Audit Training 2010

AUDIT TRAINING POWERPOINT
TABLE OF CONTENTS
Audit Instructions Chart A/B Chart C/D Article Article Article Article Article Article Article Article Article Article Article Article Article 1 2 3 4 5 6 7 12 13 14 15 16 17
(Articles 8, 9, 10, and 11 are not the subject of this audit.)
Resources
*To go to a particular section, simply click on the link above. *To return to the table of contents at any time click on the .
AUDIT INSTRUCTIONS
(CONT.)
Please carefully review these instructions, as well as any notes you may have taken at previous pre-audit workshops and refer to them while filling out the 2010 audit documents. Your assigned auditor(s) should be your first point of contact to resolve any questions about these documents. REMEMBER:
INSTRUCTIONS. INSTRUCTIONS. QUESTION.
READ THE READ THE QUESTION. FOLLOW THE ANSWER THE
AUDIT INSTRUCTIONS
(CONT.)
Types of Audits For 2010, as agreed upon with the Committee and SCYP, one third of the dioceses/eparchies will receive full on-site audits. All on-site audits are expected to last approximately one week/five (5) days, although advanced preparation and regular contact with the assigned auditor(s) may reduce that duration. The remaining dioceses/eparchies will submit written data on the audit instrument regarding victims, accused, training and backgrounds.
AUDIT INSTRUCTIONS
(CONT.)
Filling Out the Audit Documents
undergoing FULL ON-SITE AUDITS will receive the following eight (8) documents: Instructions (informational) completed and submitted by the diocese/eparchy) completed and submitted by the diocese/eparchy) Chart A/B (Articles 1, 4 and 5) Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) Questions (informational for those not having detailed on-site parish audits) (informational) (informational)
Important Notes for

All dioceses/eparchies These PowerPoint Audit The Audit Instrument (to be Two Charts (to be
FULL ON-SITE AUDITS
Additional Actions for the Victim/Accused/Parish Audit Contacts Chart E - Parish Audits
DIOCESES/EPARCHI ES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS.
AUDIT INSTRUCTIONS
(CONT.)
Filling Out the Audit Documents Important Notes for
DATA COLLECTION All dioceses/eparchies undergoing DATA COLLECTION only will receive the following five (5) documents:
Instructions (informational) completed and submitted by the diocese/eparchy) Chart A/B (Articles 1, 4 and 5) Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) (informational) These PowerPoint Audit Two Charts (to be
Additional Actions for the Chart E - Parish Audits
DIOCESES/EPARC HIES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS.
AUDIT INSTRUCTIONS
(CONT.)
A UDIT PERIOD - For all 2010 audits, the CURRENT AUDIT PERIOD is July 1, 2009 to June 30, 2010. UDIT INSTRUMENT - The Audit Instrument contains the exact wording from the Charter as it was revised in June 2005, in bold type, just before each set of questions. A
Unless otherwise indicated, the Audit Instrument does not require a narrative response from the diocese/eparchy if the response is YES. Most questions still require an explanation if the response is NO. PLEASE READ THE QUESTIONS CAREFULLY. If a question is not applicable, the diocese/eparchy may simply skip that question or indicate that it is not applicable. Ensure that the name, e-mail address, and direct telephone contact number for the diocesan/eparchial employee who provided the response to a particular question (i.e., the person responsible for implementing that part of the Charter) is clearly set out in the Audit Instrument. This will enable the auditor(s) to resolve most audit issues prior to their arrival and streamline the onsite audits. The Gavin Group recognizes that some of the statistical information being audited is also being furnished under the Annual Survey of Allegations and Costs, through the Center for Applied Research in the Apostolate (CARA), although with different time parameters.
AUDIT INSTRUCTIONS
(CONT.)
HART A/B (ARTICLES 1, 4 AND 5)
REMEMBER: Names of victims and accused, or any other notations which could lead to their identification, are not to appear in any audit documents. All victims who came forward during this current audit period to report allegations of sexual abuse by any priest/deacon (to include any diocesan priests/deacons, religious order priests/deacons, as well as any extern priests/deacons) should be included. If responsibility for outreach to such a victim has been turned over to the respective religious order or the extern priests/deacons diocese, note that in the space provided on Chart A/B. Chart A/B should include any unidentified clerics against whom allegations were made. These would include such allegations as when a victim claims that he/she was sexually abused by a priest/deacon at a particular parish/school but is unable or unwilling to furnish the name of that individual. If your diocese/eparchy is providing outreach to victims from other dioceses/eparchies, Chart A/B will still capture that information.
AUDIT INSTRUCTIONS
(CONT.)
HART A/B (ARTICLES 1, 4 AND 5)
For EACH VICTIM WHO WAS A MINOR (UNDER THE AGE OF 18) AT THE TIME THE ALLEGATION WAS REPORTED, identify the age at the time of the reporting, the gender of the victim, the age when the alleged abuse began/took place, and the location (diocese/eparchy) where it took place. Even if your diocese/eparchy did not have any victims come forward during this current audit period, information about outreach provided during the current audit period to victims from prior audit periods is requested in the final table on Chart A/B. When providing the status of the accused as of the end of the audit period (June 30, 2010), be sure to include dates of actions (e.g., deceased xx/xx/xx; removed from ministry xx/xx/xx; placed on restrictive ministry xx/xx/xx; laicized xx/xx/xx; whereabouts unknown; referred to provincial xx/xx/xx; returned to ministry xx/xx/xx, etc.). When providing the narrative information requested, please use the alpha designators - a), b), c), etc.
CHART A/B
FORMAT OF THIS DOCUMENT. ANSWER THE QUESTIONS AS WRITTEN. TABLE TO PROVIDE NARRATIVE EXPLANATIONS. AUDIT - - Chart A/B (Victim/Accused)
name) Eparch (insert name) 6/30/2010 xx/xx/2009 _______________________________
DO NOT ALTER THE USE THE DESIGNATED 2010 COMPLIANCE

