College of Information Technology and Computer Science

CS 1 introduction to IT Laboratory Exercise #7 Mail Merge Name: Code/Schedule: Topic(s) Covered: Date: Terminal #:

Mail Merge

Estimated Completion Time: 1 hour and 25 minutes (1 meeting) Objectives: 1. 2. 3. 4. To To To To be be be be able able able able to to to to use and implement mail merge. understand the importance of mail merge. manage an address list. write a sample application letter.

Discussions: Application letter is commonly submitted together with the resume. This is a formal letter just like selling yourself for the company to give the position you desired. The more comprehensive it is, the better. The letter can be submitted to different addressee, different name, company and address but with the same content. Actually, this is the advantage of Mail Merge feature, which is to create a letter changing some fields such as name, address and the rest. Problem: Use the mail merge feature of MS word to send an application letter to the following contacts: Last First Nam M. Name e I Company Address City Santo Joan s I Accent Company 58 Ubos Street Baguio BinTage Joseph Cruz P Company 99 Antok Road Cavite Shintao 1029 Canlas Jeffrey Sy L Company Street Marikina Jasmin Chawmay 412 Celena e Lee K Company Street Cebu LeeMock 456 Gomez Jesus Tan J Company Street Davao Padill PayDeck Jake a H Company 476 Solis Street Tarlac Aquin Veckrom 635 Brand
CS 1 Fundamentals of Computer Software and Application

College of Information Technology and Computer Science

Application letter should be pertaining to yourself applying for the position you want to pursue in the future. Make it creative and attractively formal. All contacts are HR director in their respective companies. Indicate the appropriate title for each addressee. Also includes the corresponding Zip code for each address. Save the activity under your Z:/ with mail_merge_lastname Laboratory Exercise Score Sheet Criteria 1. Proper letter format 2. Creativeness and attractiveness of the application letter 3. Appropriateness of titles for the addressees 4. Correct Zip codes 5. Completeness of the address list 6. Proper use of Mail merge 7. Finished the exercise within the time-frame 8. Question and answer 5 10 5 5 5 10 5 5 Score

CS 1 Fundamentals of Computer Software and Application