Final PM

[Project Management]
[Intranet Implementation]
Acknowledgement
We take immense pleasure in thanking, our lecturer Mr. Kanchana for Initially Helping us understand the basics of Project Management Module and providing us valuable lecturers, advices which have been very helpful in carry out this assignment Words are inadequate in offering our thanks to the Manager of Abans Showroom, Kandy City Center for their timely guidance in the conduct of this project.
Finally, yet importantly, we would like to express my heartfelt thanks to our beloved parents for their blessings, our friends/classmates for their help and wishes for the successful completion of this project.
Executive Summary
This assignment is to manage a project which our project team will be engaging with the Abans Organization located in Kandy City Center. This documentation is mainly divided into five categories starting with the Initiating Process where the project for this organization will be studied and all the requirement of the organization will be recorded in document format and after evaluation by our Project team and after the approval has been given by the Abans organization the Planning process will take place on which our team has identified the stake holders of the project and done a complete stake holder analysis report and the cost plan for the project has been done. Thereafter in the planning process the team contracts, scope statement, time management reports and future budget plans and the Work Break Down Structure has been developed after the preliminary investigation has taken place. After the planning process has been conducted by our project team with the involvement of the stake holders of the project, then the next part of the project is the executing process where the tasks planned are divided among the group members and practically implemented. The next process of the project is controlling the project and making sure the work of the project is headed towards progress paralleled with the time frame allocated for each and every task associated with the project. This process stage also includes an updated Gantt chart in case any changes were made during the time our project team was engaged with the tasks, and tracking the overall progress of the project. Finally the actual project will be completed within the time framed and cost which has already been planned in the initial and planning stages of the Project. The Intranet and Information Technology architecture, as in this case the planned project for Abans Organization, has been carried out and completed by our project team successfully, while adhering to the most standard ways of managing information Technology Project.
Contents
Acknowledgement...................................................................................................... 1 Executive Summary....................................................................................................2 Contents..................................................................................................................... 3 What is a Project?.......................................................................................................6 Project management knowledge areas..............................................................12 Success criteria are of project management......................................................16 Introduction to Abans organization....................................................................19 1.INITIATING STAGE..................................................................................................32 Scope Statement...................................................................................................... 32 Team Contract.......................................................................................................39 Project Charter................................................................................................... 41 Project stake holders.............................................................................................45 Stakeholder Management..................................................................................48 ................................................................................................................................ 53 2. PLANNING PROCESS ............................................................................................54 Software development process model .................................................................54 DYNAMIC SYSTEM DEVELOPMENT METHOD (DSDM).............................................54 A work breakdown structure (WBS).......................................................................56 Gantt chart............................................................................................................ 57 Resource Usages...................................................................................................61 Risk management..................................................................................................65 3. EXECUTION PROCESS ..........................................................................................68 Preliminary Investigation.......................................................................................68 Intranet designing................................................................................................. 69 ................................................................................................................................ 69 3
Network system for Abans Company.................................................................70 4. CONTROLLING PROCESS .....................................................................................72 Project meetings ...................................................................................................72 Progress Report ....................................................................................................72 5. CLOSING PROCESS............................................................................................... 73 How projects get terminated.................................................................................73 When to Terminate a ongoing Project ..................................................................74 Steps to Take in Termination.................................................................................76 Terminating an Unfinished Project........................................................................77 Terminating / Closing Successful projects.............................................................79 Lesson learned Report...........................................................................................80 Project Summary...................................................................................................88 Leadership qualities for a Project Manager...............................................................89 Measure the project performance ...........................................................................91 Future Recommendation..........................................................................................94 CONCLUSION............................................................................................................95 REFERENCE............................................................................................................... 96 APPENDIX................................................................................................................. 97 GANTT CHART.......................................................................................................98
Introduction
This is an assignment on Project Management, Our Project Team has identified an organization and to undertake the responsibility to develop Intranet Infrastructure We have selected the Abans Organization which is located in the Kandy City Center Mall. Our project team members have discussed and visited the organization to identify the organization and done a preliminary investigation on what the organizations operations and requirements will be with the new Intranet Infrastructure and after conducting an interview with the appointed manager for the Abans store here in Kandy we have learnt they require a complete Intranet Infrastructure for their organization here in Kandy. This documentation includes on what basis the Intranet Infrastructure and of implementing it has been chosen by our project management group and of how this Project has been carried out by our project team. This project after development has a promising aspect to develop the business and good will of Abans while providing valuable means to reduce costs efficient communication means for the organization and to make good progress in their future market of business. The next page includes complete details of the Abans organization along with the services provided by them to their valued customers.
What is a Project? A project is a temporary endeavor which is done to create a unique product or a service. Projects are normally done to by involving several people who are interrelated by various activities. In a project only one person or thousands of people can be involved. A project may last for several days, or several years. This may be undertaken by a single organization, or by an alliance of several stakeholders. A project can be defined as an organized work towards a pre-defined goal or objective that requires effort, a unique venture having a budget and schedule. Attributes of a Project
A Start Point: a defined begin to the project or exact start time/exact date of the projects beginning
A Set of Objectives: A well planed and structured set of objectives for the project A Set of Outputs: The planning about the outcome of the project A End Point: A well planed process and a end point of the project (Finish date) Purpose: Unique purpose of the project to be conducted Benefits: the major benefits and the sub benefits which could be gained by the organization by the ongoing Project
Characteristics of a project Projects are temporary A project is a unique undertaking: each one will defer from every other in some respect Projects have specific objectives to achieve Projects require resources, often from various areas Projects have budgets
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[Intranet Implementation] Projects require the effort of people Measures of quality will apply Involves uncertainty Should have a primary sponsor and/or customer
Criterias of a successful Project Stated objectives to be achieved The project should be delivered on time The project should be completed within the budget The quality of the project should be maintained The value of money should be properly identified and the financial status should be managed properly The stakeholders as well as the sponsors of the project should be satisfied at the end of the project.
[Intranet Implementation] Introduction to Project Management
Project management is the science and arts of organizing the components of a project. Project Management is a process of knowledge, peoples, skills, tools and techniques that controls the project activities in order to meet the project requirements. Project is a group of interrelated activities carried outs to meets specific requirements. A Project is a Temporary that would have a definite beginning and a definite end. A project often request various resources from various areas, resources include such as people, hardware, software or other assets. Projects have a primary customers or sponsors. Most projects have many interested parties or stakeholders, but one specific person must take the primary role of sponsorship. A success of a project depends on an effective and efficient project manager. Project manager works with the project sponsors, the project team and the other peoples who are involved in the project to meet the project goals Project Management is a process of knowledge, peoples, skills, tools and techniques that controls the project activities in order to meet the project requirements. Advantages of using formal project management Control the resources efficiently such as physical and the human resources. Maintain better relationship between stakeholders. Shorter development time. Reduce the cost. Increase the quality of product or service and maintain the customer satisfaction. Earn higher profit margins. Improved the productivity. Motivate the employee. Better internal coordination.
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Project Management Principles

Project management principles are most often learned from experience, and they have universal validity for all projects. Principle Based Project Management begins with these principles: 1. Select projects that are good for your business. Understand the business value in your project and watch for changes. applying best practices. 2. Thoroughly understand and document the customers requirements, obtain customer agreement in writing, and put requirements documents under version identification and change control. Requirements management is the leading success factor for systems development projects. 3. Prepare a plan that defines the scope, schedule, cost, and approach for a reasonable project. Involve task owners in developing plans and estimates, to ensure feasibility and buy-in. Use a work breakdown structure to provide coherence and completeness to minimize unplanned work. 4. Build a good team with clear ownership. Get good people and trust them. Establish clear ownership of well-defined tasks; ensure they have tools and training needed; and provide timely feedback. Track against a staffing plan. Emphasize open communications. 5. Track progress and conduct frequent reviews. Provide wide visibility and Be diligent in your chosen business, learning and
communications of team progress, assumptions, and issues. Conduct methodical reviews of management and technical topics to help manage customer expectations, improve quality, and identify problems before they get out of hand. Trust your indicators. 6. Establish baselines for the product using configuration management and for the project using cost and schedule baseline tracking. solutions.
7. Write Important Stuff Down, Share it, and Save it. Documenting thoughts allows them to
Manage changes deliberately.
Use
measurements to baseline problem areas and then track progress quantitatively towards
evolve and improve. Without documentation it is impossible to have baseline controls,

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reliable communications, or a repeatable process. Record all important agreements and decisions, along with supporting rationale, as they may resurface later. 8. Develop test cases early to help with understanding and verification of the requirements. Use early testing to verify critical items and reduce technical risks. profession; take it seriously. 9. Ensure Customer Satisfaction. Keep the customer's real needs and requirements Testing is a
continuously in view. Undetected changes in customer requirements or not focusing the project on the customer's business needs are sure paths to project failure. Plan early for adequate customer support products. 10. Be relentlessly pro-active. Take initiative and be relentlessly proactive in applying these principles and identifying and solving problems as they arise. Project problems usually get worse over time. Periodically address project risks and confront them openly. Attack problems, and leave no stone unturned. When consider basic principles of project management, Satisfy the customer is most critical, because it is not simple task to full all the requirements of customer. And also customer requirements are countless; time to time customer requirements can be changed.
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The Main processes in the Project Management Life Cycle.