Diocese/Eparchy of (insert Cardinal/Archbishop/Bishop/ Audit Period 7/1/2009 to Audit Conducted xx/xx/10 Previous Audit Conducted Auditor(s):
Responsible Diocesan/Eparchial Employee(s): __________________________ Complete for each victim (BY NUMBER ONLY, NO NAMES) who came forward during the current audit period to report sexual abuse by any priest or deacon. This chart also requires information about each priest/deacon (IDENTIFY BY NUMBER ONLY, NO NAMES) who was accused of sexual abuse of a minor during the current audit period. In addition to any accused diocesan priests/deacons, any accused religious order priest or deacon, who has/had ministerial faculties within your diocese/eparchy, as well as any accused extern priests/deacons ministering in your diocese/eparchy, should be included in this chart. Also include any unidentified accused clerics.
CHART A/B
Adult or Accused # Victim # Minor at and type time of 1* reporting
(CONT.)
Named If accusation in prior unfounded or audit unable to be periods? proven, were Y/N steps taken to restore the good name of the cleric? Yes/No Y N N N Y Y N unk
The use of the term "victim" or "victim/survivor" on this audit document does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim.
Status of accused as of June 30, 2010. 2**
1 2 3 4 5 6 7 8
A M A A A A A A
#1DP #2DP #2DP #3RP #4DD #5EP O #6UC
Deceased 6/17/1988 10/19/09 Removed from ministry 10/19/07 Removed from ministry 10/19/07 10/19/09 Restored to active ministry 3/17/08 3/17/10 Removed from ministry 5/19/01 Deceased 1963 Referred to Diocese of XXXXX unk
[To add rows to this table, place cursor in an empty cell in the first column, click on Table (in toolbar at top of screen), then Insert, and click on either rows above or rows below.] 1* Column 3 Identify as diocesan priest (DP), diocesan deacon (DD), religious order priest (RP), religious order deacon (RD), extern priest (EP defined as a priest not incardinated in the diocese being audited), or unidentified cleric (UC). Identify all categories which apply to that victims allegations (e.g., if one victim makes allegations against two diocesan priests, type DP twice or type DP-2). If this is a victim to whom you are providing outreach on behalf of another diocese/eparchy, identify as other (O) and identify the diocese/eparchy. 2** Column 4 Status of accused at the time of this audit to include dates of actions (e.g., deceased xx/xx/xx; removed from ministry xx/xx/xx; placed on restrictive ministry xx/xx/xx; laicized xx/xx/xx; whereabouts unknown; referred or turned over to provincial xx/xx/xx; returned to ministry xx/xx/xx, etc.). Also identify religious order if applicable.
CHART A/B
Victim #
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[Use a separate row for each victim and place all responses for that victim/cleric in the same row. Rows expand as information is typed in. To add rows to this table, place cursor in an empty cell in the first column, click on Table (in 1 a)_b)_c)_d)_e)_f)_g)_ toolbar at top of screen), click on Insert, and then click on either rows above or rows below. ]
For ALL victims coming forward during the audit period, in order to assist the SPCYP in determining For ALL victims coming forward during the audit period, in order to assist the SPCYP in determining the standing of the complaint and whether to include it in the official count, dioceses/eparchies the standing of the complaint and whether to include it in the official count, dioceses/eparchies should include information on the following if available. Please use the alpha designators a) through should include information on the following if available. Please use the alpha designators a) n) as applicable in your response. through n) as applicable in your response. a)Did the victim come forward directly or did the complaint come through a third-party (e.g., a)Did the victim come forward directly or did the complaint come through a third-party (e.g., attorney, relative, counselor, etc.)? attorney, relative, counselor, etc.)? b)If a third-party complaint, is the victim alive or deceased? b)If a third-party complaint, is the victim alive or deceased? c)Is the victim pursuing the matter or just wanted to report it and take no further action? c)Is the victim pursuing the matter or or remains anonymous and take or refuses to provide their d)Has the victim identified him/herself just wanted to report it (unwillingno further action? d)Has name)?the victim identified him/herself or remains anonymous (unwilling or refuses to provide their name)? e)Is the victim refusing to cooperate (e.g., will not provide details necessary for investigation, etc.)? e)Is the victim refusing to cooperate (e.g., will not provide details necessary for investigation, f)Is this part of a civil action (e.g., class action complaint involving multiple victims, bankruptcy etc.)? filing, etc.)? f)Is this part of a initiated an investigation? If so, what is the status of that investigation (ongoing, g)Has the diocese civil action (e.g., class action complaint involving multiple victims, bankruptcy filing, etc.)? substantiated, unsubstantiated, unable to proven, etc.)? g)Has theas an Other, identify the diocese initiated an investigation? If so, what is the describe that investigation h)Ifaddition, only for each victim who diocese/eparchy involved, status of the circumstances under In listed was a minor (under the age of 18) at the time the allegation (ongoing, substantiated,you, and whether unable to was referred which itidentify the age at unsubstantiated, the matterproven, etc.)? to that other diocese/eparchy. came was reported:forward to the time of the reporting i) h)If listed as an Other, identify the diocese/eparchy involved, describe the circumstances under j) the gender of the you, and whether the matter was which it came forward tovictim In addition, only for each victim who was a minor (under thereferred to that other diocese/eparchy. age of 18) at the time the allegation was k) the age when the alleged abuse began/took place reported: l) the location (diocese/eparchy) where the abuse took place i)identify the age at the time of the reporting m) for those dioceses/eparchies not participating in an on-site audit, include the name of the j)the gender of the victim civil/law enforcement entity to which this matter was reported. k)the age when the alleged abuse began/took place l)the location (diocese/eparchy) where the abuse took place For EACH accused listed above, in participating in an on-site audit, of the accused, provide civil/law m)for those dioceses/eparchies not addition to explaining the status include the name of the a narrative below which addresses the following item if enforcement entity to which this matter was reported. applicable: n)If unfounded or unable to be proven, describe what steps were taken to restore the clerics good name. If none, explain above, in addition to explaining the status of the accused, provide a For EACH accused listed circumstances. narrative below which addresses the following item if applicable: n)If unfounded or unable to be proven, describe what steps were taken to restore the clerics good name. If none, explain circumstances.
CHART A/B
1
(CONT.)
a)a) Victim came forward through attorney Victim came forward through attorney b) victim isis alive b) victim alive c)c) victim is pursuing victim is pursuing d) victim isis identified d) victim identified e) victim is cooperating e) victim is cooperating f) civil action is pending f) civil action ongoing. g) Investigation is pending g) Investigation ongoing. Accused DP#1 has been deceased for almost 20 years. Accused DP#1 has been deceased for almost 20 years. a) came through mother (Victim #3) a) came through mother (Victim #3) b) victim alive b) victim alive c) mother isis pursuing c) mother pursuing d) Victim identified by her mother d) Victim identified by her mother e) mother is cooperating e) mother is cooperating f) currently a criminal matter f) currently a criminal matter g) Matter reported to Hometown police and is currently under investigation. g) Matter reported to Hometown police and is currently under was 6 at the i-l) Victim #2 is a 7 year old female, allegedly abused when sheinvestigation.parish rectory. i-l) Victim #2 is a immediately removed from abused when she was 6 at the parish Accused #2DP was 7 year old female, allegedly ministry. Matter referred to CDF. rectory. Accused #2DP was immediately removed from ministry. Matter referred to CDF. a)a) Victim came forward directly. Victim came forward directly. b) b) c)c) victim is pursuing victim is pursuing d) Victim isis mother of Victim #2 and claims that she was also abused by #2 DP d) Victim mother of Victim #2 and claims that she was also abused by #2 DP e)e) cooperating cooperating f)f) currently a criminal matter currently a criminal matter g) under investigation by Hometown police g) under investigation by Hometown police Accused was immediately removed from ministry. Matter referred to CDF. Accused was immediately removed from ministry. Matter referred to CDF. a) Victim came forward directly and claimed abuse happened in 1993. a) Victim came forward directly and claimed abuse happened in 1993. b) alive b) alive c) pursuing c) pursuing d) victim identified d) victim identified e) cooperating e) cooperating f) no f) no g) Investigation determined allegation not credible. g) Investigation determined allegation not credible. Accused #3RP was temporarily removed from ministry at time of allegation. Benedictine order advised. Accused #3RP to temporarily public statement by order and of allegation. Benedictine order advised. n) #3RP restoredwasministry afterremoved from ministry at time diocese. n) #3RP restored to ministry after public statement by order and diocese.
CHART A/B
5
(CONT.)
7 8
a) Victim came forward through attorney. a) Victim came forward through attorney. b) alive atat time of report but recently deceased b) alive time of report but recently deceased c) victim was pursuing through attorney c) victim was pursuing through attorney d) victim was identified d) victim was identified e) victim cooperated while alive e) victim cooperated while alive f)f) was part of civil action was part of civil action g) dioceses considers this to be a credible allegation g) dioceses considers this to be a credible allegation Accused #4DD removed in 2001 after earlier credible allegation. Accused admitted abusing Victim #5. Laicization pending with CDF. Accused #4DD removed in 2001 after earlier credible allegation. Accused admitted abusing Victim #5. Laicization pending with CDF. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s. b) Victim deceased. b) Victim deceased. c) sister wants to pursue c) sister wants to pursue d) victim identified d) victim identified e) victim deceased and sister has very little information e) victim deceased and sister has very little information f)f) no civil action no civil action g) No further action taken based on lack of information. g) No further action taken based on lack of information. Accused served in our diocese for a year in 1960 but now deceased. Accused was from the Diocese of ***** and that diocese was advised Accused served in our diocese for a year in 1960 but now deceased. Accused was from the Diocese of ***** and that diocese was of this complaint. No other allegations against #5EP in our diocese but unknown if any in *******. advised of this complaint. No other allegations against #5EP in our diocese but unknown if any in *******. h) Victim came forward directly claiming abuse in the Diocese of XXXXX. Matter referred to XXXXX in its entirety since itit did not h) Victim came forward directly claiming abuse in the Diocese of XXXXX. Matter referred to XXXXX in its entirety since did not happen in our diocese or involve any of our clerics. happen in our diocese or involve any of our clerics. a) Victim #8 came forward through an attorney and alleges that he was abused by a a priest in the mid 1980s. a) Victim #8 came forward through an attorney and alleges that he was abused by priest in the mid 1980s. b) alive b) alive c) pursuing c) pursuing d) identified d) identified e) Although the victim isis cooperative, he is unable to provide the identity of the priest or provide sufficient information to assist in e) Although the victim cooperative, he is unable to provide the identity of the priest or provide sufficient information to assist in identifying him. identifying him. g) No investigation has been conducted based on lack of information. g) No investigation has been conducted based on lack of information.
CHART A/B
(CONT.)
Complete the following table even if there were no victims who came forward in the current audit period. Survivors and family members served by outreach. Total number of victims/survivors and family members served by outreach during this Total number of victims/survivors and family members period. (This number should audit period who reported abuse during the current auditserved by outreach during this audit period victims from abuse during the current audit period. (This number should include those who reported other dioceses/eparchies to whom your diocese/eparchy is providing outreach). from other dioceses/eparchies to whom your diocese/eparchy is include those victims providing outreach). Total number of victims/survivors and family members who reported abuse in previous Total number of victims/survivors and family members who reported abuse in years or audit periods, but continued to be served by outreach during this during this previous years or audit periods, but continued to be served by outreach current audit period. audit period. current Number
Add number if applicable.
Add number if applicable.
AUDIT INSTRUCTIONS
(CONT.)
RT C/D (ARTICLES 12 AND 13) CHA
Chart C/D contains the definitions of each category as cited in the 2005 Annual Report on the Implementation of the Charter. If a diocese/eparchy counts a category differently than defined, DO NOT CHANGE THE CHART; just provide an explanation in the space provided on the second table. priest/deacon in active or supply ministry in a diocese/eparchy, including religious order priests/deacons, should be included on Chart C/D. Supply ministry includes retired priests and/or deacons who continue to celebrate the occasional Mass, wedding, baptism, etc., since these activities put them in a position to be around children.
Any
Empl oyees are considered paid personnel. Paid persons (other than priests/deacons, teachers or school principals/administrators) who are employed by and work directly for the diocese/eparchy, such as central office/chancery/pastoral center personnel, etc., are considered diocesan/eparchial employees. Paid persons (other than priests/deacons, teachers or school principals/administrators) who are employed by and work directly for parishes, such as parish ministers, school support staff, rectory personnel, etc. are considered parish/school employees. To the best of your ability, please differentiate between these two categories on Chart C/D, however, if there is no distinction made between diocesan/eparchial and parish/school employees use one number in either space and provide an explanation in the second table.
CHART C/D
THIS DOCUMENT. ANSWER THE QUESTIONS AS WRITTEN. PROVIDE NARRATIVE EXPLANATIONS. C/D (Training/Backgrounds)
Programs/Article 13 Background Evaluations insert name)
DO NOT ALTER THE FORMAT OF USE THE TABLE ON PAGE 2 TO
2010 COMPLIANCE AUDIT - - Chart

