Human Resource Information Systems

Submitted By:Sugandh Sharma

Ankita Trivedi
Rajlaxmi Shweta Singh

Sumit Sharma

Contents

Introduction HRIS Objectives HRIS Advantages & Disadvantages HRIS Stages of Development HRIS-Products Contents And Vendors Conclusion

HRM An Introduction

Human Resources is an organizational function that deals with issues such as recruitment and selection, training, appraisal, compensation and performance management of the employee. Human beings are also considered to be resources because it is the ability of humans that helps to change the gifts of nature into valuable resources.

Information System

A system, whether automated or manual, that comprises people, machines, and/or methods organized to collect, process, transmit, and disseminate data that represent user information.

The Evolution of the HRIS

First, paper files were located in the Personnel department. Then, punched card and magnetic media files were located in IS. Government legislation in the 1960s and 70s eventually called management's attention to the importance of HR data. In the late 1970's the concept of an HRIS was born.

HRIS - Introduction

Human Resource Information System (HRIS) is a systematic way of storing data and information for each individual employee to aid planning, decision making, and submitting of returns and reports to the external agencies. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field. It can be used to maintain details such as employee profiles, absence reports, salary admin. and various kinds of reports.

HRIS Track
Personal Records Recruitment & Selection Employment Equity Salary Administration

Medical Records

People

Pension Administration

Health & Safety

Job

Positions

Employee Relations

HR Planning

Trng. & Dev.

Compensation

Benefits

Objectives Of HRIS
Effective

Planning and Policy Formulation HRIS provides support for future planning and also for policy formulations, both at micro and macro levels.

Monitoring

And Evaluation : HRIS facilitates monitoring of human resources demand and supply imbalances and evaluation of the policy n development and utilization of human resource.

Contd..

Providing Inputs to Strategic Decisions:

HRIS provides required inputs to enterprise wide strategic decisions, like redundancy, rightsizing. Also HRIS helps to automate employee related information, cost minimization and faster response to employee related services.

HRIS-Stages Of Development
Nature and types of HRIS depend on the level and ease of use.
Primary Level- The organization is interested in automating processing of routine information. Its focus is on data, storage, processing and information flows at operational level of organization. In HRIS it is called Electronic Data Processing (EDP) which facilitates data and files storage.

Contd..
Second Level- The focus is shifted from EDP level to management information systems (MIS) level with more inquiry and report generation flexibility. This is intended for middle level managers to control operation, matching budget or projection. For eg. Overshooting of expenses on overtime, its extent and magnitude.

Contd..
Third Level- The enterprise wide decision support systems is one such HRIS type that facilitates decisions at higher level in the organization. At this stage HRIS is more interactive and capable of developing decision models on many strategic issues.

ADVANTAGES AND DISADVANTAGES OF HRIS

In today's corporate world human resources has come to play a very critical role in a business. Whether it concerns the hiring and firing of employees or whether it concerns employee motivation, the Human Resources department of any organization now enjoys a very central role in not only formulating company policies, but also in streamlining the business process.
One of the latest human resource technologies is the introduction of a Human Resources Information System (HRIS); this integrated system is designed to help provide information used in HR decision making such as administration, payroll, recruiting, training, and performance analysis.

The basic advantage of a Human Resource Information System (HRIS) is not only to computerize employee records and databases but to maintain an up-to-date account of the decisions that have been made or that need to be made as part of a human resource management plan.

The four principal areas of HR that are affected by the Human Resource Information System (HRIS) include; PAYROLL TIME AND LABOUR MANAGEMENT EMPLOYES BENEFITS AND HR MANAGEMENT

Payroll

The advantage of a Human Resource Information System (HRIS) in payroll is that it automates the entire payroll process by gathering and updating employee payroll data on a regular basis. It also gathers information such as employee attendance, calculating various deductions and taxes on salaries, generating automatic periodic paychecks and handling employee tax reports. With updated information this system makes the job of the human resource department very easy and simple as everything is available on a 24x7 basis, and all the information is just a click away.

Time and Labor management

In time and labor management a Human Resource Information System (HRIS) is advantageous because it lets human resource personnel apply new technologies to effectively gather and appraise employee time and work information. It lets an employee's information be easily tracked so that it can be assessed on a more scientific level whether an employee is performing to their full potential or not, and if there are any improvements that can be made to make an employee feel more secure.

Employees Benefits

Employee benefits are very crucial because they help to motivate an employee to work harder. By using a Human Resource Information System (HRIS) in employee benefits, the human resource department is able to keep better track of which benefits are being availed by which employee and how each employee is profiting from the benefits provided.

HR Management.

A Human Resource Information System (HRIS) also has advantages in HR management because it curtails time and cost consuming activities leading to a more efficient HR department. Higher Speed of retrieval and processing of data. Reduction in duplication of efforts leading to reduced cost. Ease in classifying and reclassifying data. Better analysis leading to more effective decision making.

Disadvantages
Although the system is efficient, but sometimes we face the problems like system slowdown or higher downtimes and if there is some particular limitation in module than work suffers, some HR people are not comfortable in using system efficiently so time is to be given in training for the system.

It can be expensive in terms of finance and manpower. It can be threatening and inconvenient. Thorough understanding of what constitutes quality information for the user. Computer cannot substitute human beings.

HRIS Products Contents And Features

Some of HRIS products listed:1. CSS Horizontm 2. Elabour.comtm 3. Oracle 4. SAP@ 5. Smart Stream@

HRIS - Vendors

More than 25, world-wide.

Automatic Data Processing Inc. SAP AG Restrac Web Hire Oracle/PeopleSoft Human Resource Microsystems Business Computer Systems Lawson Software

Contd..
There are many other vendors with standard HRIS packages and each of them disseminate The nature of information that could be made available by their packages in different HR areas. Most of the HRIS vendors have defined their product contents and features, which can be downloaded from internet.

Conclusion

A Human Resource Information System (HRIS) refers to the systems and processes at the intersection between human resource management (HRM) and information technology. The importance of the human resource function and the human resources information system is increasing day by day and it seems to benefit in future.

THANK YOU