Event Budget Planner

PRINTABLE BUDGET PLANNER

Be sure to print this page and keep it handy!
Event Site/Facility

Entertainment

On-Site Transportation

Rental Fee ________

Music ________

Truck/Van Rental ________

Permit(s)/License ________

Talent ________

Carts/Hand Trucks ________

Labor ________

Celebrity ________

Special Vehicles ________

Subtotal $ _______

Speakers Fees ________

Other ________

Models ________

Labor ________

Labor ________

Subtotal $ _______

Rentals
Heat/Air______________
Other ________
Furniture ________

Travel/Accommodations
Subtotal $ _______

Tables ________

VIP Travel ________

Registration Tables ________

Utilities/Waste Management

Limousine/Car Rental ________

Chairs ________

Water Hookup ________

Hotel ________

Pipe & Drape ________

Restrooms/Portopotties ________

Staff Travel ________

Carpeting/Flooring ________

Trash/Dumpsters/ ________

Limousine/Car Rental ________

Props ________

Receptacles ________

Hotel ________

Tents/Canopies ________

Disposal Service ________

Subtotal $ _______

Staging (skirting, stairs)

Setup Crew ________

_____________________

Personnel
Cleanup Crew ________

Risers ________

Event Manager ________

Supplies ________

Stanchions/Ropes ________

Misc. ________

Show/Event Staff ________

Labor ________

Subtotal $ _______

Additional Staff ________

Subtotal $ _______

Overtime ________
Promotion/Advertising
Host/Hostesses ________

Food Services

Newspapers ________
Registration ________

Food ________

Magazines ________
Consultants ________

Beverages ________

Radio ________
Public Relations ________

Bartender fees ________

TV ________
Other ________

Catering fees ________

Show Signs ________

Equipment ________

Street Signs ________

Tables/Chairs ________

Directional Signs ________

Supplies-Linens, China,

Banners ________

Medical ________

Printed Photos ________

Ambulance ________

Promotional Items ________

Rain Plan Cost ________

Radio/TV/Video Production ________

Canopies/Tents/Coverings ________

Subtotal $ _______

Subtotal $ _______

Subtotal $ _______

Emergency Considerations

_____________________
Glasses, Utensils ________
Labor/Staff ________
Gratuities ________
Tax ________
Health Permits ________
Personnel/VIP/Guests/

Security

Misc. Costs

Facility ________

Accounting ________

Private ________

Legal Counsel ________

Subtotal $ _______

Office Supplies ________

____________________
Volunteers ________
Misc. Charges ________
Office Equipment ________
Subtotal $ _______

Insurance
Phone ________
Gen. Liability Insurance ________

Audio-Visual

Ticket Sales Fees ________

Television Monitors ________

Rider ________

Warehouse ________

Video Players/Recorders

Specialized ________

Mileage ________

Subtotal $ _______

Parking ________

______________________
Cameras ________
Extra Supplies ________
Overhead Projectors

Design & Printing

______________________

Event Photographer ________

Designer ________

Projectors/Carts ________

Event Videographer ________

Business Cards ________

Slide & Film ________

Coat Check
Brochures ________

Screens ________

Volunteer
Media Kit ________

Lecterns/Podiums ________

(Appreciation Activity/Gifts)________
Registration Packets ________

Microphones ________

Complimentary Tickets ________

Posters ________

Reel-to-reel Tape Recorders

______________________

Local, state, federal taxes _______

Flyers ________
Misc. Gratuities ________

Disc Players ________

Invitations ________
Specialized Labor ________

Sound System ________

Tickets ________
Other ________

Walkie-Talkies ________

Letterhead/Envelopes ________
Subtotal $ _______

Pointers/Marking Pens

Specialty Items ________

_____________________
Duplicating/Photocopies ________

Postage/Shipping/Storage

Logo ________

Postage ________

Program ________

Bulk Mail/Permits ________

Subtotal $ _______

Mail House ________

Flip Charts ________

Blackboards ________
Computer Interfaces
____________________
Technical Staff ________
Labor ________
Subtotal $ _______

Freight ________
Misc. Printing/Specialities
Delivery Service ________
Menus ________
Drayage ________
Maps ________

Electrical

Sponsor Signs ________

General Lighting ________

Special Area ________

Special Lighting ________

VIP Area ________

Generator ________

Name Tags/Holders ________

Extension Cords ________

Place Cards ________

Video Production ________

Awards,Recognitions ________

Other Rentals ________

Engraving ________

Labor ________

Certificates ________

Subtotal $ _______

Prizes ________

Subtotal $ _______

Total Expenses $ ____________

Income
Event Income $__________
Booth Space Sales $________
Ticket Sales/Admission $________
Sponsors/Underwriters $________
Donations $________
Merchandise $________
Frames ________
Decorations

Raffle $________
Thank You Cards ________

Event Decor ________

Auction $________
Other ________

Stage Decor ________

Bar $________
Subtotal $ _______

Stage Backdrop ________

Centerpieces/Table Decor ________

Ad Program $________
Transportation/Parking

Other $________

Flowers/Plants ________

Limousine/Car Rental ________

Total Income $ ______________

Candles ________

Valet Area ________

Event Profit or Loss $ _________

Balloons ________

Shuttle ________

Speciality Linen ________

Mileage Reimbursement ________

Chair Covers ________

Labor/Personnel ________

Signs ________

Subtotal $ _______

Props ________
Paper Supplies ________

Misc. Charges ________

Labor ________
Subtotal $ _______