Professional Documents
Culture Documents
YouthVentureActionPlan WorksheetFormat
Sample
YouthVenture,2006. Allrightsreserved.
SectionA
Sample:YourVentureIdea
Pleaseanswerthequestionsbelow,andwritelegibly!
1.WhatisthenameofyourVenture?_CampingforaCause.
2. Whats your Venture idea? _We are planning to hold three camping nights at the high schoolforanyinterestedcommunitymembers.Therewillbeanentrancefee,andthemoney willbenefitAfricanrefugees,especiallythosewhohavemovedtoNewEngland._
3. Why does your team want to create a Venture? _We want to help refugees in our area adjusttotheirnewlivesintheUSandhelpraiseawarenessofissuesrefugeesface.Refugees oftencomefromverydifficultsituationsandhaveverylittlewithwhichtostartanewlife.
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SectionB
Sample:SetSMARTGoals
RememberSMARTgoalsare
MoreexamplesofgoodSMARTgoals:
Specific
1. Well bake twelve apple pies to sell before Thanksgiving. Well donate the funds we raise to a localbreastcancercharity.
ExamplesofgoalsthatarenotSMART:
2. Well sell candy and donate some of the money to fight breast cancer. This goal does not say when this goal willtakeplace.
Now,settwoorthreeSMARTgoalsforyourVenture:
1. 2. 3.
Ourgoalistoraiseatleast$1,000enoughtopayforasecondcampingnightandtomakea donationtoarefugeecharitybyhosting70peopleatourfirstcampingnightinApril.
WewouldliketohaveourownwebsitebyJanuarythatexplainsourVenturesmission,links peopletorefugeeresettlementorganizations,andadvertisesvolunteeropportunities.
WewillholdaninformationalmeetinginMarchtogetpeopleinterestedincampingand refugeeissues.Wellinviteguestspeakersandofferrefreshments.
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SectionC
Sample:AccomplishYourSMARTGoals
SMARTGoals
Tasks.Whatneedstobeaccomplishedtomakethisgoalareality? 1.coordinatecampingnightlocations×withhighschool
SMARTGoal:
#___1________
hosting3 campingnights
2.gathervolunteersthroughwebsiteandinformationalmeeting
3.connecttorefugeeresettlementorganizations
4.buyandpreparerefreshmentsfortheevent
5.arrangeforaguestspeaker
6.arrangeformusicians
7.createandhangposterstoadvertiseevent
8.writeandreleasepressreleases
9.announcecampingnightsduringschoolannouncements
10.purchaseandsetupeventtents
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SectionC
Sample:AccomplishYourSMARTGoals
SofaryouhaveestablishedyourVentureidea(forexample,organizecampingnightstoearnmoney)and havebrokendownyourVentureideaintoSMARTgoals(forexample,findfinanciallyresponsiblespace tohavecampingnightsbyApril1st),nowitstimetobreakyourSMARTgoalsintospecifictasks(for example,calltheheadoffacilitiesfortheschooldistrict).Usethechartbelowtolistallofthetasksyou willneedtoaccomplishinordertoachieveeachofyourSMARTgoals.Forexamples,pleaserefertothe SampleActionPlan. Beforewritingonthispage,photocopyit!YouwillneedonepageforeachofyourSMARTgoals.
SMARTGoals
Tasks.Whatneedstobeaccomplishedtomakethisgoalareality? 1.registerdomainname
SMARTGoal:
#___2________
website
2.findgraphicdesignertodonatetimetoalogoinkind
3.designstructureofwebsiteLilysmomdoeswebdesign&might beabletoofferadvice
4.outlinecontent
5.draftcontent
6.findvolunteerstomaintainit
7.
8.
9.
10.
