[Organisations Title]

Environmental Management System

[Staff Awareness Training]

Objectives of this presentation

To provide awareness of: The agencys new environmental management system (EMS) Importance of conformity with environmental policy, procedures & other requirements of EMS Significant environmental aspects & related impacts associated with peoples work Environmental benefits of improved environmental performance New roles & responsibilities Consequences of potential departure from procedures.

What is an environmental management system (EMS)?

Part of an organisations management system used to develop and implement its environmental policy and manage its environmental aspects.
(AS/NZS ISO 14001:2004 cl. 3.8)

What is AS/NZS ISO 14001:2004?

An international standard for requirements of an environmental management system. Produced by the International Organisation for Standardisation.

Ratified jointly by Standards Australia and Standards New Zealand for application in Australia and New Zealand. Used as basis for third party certification of environmental management systems.

The ISO 14001 model of continual improvement

Continual Improvement

Environmental Policy

Planning Management Review Implementation & Operation

Checking

Why have an EMS?

Improve management of environmental impacts

Set targets to reduce energy use, water use & waste to landfill
Initiate and maintain procedures to improve efficiencies including:
Environmentally friendly purchasing procedures
Preferred business travel option

Define key responsibilities for achieving targets Monitor and measure environmental performance against key indicators Regularly assess progress towards achieving set objectives Ensure due diligence and ongoing consideration of legal and other environmental requirements

Why have an EMS? continued

Assist with environmental reporting as required by s.516A of the EPBC Act 1999 Government policy encourages commonwealth agencies to implement an EMS (at least one site) Contribute to preferred employer status Achieve cost savings Show leadership, nationally and/or internationally Obtain competitive advantage May be required by clients, customers and/or regulators Build goodwill from customers and stakeholders

Role of management in establishment & implementation of EMS

Develop & approve environmental policy as a statement of commitment Provide resources Appoint management representative(s) to ensure EMS is established, implemented and maintained, and to report on performance of EMS including recommendations for improvement Provide support to management representative in establishment phase to overcome barriers Regularly review the EMS to ensure its continuing suitability, adequacy and effectiveness.

The agencys environmental policy

Planning the EMS

Environmental aspects

Legal & other requirements

Objectives, targets & programs

Environmental aspects
Identification of environmental aspects

Determination of aspects with significant environmental impact

Environmental aspects register

Significant environmental aspects are the focus of the rest of the EMS

The agencys significant environmental aspects

Legal & other requirements

Identification of legal requirements applicable to the agency Identification of other requirements to which the agency subscribes

Legal & other requirements applied to environmental aspects

Maintenance & incorporation in rest of EMS

The agencys legal & other requirements

Objectives, targets & programs

Objective: overall goal consistent with environmental policy that the agency wants to achieve Target: detailed performance requirement to achieve objective Environmental program/action plan:
to achieve objectives & targets includes responsibility, means & timeframe

The agencys objectives, targets & programs

Implementation & Operation

Resources, roles, responsibility & authority

Competence, training & awareness

Communication Documentation Control of documents Operational control

Emergency preparedness & response

Resources, roles, responsibility & authority

Management provision of appropriate resources Documentation of roles, responsibilities & authorities

Appointment of management representative to:

Co-ordinate establishment, implementation &

maintenance of EMS Report to top management on performance of EMS & recommend improvements

Competence, training & awareness

Identification of positions & roles associated with significant environmental aspects

Assessment of competence
Identification of training needs Fulfilment of training needs Propagation of awareness of the EMS, especially:
Importance of conformity with the environmental policy

and other requirements of the EMS Significant environmental aspects and related impacts associated with work Environmental benefits of improved personal performance Roles and responsibilities relevant to the EMS Potential consequences of departure from specified procedures.

Communication
Internal communication

Communication from external parties

Decision on proactive communication externally about significant environmental aspects

Documentation
Environmental policy, objectives and targets

Description of the scope of the environmental management system

Description of the main elements of the environmental management system and their interaction, and reference to related documents Documents and records required by the standard Documents and records determined by the organisation to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.

Document control
Document approval

Document review, update and re-approval

Identification of changes and current revision status

Availability at points of use

Legibility and identification Identification and distribution of external documents Management of obsolete documents.

Operational control
Control of all operations associated with significant environmental impacts Operational control must include documented work instructions and operating procedures defining the manner in which control will be maintained, on a risk management basis Operational control extends to significant environmental aspects of goods & services used by the agency, for communication to suppliers & contractors.

Emergency preparedness & response

Identification of potential for accidents and emergency situations Determination of appropriate response to accident and emergency situations to minimise environmental impact Testing of emergency response Review of emergency preparedness & response procedure, especially after incidents

Checking
Monitoring & measurement

Evaluation of compliance
Nonconformity, corrective action & preventive action

Control of records
Internal audit

Monitoring & measurement

Monitoring of activities, functions and processes associated with significant environmental impacts Monitoring of performance, operational controls, & conformity with environmental objectives & targets Calibration or verification of monitoring & measurement equipment

Evaluation of compliance
Periodic evaluation of compliance with legal & other requirements Recording of evaluations.

Nonconformity, corrective action & preventive action

Identification of actual & potential nonconformities
Action to correct nonconformities and mitigate environmental impact Investigation of nonconformities & determination of root cause Corrective action to avoid recurrence Preventive action to prevent occurrence Review of effectiveness of action taken.

Control of records
Retention of all environmental records required for the successful development, implementation and maintenance of the EMS.

Internal audit
Internal audit program designed to:
evaluate conformity with requirements of

EMS & international standard evaluate effectiveness of EMS provide information to top management.

Management Review
Holistic & strategic evaluation, by top management, of audit findings and the degree to which organisations environmental policy, objectives and targets, programs and procedures are functioning to improve environmental performance.

Continual improvement of our EMS

Continual Improvement

Environmental Policy

Planning Management Review Implementation & Operation

Checking

Objectives of this presentation

To provide awareness of: The agencys new environmental management system (EMS) Importance of conformity with environmental policy, procedures & other requirements of EMS Significant environmental aspects & related impacts associated with peoples work Environmental benefits of improved personal performance New roles & responsibilities Consequences of potential departure from procedures.

Questions?