1. Initiating process 2. Planning process 3. Execution process 4. Controlling process 5. Closing process Initiation Process Initialization process starts with the beginning of the project by documenting a business case, feasibility study, terms of reference appointing a team and setting up a project. Simply this phase is identified as the assigning point of project management. And also other main initiation activities such as identifying key stakeholders and creating a project charter and getting them signed by the relevant authorities also takes place in this phase. Project Planning Soon after the project defining and after the project team been appointed the details are prepared to be entered in the project planning phase. This phase involves in the process involves in creating a suite of planning documents to help in guiding the team throughout the project delivery. This phase completes by performing 10 key steps. Project Execution Gives the clear definition of the project and suit of detailed project plan. In this phase the deliverables are physically built and presented to the customer for acceptance. Project Control In this phase the project manager is responsible of 8updating the project plan In reflect actual time consumed in performing each task. By keeping up with the details of progress, the project manager is able to understand how well the project is progressing overall Project Closure Project closure involves in the [process of releasing the final deliverables to the customer.
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Project management knowledge areas

The knowledge management which is considered as the body of project management is a collection of processes and knowledge areas this is generally accepted as the best practice in project Management. The Nine knowledge areas: Project Integration Management Project Scope Management Project Time Management Project Cost Management Project Quality Management Project Human Resource Management Project Communications Management Project Risk Management Project Procurement Management
Integration management All aspects of project activity should be integrated & co-ordinate. The project manager should ensure that all aspects of the project are properly integrated and coordinated. Members of the project team can also contribute to this outcome. Ability to work with others on a combined task make contributions and take shared responsibility for the outcome. I n addition to integration of these element s within the project , integration should also occur in the following areas: Integration of the product scope and project scope, Inputs to the project from the various stakeholders both internal and external, Integration of the project work with ongoing operations of the organization.
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Scope management Defines the scope of the project. What are the objectives we have to achieve? A project must be aligned with the organizations strategic plan and with organizations business.
A project must have clearly documented objectives and scope to give the project a stable target to achieve. Word processor (create scope related documents), excel (develop charts and graphs, calculations), communication softwares (e-mails) and the project management softwares (WBS, Gantt chart) are helps to project scope management.
Time management Estimate time requirements. Ability to priorities and think ahead in order to complete several tasks running simultaneously. Project time management involves the processes required to ensure timely completion. Process has 5 activities.
Work break down structure (WBS) Networking diagram Gantt chart Schedule development Schedule control
Cost management:
The total expected cost of a project should be known throughout it s life. This means that lifecycle costs, including cost to complete, operate and maintain should be determined The project manager should ensure that the project s cost estimates at each phase of the project are as accurate as the available information allows and that of the project cost forecasts are not changed without the formal approval of the project s sponsor. Quality management:
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Project product s should be delivered to an appropriate standard which is fit for purpose. Every project should be operating according to the local quality management environment. If necessary quality management systems should be structured so that they can be easily conformed for accept to the ISO9000 series quality standards Human resource management: Project human resource management includes the processes required to make the most effective use of the people involved with the project. Processes has 3 categories such as Recruiting a new team member to the team. Get the efficient outcome of the team member Consider the project cost, benefit, time and the goal.
Important thing of human resource management is motivate (promotions, overtime, work challenge, bonus) the people and controlling them (punishments, checking the works, check the attendance). Problem solving: working through a problem, small or large weighing up the consequences of possible action.
The project manager must select or have staff trained to provide the skills are needed by
the project. Communication management: Communication management should have a effective communication ( pass correct information at the correct time to the correct person) communications can be several methods such as e-mail reports phone calls memos Effective meetings
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The project manager must establish good team and stakeholder relationships.
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Ability to convey information to people, verbally and in writing, in such a way that it can
be understood. Risk management: Avoiding the risk that activity call risk management. The goal of the risk management is to minimize potential risk while maximizing potential opportunities (time, cost, achieve goal, resource, customer satisfaction). The main risks to project success should be identified progressively as the project progresses and proposed mitigating act ions should be detailed in the project plan. Project risks should be reviewed regularly throughout the project and any potential risks identified as they appear. Project managers should develop appropriate report and risk mitigation plans to counter risk. Procurement management: Procurement means purchasing goods and services from an outside source. Procurement process (what is purchase and when, documenting product requirements, obtaining quotations, choosing from among suitable vendor, managing the relationship with vendor, complete the settlement.)
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Success criteria are of project management

Executive support The Executive Sponsor has a global view of the project, set the agenda, arrange the budget, and arrange the projects overall objectives. Executive Management sets strategic goals for the organization and uses projects to meet those goals. The requirements of the strategic goals must flow down to projects and the Executive Managers must ensure the projects have a direct alignment with the goals. They have to define a resource allocation, team commitment, monitoring, change project plan and etc. Executive Management must have a stake in the outcome of the project User involvement The project team must understand the users business and their needs and effectively communicate with them. The primary users have good communications skills allowing them to clearly explain business processes in detail to the IT organization (explain there requirements to our project team). There must be mutual respect between users and the project team. There are many opportunities in the project management life cycle to successful involve the user. Experienced project manager When we appoint a project manager we have to consider some of major thinks such as, compare the profile of the project and project manager skills (characteristics). He should have a Build up the good project team and control them. Business and technical knowledge, judgment, motivations, negotiation, organization and good written communication skills. Clear business objectives Everyone contribute with a project must share the same vision. The vision must be clear, brief and understandable. The goal of the project must be known and expressively supported by all. And goals must have measurable success factors. The project business objective must map to the corporate vision. Minimized scope A large project can be decomposed in to several independent small projects. Each smaller project should be justified based on the specific deliverables and business outcomes that will be
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produced. Project scope positive and project is able to be accomplished within the identified project duration. Its measured and managed regularly to eliminate scope gravitation. Standard Software Infrastructure Infrastructure is defined as the basic frame work of a system. Defining, understanding, and engaging standard business processes is fundamental to any company, and that includes ensuring a standard business Infrastructure throughout the enterprise environment. A standard technology Infrastructure can facilitate the placement of new kinds of technology to support business initiatives. The project established a standard technology infrastructure that includes operational and organizational protocols Firm basic requirements Hire mainly consider the understanding the client basic requirements and provide the effective solution. Requirements management is the ongoing process of identifying, documenting, communication and managing project requirements as well as changes to those requirements. A brief definition of the project vision should be written in business rule. Formal methodology Project follows a formal methodology that provides a realistic picture of the project and the resource commitments. Project steps and procedures are reproducible and reusable by that maximizing project-wide consistency. Methodology is a repeated value to the organization. Repeatability creates standards, best practices and skill development to the organization. The extension to which a project management methodology is a standardized, documented, integrated and improved upon its quality and maturity. Reliable estimates Compare the historical estimate of cost & duration between current estimate of cost & duration. And its checking whether the current estimates are reasonable and reliable. The availability and maintenance of this historical information is a sign of the maturity of the project management process. Managing change is another requirement in setting realistic expectations.
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[Intranet Implementation] Project Management Failure Criterias The project is canceled before completion, or never implemented activity call failure project.
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Over budget: When scope is not clear, scope creep causes the project to go over budget
exponentially. When takes more time its also make an over budget.
Organizational indicators are not met: The project team does not consider the strategic
business objectives of the organization Team members do not identify the main requirement of the project. Low team motivation: Team is not clear on project objectives and never feels good about the project deliverables. And project manager not encourage the every one of team members. Confusion among resources: team confusion because responsibilities and what are resources going to use how to use these factors is unclear. Poor time management: Critical path, gannet chart risks and issues are not being managed. End-user requirements and expectations are not considered. Not achieve the end user requirements or business objectives of a project.
Unclear communication: between project manager and team members within a team
members communications are not properly maintained.

Regular Meeting is not conducted among the team members where new ideas to the
benefit of the Project may arise.
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Introduction to Abans organization

The Abans corner shop at Galle Road, Bambalapitya was the first establishment were Mrs. Pestonjee brought items purchased at the auctions to be repaired and serviced and then put up for sale at a reasonable price backed by the Abans Guarantee. The Abans Guarantee was the first of its kind amongst Sri Lankan resale outlets and it became synonymous with the fact that customers were assured that they were buying a high quality, long-lasting product.
History
In 1977, with the establishment of the Open Economy, Abans had the best after sales service in the country largely due to the spread and quality of its repair and service centers. Organization: Abans Organization Location: Kandy City Center
Abans Organizational Chart
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Business Profile of the Abans

Business profile consist all the details of business. It describes about the business. Following are the important points which consist in business profile: What type of business What type of product they deliver With whom they are dealing Who are the stake holders
Mission:
To be the best supplier of innovative and high quality products of Commercial Kitchen, Laundry, Refrigeration & Vacuum Cleaning Equipment, Housekeeping Equipments, and Information technology and Mobile devices which would add value to our customers. To supply our Customers with Turnkey solutions to their requirements in this specialized area. To commit to deliver high quality service which will enhance their businesses.
Vision
Provide the Customer a unique shopping experience with value for money. In this endeavor, we are committed to seize every opportunity to provide the Customer something more than he would expect normally
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Abans Organizations Overall Functions Process 1 2 3 4 5 Products Importing Electronic Goods Delivering to Sub Agents Servicing and Repairing Electronic Goods Selling Mobile Accessories Selling Computers and Computes Accessories Abans Provide the worlds best brands of digital home appliances, entertainment systems, Computers, IT accessories, mobile phones. Brands such as LG, Hoover, JVC, Electrolux, Mitsubishi, JBL, Haier, IBM, Lenovo, and HP
Services Rendered
Selling of Electronic Goods
Importing and Exporting Electronic Goods Customers Servicing electronic good Nation Wide The General Public
Companies and Organizations Government & Non
Suppliers
Government Lifes Good IBM Computers Hoover Corporation

