DATABASE VOCABULARY

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Database—a collection of organized data whose contents are in some

way related.
Parts of a Database
Field—a category of information in a database
Record—a group of fields containing all the information
about a particular topic.
File—a collection of records
Ways to view a Database
List view—shows a list of records with the field names
listed across the top of the work area.
Form view—shows one record at a time with the field
names listed as they would appear on a form.
Entry bar—located under the toolbar and displays the contents of a
field; used to enter/edit the information in the field
Delete—means to remove text, punctuation or other information from
a file
Copy—to duplicate data
Editing—correcting or making changes to a database file
Insert—to place characters in between existing characters; to add
data
Browsing—visually scanning text or other data quickly with the goal
of finding a specific page or entry
Find/Search—the process whereby the computer looks in a document
quickly without scrolling through the entire database
Sort—arranging data in a specific order
Alphanumeric data—any combination of characters—letters, symbols
and or spaces that can be handled by the computer; a.k.a.—text data;
this data is left aligned in a field
Numeric data—data that contains only numbers; numeric data is
right aligned in a field
Field attributes—how text and numbers are formatted; for example
—general, fixed, currency, comma, percent, date, time
Ascending order—sorting from A—Z (text) or 0—9 (numeric)
Descending order—sorting from Z—A (text) or 9—0 (numeric)
Chronological order—sorting dates with the oldest date being first
Query—searching for information using specific criteria
Report—allows you to print all or some of the data in your database
Portrait orientation—prints across the shorter side of the paper
Landscape orientation—prints across the longer side of the paper
Formula—performs a calculation on a specific field that contains
numeric data