Article 12 Safe Environment Diocese/Eparchy of (insert name) Cardinal/Archbishop/Bishop/Eparch ( Audit Period 7/1/2009 to 6/30/2010 Audit Conducted xx/xx/10 Previous Audit Conducted xx/xx/2009 Auditor(s):
_______________________________
Responsible Diocesan/Eparchial Employee(s) _______________________ Provide the number of persons in each category. To the extent possible, if persons belong in more than one category, count them in their primary category (e.g. educators who are also parents should be counted as educators). chart should be those effective as of the end of the audit period (June 30, 2010). (through high school) enrolled in diocesan/eparchial schools and religious education classes; For all 2010 audits, the numbers used for this
Children and Youth: include all students (through high school) enrolled in diocesan/eparchial schools and religious education include all students Children and Youth - classes; Priests/Deacons: include any religious order or diocesan priest/deacon in active or supply ministry (including retired priests and/or deacons Priests/Deacons include any religious order who continue to celebrateor supply ministry (including retired priests and/or deacons who continue to celebrate the occasional Mass, a position to be around children; put them or diocesan priest/deacon in active the occasional Mass, wedding, baptism, etc.,) since these activities put them in wedding, baptism, etc.,) since these activities Candidates for Ordination: although not specifically mentioned in Article 12 of the Charter, this category should include seminarians and Candidates for Ordination although not candidates for the permanentthe Charter, this category should include seminarians and candidates for the permanent diaconate; specifically mentioned in Article 12 of diaconate;
diocesan/eparchial and parish schools (include principals and administrators); in a position to be around children;
Educators:
Educators salaried teachers in salaried teachers in diocesan/eparchial and parish schools (include principals and administrators);
diocese/eparchy such as central office/chancery/pastoral center personnel, youth ministers who are paid, etc;
and work directly for the Diocesan/Eparchial Employees: paid persons (other than priests/deacons or educators) who are employed by Diocesan/Eparchial Employees paid persons (other than priests/deacons or educators) who are employed by and work directly for the diocese/eparchy such as central office/chancery/pastoral center personnel, youth ministers who are paid, etc;
Parish/School Employees paid persons (other than priests/deacons or educators)paidare employed by and than directly for parishes/schools such as parish ministers,employed by and work directly for parishes/schools Parish/School Employees: who persons (other work priests/deacons or educators) who are school support staff, rectory personnel, etc.; (if there is no distinction made between diocesan and parish employees, use one number and provide an explanation in the second table)
such as parish ministers, school support staff, rectory personnel, etc.; (if there is no distinction made between diocesan and parish employees, use Volunteers/Others non-paid persons who one number and provide anparishes and schools)the second table) ministers, coaches, etc. assist the diocese/eparchy (including explanation in such as catechists, youth Volunteers/Others: non-paid persons who assist the diocese/eparchy (including parishes and schools) such as catechists, youth ministers, coaches, etc.
CHART C/D
Total Number Children and Youth Priests Deacons Candidates for Ordination Educators Diocesan/Eparchial Employees Parish/School Employees Volunteers/Others 27,391 27,391 105 105 33 33 5 5 58 58 18 18 27 27 5,998 Number of Opt Outs 157 157 **** **** **** **** **** **** **** **** **** **** **** **** **** 26,950 26,950 105 105 31 31 5 5 55 55 5 5 27 27 5,641
(CONT.)
Number Number of Number of Remaining to Backgrounds Backgrounds be Trained Completed Remaining 284 ********* ********* 284 ********* ********* 0 105 0 0 105 0 2 33 0 2 33 0 0 5 0 0 5 0 3 56 2 3 56 2 0 18 0 0 18 0 0 25 2 0 25 2 163 357 5,835
Number Trained
Children and Youth All children/youth in diocesan/eparchial schools and religious education classes receive training. 157 children were opted out by background The number Priests All 105 active priests have been trained and hadtheir parents. completed. remaining were absent during the the deacons were given of June 30, 2010 but Deacons Two oftraining session(s) new asin the audit period. are scheduled for training in August Candidates for Ordination Candidates for Chart C/D (see next slide). *FYI: All backgrounds completed. 2010.This explanation is also recorded in the next part of ordination receive training in the seminaries. All *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). backgrounds completed. Educators The three remaining to be trained were hired just prior to June 30, 2010 and will receive the 2 remaining backgrounds had Diocesan/Eparchial the results had not been received by June 30, 2010. Employees Only the 5 who have contact with children receive training but all been submitted but undergo backgrounds. Parochial/School Employees The two remaining backgrounds have been submitted but not returned
*FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). by June explanation *FYI: This 30, 2010.is The remaining to part trainedC/D (see next slide). Volunteers/Others also recorded in the next be of Chart were new as of *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). training before theisstartrecorded in the next part of Chart The(see next slide). for of the new school year. C/D paperwork *FYI: This explanation also
June 30, 2010, but have all been trained since then.is Therecorded in the backgrounds were submitted to our vendor. The results had not *FYI: This explanation also remaining next part of Chart C/D (see next slide). been received as of June 30, 2010 but have all been received at the time of this audit.
*FYI: This explanation is also recorded in the next part of Chart C/D (see next slide).
CHART C/D
(CONT.)
Name of Program
*Note: These are the explanations noted on the previous slide. The name of the program Use the space below to explain any gaps betweenis alsonumbers and the numbers remaining to be the total added in this section.
trained/have backgrounds, and how the diocese/eparchy is planning on closing those gaps. For those dioceses/eparchies not participating in an on-site audit, include a statement indicating whether the bishop/eparch has approved these programs as being in accord with Catholic moral principles.
Children and Youth AllAll children/youthdiocesan/eparchial schools andand religious education classes Talk About Touching for grade school; Children and Youth children/youth in in diocesan/eparchial schools religious education classes Talk About Touching for receive training. 157 children were opted out by their parents. The number remaining were absent during VIRTUS for high school grade receive training. 157 children were opted out by their parents. The number remaining were absent school; VIRTUS for high school the training session(s) given in given in the audit period. during the training session(s) the audit period. Priests All 105 active priests have been trained and had background completed. VIRTUS Priests All 105 active priests have been trained and had background completed. VIRTUS Deacons Two of the deacons were new as of June 30, 2010 but are scheduled for training in August Two of the deacons were new as of June 30, 2008 but are scheduled for training in August 2008. VIRTUS Deacons VIRTUS All backgrounds completed. 2010. All backgrounds completed. Candidates forfor Ordination Candidates ordination receive training in the seminaries. All backgrounds Candidates Ordination Candidates for for ordination receive training in the seminaries. All VIRTUS completed. VIRTUS backgrounds completed. Educators The three remaining to to be trained were hired just prior to June 30, 2010 and will receive Educators The three remaining be trained were hired just prior to June 30, 2008 and will receive training VIRTUS before thebefore the start of the new school year. The paperworkremainingremaining backgrounds submitted VIRTUS training start of the new school year. The paperwork for the 2 for the 2 backgrounds had been had but thesubmitted but the results had not been received by June 30, 2010. been results had not been received by June 30, 2008. Diocesan/Eparchial Employees Only the the 5 who have contact with children receive training but undergo Diocesan/Eparchial Employees Only 5 who have contact with children receive training but all all VIRTUS backgrounds. VIRTUS undergo backgrounds. Parochial/School Employees The two remaining backgrounds have been submitted butbut not returned by Parochial/School Employees The two remaining backgrounds have been submitted not returned by VIRTUS June 30, 2008. VIRTUS June 30, 2010. Volunteers/Others The remaining to be be trained were new of June 30,30, 2010, but have all been trained VIRTUS Volunteers/Others The remaining to trained were new as as of June 2008, but have all been trained since then. The remaining backgrounds were submitted toto our vendor.The results had not been received as VIRTUS since then. The remaining backgrounds were submitted our vendor. The results had not been received of JuneJune 2008 but have all been received at the timetime of this audit. as of 30, 30, 2010 but have all been received at the of this audit. Parents - Parents are invited to to attendgeneral session where the childrens training programs are explained Talk About Touching and VIRTUS Parents - Parents are invited attend a a general session where the childrens training programs are Talk About Touching and VIRTUS explained [Use a separate row for each category requiring an explanation. Rows expand as information is typed in. To add rows to this table, place cursor in an empty cell, click on Table (in toolbar at top of screen), click on Insert, and then click on either rows above or rows below. ]
CHART C/D
Yes No 1 a) Does the diocese/eparchy have the curricula and materials to verify that safe environment programs exist for each of the various groups set forth in Article 12? If No, provide explanation. b) Does that documentation include an official letter from the diocese/eparchy promulgating the programs(s)? If No, provide explanation.
(CONT.)
Explanation
As set out in the memo to All Bishops, dated March 31, 2006, from Bishop Gregory M. Aymond, Chair, Bishops Committee for the Protection of Children and Young People, the following questions will be verified by the Auditor(s) in order for a diocese/eparchy to be considered compliant:
[Auditors verification will include identities of persons interviewed a) YES and description of documents reviewed.] or NO b) YES or NO Does the diocese/eparchy have verification that this training is on-going [Auditors verification will include identities of persons interviewed YES by having the number of times and places where safe environment and description of documents reviewed.] or training occurred during the audit year? NO If No, provide explanation in last column. Does the diocese/eparchy have a calendar of training scheduled through December 31, 2010? If No, provide explanation. Does the diocese/eparchy have documentation from each pastor that the parish has received the required safe environment programs and has implemented them? If No, provide explanation. For those parents who choose not to have their child participate in the diocesan/eparchial safe environment training: a) does the diocese/eparchy have documentation of the signed parental declination? b) does the diocese/eparchy have documentation that the safe environment training materials have been offered to parents? c) if parents refuse to sign any form, has a record been maintained by the parish/diocese/eparchy? If No, provide explanation. [Auditors verification will include identities of persons interviewed YES and description of documents reviewed.] or NO YES or NO [Auditors verification will include identities of persons interviewed and description of documents reviewed.]
3 4
[Auditors verification will include identities of persons interviewed a) YES and description of documents reviewed.] b)or YES NO c)or YES NO or NO
CHART C/D
Yes No 1 Does your diocese/eparchy have international priests serving in parishes, schools and diocesan/eparchial agencies? If Yes, identify the country/countries in the Explanation column to the right, and answer Questions 2 5. Did the international priest(s) receive the diocesan/eparchial Code of Conduct or Standards of Ministerial Behavior? If No, provide explanation. Did he/they participate in safe environment training in your diocese/eparchy, according to diocesan/eparchial policy? If No, provide explanation. a) In what language was the training provided? b) Was the training in his/their native language(s)? If not, provide explanation. 5 Describe the process your diocese/eparchy used to conduct a background evaluation on this/these men?
YES or NO YES or NO YES or NO
(CONT.)
To confirm the information obtained during the 2009 audits, the Secretariat for Child and Young Protection is once again requesting clarification regarding international priests, defined as those priests who were born in and completed priestly formation in a country other than the United States. It is recognized that these numbers may have changed over the past year and dioceses/eparchies are asked to provide this information to the best of their ability. Responses will NOT affect compliance. Explanation [Auditor will ensure that the countries are identified as well as how many from each country is listed.]
[Auditors verification will include identities of persons interviewed and description of documents reviewed.] [Auditors verification will include identities of persons interviewed and description of documents reviewed.]
[Auditors verification will include identities of persons b) YES interviewed and description of documents reviewed.]
or NO
[Auditors verification will include identities of persons interviewed and description of documents reviewed.]
AUDIT INSTRUCTIONS
(CONT.)
F ORM: ADDITIONAL ACTIONS FOR THE PROTECTION OF CHILDREN

