LOCAL PURCHASE SCENARIO

EVENTS IN EXPEDITING DMS ATTACHMENT

PO/CONTRACT RELEASED NIL
ADVANCE PAYMENT
GUARANTEE/GURANTEE CHEQ RECD SCAN AND ATTACH
FROM VENDOR
RELEASE OF ADVANCE PAYMENT NIL
FAT/INSPECTION CERT RECD SCAN AND ATTACH
DESPATCH CLEARANCE SENT NIL
DESPATCH DOCUMENTS RECD SCAN AND ATTACH
PROFORMA INVOICE FOR 50%
NIL
AGAINST FAT SENT TO CLIENT
DESPATCH CLEARANCE SENT NIL
GOODS RECEIVED AT PROJECT
STORAGE LOCATION/CENTRAL NIL
WAREHOUSE/YARD
SAFE RECEIPT INSPECTION
SCAN AND ATTACH
CERTIFICATE RECD FROM CLIENT
PROFORMA INVOICE FOR 20%
AGAINST SAFE RECEIPT SENT TO SCAN AND ATTACH
CLIENT

IN CASE OF
REJECTION/
TRANSIT DAMAGE
NOTE
ADDITIONAL
EVENTS CAN BE
CREATED
IN CASE OF
MULTIPLE LOTS,
EVENTS FOR
ADDITIONAL LOTS
CAN BE CREATED
BY COPYING THE
LOTS AND
PUTTING LOT
QUANTITY IN THE
DESCRIPTION
COLUMN
 IMPORT PO SCENARIO
EVENTS IN EXPEDITING DMS ATTACHMENT
PO/CONTRACT RELEASED NIL
ADVANCE PAYMENT
GUARANTEE/GURANTEE
CHEQ/PERFORMANCE
SCAN AND ATTACH
GUARANTEE/CORPORATE
GUARANTEE/ GUARANTEE CHEQ/
RECD FROM VENDOR
RELEASE OF ADVANCE PAYMENT NIL
FAT/INSPECTION CERT RECD SCAN AND ATTACH
FRESH LPO CREATED/PO AMENDED
NIL
FOR CLEARING/FORWARDING
DESPATCH CLEARANCE SENT NIL
SHIPPING DOC COPY RECD SCAN AND ATTACH
PROFORMA INVOICE FOR 50%
NIL
AGAINST FAT SENT TO CLIENT
DUTY EXEMPTION CERTIFICATE
SCAN AND ATTACH
FROM CLIENT RECD
ORIGINAL SHIPPING DOC FROM
NIL
BANK RECD
ORIGINAL SHIPPING DOCUMENT
SCAN AND ATTACH
ENDORSED BY CLIENT
ORIGINAL ENDORSED DOC SENT TO
NIL
C&F AGENT
CONSIGNMENT CLEARED IN PORT
NIL
STORAGE LOCATION
GOODS TRANSFERRED TO PROJECT
STORAGE LOCATION/CENTRAL NIL
WAREHOUSE/YARD
SAFE RECEIPT INSPECTION
SCAN AND ATTACH
CERTIFICATE RECD FROM CLIENT
PROFORMA INVOICE FOR 20%
AGAINST SAFE RECEIPT SENT TO SCAN AND ATTACH
CLIENT

IN CASE OF
REJECTION/
TRANSIT DAMAGE
NOTE
ADDITIONAL
EVENTS CAN BE
CREATED
 IN CASE OF
MULTIPLE LOTS,
EVENTS FOR
ADDITIONAL LOTS
CAN BE CREATED
BY COPYING THE
LOTS AND
PUTTING LOT
QUANTITY IN THE
DESCRIPTION
COLUMN

IN CASE DUTY
EXEMPTION IS
NOT APPLICABLE,
WE CAN DELETE
ONE EVENT

Common for the Agreement
Consignmenet wise tracking is
needed
Consignmenet wise tracking is
needed
1 PURCHASE ORDER CREATED
2 ADV. PMT. GUARANTEE RECD. FROM VENDOR
3 PERF. GUARANTEE SUBMITTED BY VENDOR
4 ADVANCE PAYMENT MADE TO VENDOR
5 LC OPENING AGREED (AS PER AGREEMENT)
6 LC OPENED ACTUALLY
7 INSP. CERT. RECD / INSP.WAIVER ISSUED
8 SHIPMENT CREATED (BILL OF LADING DATE)
9 SHIPPING DOCUMENTS RECEIVED AT EEE
9a INVOICE FOR 50% RAISED ON CLIENT
10 RCPT. OF CD EXEMP./ DUTY PAID
11 SHIPPING DOC. SENT BY VENDOR'S BANK
12 SHIPPING DOC. RECEIVED BY OUR BANK
13 SHP DOCS TO BE RECD BY BANK(AS PER AGR.)
14 PRES. ACCEPT.MEMO ISSUED BY OUR BANK
15 SHIPMENT AT DUBAI PORT (EXPECTED)
16 SHIPMENT ARRIVED AT DUBAI PORT (ACTUAL)
17 CONSIGNMENT CLEARED FROM DUBAI PORT
18 CONSIGNMENT DELIVERED AT OUR PROJ.SITE
19 SAFE RECEIPT RECEIVED FROM CLIENT
20 INVOICE FOR 20% RAISED ON CLIENT
This should be CONTRACTUAL LC OPENING DATE ( Depending upon the date of submission of Performanc

Copy / Original of Shipping documents received at EEE

0
voice tracking list to create events in expediting
1 Invoice Receipt by A/c Dept
2 Invoice sent to cert Authority
3 Invoice receipt by cert Authority
4 Invoice certified by cert Authority
5 Invoice receipt by A/C from cert authority
6 Invoice entered in SAP by A/C Dept
7 Payment released to vendor