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Lenovo Mobile Corporation
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Competitors
JVC Electronics Singer Soft logic Neat Computers PC House
Future Directions
Extreme Computers "Abans World" plans to open up two more One-Stop Lifestyle Shopping Destinations in the heart of Colombo and Dehiwela very soon."A-World" also has aggressive plans of reaching outstations in future.
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Business Modules for Abans Intranet Project
Servicing and Repairing
Selling
Delivering
Importing
Importing Electronic Goods
Delivering to Sub Agents
Servicing and Repairing Electronic Goods
Selling Mobile Accessories Selling Computers and Computes
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Project Selection
Abans Company is a famous organization. At the moment there are more than 55 employees working in the company, under the department. So company CEO thought to implement the potential project required for the effectiveness and efficient of employees can be improved, Considering this fact the CEO has decided to implement the below mentioned two systems So company needs the system for Employees. So that the following systems are seems as potential to implement. Transaction processing system Implementing Intranet
So our team members decided to select the proper system after analyzing the NPV and RIO of the system.
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Net Present PV for the Transaction processing system

Net Present value Analysis Net present value (NPV) analysis is a method of calculating the expected net monetary gain or loss from a project by discounting all expected future cash inflows and outflows to the present point in time Calculating NPV Discount Rate The cost of capital which usually the present interest rate Discount factor this is the ratio by which in each year the project cash flow need to be multiplied to find out the present value. Discount factor = 1/ (1+R) T T-Time period R- Interest Rate Discount factor calculated according to the scenario. The Transaction Process System project should be completed within one year and estimated cost is $`100,000. The ongoing cost of Rs.10, 000 each year for the following four years. The estimated benefits are Rs.30, 000 first year after implementation and Rs.40, 000 per year for the next two years. The discount rate for the project is 8%. Based on the above details the NPV and ROI have been calculated for the Transaction Processing System. 1 financial year = 3 months Transaction Processing System Benefits Cost Discount Rate Discount Benefit Discount Cost Year 0 Rs. 0.00 Rs. 100,000.00 1 0 Rs. 100,000.00 Year 1 Rs. 30,000.00 Rs. 10,000.00 0.9 Rs. 27,000.00 Rs. 9,000.00 Year 2 Rs. 40,000.00 Rs. 10,000.00 0.8 Rs. 32,000.00 Rs. 8,000.00 Year 3 Rs. 40,000.00 Rs. 10,000.00 0.7 Rs. 28,000.00 Rs. 7,000.00
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[Intranet Implementation] Total Discounted Benefits = Rs. 87,000.00 Total Discounted Costs = Rs. 124,000.00 Discount factor = 1/ (1+R) T T-Time period R- Interest Rate Discount rate is= 10% Year 0: discount factor= 1/ (1+0.1)0 = 1 Year 1: discount factor= 1/ (1+0.1)1 = 0.9 Year 2: discount factor= 1/ (1+0.1)2 = 0.8 Year 3: discount factor= 1/ (1+0.1)3 =0.7 Discounted Benefits = benefits * discount factor Year 0: 0 * 1 = 0 Year 1: 30,000 * 0.9 = 27,000 Year 2: 40,000 * 0.8 = 32,000 Year 3: 40,000 * 0.7 = 28,000 Discounted Cost = cost * discounted factor Year 0: 100,000 * 1 = 100,000 Year 1: 10,000 * 0.9 = 9000 Year 2: 10,000 * 0.8 = 8000 Year 3: 10,000 * 0.7 = 7000 Return on investment (ROI)
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The ROI is calculated by deducting the total discounted benefits from the total discounted cost and then dividing it by the total discounted cost and multiplying it by 100. The equation is shown below. ROI= (Total discounted benefits total discounted cost / total discounted cost) * 100 ROI = (87,000 124,000 / 124,000) * 100 = -29.83%
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[Intranet Implementation] Pay Back Analysis
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[Intranet Implementation] Intranet Infrastructure
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The following Calculation has been made for the Intranet project that our team has compared with the Transaction Processing System and the Discount rate for the development of this system is 10 % and this project will be carried out for 1 year (4* 3 Months) with a cash inflow of Rs. 120,000 for the first year. NPV the Intranet Project
Intranet Development Benefits Cost Discount Factor Discounted benefit
Year 0 Rs. 0.00 Rs. 200,000.00 1
Year 1 Rs. 130,000.00 Rs. 50,000.00 0.9
Year 2 Rs. 130,000.00 Rs. 10,000.00 0.8
Year 3 Rs. 130,000.00 Rs. 10,000.00 0.7
Rs. 0.00 Discounted cost Rs. 200,000.00
Rs. 117,000.00 Rs. 45,000.00
Rs. 104,000.00 Rs. 8,000.00
Rs. 91,000.00 Rs. 7,000.00
Discount Rate = 10%
Total Discounted Benefits = 312000LKR Total Discounted Costs = 260000LKR Discount factor = 1/ (1+R) T T-Time period R- Interest Rate Discount rate is= 10% Year 0: discount factor= 1/ (1+0.1)0 = 1 Year 1: discount factor= 1/ (1+0.1)1 = 0.9 Year 2: discount factor= 1/ (1+0.1)2 = 0.8 Year 3: discount factor= 1/ (1+0.1)3 =0.7
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[Intranet Implementation] Discounted Benefits = benefits * discount factor Year 0: 0 * 1 = 0 Year 1: 130,000 * 0.9 = Rs. 117,000.00 Year 2: 130,000 * 0.8 = Rs. 104,000.00 Year 3: 130,000 * 0.7 = Rs. 91,000.00 Total Discounted Benefits= Rs. 312,000.00
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Discounted Cost = cost * discounted factor Year 0: 200,000 * 1 = Rs. 200,000.00 Year 1: 50,000 * 0.9 = Rs. 45,000.00 Year 2: 10,000 * 0.8 = 8000 Year 3: 10,000 * 0.7 = 7000 Total Discounted Cost = Rs. 260,000.00
Return on investment (ROI) The ROI is calculated by deducting the total discounted benefits from the total discounted cost and then dividing it by the total discounted cost and multiplying it by 100. The equation is shown below. ROI= (Total discounted benefits total discounted cost / total discounted cost) * 100 RO I= (312000 - 260000 / 260000) * 100 = 20%
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[Intranet Implementation] Pay Back Analysis
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Intranet An intranet is a private computer network system. That uses Internet Protocol technologies to securely share any part of an organization's information or network operating system within the organization. The term is used in contrast to internet, a network between organizations, and instead refers to a network within an organization. Sometimes the term refers only to the organization's internal website, but may be a more extensive part of the organization's information technology infrastructure. It may host multiple private websites and constitute an important component and focal point of internal communication and collaboration. Introduction The Abans organizations has identified that as they are growing there are some drawbacks in the Information Technological area in their company and they need to upraise the information technology area to become more efficient in their business, Considering these facts Abans Chairman has planned to come up with a Intranet solution for the New Kandy Abans showroom and sales center that will enable the employees to maintain proper communication and reduce costs in many ways. This implementation of Intranet between the Showrooms would increase the productivity of the company.
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[Intranet Implementation] Appraisal due To Implementation of Internet
Increase in selling products through websites. Less cost concerned with present marketing schemes used at Abans Future development of Online Systems
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Developing the system 1. INITIATING STAGE

Scope Statement
Project Title: Intranet Development Date: 10th of July Prepared by: System analyst.
Project Justification: The Intranet project will be completed within a years time frame with the cost of 270,000 LKR.
Product Characteristics and Requirements: 1. User Friendly 2. Communication Capabilities 3. Report Producing Capabilities 4. Safe Storing Mechanisms 5. Automatic Update Mechanisms Summary of Project Deliverables: Project management-related deliverables: 1. Business Case 2. 3. 4. 5. Charter Team Contract Scope Statement Lessons Learned Reports
Product-related deliverables: 1. Software Code 2. Purchased Hardware 3. Research Documents Project Success Criteria: Team members corporation and hard work will meet up with succeed project
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Group team introduction

Our project team consist five members but after identifying the necessity for two more members we had to recruit two new personal into our project team their field of expertise has been mentioned in our team contract. Our Project team is an n expert team on Information Technology Projects where we face challenges developing softwares in a short time frame and have met with many successful projects. This Intranet Infrastructure Project we have engaged with the Abans Organization is going to be a successful one and will be completed within the estimated time frame. Our Group Hierarchy is as follows.
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Group members roles and responsibilities in the project

