Tally Utility Manual (1)

Index

Page No.

Exporting Masters from Tally

Exporting TDS related entries from Tally

How to import Master entries exported from tally

How to import TDS entries exported from tally

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Tally Utility Manual (2) Exporting Masters from Tally All the data especially Masters need to be exported from tally 7.2 (or higher) to .xml format. Following process shows how to export Masters list from Tally. Display List of Accounts Export (Alt+E) Select format as XML Save this exported file with XML format, specifying path and the file name Once the file is saved in .xml format remember the path and the file name where it was stored.

Exporting TDS related entries from Tally Please do the following process in Tally to export TDS related entries: Display Daybook Alt+F2 (to select the period for e.g.: 01April-30April, ) Alt+F12 (to set the condition of filtering as follows) VOUCHERS HAVING - LEDGERS - WITH NAME - CONTAINING - TDS for subcontractor\contractor\professional\rent (this is to give the description of your TDS payable ledgers. This is like a short form for your A/c, which may be like TDS on Contractors. We are only trying to filter out the information practically) Export (Alt+E) Select format as XML Accept SHOW NARRATIONS as YES Save this exported file with in XML format

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Tally Utility Manual (3) PROCESS TO BE CARRIED OUT IN e-TDS Data Software How to import Master entries exported from tally Following Step must be carried out to import the master from Tally to e-TDS Data Software. STEP 1: Go to Utilities Tally Data Convert Import Master

Following Tally Help File will be displayed. Please read this help file properly Close active window.

STEP 2: Select File Path Click on Browse button to select Master.xml file (file which is exported from Tally). Select Type i.e. Sundry Creditors or else. Click on Display Button, it will display list of the parties in a Grid that has been exported from Tally.

Enter the Pan No in Pan Column against the Parties, if you dont have the correct Pan No then enter PANNOTAVBL. If you want to repeat Pan for all parties then Press Ctrl+P.

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Tally Utility Manual (4) Enter the Type of the parties (Company\Others\Individual in Type Column). If you want to repeat Type for all parties Press Ctrl+T Enter the Nature of the parties i.e. Contractor, SubContractor, Rent, Advertising etc., if you want to repeat Nature to all parties, then press Ctrl+N.

STEP 3: Click on Import button. It will import the Master in e-TDS Data Software. Once it imports the Color of the imported master change to Sky Blue mark. NOTE: Again you try to import the master the transaction Color show you the Red mark. Its means Party found in e-TDS Data. IMPORTANT NOTE In future if you again import master.xml file in e-TDS Software. And if there is uniformity in the file it will get reflected in Red colour. Whereas in case of any change, new deductee will be added to Deductee Master. For example Mr. Anil Ambani which is already imported, hence thereof if you make any changes in Tally like Mr. Anil D. Ambani new record will be added.

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Tally Utility Manual (5) How to import TDS entries exported from tally Format A: Basic Transaction Entry should be in the following format. Tally entry format that can be imported to E-TDS Data Software FORMAT 1: BY Interest Paid TO ABC Ltd TO T.D.S. From Interest FORMAT 2: BY Akhilesh Sharma TO TDS On Professional Fees TO Bank A\C FORMAT 3: BY Rameshware Eng Works Ltd TO State Bank Of India TO TDS On Contractor FORMAT 4: BY Professional Fees TO A.P.Rajakamal & Co TO TDS-Legal & Professional Charges FORMAT 5: Rameshwar Eng Works Ltd TDS On Professional Fees IN NARRATION: Being TDS deducted on Rs.10000/Following Step is to be carried out for importing Basic Transactions from Tally to e-TDS Data. STEP 1: Go to Utilities Tally Data Convert Import Tran Basic Tran Dedit 9000 8082 918 100000 5610 94390 3500 3421 79 3371 3024 347 561 561 Credit

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Tally Utility Manual (6) STEP 2: Select File Path Click on Browse button to select TDSSUBCONT.XML file. (Where you saved) TDSSUBCONT.XML is just an example. While exporting data from tally you can give any name. Click on <Display> button. All your TDS related entries would get reflected in the grid.

