REPORT WRITING

IRA BHATTACHARYYA IPG KAMPUS SARAWAK

COURSEWORK TASK 2

You had just organized an educational visit to a place of interest as a partial requirement of your teacher training programme. As the secretary of the class, write a 150 200 words report of the visit. Include the following points in the report: Day and time of visit Purpose of visit Activities carried out during the visit Feelings about the visit

Report Writing

Three phases of report writing

Exploratory phase Implementation phase Improvement phase

Exploratory phase
Message

Audience: who are you writing the report for? Purpose: why are you writing the report? Scope: how detailed should the report be?

Collect information:
Library, experts, participants

Implementation Phase

Plan Make a list of most important points and separate them from supporting material. The supporting material should be enough to assure the subject comprehension, not overwhelming the reader. Write Use the outline to write a rough draft. Just get the ideas on paper - dont bother with grammar. Reflect Allow your mind to become more objective in critically reviewing the work.

Improvement Phase

Revise
First revision: Check for accuracy and validity of statements, charts, and equations. Cross misleading or confusing information. Second revision: Use simple non-confusing statements. Improve the report organization Are there enough headings and sub-headings Correct errors in grammar, spelling, and sentence structure.

Report writing guidelines

Format of Reports
Title page Title, team members, report date Main text Introduction Helps the reader understand the purpose of the report, and should include: The subject Background information Purpose of the report Body Conclusions and Recommendations

Writing a Report Plan

Topic: A Visit to ___________ 1. Setting: Who? Where? When? What? Why? ___________________________________

2. Events in Time Order Event 1 ____________________________ Event 2 ____________________________ Event 3 ____________________________

3. Concluding Statement/Ending ___________________________________