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SectionC
Sample:AccomplishYourSMARTGoals
SofaryouhaveestablishedyourVentureidea(forexample,organizecampingnightstoearnmoney)and havebrokendownyourVentureideaintoSMARTgoals(forexample,findfinanciallyresponsiblespace tohavecampingnightsbyApril1st),nowitstimetobreakyourSMARTgoalsintospecifictasks(for example,calltheheadoffacilitiesfortheschooldistrict).Usethechartbelowtolistallofthetasksyou willneedtoaccomplishinordertoachieveeachofyourSMARTgoals.Forexamples,pleaserefertothe SampleActionPlan. Beforewritingonthispage,photocopyit!YouwillneedonepageforeachofyourSMARTgoals.
SMARTGoals
Tasks.Whatneedstobeaccomplishedtomakethisgoalareality? 1.makeposterstoadvertisethemeeting
SMARTGoal:
#__3________
Informational meeting
2.hangposters
3.purchaserefreshments
4.arrangeforaguestspeaker
5.securetimeandlocationwiththehighschool
6.
7.
8.
9.
10.
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SectionD
Sample:RolesandResponsibilities
Each team member needs to clearly understand his or her responsibilities. This ensures that everythingfromplanningactivitiestopaintingpostersoraskingfordonationsisaccomplished.Clear roles and responsibilities make a more efficient and effective team! After receiving funding from YouthVenture,Teamsmustcompleteandsubmitthreeandtwelvemonthselfevaluations,sobesure toincludewhowillberesponsibleforsendingtheseevaluationstoYouthVenture.Ifyouhavemore thanfiveteammembers,photocopythispagebeforeyoustart!
TeamMember:
TeamMember:
Role:
Responsibilities:
Role: Responsibilities:
Memberinitials*
Memberinitials*
Memberinitials*
Memberinitials*
Memberinitials*
DCS
RP
NVK
*Byinitialingabove,youareshowingthatyouhaveseenandagreedtothe responsibilitiesassignedtoyou.
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SectionE
Sample:TimelineofGoalsandTasks
Month1:__November______ registerdomainname
findgraphicdesignerandwebdesigner outlinewebcontent volunteerrecruitment
Month2:_December___
connecttorefugeegroups
Month4:_February_____
arrangeforguestspeakersandmusicians volunteerrecruitment createandhangposters
Month3:_January_____
Securelocationsforcampingandmeeting
Month5:__March_________
buyandpreparerefreshmentsforinfomeeting volunteerrecruitment createandhangposters arrangeschoolannouncements
Month6:_April__________
arrangeschoolannouncements buyandpreparerefreshmentsfor1stcampingnight writepressreleases purchaseandsetuptents volunteerrecruitment createandhangposters
Month8:_June___________ arrangeschoolannouncements
buyandpreparerefreshmentsfor2ndcampingnight writepressreleases purchaseandsetuptents volunteerrecruitment createandhangposters
Month10:_August_______
Month12:_October________ arrangeschoolannouncements
buyandpreparerefreshmentsfor3rdcampingnight writepressreleases purchaseandsetuptents volunteerrecruitment createandhangposters
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SectionF
Sample:Sustainability,MakeYourVentureLast!
Ventures are sustainable; they should continue to exist even if you move, graduate, or switch schools. Your Venture must be more than a onetime project or event. So when you plan, think about how youll make your Venture last. The following worksheetwillgiveyouacoupleofthingstothinkabout.Writeyourresponsestothequestionsintheblankspaces.Ifyouneed additionalspace,photocopythissheetoraddanadditionalblankpage.
Examples:SeniorConnectadvertisesvolunteer opportunitiesonawebsitetheycreated.A&J CurbAppealandTheBabysittingClubprovide earnedwagestotheirmembers.TheFreeRide ParkProjectprovidesfreeskateparkpassesto kidswhovolunteeratleasttwentyhours. Tips:Makemembersfeelneededand encouraged;peopleloseinterestwhenthey arentbeingusedtothebestoftheirabilities; spreadtheword:Tellpeoplehowtheycanhelp.