STEP 3: As displayed on the screen RED colour defines that Master entries not found in eTDS Data Software. From this screen itself we have made a provision for the user to add Deductee in Deductee Master. Double click on the RED highlighted name and you will see the following screen. Fill in all the required details. If Deductee has special TDS deduction rate. Then select Payee from Rate drop down option otherwise Slab. NOTE: Challan entries cannot be imported to e-TDS Data Software. Now on the Tally Transaction Import screen, there is one more option Include Duplicates. If you click Include Duplicates it will import the transactions that are on the same date, same amount, same deductee.

STEP 4: Click on Import button it will import the Transaction in e-TDS Data Software. NOTE: The Red Mark shows Master entries not found in e-TDS Data Software. The Blue Mark shows Duplicate Entries. The Green Mark shows Data Imported Successfully.

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Tally Utility Manual (7) Format B: Journal Voucher Transaction Entry should be in the following format: Professional Fees A.P.Rajakamal & Co. TDS-Legal & Professional Charges

Dr. 3371 Cr. 3024 Cr. 347

Following Step to import the Journal Voucher Transactions from Tally to e-TDS Data. STEP 1: Go to Utilities Tally Data Convert Import Tran JV Tran

STEP 2: Select File Path Click on Browse button to select J.V. BOOKING DAY RAJGOPAL.XML file. (Where you saved) J.V. BOOKING DAY RAJGOPAL.XML is just an example. While exporting data from tally you can give any name. Click on <Display> button. All your TDS related entries would get reflected in the grid.

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Tally Utility Manual (8) STEP 3: As displayed on the screen RED colour defines that Master entries not found in eTDS Data Software. From this screen itself we have made a provision for the user to add Deductee in Deductee Master. Double click on the RED highlighted name and you will see the following screen. Fill in all the required details. If Deductee has special TDS deduction rate. Then select Payee from Rate drop down option otherwise Slab. NOTE: Challan entries cannot be imported to e-TDS Data Software. Now on the Tally Transaction Import screen, there is one more option Fetch Paid Amt from Narration. If you click Fetch Paid Amt from Narration it will import the paid amount from narration (for e.g. Rs. 22472/-). Now on the Tally Transaction Import screen, there is another more option Include Duplicates. If you click Include Duplicates it will import the transactions that are on the same date, same amount, same deductee.

STEP 4: Click on Import button it will import the Transaction in e-TDS Data Software. Once it imports the Color of the successfully imported Transactions change to Green mark. NOTE: The Red Mark shows Master entries not found in e-TDS Data Software. The Blue Mark shows Master entries found in e-TDS Data Software The Orange Mark shows Duplicate entries. The Green Mark shows Data Imported Successfully.

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Tally Utility Manual (9) STEP 5: Whatever TDS entries you have imported from .xml file needs to be bifurcated into three heads like Surcharge (if any), Education Cess, and Higher Education Cess. In tally we have deducted TDS but it is a consolidated figure. Go to Utilities Tally Data Convert Voucher enquiry

> If you want you can filter records. In Filter we have provided two-drop downs like Type and Nature Type drop down provides you option like All, Company, Individual, Others. Nature drop down provides you Nature of business. > If you tick Sel Surcharge for all records. This will calculate surcharge for all entries, which are selected. For example if you want to calculate surcharge on some entries and not to calculate. If particular entry is selected surcharge will calculated. And for other entries it will not be calculated. > Amount in Calc Tds A and amount in Actual TDS should be the same and editing following fields can tally them. Amt, TdsAmt, Sur Amt, Edu Cess A, High EduC, Calc Tds A > Click on Calculate button. Your Cess and Higher Education Cess will be calculated. NOTE: Before selecting Save button make sure that your Calc Tds A and Actual TDS column match with each other (i.e.: amount in Calc Tds A and amount in Actual TDS should be the same).

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