Ready For Summer District Selection and Weeding Policy Collection and Development Y02 Cassidy Vance Tiffany

Robbins Tina Moses Candra Glover Malayna Wetherington Selection Of Materials Selection and adoption of equipment and materials shall be according to rules, regulations, and policies of the State and local boards of education. Instructional materials and equipment shall be carefully selected on the basis of the appropriateness for the purposes and grade level for which they are selected. In order to accomplish this the following criteria are to be used: 1. Overall purpose. 2. Relevancy or permanent value. 3. Quality of writing/production. 4. Readability and popular appeal. 5. Authoritativeness. 6. Accuracy. 7. Reputation of publisher/producer. 8. Reputation and significance of Author, etc. 9. Format. 10. Price. Teachers, administrative staff, and building-level media committees shall be encouraged to provide input into the selection process. Final selection of materials shall be the responsibility of the system-level media coordinators. Coordinators and other personnel in system-level specialized departments are available to provide guidance in the selection of instructional media and equipment to local staff and building-level media committees. The Department of Educational Media also provides professional expertise and assistance to all departments and their personnel upon request.

Intellectual Freedom The first Amendment to the US Constitution states that, Congress shall make no law respecting an establishment of religion, or prohibiting the free exercise thereof; or abridging the freedom of speech, and or of the press, or of the right of people to peaceably to assemble and to petition the government for redress of grievances

The school board will uphold the principles of intellectual freedom which have been stated in the Library bill of rights and the United States Constitution http://www.ala.org/advocacy/intfreedom/librarybill/ Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A persons right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Freedom to Read Statement: We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. 21st Century Learners: School librarians accept the responsibility of providing environments that support and foster successful learning. Students must have equitable access to resources and opportunities for learning. The environment must enable students to share and learn from each other because

learning is enhanced by social context. Most importantly, every child in our schools must have access to a vibrant school library Role Of The Media Center Committee A local school media committee, including the principal, lead teacher and/or department head, media specialist(s), representatives from the faculty, students, and parents, shall be established. The committee shall establish goals and priorities, preview materials, discuss requests for materials and equipment, make recommendations for purchase, and review and evaluate challenged materials. Final selection of instructional media and equipment for the media center shall be the responsibility of the media specialist(s) and the principal. Evaluation Responsibilities and Criteria for Selection Selection of media materials through a process of competent evaluation is delegated to the professionally trained personnel employed by the school system. The school and system media committees shall serve in an advisory capacity for the selection of media to meet the needs of the individual school or system. The media specialist coordinates the recommendations for selection of media materials and makes the decision to purchase based on the following:

Philosophy of the school system; Curriculum of the school system; Objectives of the school system; Teaching techniques used in the school system; Nature of the school population to be served; Existing collection; Budget priorities.

Criteria by which media materials are evaluated for purchase include:

Overall purpose of the work; Appropriateness for the subject areas taught and the age and ability levels of those for whom the materials are selected; Timeliness or permanence; Balanced treatment of topics of a sensitive nature (i.e., social, political, religious); Quality of writing/production; Readability; Authoritativeness; Reputation of the author, editor, publisher, producer, and/or distributor; Format; Technical quality and adequacy of documentation.; Ratings, when available; Reviews from professional publications.

Equipment for purchase is considered on the basis of the following:

Quality; Durability to last through many years of hard use; Ease of operation; Reliability of performance; Ease of maintenance and repair; Safety features; Length of time before equipment will become obsolete; Cost.

Acquisition of New Material

Allocation of Funds Allocation of instructional media and equipment funds will be based on system goals and priorities, school objectives, and identified needs of students. Funds will be expended on all of the following areas: instructional materials, equipment, supplies, and maintenance. The ratio of expenditure in each area shall be based on specific curriculum needs and priorities as determined by the media specialist. Budget requests shall involve input from the School Media Committee and shall be submitted to the principal in priority order via the appropriate means. Media Advisory Committees: System Media Advisory Committee -The Superintendent or his designee shall appoint a System Media Committee composed of administrators, teachers, media specialists, students and community representatives. The Curriculum Director shall act as Chairman for the Board of Education Media Advisory Committee. School-Level Media Advisory Committee: The principal or designee shall appoint a SchoolLevel Media Committee composed of administrators, teachers, students and community representatives. The School Media Specialist shall act as Chairman of the Committee. Each committee shall base its actions on the systems established curriculum and educational goals and objectives. The System Media Advisory Committee shall function in an advisory capacity to the Superintendent as well as to the Board of Education and the school level committees. Criteria for Allocation of Funds full time equivalent student count; instructional goals and objectives of the system;

current and projected curriculum, textbook adoptions; current standards for public schools of Georgia; needs of professional staff; characteristics of local school and community; standardized and criterion-referenced test objectives and data

Procedure for acquisition of materials: 1. Verify that requested materials are not already in the collection and meet selection criteria. If budget is limited, check to see if item is available through the local public library. The Media Center does not purchase textbooks. 2. All print and non-print materials are obtained from the most cost-effective and efficient source. Preference is given to using a jobber that can supply 80 percent of an order within 60 days. 3. Magazines are procured through the services of a subscription service. 4. Fill out a purchase order and keep a copy on file. 5. Obtain required signatures for purchase 6. If cancellation or backorder notice is received, the order should be pursued by phoneto avoid funds not being used. 7. Upon receiving materials, check orders against the packing slip. Check the physical condition. If materials received are incorrect or defective, immediately return for an exchange or refund. Test DVDs for defects. 8. Stamp all materials with the school name. Assign a barcode if not already done by the company, enter information into the computer, and shelve the materials promptly.

An annual inventory of all instructional media shall be taken. Worn, out-dated, and unused instructional materials shall be discarded or with-drawn at the end of the school year. Equipment shall be removed from inventory when no longer functional or needed.

Weeding Policy Weeding is defined by the removal of materials from a library collection. It is best that the weeding process is done in a systematic and deliberate way. Check for poor writing, inaccurate information, an inappropriate interest or reading level for students. Weeding is an essential part of collection development. Weeding is completed to ensure library materials are current and engaging. The districts selection policy includes justification, rationale, and a plan for teachers to evaluate discarded materials. A record should be keep of all discarded books. Consider Keeping Classics, award winners Local History Annuals & School Publications Titles on current reading lists Out of print titles that are still useful Biographical Sources

Things to look for: Outdated materials Obsolete information Books containing racial, cultural or sexual stereotyping Physical condition of the book ( worn-out, frayed , torn) Superseded older copies with newer copies available, duplicate copies Resources are aligned with the curriculum

Resources: http://www.ala.org/advocacy/intfreedom/iftoolkits/ifmanual/intellectual http://www.ncte.org/positions/statements/righttoreadguideline Standards for the 21st Century Learner In Action http://www.cherokee.k12.ga.us/board/Online%20Policy%20Manual/IFAB%20%20Supplementary%20Materials%20Selection%20and%20Adoption.pdf https://eboard.eboardsolutions.com/ePolicy/Listing.aspx?S=4054&Sch=4054&C=I https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IFBDR%281%29&Sch=4036&S=4036&RevNo=1.11&C=I&Z=R Lamar County Schools http://www.youtube.com/watch?v=yI-DitHV6SE http://itec7134resources.pbworks.com/w/page/20185769/FrontPage http://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdf http://schools.nyc.gov/NR/rdonlyres/D0544E4C-45EC-4038-BA78616DB87C193A/33412/Section35.pdf