Examples:TheVietnameseAmericanPublic ResearchInstitutedevelopedaspecific trainingprogramthatprovideshandson leadershipexperience.TheInteractClub holdsyearlyelectionsandleadersare votedintooffice. Tips:Givemembersopportunitiestogain moreexperienceandresponsibility;look forsomeoneaspassionateasyou;foster creativity;letmemberstrynewideas.
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SectionG
Sample:TakeanInventory
Use this worksheet to brainstorm the supplies needed to complete each of your Ventures SMART goals.Inthefirstcolumn,listaSMARTgoalyourteamcreatedinSectionB.Inthesecondcolumn,list all the supplies, materials, and services your Venture will need to make the SMART goal a reality. Includethecostofeachitemintheboxontheright.Writefreeifthesupplyissomethingyoumight beabletoborroworhavedonated.Useasmuchdetailaspossiblesincethiswillhelpyoulaterwhen youplanyourVenturesbudget.
Beforewritingonthispage,photocopyit!YouwillneedonepageforeachofyourSMARTgoals.
SMARTGoals
SuppliesNeeded 1.firstaidkits 2.largeeventtent 3.spacetoholdcampingnights 4.musicians 5.guestspeaker 6.veggieburgers 7.water 8.oatmeal 9.pancakemix 10.grill
Costof One $9.99 $70.99 $0 $200 $100? $2.79 $2.89 $2.99 $2.29 $0 $1.79 $6
SMARTGoal:
#___1________
Camping nights
11.charcoal
12.platesandcups
**Ifyouareunsureofthecostofanitem,trysearchingfor
themostinexpensivepriceonline.Tryfroogle.google.com.
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SectionG
Sample:TakeanInventory
Use this worksheet to brainstorm the supplies needed to complete each of your Ventures SMART goals.Inthefirstcolumn,listaSMARTgoalyourteamcreatedinSectionB.Inthesecondcolumn,list all the supplies, materials, and services your Venture will need to make the SMART goal a reality. Includethecostofeachitemintheboxontheright.Writefreeifthesupplyissomethingyoumight beabletoborroworhavedonated.Useasmuchdetailaspossiblesincethiswillhelpyoulaterwhen youplanyourVenturesbudget.
Beforewritingonthispage,photocopyit!YouwillneedonepageforeachofyourSMARTgoals.
SMARTGoals
SMARTGoal:
#___2________
website
5.
themostinexpensivepriceonline.Tryfroogle.google.com.
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SectionG
Sample:TakeanInventory
Use this worksheet to brainstorm the supplies needed to complete each of your Ventures SMART goals.Inthefirstcolumn,listaSMARTgoalyourteamcreatedinSectionB.Inthesecondcolumn,list all the supplies, materials, and services your Venture will need to make the SMART goal a reality. Includethecostofeachitemintheboxontheright.Writefreeifthesupplyissomethingyoumight beabletoborroworhavedonated.Useasmuchdetailaspossiblesincethiswillhelpyoulaterwhen youplanyourVenturesbudget.
Beforewritingonthispage,photocopyit!YouwillneedonepageforeachofyourSMARTgoals.
SMARTGoals
SuppliesNeeded 1.spacetoholdmeeting 2.posterboard 3.markers 4.chips 5.napkins 6.fruit 7.soda 8.granolabars 9.pizza 10.guestspeaker
SMARTGoal:
#___3________
Informational meeting
11.
12.
**Ifyouareunsureofthecostofanitem,trysearchingfor
themostinexpensivepriceonline.Tryfroogle.google.com.
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SectionH
SampleExpenseForm:
Supply
associatedwithSMARTgoal
PleasewritedonationintheTotalCostColumnforanydonatedsupplies.
Number Needed#
2 2 4 8 8 2 2 2 4 1 1 1 1 1 2
CostofOne $
$19.99 $4for50 $2for24 $3for8 $5 $70.99 $1.79 $1.75 $95.00 $200 $100 $2.19
TotalCost$
(CostofOnemultiplied byNumberNeeded) $39.98 $8.00 $8.00 $24.00 $40.00 $141.98 donation $3.58 $7.00 $95.00 donation $200 $100 $2.19 donation $669.73
Whenwillthisbe needed?
