AGENDA AND MINUTES

PRESENTED BY SANYOGITA RANA AANGAN MEHRA MBA(HR)

What is Agenda
The agenda is the statement of the business , including supporting documentation for consideration at the meeting. The secretary drafts the agenda and the chairperson approves the agenda. Once the agenda is approved by the chairperson, it is circulated to members and other interested parties.

The agenda includes

The date, time and place of the meeting Name of the committee the meeting no. for the year.. The list of the items

Writing an agenda
Each agenda item has a clear and concise heading that accurately describes the item. Before writing an item, secretory should always check relevant files, past minutes, current policies and rules.

Circulation of the agenda

Approved agendas are sent to members no later than one week prior the meeting. This give members sufficient time to read the agenda, consult the area they represent and prepare for discussion. Second or subsequent circulation of agenda if needed, should reach members no later than 48 hours before the meeting.

MINUTES
What are the minutes The minutes are the formal record of the meeting minutes provide an accurate, concise record of the meeting and provide clear and unambiguous statements of recommendations, decisions and action required.

A minute..
Includes the essential and relevant background to the topic under discussion. Provides a succinct summary of the discussion. Clearly leads to the resolution.

Characteristics Of Minutes
Brief and informative. Factual, accurate, relevant. Adjective and impartial. Logically presented. Record decisions clearly.

Minutes contain the following information.

Committee name Meeting no. Meeting, date. Security level of the minutes