DUTIES AND RESPONSIBILITIES

I. DISBURSEMENTS

1. Check disbursement (cash and check) vouchers/accounts including

liquidations submitted by the Office of the Municipal Accountant to COA.

2. Record in the Incoming Logbook.

3. Prepare the following:

 List of all lacking disbursement accounts (monthly). Attach to the
transmittal letter. File the transmittal letter to the corresponding
folder. Monitor/update listing for any subsequent submission.
 List of any findings (like discrepancy between actual amount and
recorded amount).

4. Separately file the RCI/Report of Checks Issued; ROD/Report of

Disbursements.

5. Record in the inventory book.

II. COLLECTIONS

1. Check collection accounts submitted by the Office of the Municipal

Accountant to COA.

2. Record in the Incoming Logbook

3. Prepare the following:

 List of all lacking collection accounts (monthly). Attach to the
transmittal letter. File the transmittal letter to the corresponding
folder. Monitor/update listing for any subsequent submission.
 List of any findings (like discrepancy between actual amount and
recorded amount).

4. Separately file the RCD/Report of Collections and Deposits

5. Record in the inventory book.

III. OTHER REGULAR REPORTS

1. Receive other reports submitted by various offices of LGUs to COA:

a. Invitation to attend as Observer in the bidding process (LGU and
Barangays)
b. Report of Accountability for Accountable Forms (Monthly)
c. Report on Cash Advances (Quarterly or Semestral)
d. Quarterly Report on Government PPAs (Quarterly)
e. Report on Requests for Write Offs/RRWO (Quarterly)
f. Budget Reports and Other Financial Reports like Quarterly Trial
Balance, Annual Budget, Supplemental Budget, etc.

2. Record in the Incoming logbook.

3. File in their respective folders.
4. Record in the Inventory.

IV. COMMUNICATIONS

1. Record in the Incoming/Outgoing Logbook the following

communications:

a. From and To the Office of the Supervising Auditor

 Indorsements
 Letters
 Copy furnished coa rules, memos, etc.
 Audit Observation Memorandum
 Cash Exam Reports
 Annual Audit Reports
 Notice of Suspension
 Notice of Disallowance
 Notice of Settlement of Suspension/Disallowance/Charges
 Others

b. From and To the Municipalities of Aroroy, Baleno, Milagros and Mobo

c. From and To the Barangays of the Municipalities
 2. File in the respective folders.

V. OTHERS

1. Be an officer of the day as per schedule.

2. Maintain cleanliness and organized filing of documents.
3. Assist clients in accomplishing the visitor’s logbook.
4. Perform other tasks/duties assigned from time to time.