Project Manger (Irshad Arose) The Project Manager is the person responsible for ensuring that the Project Team completes the project. The Project Manager develops the Project Plan with the team and manages the teams performance of project tasks. It is also the responsibility of the Project Manager to secure acceptance and approval of deliverables from the Project Sponsor and Stakeholders. The Project Manager is responsible for communication, including status reporting, risk management, escalation of issues that cannot be resolved in the team, and, in general, making sure the project is delivered in budget, on schedule, and within scope. The Main Duties of the Project Manager in the Development the Intranet Infrastructure were as follows. To develop the Project Plan Managing the Project Stake Holders Managing the Project Team Managing the Project Risk Managing the Project Schedule Managing the Project Budget Managing any conflict in the Project
System Analyst (Shifa Wajhadeen) A System Analyst identifies the main requirements of the system that is required by the organization and designs it accordingly with the involvement of the user and makes sure each and every sub system is connected and error free in the designing process to ensure the maximum utilization of the system developed for the organization. These were the tasks that were carried out by the system analyst in our project team. Analyzing the current main operations conducted within the organization Identify the main requirement of the Management in the proposed system
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Conducting meetings with the client to gather the least necessary information as all requirements had to be understood very clearly
Analyzing the Organization structure and evaluating the hierarchy of the management Documenting all gathered information and designing the system with the involvement of the user.
Risk Manager (Shifana Wajhadeen) Risk managers are responsible for managing the risk to the organization, its employees, customers, reputation, assets and interests of stakeholders. In the Intranet Infrastructure project the following tasks were carried out by our Risk Manager. Planning, Designing and Implementing an overall risk management process for the Intranet Project Conducting a Risk Assessment Risk Evaluation comparing with older IT project risks occurred Risk Reporting Providing support and advices on how to overcome risk and manage in case a risk occurs
Finance Manager (Sachitha Chandrasekara) The Financial Manager is responsible for entire finance department. Each and every transaction related to cash or bank is undergone through the Finance Manager. Our Finance Manager Sachitha Chandrasekara duties in the Project were as follows. To prepare the Budget Plan for the Project To create reports on Net Present Values and Return on Investment To maintain daily financial reports To document all cash inflows and out flows to the Project
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[Intranet Implementation] To submit reports in a daily basis to the Abans Management and the Project Manager
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Procurement Manger (Kugeshan Vigneshwaren) Procurement manager is a position commonly found in all project conducted today, A Procurement Manager conducts purchases of resources and services necessary to the ongoing Project time to time and helps in the smooth run of the Project. Kugeshan Vigneshwaren carried out the following tasks that were his responsibilities in this Project. To make contract with Information technology accessories providers To get the best product from the best manufacturer To identify ways to reduce costs concerned with products and services required by the project To find and retrieve the best services To maintain records of products that were delivered to the project
Human Resource Manger (Insaf Ahamed) Human Resource Manager is one of the most important. The Human Resource manager plays a very important role in hierarchy and also in between the higher management and low level employees. A human resource manager looks into the necessity of man power towards the Project and identifies when and where more man power is required and makes sure it he requirement of Man power is fulfilled. Our Human Resource Manger conducted the following Maintained Project and Company policies and made sure all the members understood the policies Ensured timely recruitment of new members into the Project Team Motivated the new and old members in the Project Team
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[Intranet Implementation] Helped maintain proper communication among the Project Team and Stake Holders
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Prepared salary information and employee reports when required by the Project Manger or the Abans organization Ensured a motivational climate within the project team
Provided council when ever conflicts were about to happen Managed the available Human Resources to the maximum utilization of the Project Programmer (Tom Cruise) Computer programmers are the one that are responsible for all programs pertaining to computers. They are the people behind the success of computer generated programs. The computer programmers must ensure that each and every program they develop are error free and up to date. Tom Cruise one of our programmers who has to program the communications software for the Abans organization carried out the following tasks Identified the easiest language to develop the program after consulting with the system analyst Developed the program while making appropriate changes with the users involvement Developed and tested the Program with Sean Paul helping him Maintained records of the source codes and produced reports on program development progress to Project Manger Did software testing and Code testing after the Development was completion Helped other members by providing valuable advices that were relevant to the project
Programmer (Sean Paul) Sean Paul while working in development with Tom cruise helped the project team in many ways which were
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[Intranet Implementation] Help the System Analyst identify requirements Helped in the Designing stages of the system Helped in trouble shoot operating systems that were installed for the employees in the Abans Organization Helped in assembling computers at the Abans Show Room Engaged with development of Program when ever was instructed by Tom Cruise Submitted reports on how his part of work was progressing Identified new ways to make the system helpful for the end user
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Team Contract
Name Irshad Arose Shifa Wajhadeen Shifana Wajhadeen Sachitha Chandrasekara Kugeshan Vigneshwaers Insaf Ahamed Tom Cruise Sean Paul Sign off On team Contract
As a project team we will adhere to the following Work proactively, anticipating potential problems and working to prevent them Keep other team members informed of information related to the project Focus on what is best for the entire project teams
Participation: We will: Be honest and open during all project activities Encourage diversity in teamwork Provide the opportunity for equal participation Be open to new approaches and consider new ideas Have one discussion at a time Let the project manager know well in advance if a team member has to miss a meeting or may have trouble meeting a deadline for a given task. Communication: We will: Decide as a team on the best way to communicate. Since a few team members cannot meet often for face-to-face meetings, we will use e-mail, a project Web-site, and other technology to assist in communicating. Have the project manager facilitate all meetings and arrange for phone and videoconferences, as needed. Work together to create the project schedule and enter actual into our enterprise wide project
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[Intranet Implementation] management system by 3PM every Tuesday. Project ideas clearly and concisely Keep discussions on track and have one discussion at a time
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Problem Solving: We will: Encourage everyone to participate in solving problems Only use constructive criticism and focus on solving problems, not blaming people Strive to build on group members knowledge areas and ideas.
Meeting Guidelines: We will: Plan to have a face-to-face meeting the first and third day morning of every month Meet more frequently the first month Arrange for telephone or videoconferencing for participants as needed Hold other meetings as needed Record meeting minutes and send them out via e-mail within 24 hours of all project meeting, focusing on decisions made and action items from each meeting Develop an agenda before all meetings with our project sponsor and client advisors Document major issues and decisions related to the project and send them out via e-mail to all team members and the project sponsor
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Project Charter
Project Title: Intranet Infrastructure Project Start Date: 20th of June 2011 Budget Information: 270,000 LKR Project Manager: Irshad Arose, 0775349891,irshadfullclip@yahoo.com Project Objectives: To establish a proper communication and network Infrastructure Approach: To provide corporate management with sufficient information upon which to decide whether to consolidate the company into one site. Roles and Responsibilities Roles Name Organization /Position Project Manger System Analyst Risk Manager Finance Manger Procurement Manager HR-Manager Programmer Programmer Irshad Arose Shifa Wajhadeen Shifana Wajhadeen Sachitha Chandrasekara Kugeshan Vigneshwaren Insaf Ahamed Tom Cruise Sean Paul ICBT ICBT ICBT ICBT ICBT ICBT ICBT ICBT 0775349891 0776669557 0770756946 0776123599 0788544321 0777201369 0712347932 0790045678 Contact Information Signature Project Finish Date: 20th of June 2012
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Business Case
Introduction/Background Abans is a Nation Wide Electronic Device supplier and repairer to have grown within the last decade into the no one Business Objectives service and product deliverer of Sri Lanka To Provide the Customer a unique shopping experience with value for money. In this endeavor, we are committed to seize every opportunity to provide the Customer something Current Situation and Problem/Opportunity Statement more than he would expect normally Not having a proper system to elaborate on the business process ongoing Standing out as the Best electronic service and product deliverer in the nation and having the best brand name Critical Assumption and Constraints Analysis of Options and Recommendation Less systematic ways adhered by the management to overcome technological advancements in the process of business that would enhance the future business process Options are to identify and make technological advancements to maintain a proper communication system within the Organization to improve the business and sales. Recommendation to adhere to Technological Advancements and to improve structure of organization within the grasp of Preliminary Project Requirements Budget Estimate and Financial Analysis Schedule Estimate Potential Risks technological enhancements A Proper Information technology Infrastrucure 10,000,000.00 Rs to a new Information technology Infrastructure and communication System within the limits of the organization One Year with a Cost of Rs10,000,000.00 Less user definition Less user description of requirements IT Illiterate Employees Language Barriers Time
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[Intranet Implementation] Exhibits Estimated Budget Electronic Goods Computers Computer Accessories Mobile Accessories Kitchen Ware (Electronic)
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Initiating the Project

Now as we have selected the Project after calculating the NPV and ROI and as our group has been strongly established we have identified the work process in a Intranet Infrastructure, each of the group members will be given a process respectively with their field of expertise and the Intranet Infrastructure project will be carried out as follows. Intranet Project Software

Operating System Database Management System Report Generation Tools Web designing Tools
Code Development Tools Hardware Server Machine Workstations
Printers Network Modems and Routers Cables and conduits
Network Support Software Communications Faxing Telephone Email Furniture and Fittings Light and Heating Stationary items
Support and other
Air Conditioning Systems The above mentioned components and workloads are the main outcome after implementing the Intranet Infrastructure to the Abans Kandy City Center Store.
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Project stake holders
Project stake holders are the people who are interested in the project. It is very much important to identify the project stake holders to set sufficient communication channels with them right from the beginning. Stakeholders can be internal to the project team, external to the project team but within the organization, or totally external to the organization.
Uses of stakeholder analysis

Identify people, groups, and institutions that will influence your initiative Anticipate the kind of influence, positive or negative, these groups will have on your initiative Develop strategies to get the most effective support possible for your initiative and reduce any obstacles to successful implementation of your program.
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Stake Holder Analysis for Project Intranet Infrastructure

