NGFFL Minutes: 12 June 2012

7.30-9:00pm Eastern Attendees: Thurman Williams (DC), Patrick McIntyre (DC), Shane Kinkennon (DEN), Lance Burage (ATL), Sam Lehman (NYC), Phil Clawson (BOS), Chris Cormier (DC), Jared Garduno (PHX) Absent: Shawn Albritton (CHI) 7.34: Meeting Commences (Shane) Shane read mission and vision 7.40: Treasurer's Report (Sam) Everyone has paid other than Seattle and Dallas Couple of expenditures: fee to the bank, and Hall of Fame trophies Sam would like to put a budget together for 2013; asked board members to anticipate expenses moving forward Shane: New bylaws require us to have an operating budget in place every year by a specific date. We didnt do it this year because we still dont have a sense of what we should be spending money on. We need to do it next Sam: Typically, leagues like ours take care of things inside the lines at the tournament; host cities take care of things outside the lines Jared: It would be good to have an emergency reserve fund; current balance could go towards that Shane: Lets start thinking about how we want to organize and designate our resources moving forward 7.44: Gay Bowl XII Update (Thurman) Early registration deadline is 30 June | $600 flat fee | After 30 June, $600 for 15 + $40 per person above 15 Team deadline: 15 August Individual deadline: 30 August Jared: Whats the fee for guests? Thurman: $25 per guest Jared: Team fee in DC was $400. Now its $600. Should the Board weigh in on some parameters here? Its getting pretty pricey. Shane: Maybe we should revise our RFP on this issue. Thurman: Parameters make sense, but theres a tension with convincing cities to actually host. We should be thankful that theyre actually taking on the task Jared: Moving forward, perhaps host city should have a conversation with the Board to weigh the pros and cons 7.51: Second Teams (Thurman) Were up to 20 cities who have paid dues Now were looking at any potential new cities; there dont appear to be any at the moment At current count, Boston and LA make the cut for second teams (plus DEN, DC, SD, PHX, NYC, and CHI) Chris: There is movement in Dallas about a Gay Bowl team formed around their new local league. Lubbock has not been responsive of late a disappointment but understandable Shane: Can we possible extend this? Thurman: We already have, and we need to be fair about the cities that are waiting PMc: Could we award BOS and LA, and potential expand to 30 if Dallas can do it (and open up another slot for a current city)? Lance: Thinks we should award now. It would not require additional officials for a 30team field, nor would it take additional fields Phil: We really should work to support Dallas given MillerCoors investment; Chris agrees; Shane wants to leverage this to help start a league there

Shane: Lets award when we say we would (two days), and continue to work Dallas. We can expand appropriately if needs be

8.10: Waiver Wire (Thurman) If there are players that want to be released, those emails have to go back and forth between city leaders by the end of this month Thurman referenced the bylaws Waiver Wire: Player in question will be available to B teams only, lowest seed to the highest seed Jared: This is the worst-case scenario. We really want city leaders to work it out amongst themselves Thurman: Waiver Wire is designed as a solution of last resort PMc: Do we have a mechanism to link individuals to teams in need of players outside any contentious issues? Thurman: Weve handled that informally and ad hoc. Unlike volleyball, this is about city competition, not individual facilitation Thurman will supply a draft email to PMc for city leader distribution 8.21: Task Force Changes (Thurman) Virtually every city has been contacted. Feedback has been great. Great excitement. There are some isolated concerns (straight-line seeding), but that was from only one city. Thurman put it out for discussion: Board does not think we should revisit our unanimous vote Educating the Player Community: Shane put together a one-pager/flyer. Thurman: Makes sense to put something in the 2MD, as well have a conference call or two to explain the changes Thurman will supply quotes from city leaders to PMc concerning the merits of the plan for the 2MD story 8.29: GBXIII Hosts (Thurman) No luck yet in finding a host Jared has been reaching out to some folks about it. PHX might be looking into it Jared: What about the Womens Division? Thurman: Task Force took it up. Does not feel it can support the additional population moving forward. Happy to support the women if they step up and own their division moving forward, but the Task Force does not feel equipped to lead this outside of Denver moving forward Phil is harassing Boston about it. Also asked about Columbus/Cleveland in 2014. Shane is meant to speak to Cleveland about that soon We might explore getting volunteers to with non-member cities to host as well 8.40: Rules (Lance) All changes passed but the three-point try Shane would like share the spreadsheet created by Lance 8.42: Hall of Fame (Jared) We should have a call associated with Gay Bowl info in the near future Joe is planning to have enshrinement at closing ceremonies PMc created a new page on www.ngffl.com to honor those enshrined 8.44: Member-City Bylaws (Shane) Our bylaws demand that we collect specific bylaws from members cities Shane wants to start this process early Jared: This requirement is spurring member cities to move in the right direction, i.e. SoFla, Michigan, and Cleveland are working on theirs. Stated that cities are understanding the need for accountability

Shane does not want this work to stack up to the end of the year or get hoisted on a new board

8.49: MillerCoors (Phil) Relevant cities are tournaments are being contacted; most have responded and are excited about the partnership; Phil is still waiting to hear back from a couple of cities PMc: We should get started on drafting formal announcements. Phil: Phil and Shane have worked on some text 8.54: Corporate Contacts Spreadsheet (Phil) Phil sent a working sheet around Orphans will be divvied up amongst Board members who dont have personal contacts themselves Thurman: Should we post something on facebook asking for contacts? PMc: Great idea Shane: This could be the single most impactful thing we can do. Think of the money we raised from MillerCoors to start a league in Dallas. That can happen elsewhere PMc: Wished he had the skill-set to create a pitchbook, but it would be really helpful to have that to present to people as we have these conversations and calls to action Thurman: Should we pull together a fundraising task force? All were in favor 9.04: New Cities (Chris) Shane: Anything other than Dallas and Lubbock? Chris: Looked into non-member city list on the web site; not much luck keeping contacts fresh there; Charlotte is a potential lead. How else can we identify new potential cities? PMc: Denver will collect home cities from individual registration Jared: We should have Houstons registration list somewhere. Jared has PHXs individual registration list and will share with Chris 9.10: Philanthropy (PMc) Scholarship idea Point and Trevor are the first places to start Phil: Should we consider things current like an anti-bullying campaign that has a broader audience? Thurman: Should we use facebook to ask our community about this? Jared: What task forces are we thinking of convening? Shane: Fundraising and Philanthropy/Community Involvement are options PMc: Has had to be facebook bad cop to keep some individual solicitations off the facebook page, even though they were for very good causes. The Board supported his actions as theyre in alignment with the facebook policy. We need to reserve the space for NGFFL fundraising efforts 9.28: Adjourn