff and
it is their role to integrate the crew with the
technical aspects so that the relationship
between the officers and crew will improve.
3. The key activity in shipboard organization
behavior is to develop an environment in
which the crew are motivated towards
teamwork.
6. Coordination – refers to effective time and
sequence in performing shipboard activities
and 7. cooperation – which indicates the
willingness of the crew to work together to
accomplish the assigned task.
1) Crew motivation is essential to the
operation of the ship. No matter
how sophisticated the vessel is, it
cannot be run by a single person.
Therefore, every crew shall be
motivated to work in order to run
the ship.
Traditional ship management relied on principles to
provide “ one best way of managing, such as:

1. proper way to organize the work;

2. proper way to delegate the work;
3. Proper way to divide the work.
However, research today shows that the
contingency approach is more
interdisciplinary, more system-oriented
and more research-oriented than the
traditional approach. It helps to use in
appropriate manner all the current
knowledge about shipboard organization.
Sometimes it is called situational
approach because appropriate action
depends on situational variables.
 LEADERSHIP
What Is Leadership? And Do We Really Need It ?
• 4. Leadership appears to be the art of
getting others to want to do some –
thing that you are convinced should
be done – From Vance Packard.
* the ability to persuade others to seek and
defined objectives enthusiastically. It is also a
part of management because managers as
leader are required to plan and organized. They
are to influence others to follow a direction
either right or wrong. This means that strong
leader can be weak managers if they are weak
in planning and a manager can be a weak
leader if he is weak in governing.
• If no one is following you,
then you aren’t a leader.
What motivates people ?
• People are motivated to
satisfy their needs.
• Leadership is above all
else, an INFLUENCE
process.
 The Leader’s Job
1. The leader’s objective is to
execute a plan in the
pursuit of a specific goal .
2. In the execution process
by leader, there is the
motivation aspect as well.
3. One of the strong needs
that all volunteers have is to
be approved by the others –
especially by their leader.
4. So one of act that is
more important to
leader than anything is
to show followers that
they are appreciated.
 We want to be appreciated in
proportion to our contribution,
from the person or
organization in-charge. Leader
should not miss this point !
 • Leadership Styles
Are leaders born or made ?

–Research indicates they are

made. Leadership is behavior.
As society has learned more about leadership, it has become
increasingly evident that strong leadership is a result of
effective role behavior. Organizational leadership is a role
behavior that unites and stimulates followers towards a
particular objective in particular environment.

FOUR ELEMENTS ARE VARIABLES AND AFFECT EACH

OTHER IN DETERMINING SUITABLE ROLE BEHAVIOR.

1. LEADER
2. FOLLOWER
3. GOAL
4. ENVIRONMENT
 THREE DIFFERENT SKILLS OF A LEADER
IN ROLE BEHAVIOR:

1. Technical > refers to a persons

knowledge of proficiency in any
type of process of techniques. It
deals with thing. Et al , such as:
equipments and instruments.
2. Human > the ability to interact
effectively with people and
to build teamwork. It deals
with people.
3. Conceptual > deals more with long
range plans broad
relationship and other
abstraction. It deals with
ideas.
 5. EFFECTIVENESS OF LEADERSHIP IS DETERMINE BY
THE INTERACTION OF A FOLLOWER ORIENTED

• Leader- member relations – they are determine by the

manner in which the leader is accepted by the
group.
• Task Structure – reflects the degree to which a specific
way is required to do the job.
Leader Position Power – describe the organizational
• power that is provided for the position the leader
occupies.
 WHAT IS A LEADER ONBOARD SHIP?

A LEADER ONBOARD SHIP IS AN

INDIVIDUAL WHO KNOWS THE WAY, GOES
THE WAY AND SHOWS THE WAY.
 AFTER GRADUATION, MANY OF YOU WILL
DEFINITELY BECOME MERCHANT MARINE
DECK OFFICER ONBOARD A DOMESTIC OR
AN OCEAN GOING VESSEL. IN OTHER
WORDS, YOU WILL BECOME A LEADER;
THEREFORE 9. IT IS IMPORTANT TO TRAIN
AND PREPARE THESE SOON-TO-BE OFFICER
TO BECOME REAL GENTLEMEN.
8. As what Capt. Rodolfo Estampador
once said on his speech conducted
during the 2nd Merchant National
Conference-Workshop of the Master
and Mates Association of the
Philippines,”
IN GENERAL, THE DEVELOPMENT OF
LEADERSHIP SKILL DEPENDS ON
INDIVIDUAL’S ACTUAL EXPOSURE OF
OBSERVATION.
IF HE / SHE BOARDS A SHIP WITH GOOD
LEADERSHIP SKILLS FOR SURE, YOU
WILL END UP AS A GOOD LEADER.
BUT IF YOU BOARDS A SHIP WITH POOR
LEADERSHIP SKILLS ( TAYO – TAYO
LAMANG ), THEN YOU WILL SURELY
END UP AS A POOR LEADER.
 ASSIGNMENT

• WHAT IS LEADER ONBOARD SHIP?

• ENUMERATE THE STYLES OF
LEADERSHIP.
• ENUMERATE THE KINDS OF LEADERSHIP.
• GIVE THE CHARACTERISTIC AND
PERSONALITY OF AN AUTOTOCRATIC AND
LIBERAL LEADERSHIP.
THANK YOU
AND
GOOD DAY