Project Name: Intranet Infrastructure Date: 30th of June 2011 Prepared By: System Analyst External Stakeholders Stake Holder Name Document Name Customers of Abans Company Suppliers of Abans Company Internal Stakeholders Abans Company Intranet Project Team
Document Format
Contact Person
Due Date
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[Intranet Implementation] Irshad Organiz ation Role on Project project Manager Finance Manger System Analyst Risk Manager Procureme HRnt Manager Unique facts about stakehol der Very But people, knows his job well. , but trouble presenting Level of Medium interest Level of Highinfluenc e Suggesti ons ng relation ships managi irreplacea Low Low medium Wants to Easy to Honest minded Very high to Very high has Communi not through High skills in High skilled full risk in and analyzing experienc ed senior risk manager Medium Medium High High High Low Smart and reliable in handlin g ee employ r Very Experienc talented ed ing programm the project nt. very demandin g Low Highirreplacea ble Easy to Coordinat nicate the recreation programs your Programm Virtusa Sachitha Virtusa Shifa Virtusa Shifana Virtusa Kugeshan Virtusa Insaf Virtusa Tom DigiBrush
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Sean DigiBru sh Program mer
Manage er
Very Program have
intelligent. cates only Analytical good with E-mails.
in good and mer,
manageme much But experien ce
Low Low to
medium Easy to icate
ble Meet with Coordinat during every stage planning and execution; Listen his suggestion s to the project the recreation of programs.
on him
es all of share she knows about maintainin g Wealth
communi
and open commu
es all of commun
everything cate
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Stakeholder Management
Running a successful project requires a high degree of stakeholder management. So who are stakeholders? A stakeholder is anyone who has an interest in your project or will be affected by its deliverables or output. It is important to understand the values and issues that stakeholders have in order to address them and keep everyone on board for the duration of the project.
Stake holder analysis Report
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Cost Estimation
Components Software Office package Operating system Server Operating system Hardware Processor Main Board Memory Hard Drive Optical Drive Mouse Keyboard Casing Monitor Printer Cable Total Furniture Tables and Chair Total Arpico office Table and Chair Rs.34305.00 Rs. 168000.00 Budget for the System Components Brand Name Price Microsoft Office 2003 Microsoft Windows 2007 Microsoft Windows 2003 Total Intel Core 2 Extreme QX9775 (3.2GHz, 12 MB L2 Cache, 64/32 Bit) Intel DX58SO ATX motherboard 2GB Kingston DDR3 SDRAM 1600 MHZ 2 x 1GB 2 TB Hitachi SATA Hard Drive (7200RPM/32 MB Cache) 16X Samsung DVD-Writer Drive Microsoft Laser 6000 Optical USB Mouse Microsoft Natural Ergonomic 4000 USB Keyboard Antec Three Hundred ATX Mid Tower Case Dell Q1859 Diagonal Widescreen 18.5 LCD Monitor HP (Hewlett Packard) DeskJet 4500 Matrox Extio 5M Fibre-Optic Cable Rs.5000.00 Rs. 14,535.00 Rs. 27,960.00 42495.00 Rs.8,000.00 Rs.16,500.00 Rs.6,700.00 Rs.10,000.00 Rs.3,500.00 Rs.1,500.00 Rs.2,000.00 Rs.3,600.00 Rs.24,900.00 Rs.12,000.00 Rs. 2500.00 Rs.91200.00
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Other Cost
Description
Cost 20000 LKR 15000LKR 20000LKR 12000LKR 10000LKR 10000LKR 15000LKR 102000LKR
Salary for the project Manager Salary for the System Analyst Salary for the Risk Manger Salary for the Finance Manger Salary for the Procurement Manger Salary for the Human resource Manager Salary for the Programmer s Total
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2. PLANNING PROCESS Software development process model

DYNAMIC SYSTEM DEVELOPMENT METHOD (DSDM) This model is matches to all kind of software. Feasibility is inbuilt in this model. At first they develop the software and show it to the user. If they are not satisfied with that, they add new features to the software and show to the user again. It will happen circularly till the user satisfies. This model includes umbrella activity also. Envisioning Business Analysis Planning Technical Analysis
Deploying User Acceptance
Stabilizing Professional QA
Developing Implementation
Reasons for selecting Dynamic System Development Method: Using this process model system can be developed in a short period of time and low costs. Users are active members in the development process. This is key to the success of the project or else the user community may have no ownership in the solution. Object Oriented Methodology closely represents the problem domain. Because of this, it is easier to produce and understand designs.
The objects in the system are immune to requirement changes. Therefore, allows changes more easily As this is agile process model, as team we can develop a more successful system with innovative ideas. Testing is not treated as a separate activity. As the system is developed incrementally, it is also tested and reviewed by both developers and users incrementally to ensure that the
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[Intranet Implementation] development is moving forward not only in the right business direction, but also is technically sound.
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Intranet Work Break Down Structure Organized by Phase
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A work breakdown structure (WBS)

A work breakdown structure (WBS) is a process for defining the final and intermediate products of a project and their relationships. WBS allows a team to accomplish its general requirements by partitioning a large task into smaller components and focusing on work that can be more easily accomplished. A work breakdown structure is an essential element in project planning and project management. In the quality planning process, WBS begins with a generalized goal and then identifies progressively finer levels of actions needed to accomplish the goal. 1. Intranet Project Abans 1.1. Initiating 1.1.1. Identifying User Requirements 1.1.2. Business Case 1.1.3. Project Charter 1.2. Planning 1.2.1. Team Contract 1.2.2. Stake Holder Analysis 1.2.3. Scope Statement 1.2.4. Work Break down Structure 1.3. Executing 1.3.1. Purchasing the devices 1.3.2. Designing Logical Diagrams 1.3.3. Assembling the Network Devices 1.3.4. Testing Network Configurations 1.4. Controlling 1.4.1. Checking Project Progress 1.4.2. Preparing Project Reports 1.5. Finalizing Project 1.5.1. Training to Employees 1.5.2. Submitting Project to Management 1.5.3. Producing Final Reports
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Gantt chart
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[Intranet Implementation] Gantt Charts are important tools that help you plan and manage complex projects.
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They help you work out the order in which tasks need to be carried out; allow you to identify the resources needed to complete the project, along with the times when these resources will be needed; help you work out the quickest possible time in which a project can be completed; and help you identify the "critical path" for a project. This is the sequence of tasks that must be completed on time if you are to complete the project by a particular date. When a project is under way, Gantt Charts help you to monitor whether the project is on schedule. If it is not, they help you to pinpoint the remedial action necessary to put it back on schedule. The Gantt chart is based on the 5 working days it can be change if necessary as desired. The below diagram shows you the working time of the project
Advantages of a Gantt chart

Clarity One of the biggest benefits of a Gantt chart is the tool's ability to boil down multiple tasks and timelines into a single document. Stakeholders throughout an organization can easily understand where teams are in a process while grasping the ways in which independent elements come together toward project completion. Communication Teams can use Gantt charts to replace meetings and enhance other status updates. Simply clarifying chart positions offers an easy, visual method to help team members understand task progress. To see other ways to compile status information, check out these series of articles. Motivation Some teams or team members become more effective when faced with a form of external motivation. Gantt charts offer teams the ability to focus work at the front of a task timeline, or at the tail end of a chart segment. Both types of team members can find Gantt charts meaningful as they plug their own work habits into the overall project schedule. Coordination
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For project managers and resource schedulers the benefits of a Gantt chart include the
ability to sequence events and reduce the potential for overburdening team members. Some project managers even use combinations of charts to break down projects into more manageable sets of tasks. Creativity Sometimes, a lack of time or resources forces project managers and teams to find creative solutions. Seeing how individual tasks intertwine on Gantt charts often encourages new partnerships and collaborations that might not have evolved under traditional task assignment systems. Time Management Most managers regard scheduling as one of the major benefits of Gantt charts in a creative environment. Helping teams understand the overall impact of project delays can foster stronger collaboration while encouraging better task organization. Flexibility Whether you use Excel to generate Gantt charts or you load tasks into a more precise chart generator, the ability to issue new charts as your project evolves lets you react to unexpected changes in project scope or timeline. While revising your project schedule too frequently can eliminate some of the other benefits of Gantt charts, offering a realistic view of a project can help team members recover from setbacks or adjust to other changes. Manageability For project managers handling complex assignments, like software publishing or event planning, the benefits of Gantt charts include externalizing assignments. By visualizing all of the pieces of a project puzzle, managers can make more focused, effective decisions about resources and timetables.
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[Intranet Implementation] Efficiency
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Another of the benefits of Gantt charts is the ability for teams members to leverage each others deadlines for maximum efficiency. For instance, while one team member waits on the outcome of three other tasks before starting a crucial piece of the assignment, he or she can perform other project tasks. Visualizing resource usage during projects allows managers to make better use of people, places, and things. Accountability When project teams face major organizational change, documenting effort and outcomes becomes crucial to career success. Using Gantt charts during critical projects allows both project managers and participants to track team progress, highlighting both big wins and major failures. During professional review periods, team members who frequently exceed expectations can leverage this documentation into larger raises or bonuses. Milestone Planning Milestone planning is used to show the major steps that are needed to reach the goal on time. When several tasks have been completed the milestone is reached. It is often used at senior manager reviews.

Planning permission granted Foundations laid Walls constructed Roof built Fixtures, fittings and services completed Garden landscaped House inspected and approved
For simple projects, a milestone plan may be the only plan required.
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Resource Sheet
Resource Usages
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Network Diagram for Intranet Development
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Responsibility Assignment Matrix (RAM)

Responsibility Assignment Matrix is a good tool to document the level of responsibility of a project member for the project tasks. Utilizing PMI PMBOK levels of responsibility in a project, one can think of these levels using the acronym PARIS. P - Participant; involved, but not at a critical level A - Accountable; must answer to management for the project task status R - Review Needed I - Input Needed S - Sign off Required Below is an example of part of a Responsibility Assignment Matrix of the Intranet Project for Abans Company: Project name : Intranet Project Prepared by: Irshad, Shifa, Shifana, Sachitha , Kugeshan, Date: 1st of July 2011 Person\ Phase Requirements P Functional Design Development Testing A P P P A A R R R S I R R S A P S S S I A S S S I A R R R S S I I I S S I I I Irsahd Shifa Shifana Sachitha Kugeshan Insaf Tom Sean
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Feasibility study
The feasibility study is basically the test of the proposed system in the light of its workability, meeting users requirements, effective use of resources and of course, the cost effectiveness. The main goal of feasibility study is not to solve the problems but to achieve the scope. After the information gathered about the user requirements and information systems, mainly we have to consider about three things, which are: Technical feasibility It checks that the project is technically feasible. Does the organization have the technology and skill to carry out the system? Operational feasibility Operational feasibility covers two aspects, one is technical performance aspect. It includes determining whether the system can provide the right information at the right place at right time. The second is acceptance within the organization; it revolves around the current system and its personnel. Economic feasibility This evaluation looks at the financial aspects of the software. It determines whether the investment is needed to implement the system will be recovered. The following are considered under economic feasibility: Cost of hardware and software. Consulting expenses. Cost of system analysis and design. License fees. Facility cost.
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[Intranet Implementation] Risk management
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A Risk can be defined as the probability of happening a threat. Risks and vulnerabilities are not dangerous considered separately, but they can produce a threat when joined together. In other words this is the opportunity that a disaster will occur. Risks cannot be reduced or managed completely. If we are careful about how we treat the environment and if we are aware of our weaknesses then we can make sure that risks will not turn into threats. Risk management is one of the essential phrases in project management these days. A risk management plan will then seek to mitigate or eliminate of risks, hopefully avoiding the consequences. Normally project managers and business managers use it as a kind of 'code' to describe when the project has stuffed up. Risk identification Determining which risks are likely to affect the project and documenting the characteristics of each. Risk register This is a document that contains results of various risk management processes, often displayed in a table or spread sheet format. Develop risk memos For each risk identified a risk memo is completed. This provides an opportunity of the importance and significance of a risk to be thought through Develop Probability/Impact matrix This is a simple device for helping to find the risks that are the highest priority for the project. Risk monitoring and control A document regarding monitoring known is risks, identifying new risks, reducing risks, and evaluating the effectiveness of risk reduction throughout the project.
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Risk Identification Techniques