(date)
April April April April March,April April April April April December December April March February March
Explanation
1.firstaidkits
Campingnights Campingnights Campingnights Campingnights Infomtg&camping Campingnights Borrowfromparents Campingnights Campingnights Costforoneyear Photosforwebsite Onefreeshow Otherthreearefree
2.plates
3.cups
4.hotdogs
5.pizza
6.largeeventtent
7.grill
8.charcoal
9.condiments
10.costofhostingdomain
11.digitalcamera
12.musicians
13.guestspeakers
14.pens
15.paper
TotalExpensesonthispage:
(addallnumbersinTotalCostcolumn)
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SectionH
SampleExpenseForm:
Supply
PleasewritedonationintheTotalCostColumnforanydonatedsupplies.
Whenwillthisbe needed?
(date)
February February February February March,April April March March,April March,April April. March,April April April April
CostofOne $
$8 $3.34 $3 $2.79for4 $1.79for100 $1.50for6 $0.89 $2.89 $2.79for10 $2.99for8 $2.29 $2.49
Number Needed#
1 1 10 3 3 13 2 20 50 20 7 8 8 4
TotalCost$
(CostofOnemultiplied byNumberNeeded) Donation Donation $80.00 $10.02 $9.00 $36.27 $3.58 $30.00 $44.50 $57.80 $19.53 $23.92 $18.32 $9.96 $1012.63
Explanation
Workoutdetailswith school Workoutdetailswith school Foradvertisements Tomakeposters Infomtg&camping Campingnights Infomtg&camping Infomtg&camping Infomtg&camping Campingnights Infomtg&camping Campingnights Campingnights Campingnights
1.spacetoholdinformationalmeeting
2.spacetoholdcampingnights
3.posterboard
4.markers
5.chips
6.veggieburgers
7.napkins
8.bananasandapples
9.soda
10.water(5gallonjugs)
11.granolabars
12.oatmeal
13.pancakemix
14.syrup
TotalExpenses
(addallnumbersinTotalCostcolumn)
Some expenses, like the tents, are one-time expenses, but most of these will be recurring costs that well have to continue to earn funding to cover.
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SectionH
SampleIncomeForm:
SourceofIncome
Pleasephotocopythisformifyouneedadditionalspace.
Whenwillthisbereceived?
(date)
AmountofIncome $
$1,750 $150 $200
Explanation
$25/personif70peopleattendeachcamping night,approx.70%oranythingaboveour expenseswillbedonatedtocharities. Tocovercostofdomain,etc. Tocoverbasicoperations
1.campingnightsadmissionfees
2.adspaceonwebsite
3.donations
4.
TotalIncome: $2,100
5.
6.
7.
8.
9.
10.
(addallnumbersintheAmountofIncomecolumn)
Theincomeearnedfromthefirstcampingnightwillbeusedtopayforthenextcampingnight.Anyextramoneyearned formadmissionfeeswillbedonatedtoacharityorganizationthatworksdirectlywithrefugees.
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SectionI
SampleMakeaCommitment.Answerthefollowingquestions.Bespecific!
6.Lookingattheplanandresponsibilities,approximatelyhowmanyhoursaweekwilleach teammemberneedtoworkonthisVenture?_3hours___________________________________
(603)5551156 friend
8. Why did you choose to work with this Ally? _Shilpi has vast amounts of experience helpingrefugees.Shesthedirectoroftherefugeecenter.________________________ __________________________________________________________________________________
9. How will your Ally help your Venture? _Shilpi can connect us to refugees and other refugee organizations. She knows the issues and shell know where the money should go.________________________________________________________________________
CheckthisboxifyoucannotfindanAllyandneedYouthVenturetohelpyou.
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