his form, as during the previous audits, allows dioceses/eparchies to highlight those actions that they believe go beyond the requirements of the Charter or are particularly innovative. Examples of such actions should be limited to those which occurred during the current audit period. Regardless of the type of audit, the information on these forms will simply be verified by the Auditors and forwarded to the SCYP for whatever action they deem appropriate.
AUDIT INSTRUCTIONS
VICTIM/ACCUSED/PARISH QUESTIONS (For the on-site audits only)
(CONT.)
FORM:
As in previous years, victims and accused clerics are to be offered an opportunity to speak with the Auditors. This document is being furnished to the diocese/eparchy and sets forth the parameters for interviewing victims; questions to be asked of victims and accused clergy; and questions to be asked of parishes to determine the extent of their knowledge and understanding of the implementation of the Charter. Victims The process for interviewing victims will essentially be the same as the past audits. The diocese/eparchy (normally the Victim Assistance Coordinator) should determine those victims who fall within the specified parameters on this document. Once those individuals are identified, and after discussion with the auditor(s), select a reasonable sample and offer those victims an opportunity to speak with the auditors. Note that the questions for victims focus specifically on the process of how the complaint was handled and not the specifics of the allegations. Interviews may be conducted in person or by telephone, whichever is more convenient for the victim. Auditors will draw no negative inference from dioceses/eparchies where victims are unwilling to speak with auditors. Accuse d ClericsThe process for interviewing accused clerics will essentially be the same as the past audits. Note that the questions for accused clerics focus specifically on the process of how they were treated after the allegation came forward and not the specifics of the allegations. These interviews may be conducted in person or by telephone, whichever is more convenient for the accused. Auditors will draw no negative inference from dioceses/eparchies where accused clerics are unwilling to speak with auditors. Parishe sFor those dioceses/eparchies which decline to have detailed parish audits conducted by the auditors, the process for interviewing parish pastors/priests will essentially be the same as the past audits. With the permission of the bishop/eparch, the auditors would like to interview a few parishes to get an idea for how the Charter-related policies, procedures, and practices are understood and being implemented at the parish level. These interviews may be conducted in person or by telephone, whichever is more convenient. Auditors will draw no negative inference from dioceses/eparchies where the bishop/eparch declines to have parish personnel interviewed.
AUDIT INSTRUCTIONS
(CONT.)
FORM: PARISH AUDIT GUIDELINES AND QUESTIONS For those dioceses/eparchies who agreed to have the auditors conduct detailed parish audits, this document sets the parameters for selecting the parishes to be audited as well as the questions to be asked. For all other dioceses/eparchies, this is simply an informational document.
AUDIT INSTRUCTIONS
(CONT.)
Documents Submission of Audit DIOCESES/EPARCHI ES SHOULD IMMEDIATELY CONTACT BILL GAVIN IF THEY WILL BE UNABLE TO MEET THE FOLLOWING DEADLINES: undergoing full on-site audits are expected to: Audit Instrument and all related documents electronically; Dioceses/eparchies Complete the entire
Electronically furnish the COMPLETED documents directly to the assigned auditor(s) at least two weeks prior to the scheduled audit; and Have supporting documentation available for review by the auditor(s) for responses to each Article (it would be helpful to have the supporting documentation organized by article and question, and clearly labeled). participating in data collection only are expected to: A/B, Chart C/D and the Additional Actions form electronically; Dioceses/eparchies Complete the Chart
Electronically furnish the COMPLETED documents directly to the assigned auditor no later than August 31, 2010 unless a later deadline has been negotiated with Bill Gavin or your assigned auditor.
AUDIT INSTRUCTIONS
(CONT.)
of Compliance Statement Upon final review of the completed audit documents for dioceses/eparchies undergoing full on-site audits, The Gavin Group, Inc. will send a communication indicating whether the diocese/eparchy was or was not found to be in compliance. Areas of noncompliance will be outlined in that communication. Dioceses/e parchies submitting only statistical data will only be provided a communication from The Gavin Group, Inc. indicating that the diocesan/eparchial data has been received; no compliance determination will be made based upon the collection of the data. The compliance status for those dioceses/eparchies receiving data collection audits will be the compliance determination from the previous years audit for that diocese/eparchy. Manageme nt letters will be sent to dioceses/eparchies receiving both on-site and data collection audits to address issues which do not rise to the level of non-compliance. These issues are concerns noted by the auditors which will be brought to the attention of the bishop to handle as he deems appropriate. The purpose of these letters is to help the dioceses/eparchies improve the implementation of the Charter in the respective diocese/eparchy prior to the issue becoming a compliance deficiency.
AUDIT INSTRUCTIONS
(CONT.)
Miscellaneous Administrative Matters During the audit process, dioceses/eparchies should try to resolve any differences of opinion with the auditor(s) directly. If the diocese/eparchy and the auditor(s) cannot come to a resolution, the first call should be to Helen Schumacher. If she is unable to satisfactorily resolve the matter, she will bring it to the attention of Bill Gavin who, in consultation with the SCYP, will determine a final resolution. Gavin Group Contacts Bill Gavin (617) 460-6006 (cell) (617) 539-1717 (office) BGAVS@aol.com Helen Schumacher (262) 657-7577 (home primary contact number) (262) 960-3186 (cell) GGAudits@aol.com
ARTICLE 1
ARTICLE 1. Dioceses/eparchies are to reach out to victims/survivors and their families and demonstrate a sincere commitment to their spiritual and emotional wellbeing. The first obligation of the Church with regard to the victims is for healing and reconciliation. Each diocese/eparchy is to continue its outreach to every person who has been the victim of sexual abuse* as a minor by anyone in church service, whether the abuse was recent or occurred many years in the past. This outreach may include provision of counseling, spiritual assistance, support groups, and other social services agreed upon by the victim and the diocese/eparchy. Through pastoral outreach to victims and their families, the diocesan/eparchial bishop or his representative is to offer to meet with them, to listen with patience and compassion to their experiences and concerns, and to share the profound sense of solidarity and concern expressed by His Holiness, Pope John Paul II, in his Address to the Cardinals of the United
ARTICLE 1
(CONT.)
DEFINITION FOR THE PURPOSE OF THESE AUDITS