During risk identification, it is important to seek out the 'real' risks. There are various methods and tools available for capturing the risks that can happen within a project. Matrix Solutions follows some of the best recommended techniques in the risk identification process. They are listed below for your reference. These techniques may be used alone or combined, depending on the approach that is best for the team. Brainstorming Surveys Interviews Working Groups Experiential or Documented Knowledge Risk Lists - Lessons Learned Outputs From Risk-Oriented Analysis
List of prioritized risks

Risks and conditions can be prioritized by a number of criteria. Risks may also be grouped by those that require an immediate response and those that can be handled at a later date. Risks that affect cost, schedule, functionality, and quality may be assessed separately with different ratings. Significant risks should have a description of the basis for the assessed probability and impact. When we plan about the intranet project Risk manager listed down following risk as it can affect the project, so our team members could easily avoid those risk while we were dealing with project. According to the risk manager list, the most prioritized risk was understanding project properly, as it was our first project, at the first our team found difficulty in understanding the project.
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Ranking 1 2 3 4 5 6 7 8 9 10 11 12 13
Potential Risk Underestimating project properly Proper planning Clear scope requirements Having the right people for the execution Effectively providing support for the team members Testing the system properly Security issues of the new system Receiving feedback from the client Delaying managerial decision or approvals, schedule overruns Dispute among staff, bribery & corruption, accidents, team member getting sick Political policy changes, intrusions & interception Market inflation, destruction & theft, hampering with requirements, cost overruns, structural design incomplete or in error Natural disasters, server failures, hardware & software failures, power failures
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3. EXECUTION PROCESS
Preliminary Investigation Preliminary investigation is used to identify the systems problems and requirements. Mainly from the Preliminary investigation we analyze all about current systems. These are the main problems faced by Abans Organization and all these are caused as there no actual system.
No proper information technology infrastructure More paper documents to be safe guarded More Human errors Less efficient employees and efficiency in their work More cost as in communication as important documents are to be stored in lockers Less coordination between higher level and lower level employees
Project Success Criteria: Team Work Proper Communication Executive Support User Involvement Use of Proposed System in the Most utilized way
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Constraint (Limitation or Condition)

When we develop a system, there are some limitation and control which should be followed. These are main constraints for any of projects. Money, resources, time and staff who are involved in this project When it comes to our selected organization we concentrated on mainly following limitation

Financial limitation -system covering should be done with the budget. Technical limitation -Project should be done with technology limit, as everyone handles the project.
Time Limitation- The project should be completed within the planned time frame.
Intranet designing
ABANS BUILDING STRUCTURE
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Network system for Abans Company

A network consists of two or more computers that are linked in order to share resources (such as printers and CDs), exchange files, or allow electronic communications. The computers on a network may be linked through cables, telephone lines, radio waves, satellites, or infrared light beams. What is a network topology? In communication networks, a topology is a usually description of the arrangement of a network, including its nodes and connecting lines. Topologies are either physical or logical. STAR TOPOLOGY
We recommend the star topology as it is very easy to manage because of its simplicity in functionality.
The problems can be easily located logically in a Star Topology and therefore is easy to troubleshoot also.
The Star Topology is very simple in format so it is very easy to expand on the Star Topology. In Star Topology Each System is connected individually to Inter Connecting Devices (HUB).So star topology is used for the fast, and Data transfer will be high.
Compared to the bus topology, a star network generally requires more cable, but a failure in any star network cable will only take down one computer's network access and not the entire LAN. (If the hub fails, however, the entire network also fails.)
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[Intranet Implementation] INTRANET DESGINE FOR THE ABANS COMPANY
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4. CONTROLLING PROCESS
Project meetings
A project meeting is a regular event that involves everyone who shares, is concerned or interested in the project in communicating with other project participants by discussing issues, making proposals and approving or rejecting offers, for the purpose of generating group decisions that contribute to quicker project delivery, according to the planned project goals and expected results. For the intranet project we called many meetings and we documented meeting minutes properly.
Progress Report
Progress reporting is a key activity of project management. The project manager should issue reports to stakeholders regularly. Include these people on the circulation list:

Project Sponsor Budget Holder Senior Users Team Members
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5. CLOSING PROCESS
How projects get terminated
Project activities stop intentionally suddenly, usually without warning, typically for a cause not related to the projects purpose. It typically occurs due to a major, unexpected external event such as economic necessity, political violent, the development of new technology, industry combing in to a single unit, etc. and the internal reasons. Hire we consider internal reasons for terminating the project. Terminate by lack of planning Lack of planning shows up in mismanaged projects, which are terminated when it is discovered that the project managers have no idea of where they are or when theyll finish. Because of lack of planning WBS, Gannet chart, Resource usage report also contain poor details. So cannot allocate correct resources at the correct time. Changing requirements Some of terminations happen because of changing requirements of body from unrealistic project acceptance of scope changes without associate budget and schedule changes. This is still a behavior of many unskilled project managers. If suddenly changing the requirements of project without having any early informations these things also making project terminating Eg: changing the team member, physical resources and time schedule However, well managed projects in a climate of quick change may need termination when the continuing costs of purpose to change outweigh the benefits of having the capabilities. Terminating due to Lack of User Involvement This project termination source is almost equally break between projects that fail to communicate with users and users that fail to communicate with projects, if dont have better user involvement then its create a lots of problem such as project team cannot identify what is the requirement of end user. So projects will not traveling through the goal (scope) because sometimes team members dont know what is the real user requirement. So most of time project will get terminate. Terminating due to Lack Resources
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Budget cuts, downsizing, and reprioritized projects are common. A project terminated for any of these reasons probably has relatively low potential business value, regardless of how well it is managed, although poor management is more likely to decrease a projects business value. Terminating due to less IT Management Skills Projects lacking range of management are by definition mismanaged projects. Because of lack of IT management they cannot define and allocate it resources efficiently and correctly such as hardware software combination and it peoples (web designer, database designer, programmer) Terminating due to Lack of Technology Illiteracy Technological illiteracy of performers or managers can cause to fail projects. These are usually mismanaged, shouldnt have started in the first place projects. Terminating due to Lack of Executive Support Most often, these are mismanaged projects whose managers made and failed to verify unrealistic assumptions about executive support. For example, project managers might have trust on executives reprioritizing other initiatives to support their projects needs. If executive support is get crash all other activities must get damaged because this is integrate each and every department get together and providing sponsoring activities as well. Terminating due to Lack of Incomplete Requirements Terminations from this source are more likely to come from mismanaged projects that mistake ahead without a clear idea of the operational stakeholders needs and priorities.In this situation they dont have a clear idea about requirements to complete the s project. But some terminations come from well managed projects when project managers recognize that the operational stakeholders are never going to agree on or commit to a clear requirements statement.
When to Terminate a ongoing Project

Inconsistency with organizational goals, Lack of focus (unclear objectives)
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Loss of top management support (enthusiasm), lack of proper decision. Project scope inconsistent with organizational finances Change in external environment Lack of project experience (leadership shortcomings) Inadequate staffing, teams too large, teams too small Scope must fit objective and vice versa Personal problems (different agendas and objectives) Employee resistance to change and inflexibility established power structure new personal relationships changes,
Short term planning horizon Over reliance on tools
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Steps to Take in Termination
Finalize all outstanding contracts to vendors, suppliers or customers including final payments (in some cases, according to federal regulations, project-related revenue that is earned on or before project termination is considered program income. If it is earned after project termination, it is an external sale.)
Transfer any responsibilities necessary Reassign the project team members to other duties Release all remaining resources such as materials Complete the final accounting on the project such as totally final costs, paying bills, etc so you can "close the book"
Document the results of the project and make recommendations for future projects (opportunity for learning and anticipating new risks)
Presentation of the system and approval (or rejection) of the system by the client according to acceptance criteria set forth in the Project Agreement
Installation and field testing as applicable
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Terminating an Unfinished Project

