Education Student Association

Executive Meeting #1 - Oct 11th

Agenda
1) Introductions 2) Expectations 3) Understanding Your Role 4) Introduction to Group Projects & Strategic Planning 5) Constitution 6) Google & Dropbox 7) One on One's 8) Photos, bios, and video

Introductions
-attendance -round table introductions -pair off with someone you feel you know the least well -share: one cool fact, one gesture

Expectations
https://docs.google.com/spreadsheet/ccc?key=0AspQta 6ahPt9dGhfbllpSnFRbWZqeVZzY2xjaDFQaGc&usp=sharin g

3 types of expectations -of yourself -of the group/other execs -of Natalie + Deanna

What happens when someone is not meeting expectations?

Understanding Your Role

https://docs.google.com/spreadsheet/ccc?key=0AspQta 6ahPt9dGhfbllpSnFRbWZqeVZzY2xjaDFQaGc&usp=sharin g fill in the google doc by writing down the specific duties you believe you are responsible for -resources: transition docs, http://ubcesa.ca/, constitution, the handout from orientations After looking at your list, decide whether or not you want to have a committee hiring

Understanding your role (transition)

-weekly updates at exec meetings -time constraints - put extensive updates on google doc

Why do we write everything down? -Transition reports -Allows everyone to stay up to date -holds us all accountable to our committment to the ESA

Group Projs and Strategic Planning

https://docs.google.com/spreadsheet/ccc?key=0AspQta 6ahPt9dGpCa2s4NjZGYWUzdWRrMklIVm85bUE&usp=shar ing Look at everyones entries for projects -overlapping ideas -projects that you dont think fit in any one particular persons portfolio

What is a Strategic Plan?

PURPOSE/FOCUS VISION LONG TERM

TRANSITION

Group and Individual Strategic Plans

Strategic plans can also be more specific for each position At home: Create your own strategic plan for your own position/committee -you will have more time during next fridays meeting to work and discuss -present each others strategic plans to the group on Saturday

Constitution
What is it? Changes to be addressed: 1) executive roles and titles At home: look at your positions description in the constitution and rewrite it to how you would want to see it
http://ubcesa.ca/index.php/governance/constitutionand-policies/

Constitution
Next change that needs to be addressed: 2) Elections -recap of events -motion: that the ESA formally invite Dalyce to take vacancy left after Phaidras resignation -rationale: tie vote, next nominee w/ number of highest votes, attended orientations

ESA Elections discussion

Discuss with a partner: 1) What did you like? 2) What didnt you like? 3) Would you want anything done differently?

Google & Dropbox

1) google drive 2) google hangouts Dropbox - repository for all our documents

One on Ones
http://doodle.com/6rytg8ez3x9yghfq

Lets figure these out!

Deanna - Elementary + Middle years Natalie - Secondary

Photos, Bios, and Video! :D

lets chat about this...

Recap - Summary
Next meeting: -signing of expectations doc -chance to work on your indv strategic plans Until then: -look at constitution re: your position, what would you like to see changed -work on your own individual strategic plan, start making a timeline, do you need a committee hiring? -start talking to others in the group that were interested in helping you and start group work on projs