The use of the term victim or victim/survivor on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of this claim.
MINIMUM REQUIREMENTS FOR COMPLIANCE

Most dioceses/eparchies have a written sexual abuse policy that details the content and activities of the outreach program; explains the composition, conduct, and responsibilities of the review board; outlines the process for reporting allegations, as well as treatment of victims/survivors and alleged offending clerics; describes the diocesan/eparchial communications policy; specifies on whom and how background investigations are conducted; and includes the codes of conduct and safe environment training for all applicable individuals having regular contact with children and youth. Having such a comprehensive policy clearly simplifies the process of searching for existing rules and regulations, supports the required openness and transparency, and ensures consistency in handling of complaints.
ARTICLE 1
(CONT.)
(CONT.)
At a minimum, all of the following components of outreach must be in place and operational in order to be considered compliant with Article 1: 1. Dioceses/eparchies must offer outreach to victims and their families. 2. Since outreach may include offers of counseling, spiritual assistance, support groups, and other social services agreed upon by the victim/survivor and the diocese/eparchy, dioceses/eparchies must articulate what services they do provide. 3. Outreach must include a specific offer by the bishop/eparch or his representative to meet with victims/survivors and their families.
ARTICLE 1
(CONT.)
NOTE: This Article also requires completion of Chart A/B.