Terminating a project that is already underway is often more complex than seeing it through to completion. It can happen for a number of reasons. Below mentioned are the main reasons why a project may needed to be terminated during the course. Incomplete requirements Terminations from this source are more likely to come from mismanaged projects that blunder ahead without a clear idea of the operational stakeholders needs and priorities. Lack of user involvement This project termination can occur due to the reason of projects that fail to communicate with users and users that fail to communicate with projects, no matter how hard the project managers try. In the latter case, it is generally good practice for the organization to terminate the project, because it is highly unlikely that its product will satisfy users. Lack of resources Budget cuts, downsizing, and reprioritized projects are common. A project terminated for any of these reasons probably has relatively low potential business value, regardless of how well it is managed, although poor management is more likely to decrease a projects business value. Lack of executive support This may occur when project managers might have relied on executives re-prioritizing other initiatives to support their projects needs. Some organizations can terminate wellmanaged projects when they replace an executive with someone who has different agendas and priorities. Changing requirements Most terminations can occur due to fact of changing requirements. This happens from unrealistic project acceptance of scope changes without accompanying budget and schedule changes. Wellmanaged projects in a climate of rapid change may need termination when the continuing costs of adapting to change outweigh the benefits of having the capabilities.
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Lack of planning Lack of planning shows up in mismanaged projects, which are terminated when it is discovered that the project managers have no idea of where they are or when theyll finish. Absence of need In an era of rapid change, these terminations are equally likely to occur in well- and poorly managed projects. Good managers are more likely to track trends in needs, and recognize and terminate unneeded projects earlier.
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Terminating / Closing Successful projects

All the projects having a ending date and time even though in some cases the work is needed to be carried on through another project. All the time we should follow some steps to process the terminations Ensure the project is complete. Ensure delivery and client acceptance. Prepare a final report. Ensure that all bills have been paid and that the final invoice has been sent to the client. Redistribute personnel, materials, equipment, and any other resources. Determine what records (manuals, reports, and other paperwork) are to be kept and place them in storage. Assign responsibility for product support, if necessary. Oversee the closing of the project's books.
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Lesson learned Report

A Lesson Learned is knowledge or understanding gained by experience that has a significant impact for an organization. The experience may be either positive or negative. Successes are also sources of Lessons Learned. Lessons Learned Systems tend to be more organization-specific than Alert Systems. A Lesson Learned documents the experience gained during a project. These lessons come from working with or solving real-world problems. Collecting and disseminating lessons learned helps to eliminate the occurrence of the same problems in future projects. At the end of the project, gather all stakeholders for a Lessons-Learned meeting. Prepare a document to summarize the Lessons-Learned discussion. Focus on Lessons Learned that will help in future projects.
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Prepared by: Irshad Arose (Project Manager) Project Name: Intranet Implementation Project Sponsor: Abans Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? Yes to very best of the projects success 2. What was the success criteria listed in the project scope statement? Team members involvement and attitude towards the projects success and the approach of planning 3. Reflect on whether or not you met the project success criteria. Yes we did as each and every unit of the Project was monitored and undergone under the plans that was already created accordingly with all the stake holders of the Project 4. In terms of managing the project, what were the main lessons your team learned? To work within many people with different attitudes and to listen to each and every individuals idea and concentrate on behalf of the success of the Project 5. Describe one example of what went right on this project. Though the time frame allocated for the Project was tight the team members effort helped to complete the Project in time 6. Describe one example of what went wrong in this project. Due to less user involvement there were some instances that took time to keep up with the allocated time frame of the project 7. What will you do differently on the next project based on your experience working on this project? I would start up getting the User to involve in the Project so it will help the team to keep on schedule and to give the best to the client
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Prepared by: Sachitha Chandrasekara( Finance Manager) Project Name: Intranet Implementation Project Sponsor: Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? Yes they were successfully met 2. What was the success criteria listed in the project scope statement? Team members corporation and hard work, proper planning of project 3. Reflect on whether or not you met the project success criteria. Yes we met 4. In terms of managing the project, what were the main lessons your team learned? I learned to interact with different kinds of people and how to manage the income and costs of a project, as well as to complete work within the given time and complete it. 5. Describe one example of what went right on this project. The budget was roughly planned earlier by assuming the benefits and cost, but after the actual prices were taken the assumptions were right on the targeted values, and the NPV was also a positive value. 6. Describe one example of what went wrong in this project. When allocating money for the hardware the money allocated for the network devices was a bit short so the budget had to adjusted again 7. What will you do differently on the next project based on your experience working on this project? In the next project Ill try to make the assumptions well without making any shortages.
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Prepared by: Shifana Wajhadeen( Risk Manager) Project Name: Intranet Implementation Project Sponsor: Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? yes 2. What was the success criteria listed in the project scope statement? Team members corporation and hard work, proper planning of project 3. Reflect on whether or not you met the project success criteria. Yes we met 4. In terms of managing the project, what were the main lessons your team learned? I learned to corporate with all types of people and understand them. I learned to do a work within the given time and complete it though having problems. 5. Describe one example of what went right on this project. Planning the project went smoothly and the project worked out perfectly. The estimated risk is gone right and other works were also planned according to the assumed risk. So we could avoid the risk that was assumed in the planning stage. 6. Describe one example of what went wrong in this project. The purchases few devices got delayed to reached the company. So some work got delayed and team members had to change the Gantt chart due to the work postponed. 7. What will you do differently on the next project based on your experience working on this project? In the next project Ill try to do all the work on time and complete it on time. Ill try to avoid the mistakes that I did in this project.
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Prepared by: Shifa Wajhadeen( System Analyst) Project Name: Intranet Implementation Project Sponsor: Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? Yes. 2. What was the success criteria listed in the project scope statement? We had proper planning and good team members, and also from the beginning we listened to each member ideas and share our opinion about project and choose the best one. Mainly we managed complete the project within given time period. 3. Reflect on whether or not you met the project success criteria. Yes we met 4. In terms of managing the project, what were the main lessons your team learned? Mainly I learned how to work with project, and had experience of working with different people by respecting their ideas and opinion. And also i had great experience in how to analyze a organization process, their problems and requirements and how to complete ma task within limited time period. 5. Describe one example of what went right on this project. We had good time planning, so we could complete this project within estimated time, and also I could analyze business environments identify the user requirements my assumption was good enough for the system, even though I couldnt identify the actual user requirements. 6. Describe one example of what went wrong in this project. It was difficult to manage everything within time limit, because everything was not as we planned, when analyzing the system and organization and purchasing the devices it took much time, and also it was difficult to identify and fulfill the user requirements and prices for the devices also were high than we estimated. 7. What will you do differently on the next project based on your experience working
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[Intranet Implementation] on this project?
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I will allocate more time for analyzing and have good planning for the analyzing and also when I prepare budget should allocate more money for the devices analyzing current prices in the market
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Prepared by: Kugeahan Vigneshwaren Project Name: Intranet Implementation Project Sponsor: Abans Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? Yes 2. What was the success criteria listed in the project scope statement? Adhering to the success of the Project in Involvement, Communication, Participation and meeting guide lines of the Project 3. Reflect on whether or not you met the project success criteria. Yes 4. In terms of managing the project, what were the main lessons your team learned? Team Work , Communication, being Pro active , and to listen to the ideas and comments of other team members of the project 5. Describe one example of what went right on this project. Completing the Project in time 6. Describe one example of what went wrong in this project. Too much of user requirements user requests to add more requirements in the project 7. What will you do differently on the next project based on your experience working on this project? To identify complete and main requirements of user and to avoid last minute changes
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Prepared by: Insaf Ahamed Project Name: Intranet Implementation Project Sponsor: Abans Project Manager: Irshad Arose Project Dates: 20th of June 2011 to 20th of June 2012 Final Budget: 270,000 LKR 1. Did the project meet scope, time, and cost goals? Yes to the plan 2. What was the success criteria listed in the project scope statement? Team members coordination and hard work 3. Reflect on whether or not you met the project success criteria. 100 % 4. In terms of managing the project, what were the main lessons your team learned? Team work, Sharing and learning of new skills and experience 5. Describe one example of what went right on this project. Everything went to according to the plan 6. Describe one example of what went wrong in this project. User defining if requirements in the last moment 7. What will you do differently on the next project based on your experience working on this project? To have more meetings on the progress of the Project and to make changes before the time frame allocated for the project over runs
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Project Summary
To : Abans Top Management
From : Subject: Intranet Infrastructure Date : 1st of June 2011 Project Name: Intranet Infrastructure
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Leadership qualities for a Project Manager

Leadership is not about bullying people, it is about getting people to respect the authority with leadership skills and qualities. People should want to be lead by the team leader. Here is a list of some leadership qualities for a project manager or team leader. Good Communicator
Most would say communication is the most important skill of a leader. Without communication the team leader cannot lead the team. Communication not only allows for great leadership but also for openness and relativity. Communication is the most important quality of a leader. Skill and Knowledge
There needs to be some skill and knowledge that the leader needs to have. To put it simply, the leader should know what he is doing and should be able to guide the rest of the team. Problem Solving Skills
An efficient leader should be capable of solving any and all problems, either with the team or the project itself. Team Building Skills
The project manager should also be a team builder. He should be able to hold and pull the team together to work under different conditions. The team starts as a group of strangers and needs to be made into a core group of people. Motivate Himself
Leader should constantly motivate himself as it would help a true leader to synchronize with the present time. It will also prepare him to face new challenges. Honesty
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A leader should always be honest to himself as well as to his people. Everyone has a tremendous faith in our leaders; moreover it is a common saying that preaching is easier as compared to practicing. Visionary
A leader is a person who is a visionary. He should be able to see and understand the future so that it becomes an easy task to take decisions. Visionary is a quality that is usually considered as insane in its early stages but later on has the power to change the face of history. Project manager skills Very broad skills and a deal of experience are needed to manage a large project successfully. They include business knowledge, technical skills and individual and team leadership skills. Individual Skills The personal skills are likely to include good presentation and persuasive skills, good written skills but allied to goal orientation, high energy and credibility. N.B. Having high energy does not mean you play squash five times a week but that you have the intellectual energy and commitment to deliver the project with a positive we can do it team approach. Good project managers know their own strengths and weaknesses and will compensate for these in selecting the team. Team Skills They will appreciate the differing needs of both individuals and the project team at different stages of the project. They will be aware of different team types. Technical Skills They will have technical skills in setting objectives, planning complex tasks, negotiating resource, financial planning, contract management, monitoring skills, managing creative thinking and problem solving, as well as their own specialist topic.
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Measure the project performance

