Global Compact Society, India Ref: GCS: GC: 2009 /o1 Date: 13 March 2009 S. Satish Rao, Secretary, Global Compact Society Dear Sh Pramar, We are in receipt of your communication dated 20.1.2008 vide which you have conveyed your ‘concerns relating to the management and governance of the Global Compact Society (GCS). These issues are of special significance to us especially because of your close association with the Society as Joint Secretary, though for a short period during 2008. The contents of your letter to the President GCS, Director HR ONGC, and an unsigned copy sent to the GCS office got deliberated in detail in the Governing Council(GC) meeting of GCS held on 2 March, 2009. ‘At the outset the GC held a view that your criticism and aspersions on the functioning of GCS as well as the role of Dr. Uddesh Kohli appear motivated. However, to put the records straight, the following Clarifications are provided: + Inthe 1" Annual General Meeting (AGM) on 3" May 2005, the members unanimously decided to extend the tenure of the 1 GC by another two years. In the 3"° AGM, nomination papers were invited ahead of the AGM on 20" Jul 07 by the then GCS Secretary but no nomination was received. The GCS members present at the AGM decided that existing GC would continue. The basic provisions for conducting an election are laid out in sec 23 of the GCS Memorandum of Association. It has already been decided that the Election Rules will be framed prior to the completion of the term of the present Governing Council in June 2008. = Dr Uddesh Kohit is a highly respected member of the Governing Council as well as senior adviser to United Nations Global Compact (UNGC). Let it be categorically clarified that Dr Kohli has neither availed any undue financial favours through the society, nor has he been engaged in ‘misrepresenting or finalising the record notes and minutes of meetings. = Your attention is also drawn to the fact that your term as Honorary Joint Secretary, GCS was from Feb, 2008 till June, 2008 and was not renewed thereafter. Accordingly the bills preferred by you towards transportation charges were settled in the month of October, 2008 till the period April, 2008. it would thus be appropriate on your part to desist from designating yourself as the Joint Secretary of GCS. = Further, with regard to your concern for the image of UNGC and GCS, the Study quoted by you was carried out in early 2007. As you may be aware, significant initiatives have been undertaken, by the Society after the study was conducted. The recently brought out GCS strategic Plan {available on our website) addresses many of the concerns that were raised in the study. A detailed Work Programme has been developed for implementing the Strategic Plan and action is in-hand to implement it expeditiously. continued... Mailing Address: SCOPE Complex, Core-5, 6° Floor (ONGC Office), Lodhi Road, New Delhi-110003 (India) Tol. : O11 - 24368269 / 26490714, E-mail: gcsociety@gmail.com Please visit us at : www globalcompactindia.orgGlobal Compact Society, India * The Global Compact Society diligently follows all the norms and statutory provisions prescribed under the Societies Act including annual audit by the duly appointed external auditors. It is also ensured that the GCS activities are carried out in a fair and transparent manner for propagation of the Global Compact Principles. We hope this allays any apprehensions about the functioning of the GCS. However, we are constantly looking forward to suggestions to strengthen the Global Compact initiative still further. With regards, 5-Saloh Coo {S Satish Rao) i | GLOBAL COMPACT SOCIETY Sh. Suresh Kumar Pramar, Managing Trustee/ Editor, Global Gandhian Trusteeship and Corporate Responsibility Foundation, 3A Nigiri 3, Sector 34, Noida- 201301 Malling Address: SCOPE Complex, Core-5, 6” Floor (ONGC Office), Lodhi Road, New Delhi-110003 (india) Tel. O11 - 24368269 / 26490714, E-mail : csociety@gmal.com Please visit us at : www.globalcompactindia.org