The use of the term "victim" or "victim/survivor" on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim.
Article 1 Yes No Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation
1-1
Does the diocese/eparchy: a)offer outreach to victims/family members b)which includes provisions for counseling, assistance and other social services, c)as well as an offer to meet with the bishop or his representative? If Yes, complete Chart A/B as appropriate. If No to any of the above, explain and complete Chart A/B as appropriate.
a) YES or NO b) YES or NO c) YES or NO [Auditors verification will include identities of persons interviewed and description of documents reviewed. Also, include examples from the current audit period of outreach assistance and number of meetings with victims/family members by bishop or his representative.]
NOTE: COMPLETE CHART A/B AS APPROPRIATE.
ARTICLE 2
ARTICLE 2. Dioceses/eparchies are to have policies and procedures in
place to respond promptly to any allegation where there is reason to believe that sexual abuse of a minor has occurred. Dioceses/eparchies are to have a competent person or persons to coordinate assistance for the immediate pastoral care of persons who report having been sexually abused as minors by clergy or other church personnel. The procedures for those making a complaint are to be readily available in printed form in the principle languages in which the liturgy is celebrated in the diocese/eparchy and be the subject of public announcements at least annually. Dioceses/eparchies are also to have a review board that functions as a confidential consultative body to the bishop/eparch. The majority of its members are to be lay persons not in the employ of the diocese/eparchy (see Norm 5 in Essential Norms for Diocesan/Eparchial Policies Dealing with Allegations of Sexual Abuse of Minors by Priests or Deacons, 2002). This board is to advise the diocesan/eparchial bishop in his assessment of allegations of sexual abuse of minors and in his determination of a clerics suitability for ministry. It is regularly to review diocesan/eparchial policies and procedures for dealing with sexual abuse of minors. Also, the board can review these matters both retrospectively
ARTICLE 2
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 2: 1. Dioceses/eparchies must have policies and procedures in place for diocesan/eparchial personnel to respond promptly to allegations of sexual abuse of a minor. 2. Dioceses/eparchies must have a competent person or persons available to coordinate assistance for the immediate pastoral care of victims and family members. 3. Procedures for reporting allegations of sexual abuse by a member of the clergy or other church personnel should be readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy. 4. These procedures must be the subject of public announcement at least annually. 5. Dioceses/eparchies must have a review board established.
ARTICLE 2
(CONT.)
(CONT.)
6. That review board must function as a confidential consultative body to the bishop/eparch. 7. The majority of members of the review board must be lay persons not in the employ of the diocese/eparchy. 8. The review board must advise the bishop/eparch in his assessment of allegations of sexual abuse of minors. 9. The review board must advise the bishop/eparch in his determination of suitability of the accused for ministry. 10.The review board must regularly review the diocesan/eparchial policies and procedures for dealing with allegations of sexual abuse of minors. Although not required under Article 2, the review board may review these matters both retrospectively and prospectively and give advice on all aspects of responses in connection with these cases. Dioceses/eparchies choosing not to engage in this activity will not be identified as noncompliant.
ARTICLE 2
Article 2 Yes No
(CONT.)
Explanation
Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s)
2-1
Does the diocese/eparchy have policies and procedures which include prompt responses to allegations? If No, explain.
YES or NO
[Auditors verification will include identities of persons interviewed and description of documents reviewed. Also, determine what the diocese/eparchy considers prompt and describe their efforts to accomplish that.] [Auditors verification will include identities of persons interviewed and description of documents reviewed. Also, describe the VACs qualifications, the public number to contact the VAC and where it can be found.] [Auditors verification will include identities of persons interviewed and description of documents reviewed. Auditor should obtain the public number used to contact the diocese/eparchy and describe where it is found. Include examples of how and how/often these procedures were announced during the audit period.]
2-2
Does the diocese/eparchy have a competent person (or persons) in place to coordinate assistance for those who report having been sexually abused as minors by clergy or other church personnel? Please identify that person. If No, explain. Are procedures for making a complaint readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy? And are these procedures the subject of periodic public announcements (at least annually)? If No, explain.
YES or NO
2-3
YES or NO
ARTICLE 2
Article 2 Yes No
(CONT.)
Explanation
2-4
Does the diocese/eparchy have a Review Board that: a) YES a)functions as a confidential consultative body or to the bishop/eparch b) NO b)has a majority of members who are lay YE persons not in the employ of the diocese/eparchy S c)advises the bishop/eparch in his assessment of c) YES or allegations of sexual abuse of minors NO or d)advises the bishop/eparch in his determination NO of suitability of the accused for ministry d) e)regularly reviews the diocesan/eparchial YES policies and procedures for dealing with allegations of sexual abuse of minors e)or YES NO f)reviews these matters both retrospectively and prospectively? or If No to any of the above, explain. [According f) YES NO to the Charter, item f) is optional so a No or answer does not constitute noncompliance and NO does not require an explanation.]
[Auditors verification will include identities of persons interviewed and description of documents reviewed. Auditor should describe the composition of the board to include the number of lay persons and their occupations; whether it includes a pastor in good standing; how many diocesan/eparchial staff personnel participate (Review Board Chair, Vicar General, Chancellor, etc.) and whether they are ex officio or voting members. Auditor should also include how many times the board has met during the audit period.]
ARTICLE 3
ARTICLE 3. Dioceses/eparchies are not to enter into settlements which bind the parties to confidentiality unless the victim/survivor requests confidentiality and this request is noted in the text of the agreement.
ARTICLE 3
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 3: 1. Any settlements entered into by dioceses/eparchies that contain confidentiality elements may only do so at the request of the victim/survivor. 2. Those confidentiality elements must be noted in the text of the agreement.
ARTICLE 3
Yes No
(CONT.)
Article 3
Explanation
3-1
During the current audit period, has the diocese/eparchy entered into any settlements which binds the parties to confidentiality? If No, proceed to next Article.
YES or NO
[Auditors verification will include identities of persons interviewed and description of documents reviewed. Auditor may want to check with the diocesan/eparchial fiscal officer for additional verification.] [Auditors verification should include a description of the type of confidentiality aspects of any such settlement such as was it the amount of the settlement, name of the victim etc. which were confidential.] [If possible, with the agreement of the diocesan/eparchial attorney, auditor should include a description of the language of the settlement.]
3-2
If any such settlements have been entered into, have they been at the request of the YES or victim/survivor? NO If No, explain for each instance.
3-3
If any settlements have been entered into where the victim/survivor requests YES confidentiality, has that been noted in the or text of the agreement? NO If No, explain for each instance.
ARTICLE 4
ARTICLE 4. Dioceses/eparchies are to report an allegation of sexual abuse of a person who is a minor to the public authorities. Dioceses/eparchies are to comply with all applicable civil laws with respect to the reporting of allegations of sexual abuse of minors to civil authorities and cooperate in their investigation in accord with the law of the jurisdiction in question. Dioceses/eparchies are to cooperate with public authorities about reporting cases even when the person is no longer a minor. In every instance, dioceses/eparchies are to advise victims of their right to make a report to public authorities and support this right.
ARTICLE 4
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 4: 1. All allegations of sexual abuse of a minor who is still under the age of 18 at the time the allegation is brought forward need to be reported to public authorities in compliance with all applicable civil laws. 2. Dioceses/eparchies must cooperate with civil authorities in their investigations of such allegations. 3. Dioceses/eparchies must cooperate with public authorities about reporting these cases where the person is no longer a minor. 4. Dioceses/eparchies must advise victims, in every instance, of their right to make a report to public authorities and must

Article 4 Yes Name, title, e-mail, No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation
ARTICLE 4
(CONT.)
4-1
Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was under the age of 18 at the time the allegation was brought forward? If Yes, how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and proceed to answer Questions 4-2 and 4-3 below. If No, proceed to Questions 4-4 and 4-6 below. Have these allegations been reported to public authorities in compliance with all applicable civil laws? If Yes, identify to whom each of these were reported? If No, explain why any were not reported.
4-2
YES or NO
[Auditors verification will include a reference to the diocesan/eparchial policys requirement to report such allegations if there have been none. If there have been minor victims, auditor should ensure that the diocese has included the name of the civil/law enforcement entity reported to for each minor victim who came forward during the audit period, and clarify any No responses.]
ARTICLE 4
Article 4 Yes No
(CONT.)
Explanation

4-3
Has the diocese/eparchy cooperated with civil authorities in their investigations of these matters? If Yes, describe that cooperation. If No, explain why cooperation did not occur.
YES or NO
[Auditors verification will include a reference to the diocesan/eparchial policys requirement to cooperate if there have been none. If there have been minor victims, auditor should include verification of cooperation through an interview with civil/ law enforcement authorities.]
4-4
Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was no longer under the age of 18 at the time the allegation was brought forward? If Yes, how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and answer Question 4-5 below. If No, proceed to Question 4-6.
YES or NO
[Auditors verification will include a reference to the diocesan/eparchial policys requirement to report such allegations if there have been none. If there have been such allegations, auditors verification will include identities of persons interviewed and description of documents reviewed.]
ARTICLE 4
Article 4 Yes No
(CONT.)

Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation
4-5
Has the diocese/eparchy cooperated with public authorities about reporting cases when the person is no longer a YES minor? or If Yes, describe that cooperation. NO If No, explain why cooperation did not occur.
[Auditors verification will include a reference to the diocesan/eparchial policys requirement to cooperate if there have been none. If there have been such allegations, auditor should include verification of cooperation through an interview with civil/ law enforcement authorities.] [Auditors verification will include identities of persons interviewed and description of documents reviewed.]
4-6
Does the diocese/eparchy advise victims, in every instance, of their right to make a report to public authorities and support this right? If No, explain.
YES or NO
ARTICLE 5
ARTICLE 5. We affirm the words of His Holiness, Pope John Paul II, in his Address to the Cardinals of the United States and Conference Officers: There is no place in the priesthood or religious life for those who would harm the young.
Sexual abuse of a minor by a cleric is a crime in the universal law of the Church (CIC, c. 1395 2; CCEO, c. 1453 1). Because of the seriousness of this matter, jurisdiction has been reserved to the Congregation for the Doctrine of the Faith (Motu proprio, Sacramentorum sanctitatis tutela, AAS, 93, 2001). Sexual abuse of a minor is also a crime in all civil jurisdictions in the United States.
Diocesan/eparchial policy is to provide that for even a single act of sexual abuse of a minor* whenever it occurredwhich is admitted or established after an appropriate process in accord with canon law, the offending priest or deacon is to be permanently removed from ministry and, if warranted, dismissed from the clerical state. In keeping with the stated purpose of this Charter, an offending priest or deacon is to be offered therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being.
The diocesan/eparchial bishop is to exercise his power of governance, within the parameters of the universal law of the Church, to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described below shall not continue in ministry.
A priest or deacon who is accused of sexual abuse of a minor is to be accorded the presumption of innocence during the investigation of the allegation and all appropriate steps are to be taken to protect his reputation. He is to be encouraged to retain the assistance of civil and canonical counsel. If the allegation is not proven, every step possible is to be taken
ARTICLE 5
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 5: 1. When an accusation is brought forward, a preliminary investigation in accordance with canon law must be initiated. 2. The diocese/eparchy must encourage an accused priest/deacon to retain canonical and civil counsel. 3. If a priest/deacon admits or is found to have committed even a single act of sexual abuse of a minor, the diocese/eparchy must a. Offer therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being; b. Permanently remove the priest/deacon from ministry; and c. Request dismissal of priest/deacon from the clerical state if warranted. 4. The diocesan/eparchial bishop must exercise his power of governance, within the parameters of the universal law of the Church, to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described in the footnote shall not continue in ministry.
ARTICLE 5
Article 5 Yes No
(CONT.)

Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation
5-1
Does the diocese/eparchy have a policy for dealing with accused clergy [priests and deacons]: a)which includes removal from ministry, b)offers of therapeutic assistance, c)encouragement to retain civil and canonical counsel, d)and to restore the accuseds good name if the allegation is not proven? If Yes, complete Chart A/B as appropriate. If No to any of the above, explain and complete Chart A/B as appropriate.
YES or NO YES or NO YES or NO YES or NO
ARTICLE 6
ARTICLE 6. There are to be clear and well-publicized diocesan/eparchial standards of ministerial behavior and appropriate boundaries for clergy and for any other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people.
ARTICLE 6
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 6: 1. Dioceses/eparchies must have clear and well-publicized standards of ministerial behavior and appropriate boundaries (code of conduct) for clergy (priests and deacons) and other church personnel who have regular contact with children and young people.
ARTICLE 6
(CONT.)
Article 6
Yes Name, title, e-mail, No and contact number of the responsible Diocesan/Eparchial Employee(s)
YES or NO
Explanation
6-1
Does the diocese/eparchy have well publicized standards of ministerial behavior and appropriate boundaries for clergy [priests and deacons] and other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people? If No, explain.
[Auditors verification will include identities of persons interviewed and description of documents reviewed. Auditor should describe how the standards are disseminated and publicized.]
ARTICLE 7
ARTICLE 7. Dioceses/eparchies are to be open and transparent in communicating with the public about sexual abuse of minors by clergy within the confines of respect for the privacy and the reputation of the individuals involved. This is especially so with regard to informing parish and other church communities directly affected by ministerial misconduct involving minors.
ARTICLE 7
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 7: 1. Dioceses/eparchies must describe to the auditors how they are open and transparent in communicating with the public about sexual abuse of minors by clergy. 2. Within the confines of respect for the privacy and the reputation of the individuals involved, dioceses/eparchies must deal as openly as possible with members of parishes and other church communities directly affected by ministerial misconduct involving minors.
ARTICLE 7
(CONT.)
Article 7
Yes Name, title, e-mail, No and contact number of the responsible Diocesan/Eparchial Employee(s)
YES or NO
Explanation
7-1
Does the diocese/eparchy have procedures and/or practices of open and transparent communications? If No, explain.
[Auditors verification will include identities of persons interviewed and description of documents reviewed. Auditor should include examples of open and transparent communications which occurred during the audit period.]
Articles 8, 9, 10, and 11 are not the subject of this audit.
ARTICLE 12
ARTICLE 12. Dioceses/eparchies are to maintain safe environment programs which the diocesan/eparchial bishop deems to be in accord with Catholic moral principles. They are to be conducted cooperatively with parents, civil authorities, educators, and community organizations to provide education and training for children, youth, parents, ministers, educators, volunteers, and others about ways to make and maintain a safe environment for children and young people. Dioceses/eparchies are to make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children.
ARTICLE 12
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 12: 1. As defined above, dioceses/eparchies must maintain safe environment training programs that have been established for each of the various groups set forth in Article 12. 2. Dioceses must maintain documentation relating to the implementation of those programs: e.g., an official letter from the diocese/eparchy promulgating the program(s), evidence of curricula and materials designed for use in the programs, estimated numbers of persons eligible for training in each group, numbers of persons in each group who have received the training, explanations for any significant numbers not trained, schedules of places and times of training, etc.
ARTICLE 12
(CONT.)
(CONT.)
3. If parents or guardians choose not to have their child participate in the safe environment training, dioceses/eparchies must maintain documentation relating to that refusal. Specifically, parents/guardians must be given a form to sign that indicates they have been offered the safe environment training, that they decline to have their child participate in such training, and that the diocese/eparchy has offered to provide safe environment training materials for the parents/guardians to utilize. If the parents/guardians will not sign such a form, a notation of this should be made on the form by the responsible parish/school representative, and that form should be maintained by the parish and/or diocese/eparchy. 4. Dioceses/eparchies must make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children. Compliance with this requirement is covered by the response to Article 6.
ARTICLE 12
(CONT.)
NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories).
Article 12 Yes Name, title, e-mail, Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [Auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
12-1
Does the diocese/eparchy ensure safe environment training has been provided to: a)children/youth b)priests c)deacons d)candidates for ordination e)educators f)diocesan/eparchial employees g)parish/school employees h)volunteers/others i)parents? If No, explain for each instance and complete Chart C/D. Has the bishop approved all of these programs as being in accord with Catholic moral principles? If No, explain.
or NO d)YES NO e)YES or or NO f)YES NO g)YES or h)YES or NO or NO i)YES NO or NO YES or NO
a)YES or b)YES NO c)YES or
12-2
[Auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No response.]
NOTE: COMPLETE CHART C/D AS APPROPRIATE.
ARTICLE 13
ARTICLE 13. Dioceses/eparchies are to evaluate the background of all incardinated and non-incardinated priests and deacons who are engaged in ecclesiastical ministry in the diocese/eparchy and of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing, unsupervised contact with minors. Specifically, they are to utilize the resources of law enforcement and other community agencies. In addition, they are to employ adequate screening and evaluative techniques in deciding the fitness of candidates for ordination (cf. National Conference of Catholic Bishops, Program of Priestly Formation, 1993, no. 513).
ARTICLE 13
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 13: 1. Dioceses/eparchies must evaluate the background of all incardinated and non-incardinated priests, deacons, and candidates for ordination (as defined on Chart C/D) who are engaged in ecclesiastical ministry in the diocese/eparchy. 2. Dioceses/eparchies must evaluate the background of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing, unsupervised contact with minors. 3. Those background evaluations must utilize the resources of law enforcement and other community agencies. 4. Dioceses/eparchies must also employ screening and evaluation techniques in deciding the fitness of candidates for ordination (as defined on the Audit Instrument).
ARTICLE 13
Article 13
(CONT.)
Yes Name, title, e-mail, Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [In addition to ensuring that the dioceses/eparchies provide responses for each category, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
13-1
Does the diocese/eparchy conduct a)YES background evaluations on: b)YES or a)priests, c)YES or NO b)deacons, or NO c)candidates for ordination? NO If Yes, describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D. If No, explain for each instance and complete Chart C/D.
ARTICLE 13
Article 13 Yes No
(CONT.)
Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation (Also Complete Chart C/D)
13-2
Does the diocese/eparchy conduct background evaluations on the following persons who have ongoing unsupervised contact with minors: a)educators, b)diocesan/eparchial employees, c)parish/school employees, d)volunteers/others? If Yes, describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D. If No, explain for each instance and complete Chart C/D. Does the diocese/eparchy employ screening and evaluation techniques in deciding the fitness of candidates for ordination (for the purpose of this audit, a candidate for ordination is defined as a seminarian or candidate for the permanent diaconate)? If No, explain.
a)YES b)YES or c)YES or NO or NO d)YES NO or NO
[In addition to ensuring that the dioceses/eparchies provide responses for each category, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
13-3
YES or NO
[Auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
ARTICLE 14
ARTICLE 14. Transfers of clergy who have committed an act of sexual abuse against a minor for residence, including retirement, shall be as in accord with Norm 12 of the Essential Norms. (Cf. Proposed Guidelines on the Transfer or Assignment of Clergy and Religious, adopted by the USCCB, the Conference of Major Superiors of Men, the Leadership Conference of Women Religious, and the Council of Major Superiors of Women Religious in 1993.)
ARTICLE 14
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 14: 1. No priest and/or deacon who has committed an act of sexual abuse of a minor may be transferred for ministerial assignment to another diocese/eparchy. 2. If any priest and/or deacon who has committed an act of sexual abuse of a minor was transferred or relocated for residence (including retirement) to another diocese/eparchy or religious province during the current audit period, the local bishop/eparch must be provided, in a confidential manner, with any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people.
ARTICLE 14
(CONT.)
(CONT.)
3. In the case of assignment for residence of a clerical member of an institute of consecrated life or society of apostolic life, the major superior of men must advise the local diocesan/eparchial bishop of any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people. 4. Dioceses/eparchies must have a process in place to ascertain the suitability for ministry for those priests and deacons from other dioceses/eparchies seeking assignment and/or residence within the local diocese/eparchy.
ARTICLE 14
(CONT.)
Article 14
Name, title, e-mail, Yes and contact number No of the responsible Diocesan/Eparchial Employee(s)
Explanation
14-1
Does the diocese/eparchy have policies and/or procedures regarding transfer of clergy who have committed YES an act of sexual abuse against a minor or for residence, including retirement? NO If No, explain.
[Auditors verification will include identities of persons interviewed, description of documents reviewed, a general description of those policies/practices, and whether any such transfers occurred during the audit period.]
ARTICLE 15
ARTICLE 15. To ensure continuing collaboration and mutuality of effort in the protection of children and young people on the part of the bishops and religious ordinaries, two representatives of the Conference of Major Superiors of Men are to serve as consultants to the Committee for the Protection of Children and Young People. At the invitation of the Major Superiors, the Committee will designate two of its members to consult with its counterpart at CMSM. Diocesan/eparchial bishops and major superiors of clerical institutes or their delegates are to meet periodically to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institute ministering in a diocese/eparchy.
ARTICLE 15
DEFINITION FOR THE PURPOSE OF THESE AUDITS
The term meet periodically with may also include written, telephonic, or electronic communications relating to the topic of allegations of sexual abuse of minors by clergy.