Timing When measuring the performance of project (E commerce site) the timing is important part. The quickness is very important otherwise user will not get satisfied. Timing is a very important thing of project. When we consider the timing its a part of three dimensions in project. The E commerce development system is very fast in processing data and less time consuming to get relevant details. In our developed website when we want get something we typed and click on that at a time it will show the results. For this development we use database oracle because it has high performance such as store more data, retrieve data quickly and etc... High level of system use High level of system use that means system should be capable of handling highest work load, without any failure. This particular E commerce web site has more high performance because we use oracle database and high experienced database developers, To create a web page we use strong and latest languages with qualified programmers. And we use high speed quality hardwares such as computers, network accessories. If user occurs any problem the problem will solved soon as possible. Because, we include help facilities as well. User satisfaction User satisfaction is very impotent to a system which is in an organization, without user satisfaction the system will not give a good confidence to the user (sponsor) and without user satisfaction user will not like to work with the system. In our project we develop a graphical and user friendly website interface by using latest technologies. And whatever the outcome expected by the user (sponsor) those are done our team very accurately. Project manager will check whether the all outcome of project are covered or not. And quality assurance manager also help to that part.
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[Intranet Implementation] Achieved goal
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Achieve the goal is a most important part of our project because if we not done this well our entire project will get crashed. And its make lots of problem. The goal of a project is to satisfy the customer(sponsor), for that the website have separate functions to handle the customer and customers information, and other objective of the project is quality of the product, by increasing the quality of the user interface the Organization can achieve good profit (because user will become like to use the website). This is a multinational company so we connect the people and the organization by using this E-Commerce site. Any king of user can identify this website (because its user friendly) in worldwide. That is the main idea of the website. Completeness The E-Commerce site covers the all work totally regarding cosmetics (pvt) ltd multinational company. And this project will fulfill the all requirements of user (sponsor) & the organization expectation. This E-Commerce site include all relevant informations which is needed by user such as understand about company, information about product, some medical advice regarding skin allergy, future carrier, they new products to the market, they branches, how to buy a product, hoe to make payments and user can give some suggestions to the company. Relevant The particular website has to assume to be relevant to the needs of the organizations. The website informations are relevant to the organization. The website has to be validated. The E-Commerce site has to include all relevant informations regarding the company; there product, services and these are I explain in completeness part also. And user dont get any confusion about company activities, product. Accuracy Information must be sufficiently accurate for it to be relying upon and for the develop for which it was intended. Therefore the information provided to the management should take an accurate decision and action. And before implementing the web site analyzing the all the part of project and website and the quality assurance managers are checking if the particular website is fulfill
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with the all qualities. And before implement a website the project manager will checked if all the outcomes are covered or not. Confidence The output generated should be reliable and accurate. The type of website the company uses should have an appropriate type. Subsequently by this it is easier to get an idea whether the website is reasonable. As for information to have value it must be used; for it to be used the user must have confidence in the source. The E-Commerce site providing accurate and relevant reports and information would build confidence for the user, as he may believe the system is operating to his requirements.
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Future Recommendation
Using password system to the system If the company management prefers to use the Intranet system only a authorized person they can set the password. So it would be more secure to the system and it would bring more privacy to the company process.
Converting the intranet to internet to view the system all around the world:
We can convert the intranet into internet by implementing internet further. So company or organization staff or authorized persons can view the necessary information when they are all around the world by making an online system. 1. Online service: We can create user id and password and connect this security system into online. So that owner or authorized persons can view the necessary information where ever he/she is in the world. 2. Mobile services: We can connect this intranet system is into mobile services. So anyone can easily can login to the system and view the necessary information.
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CONCLUSION
The objective of this assignment was to have experience to manage project, while we dealing with this assignment we could have good experience about how to manage projects. Our main intention was to design the Intranet system from the organization which is more suitable for the organizations requirements, under the organization feasibility. The first thing we did is identifying all the problems that the organization is having and listing down them to make the solutions. Identifying user requirements was not an easy task. Each of employees has different kinds of problems and requirements. So it was a difficult task to full fill all the employees problems and requirements. So we selected the main requirements and according to that we design the system. We faced many problems while we were dealing with this project. Even though we managed that task very easily by discussing as a team, and found the best solutions. When we were doing this assignment we could clearly understand managing project is not an easy job, because we had work with different kind of people and had to listen their ideas and opinion also, apart from that when we take a decision we had to discuss with all members and ask their opinion about the decision, as team each members had different I ideas, so it was bit difficult to take some decision. We had great experience by visiting and analyzing the Abans organization, the organizations process and their information system. During this assignment, we expect a chance to sharpen our skills on technical, analysis or interpersonal skills. This assignment is finished according to Project development life cycle approach and through this approach we were able to learn more on practically how to work in a project whether individually or in a group.
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REFERENCE
URL http://spm-assignment.tripod.com/list_of_pioritized_risk.htmtechniques.html Home page http://www.tripod.lycos.com/ Update Date 19 November 2010 at 10:49 Access date and Time 2010/6/2, 1.28 pm
URL
https://intranet.panda.org/documents/document.cfm?
uFolderID=51380&uDocID=5267 Home page https://intranet.panda.org Update Date Not found Access date and Time 2010/5/25, 7.42 pm
URL http://managementhelp.org/plan_dec/project/project.htm Home page http://managementhelp.org Update Date Not found Access date and Time 2010/5/19, 2.15 pm
URL http://project.about.com/od/vn/f/prj_benefits.htm Home page http://project.about.com Update Date September 28, 2009. Access date and Time 2010/11/25, 1.28 pm
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APPENDIX
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GANTT CHART
Estimated Days 2011 Taken Days January 1st week 2nd week February 3rd week 4th week
Description
20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 1112 Planning Group meetings Analyzing 5 4 5 2 5 6 2 14 6 18
3 Industrial visit Gathering 10 information Design the 10 System Preparing 28 Documentation Submission
Planning: In this section mainly we discussed about how to start the assignment? How to do? And what do to? After that we planned the activities, works which should be done and we divided the activities according to the capabilities of our skills. And we created the Gantt chart also.
Analyzing: We did research to select an organization for this assignment. For that we went to many shops and organization and collect the details of their information system. For that we used internet and got from many people. After doing researches about the organization, we confirm the organization for this assignment which is more suitable for this subject.
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Industrial visit: We visited the company that we selected for this assignment to analysis the information system and to gather information.
Gathering information: We gather information for this assignment using various methods. Form industrial visit not only we gathered information but also we gained very good knowledge and experience. We used many fact finding ways to gather information about that companys information system. And also we referred internet, books and magazines. After that selected the information system for the project and we gave position to team members according to their talents and skill.
Design the System: After analyzing the company environment we design the system according to user requirements. For that we choose more suitable devices and analyze the prices and design the more suitable network system.
Preparing Documentation: We started the documentation work from the beginning we started to work on this assignment. We prepared the necessary reports. So at last we gathered all the documentation parts and added together and did the modification. We arranged the documentation in proper way.
Submission: we completed our work successfully and submitted assignment.
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[Project Management]

Project Management Principles

Manage changes deliberately.

evolve and improve. Without documentation it is impossible to have baseline controls,

The Main processes in the Project Management Life Cycle.

Project management knowledge areas

Success criteria are of project management

members communications are not properly maintained.

benefit of the Project may arise.

Introduction to Abans organization

Abans Organizational Chart

Business Profile of the Abans

Selling of Electronic Goods

Government Lifes Good IBM Computers Hoover Corporation

JVC Electronics Singer Soft logic Neat Computers PC House

Business Modules for Abans Intranet Project

Servicing and Repairing

Importing Electronic Goods

Delivering to Sub Agents

Servicing and Repairing Electronic Goods

Selling Mobile Accessories Selling Computers and Computes

Net Present PV for the Transaction processing system

Intranet Development Benefits Cost Discount Factor Discounted benefit

Year 0 Rs. 0.00 Rs. 200,000.00 1

Year 1 Rs. 130,000.00 Rs. 50,000.00 0.9

Year 2 Rs. 130,000.00 Rs. 10,000.00 0.8

Year 3 Rs. 130,000.00 Rs. 10,000.00 0.7

Rs. 0.00 Discounted cost Rs. 200,000.00

Rs. 117,000.00 Rs. 45,000.00

Rs. 104,000.00 Rs. 8,000.00

Rs. 91,000.00 Rs. 7,000.00

Discount Rate = 10%

Developing the system 1. INITIATING STAGE

Group team introduction

Group members roles and responsibilities in the project

Initiating the Project

Code Development Tools Hardware Server Machine Workstations

Printers Network Modems and Routers Cables and conduits

Support and other

Project stake holders

Uses of stakeholder analysis

Stake Holder Analysis for Project Intranet Infrastructure

Sean DigiBru sh Program mer

Very Program have

intelligent. cates only Analytical good with E-mails.

in good and mer,

manageme much But experien ce

medium Easy to icate

es all of share she knows about maintainin g Wealth

and open commu

Stake holder analysis Report

2. PLANNING PROCESS Software development process model

Deploying User Acceptance

Intranet Work Break Down Structure Organized by Phase

A work breakdown structure (WBS)

Advantages of a Gantt chart

Network Diagram for Intranet Development

Responsibility Assignment Matrix (RAM)

Risk Identification Techniques

List of prioritized risks

Constraint (Limitation or Condition)

Network system for Abans Company

Project Sponsor Budget Holder Senior Users Team Members