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Document Coding Guidelines

This document outlines a coding system for documents with three parts: AA/AAA for the document code, BB/BBB for the department code, and CCC for a numeric document number. It provides examples of codes for different document types like Quality Manuals, SOPs, and Forms. The coding system is meant to uniquely identify documents and associate them with departments in an environmental management system.

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Madhavan Ram
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563 views2 pages

Document Coding Guidelines

This document outlines a coding system for documents with three parts: AA/AAA for the document code, BB/BBB for the department code, and CCC for a numeric document number. It provides examples of codes for different document types like Quality Manuals, SOPs, and Forms. The coding system is meant to uniquely identify documents and associate them with departments in an environmental management system.

Uploaded by

Madhavan Ram
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

DOCUMENT CODING PRACTICE (DRAFT)

AA / AAA

BB/BBB

CCC Numeric Document Number Department Code

Document Code

E letter in front of document code represents exclusive Environmental Management System Document.

1. AA/AAA Document Code Form: QSM ESM SOP ESOP WS EWS FM EFM ORG ELAI OPL EPRM PCP ESIS EMS CUS ESOP FC EMP = = = = = = = = = = = = = = = = = = = Quality System Manual Environmental System Manual Standard Operating Procedure Environmental Standard Operating Procedure Work Standard Environmental Work Standard Forms / Formats EMS Forms / Formats Organization Chart for Each Group List of Aspect and Impact One Point Lesson Emergency Preparedness and Response Manual Process Control Plan Environmental Significant Impact Study Environmental Management System Customer Specification / Standards Environmental Operational Control Procedure Flow Chart Environmental Management program

2. Department Code QA QC MR ST MT SA PPC PRD PR FA HR Quality Assurance Quality Control Management Representative Stores Maintenance Sales Production Plan Control Production Purchase Finance Human Resource & Development

3. CCC will be running Number starting at 001 & in increments of 001.

Types of Document Quality Manual Environmental Manual SOP Standard Operating Procedure WS Work Standard CUS - Customer Specification SD Supporting Documents CP - Data / Computer Programs Forms

Document Coding Example QSM/MR/001 ESM/MR/001 SOP/PRD/001 WS/QC/001 CUS/PPC/001 SD/MR/001 CP/MT/001 FM/HR/001

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