Professional Documents
Culture Documents
MJP Associates
Practising Company Secretaries. Rajkot
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Companies
compliance of the statutory provisions of the Companies Act. Beginning with about 20,000 companies at work in 1956, the number of companies registered has now reached about 7.25 lacks as on 31st march 2006 and a large number of new companies are being incorporated every year. In order to provide prompt and efficient services to these companies, the MCA envisaged transferring the business processes of the office of the ROC to the e- governance mode in form of a project titled MCA-21. This project related to filing of necessary documents/ forms/ application under the companies Act with the offices of the ROCs, the offices of the Regional Directors and the Central Government. Restructure of forms To facilitate electronic filing, the forms prescribed for various purposes like filing returns with the Registrars of Companies or filing applications with the Registrars, Regional Directors or the Central Government have been restructured to facilitate such filing In this process, some forms have been combined and some omitted. Amendments to Companies Act relating to e-governance Companies (Amendment) Act, 2006 has been passed to make legislative changes for introduction of e-governance New sections 266A to 266G and 610B to 610E have been inserted in Companies Act and section 253 is amended. Section 610B (1) empowers Central Government to make rules for electronic filing of various returns, documents etc. Section 610C empowers Central Government to modify Companies Act for purpose of electronic records. Section 610D states that Central Government can provide value added services through electronic form and levy fees for the same. Information Technology Act, 2000 shall apply to the electronic records to the extent the provisions are not inconsistent with Companies Act.
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Each company (Indian or foreign) has a unique CIN (Corporate Identity Number). This is required to be quoted on all forms. Once the number is given , company details are automatically filled in by using pre-fill function. [2] Digital Signature Certificate (DSC)
Second step towards gearing up for e-filing is directors or authorized representatives of a company (including branches of foreign companies) engaged in signing documents and professionals (Company Secretaries of Chartered Accountants or ICWA or Advocates) who wish to attest documents that will be e-filed, will need to obtain a Digital Signature from Certifying Authorities. [3] Director Identification Number (DIN)
Third step for the purpose of e-filing the e-forms with ROC through MCA portal is that all the existing Directors and present persons intending to become directors of the company will have to obtain Director Identification Number (DIN). [4] Registration process
Fourth step towards gearing up for e-filing is there registration process. The registration process can be completed through following steps: [5] Downloading of e-Form E- Forms are freely downloadable in PDF format (public document format). Software is available for downloading PDF format through Acrobat Reader. The instruction kit for each e-form would also be available along with the e-forms.
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Transaction Work
Waiting
Status of a document submitted can be checked by entering SRN (Service Request Number). Payment status can also be viewed with the help of SRN (Service Request Number). [13] Virtual Front Office (VFO) A company having following facilities can file documents itself 9 A personal computer (P-4) with Windows 2000 or Windows XP 9 Web browser-Internet Explorer 6.00 or above (It can be downloaded free of cost from MCA website) 9 Adobe Acrobat Reader 7.0.5 or above (It can be downloaded free of cost from MCA website) 9 Winzip 8.0 9 Scanner (at least 600 dpi) for scanning of paper documents to be filed as attachments to e-form. 9 Printer for printing bank payment challan or service fee bill.
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The companies which do not have the aforesaid facilities can use Physical Front Offices (PFO). Such PFO will be established throughout the country. Presently, such PFO are proposed in 53 cities.
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Step I. Obtain provisional DIN T Step II. Pay Din application fee Step III. Dispatch DIN application to MCA DIN Cell Processing of DIN application Steps after approval of DIN : (Applicable only for existing directors appointed upto 30th June, 2007) Intimate approved DIN to your Companies Company to intimate your DIN to ROC Post-approval changes in particulars of DIN-1
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physical or paper certificates. Examples of physical certificates are drivers licenses, passports or membership cards. Certificates serve as a proof of identity of an individual for a certain purpose; for example a drivers license identifies someone who can legally drive in a particular country. Likewise, a digital certificate can be presented electronically to prove the identity, to access information or services on the Internet or to sign certain documents digitally. Who issues the Digital Signature Certificate ? A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means a person who has been granted a license to issue a digital signature certificate. In India, CA operates under the license of Ministry of Information Technology and as per the rules & regulations stipulated in IT Bill 2000. PKI creates certificate document, which is digitally signed by a CA acting as trusted Third Party (TTP). These certificates are signed using the CAs private key. [c] Role Check
Role Check has been implemented w.e.f. 1st July, 2007 on MCA portal. This implies if the eform is not digitally signed by authorised person; then it shall not be accepted on MCA21 portal. The check shall be performed for
Director Signatory Practising
(Manager/Secretary) Professional
Register your DSC now by clicking on Register Digital Signature icon. Register Digital Signature Certificate
Step by step Process for Director Step by step process to be followed for registration of Directors DSC is as under:
Click on the 'Register DSC' link available on the MCA portal homepage. On the next screen, click on the 'Director' Please ensure that the DIN is approved and typed correctly. Click on the 'Next' button. The system would verify the details. Click on the 'Select Certificate' button to browse and select the certificate.
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