REPORT WRITING

What Is a Report ?

A report is a statement of the results of an investigation or of any other matter on which definite information is required Oxford Dictionary Report means a statement or description of what has been said, seen, done etc It contains facts, figures, observations, analysis, opinions, suggestions, recommendations, charts, pictures, statistical tables specially designed for a particular purpose

Why Write Reports ?

To present the findings and results To keep records To tell about failures and successes To tell the progress of the project/research

Types of Reports

According to Use
Internal External

According to Period
Routine Special

Types of Reports
According to Levels of Management Corporate Reports ( Statutory, NonStatutory, Audit etc) Miscellaneous Reports ( Review, Costaudit, Interim , oral etc.)

A Good Report
Meet the needs of the readers Answers the questions Should be at the right level for readers Should have clear logical structure

Topics May Include

Introduction Objective Methodology Information and analysis Observation and findings Limitations Suggestions Conclusions Bibliography ( References) Annexure

Components Of A Report

FRONT MATTER
Title Table of Contents The Preface Acknowledgements Executive Summary

Components Of A Report

BODY
Introduction Investigation and outcome Conclusions and recommendations

APPENDIX
Endnotes/Foot notes Supplementary Material The index

Report Writing
Use Specific and clear language Report all relevant facts State why information is important Support ideas with proper evidence Limit personal bias

THANK YOU !