Professional Documents
Culture Documents
Copyright 2009 Steve Copley www.igcseict.info This work is licensed under the Creative Commons Attribution Non-Commercial 3.0 License To view a copy of this license, visit http://creativecommons.org/licenses/by-nc/3.0/
PowerPoint Interface Features 1.1 1.2 Different Slide Views Right Side Task Panes 5 7
Creating a Presentation 2.1 2.2 2.3 Importing Text to Create Slides Manually Creating New Slides Copying Slides to Make New Slides 9 11 12
Editing the Master Slide 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 Opening and Closing the Master Slide Adding / Removing Master Slide Features Displaying Slide Numbers and/or Dates on Every Slide Changing the Background Colour of the Master Slide Adding a Coloured Block to the Background of the Master Slide Adding Coloured Lines to the Master Slide Positioning / Resizing Items on the Master Slide Changing the Style of Text on the Master Slide Adding a Heading to the Master Slide so that it Appears on Every Slide 14 15 17 19 20 22 24 25 27
3.10 Adding an Image / Logo to the Master Slide so that it Appears on Every Slide 4 Changing the Layout of Slides 4.1 4.2 5 Opening the Slide Layout Pane Selecting a Suitable Layout for a Slide
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Adding Content to Slides 5.1 5.2 5.3 5.4 Adding Text to a Slide Adding an Image to a Slide Adding a Chart to a Slide Adding Presenter Notes to a Slide 36 38 40 42
Animating Items on Slides 6.1 6.2 Adding Animations to Slide Items Showing Evidence of Slide Animations 44 46
Changing the Transistions Between Slides 7.1 7.2 Setting Slide Transitions Showing Evidence of Slide Transitions 48 50
Printing Slides and Handouts 8.1 8.2 8.3 8.4 Printing Slides Printing Handouts Printing Presenter Notes Printing a Presentation Outline 52 54 55 56
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Alternatively, you can use the tiny buttons ate the bottomp-left of the window
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However, you can select any Task Pane by using the menu at the top of the Task Pane
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Creating a Presentation
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In the File Open window, make sure that you pick All Files (*.*) as the file type
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Tick the box of the feature that you wish to add to the Master Slide
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But the date and slide number may not be shown on the normal slides
Even though the Master Slide has the correct features, they still might not be shown on normal slides
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In the Header and Footer window make sure that: - Date and Time is ticked, and Update Automatically is selected - Slide Number is ticked
Check the normal slides to see the date and slide numbers
Close the Master Slide and check the normal slides. You should see the date and slide number displayed
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Draw the rectangle where you want the coloured block to be Note: you are drawing on top of other items on the Master Slide - Don't worry! You'll fix this later
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Highlight the rectangle Select the Line Colour tool on the Drawing toolbar Select No Line to turn off the rectangle's outside line
Move the rectangle behind the other items on the Master Slide
Right-click the rectangle and select Order from the pop-up menu Click Send to Back
Your rectangle should now be behind all other objects on the Master Slide
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Change the Line Colour using the button on the Drawing toolbar
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Position all of the Master Slide objects as instructed Make sure that objects don't overlap Make sure that they use the space available well, and are not too small (especially the main Object area)
You can change this text to anything that you like - it will not affect any of the slides If your text area is too small for the defualt text, just change the text
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Change the alignment and/or bold, italic or underlining using the buttons in the toolbar
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Adding an Image / Logo to the Master Slide so that it Appears on Every Slide
This lesson will show you how to add an image / logo to the Master Slide so that it appears on every slide
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The Slide Layout pane will be shown at the right of the window (You can close this pane by clicking the small cross at the top-right of the pane)
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This is the Title Slide layout, normally used for the first slide in a presentation Heading in the middle Sub-heading below
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Text layouts
Different combinations of text headings and/or bulleted lists
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With a bulleted list, each time you press Enter, a new bullet is created
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Style the textbox using the Fill Colour, Line Colour, Text Colour, Line Thickness and Line Type buttons on the Drawing toolbar
Or change the Font, Font Size, text alignment, etc. from the top toolbar
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In the content area, select the type of image that you wish to add: Image from file (bottom-left button with mountains) Clip art (top-right button with person)
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The chart creator opens up However, it can be rather confusing to use (and why learn another way of doing something when you already know how to make charts in Excel?) So don't use it!
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Type your notes into the Notes area below each slide
Simply click in the Notes area and start typing
(Remember that these notes are a reminder of what to say for the presenter)
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The Custom Animation task pane will open at the right of the window
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Your animation effect should now be listed in the Custom Animation task pane (Note: if you make a mistake, and you want to remove an effect, simply highlight it and press Delete)
And you should see numbers next to the object that will animate The numbers 1, 2, 3, 4 show the sequence of the animation: each bullet point will appear one-by-one
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Make all animation effects visible in the Custom Animation task pane
Groups of animations are often hidden Click the expand arrow below the group...
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The Slide Transition task pane will open at the right side of the window
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Take a screenshot showing the slides and the Slide Transition task pane
Press the Print Screen (PrtScr) key on your keyboard to take a screenshot of the window Paste the screenshot into Word so that you can add your name, etc. The features that the examiners are interested in: The stars under each slide - these show that the slide has a transtion The transition effect listed in the Slide Transition task pane How the transitions start - automatic or on mouse click
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Printing Slides
This lesson will help you print out your presentation
The Print Preview window will open (Always use this when priting from PowerPoint - it makes choosing what you want to print very easy)
Use the Print What menu to select what you want to print
Click the Print What menu at the top of the Print Preview window...
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Printing Handouts
This lesson will show you how to print a presentation handout
The Print Preview window will show how your handouts will look (In the case of the 3 slides per page handout, room is provided for people to write notes next to the slides) Click the Print... button and select which slides you wish to print
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The Print Preview window will show how your handout wil look Each page will have one slide with the presnter notes below Click the Print... button and then choose which slides to print
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The Print Preview window will show your presentation outline Clcik the Print... button to print the page(s)
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