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 15: 1. The diocesan/eparchial bishop must meet (or otherwise communicate) periodically with the major superiors of clerical institutions or their delegates to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institution ministering in a diocese/eparchy.
ARTICLE 15
Yes No Name, title, e-mail, and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation
Article 15
15-1
Does the diocese/eparchy have policies and/or procedures for YES meeting (or otherwise or communicating) with the major NO superiors of clerical institutes with regard to allegations against members of that institute? If No, explain.
[Auditors verification will include identities of persons interviewed, description of documents reviewed and a general description of those communications which occurred during the audit period.]
ARTICLE 16
ARTICLE 16. Given the extent of the problem of the sexual abuse of minors in our society, we are willing to cooperate with other churches and ecclesial communities, other religious bodies, institutions of learning, and other interested organizations in conducting research in this area.
ARTICLE 16
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 16: 1. Dioceses/eparchies must be willing to cooperate with other churches and ecclesial communities, other religious bodies, institutions of learning, and other interested organizations in conducting research in this area.
ARTICLE 16
Yes No
(CONT.)
Article 16
Explanation
16-1
Is the diocese/eparchy willing to cooperate with other churches and ecclesial communities, other religious bodies, institutions of learning and other interested organizations in conducting research in this area (e.g., annual CARA survey)? If No, explain.
YES or NO
[Auditors verification will include identities of persons interviewed, description of documents reviewed and a general description of such cooperation which occurred during the audit period.]
ARTICLE 17
ARTICLE 17. We pledge our complete cooperation with the Apostolic Visitation of our diocesan/eparchial seminaries and religious houses of formation recommended in the Interdicasterial Meeting with the Cardinals of the United States and the Conference Officers in April 2002.
We commit ourselves to work individually in our dioceses/eparchies and together as a Conference, through the appropriate committees, to strengthen our programs both for initial priestly formation and for the ongoing formation of priests. With new urgency, we will promote programs of human formation for chastity and celibacy for both seminarians and priests based upon the criteria found in Pastores Dabo Vobis, the Program of Priestly Formation, and the Basic Plan for the Ongoing Formation of Priests. We will continue to assist priests, deacons, and seminarians in living out their vocation in faithful and integral ways. . We bishops and eparchs commit ourselves to work as one with our brother priests and deacons to foster reconciliation among all people
ARTICLE 17
(CONT.)

At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 17: 1. Dioceses/eparchies must have a program of human formation for chastity and celibacy for priests to assist them in living out their vocation in faithful and integral ways. 2. Dioceses/eparchies must have a program of human formation for chastity and celibacy for deacons to assist them in living out their vocation in faithful and integral ways. 3. Dioceses/eparchies must have a program of human formation for chastity and celibacy for seminarians to assist them in living out their vocation in faithful and integral ways.
ARTICLE 17
(CONT.)
(CONT.)
4. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those individuals who were themselves abused. 5. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst.
ARTICLE 17
Article 17
(CONT.)
Explanation
Name, title, e-mail, Yes and contact No number of the responsible Diocesan/Eparchial Employee(s)
YES or NO
17-1
Does the diocese/eparchy assist priests in living out their vocation in faithful and integral ways? If Yes, describe examples which occurred during the audit period. If No, explain.
[In addition to ensuring that the dioceses/eparchies provide complete responses, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.] [In addition to ensuring that the dioceses/eparchies provide complete responses, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.] [In addition to ensuring that the dioceses/eparchies provide complete responses, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
17-2
Does the diocese/eparchy assist deacons in living out their vocation in YES or faithful and integral ways? NO If Yes, describe examples which occurred during the audit period. If No, explain.
17-3
Does the diocese/eparchy assist seminarians in living out their YES vocation in faithful and integral ways? or If Yes, describe examples which NO occurred during the audit period. If No, explain.
ARTICLE 17
Article 17
(CONT.)
Explanation
Name, title, e-mail, Yes and contact No number of the responsible Diocesan/Eparchial Employee(s)
YES or NO
17-4
Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies, especially with those individual who were themselves abused? If Yes, describe examples which occurred during the audit period. If No, explain. Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies, especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst. If Yes, describe examples which occurred during the audit period. If No, explain.
[In addition to ensuring that the dioceses/eparchies provide complete responses, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.] [In addition to ensuring that the dioceses/eparchies provide complete responses, auditors verification will include identities of persons interviewed, description of documents reviewed and clarification of any No responses.]
17-5
YES or NO
RESOURCES
Charter for the Protection of Children and Young People Essential Norms Charter Self-Assessment Guide Parish Self-Assessment Guide

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AUDIT TRAINING POWERPOINT

(Articles 8, 9, 10, and 11 are not the subject of this audit.)

INSTRUCTIONS. INSTRUCTIONS. QUESTION.

READ THE READ THE QUESTION. FOLLOW THE ANSWER THE

Important Notes for

FULL ON-SITE AUDITS

Additional Actions for the Chart E - Parish Audits

DO NOT ALTER THE USE THE DESIGNATED 2010 COMPLIANCE

#1DP #2DP #2DP #3RP #4DD #5EP O #6UC

Add number if applicable.

Add number if applicable.

DO NOT ALTER THE FORMAT OF USE THE TABLE ON PAGE 2 TO

2010 COMPLIANCE AUDIT - - Chart

F ORM: ADDITIONAL ACTIONS FOR THE PROTECTION OF CHILDREN

DEFINITION FOR THE PURPOSE OF THESE AUDITS

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

NOTE: This Article also requires completion of Chart A/B.

NOTE: COMPLETE CHART A/B AS APPROPRIATE.

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

NOTE: This Article also requires completion of Chart A/B.

NOTE: COMPLETE CHART A/B AS APPROPRIATE.

NOTE: This Article also requires completion of Chart A/B.

NOTE: COMPLETE CHART A/B AS APPROPRIATE.

NOTE: This Article also requires completion of Chart A/B.

MINIMUM REQUIREMENTS FOR COMPLIANCE

NOTE: This Article also requires completion of Chart A/B.

YES or NO YES or NO YES or NO YES or NO

NOTE: COMPLETE CHART A/B AS APPROPRIATE.

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

Articles 8, 9, 10, and 11 are not the subject of this audit.

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

or NO d)YES NO e)YES or or NO f)YES NO g)YES or h)YES or NO or NO i)YES NO or NO YES or NO

a)YES or b)YES NO c)YES or

NOTE: COMPLETE CHART C/D AS APPROPRIATE.

MINIMUM REQUIREMENTS FOR COMPLIANCE

NOTE: COMPLETE CHART C/D AS APPROPRIATE.

a)YES b)YES or c)YES or NO or NO d)YES NO or NO

NOTE: COMPLETE CHART C/D AS APPROPRIATE.

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

MINIMUM REQUIREMENTS FOR COMPLIANCE

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