BY-LAWS OF ‘THE UNION HIGH SCHOOL OF MANILA ALUMNI ASOCIATION (UHSMAA) PREAMBLE We, the Alumni of the Union High School of Manila (UHSM), conscious of the necessity to cultivate closer relationship among ourselves, to help promote the interests and needs of our ‘Alma Mater, and to engender responsible alumni involvement and participation in the school and community affairs, do hereby organize ourselves and promulgate these By-Laws. ARTICLE | NAME AND DOMICILE ‘The name of the Association shall be the Union High School of Manila Alumni Association (UHSMAA) based at PCU-UHSM, 771 Gen. Malvar St., Malate Manila, Philippines. This will be the principal domicile and office of the Association unless otherwise so ordained by General ‘Assembly as recommended by the Board of Trustees of the Association. ARTICLE OBJECTIVES ‘The Association shall have the following objectives: 1. To bring together and unite in action all alumni members for a better understanding and acceptance of the principles, practices and professional standards in the field of alumni affairs; 2. To help the school in promoting its Vision, Mission and Goals through various programs and projects; 3. To initiate, develop and support activities and programs in tine with the alumni affairs; 4, To organize lectures, conferences, seminars, symposia, forums and workshops on the {ocal, regional and national levels which will serve as venue for the exchange of ideas and professional experiences in the field of alumni affairs; 5. To coordinate closely with the duly established and accredited chapters of the ‘Association to achieve common goals and objectives; and 6. To disseminate information pertaining to Alumni Association members as well as affairs of the school through publication and other means of communication. ARTICLE IIL MEMBERSHIP Section I. General membership in the Association shall be open to all students of UHSM who 1. have at least one year residency in the school 2. subscribes to the objectives of the Association and 3. pays the alumni fee upon graduation and/or the annual membership dues. Section Il. ‘There shall be two (2) types of membership: 1. Regular membership is granted to any person who satisfies the criteria prescribed under Section I. + ‘ S &Peegerscen Leader. hat Efe e2 2. Honorary membership may be granted to any full-time and part-time faculty members of PCU and to spouses of | UHSM Alumni, provided, they subscribe to the objectives of the Association. ARTICLE IV RIGHTS OF MEMBERS Section 1. Regular members as defined in Article Ill, Section I (1) shall have the right to sponsor ‘Measures, to vote and be voted upon at any meeting or election. Regular members, however, ‘who have outstanding balances in their annual dues, liabilities and other accountabilities to the Association shall not be allowed to cast their vote and be voted upon at any meeting or election unless they fully settle such accounts, ARTICLE V GOVERNING BODY Section |. ‘The governing body of the Association shall be its Board of Trustees (BOT) whose members shall be elected through a secret ballot by the regular members during the General Assembly called for the purpose. Section tt. The Board of Trustees, composed of fifteen (15) regular members, elected in a General ‘Assembly for such purpose, shall elect from among themselves a President, Vice-President, Executive Secretary, Treasurer, Public Relations Officer (PRO) and Internal Auditor. Chapter Presidents shall automatically be recognized ex-officio members of the Board of ‘Trustees of the Association. ‘The Board may appoint advisers if deemed necessary. The Board may also appoint an External ‘Auditor to audit the book of accounts of the Association, when deemed necessary. All members of the Board shall hold office for two (2) years commencing on the date its members took their oath of office until their successors are duly elected. ‘A Board member shall serve only for a maximum of two (2) consecutive terms. ‘The BOT shall have the power to fill-up vacancies in its membership due to resignation, suspension or expulsion, physical incapacity or death until the next General Assembly is held to elect new members to fill up such vacancy (es). ‘Any member of the BOT may be subjected to a confidence vote for non-performance of duties; functions and responsibilities entrusted to him/her by the Association. a Section i. ‘The BOT shall manage the affairs of the Association with the following functions, particularly to: 1. Adopt and promulgate policies, rules and regulations; 2. Create special committees, bodies and offices; 3. Enter into contract through its President and/or duly designated Officers of the Board; 4. Refer to the appropriate body for study and recommendation, matters of major importance to the Association; and 5. Acquire properties needed for the Association's operations and to dispose of or Sh ‘encumber the same. 3ARTICLE VI DUTIES, FUNCTIONS AND RESPONSIBILITIES OF BOT MEMBERS AND CHAPTER OFFICERS Section |. President 1. He/she shall have general supervision of the affairs of the Association and shall imptement all resolutions and decisions and sign all contracts duly authorized by the Board. 2. He/she shall have the power to call and preside over all meetings of the BOT as well as the general membership of the Association. 3. He/She shall submit report of accomplishments to the Board of Trustees annually or as deemed necessary. Section ll. Vice-President In the absence of the President, he shall assume all the duties, functions, responsibilities and Powers of the President. Section Ill. Executive Secretary 1, He/she shall keep the records of all proceedings of the meetings of the BOT as well as, the general membership of the Association. 2. He/she shall notify members of the BOT and/or the general membership of all scheduled meetings of the Association. Section IV. Treasurer 1, He/she shall be in-charge of all the funds of the Association and shall disburse the same in accordance with the By-laws of the Association and the generally accepted Principles, operations and standards of accounting. 2. He/she shall collect and issue receipts for all dues, contributions and donations for and in behalf of the Association. He/she shall make deposits and shall effect withdrawals from the Association's funds in a bank designated by the BOT. 4. He/she shall submit a complete statement of accounts and expenses incurred by the Association at its annual meeting as well as during the meeting of the BOT as deemed necessary. Section V. Internal Auditor 1. He/she shall examine and audit the book of accounts of the Association. 2. He/she shall certify all financial reports prepared and submitted by the Treasurer. Section Vi, Public Relations Officer (PRO) 1. He/she shall be responsible for the good relations between the Association and the school Administration, the community and the various publics with which the Association has dealings. 2. He/she shall be in charge in promoting the programs, projects, activities and development of the Association. 3. He/she shall be responsible in the dissemination of information and other related ‘matters pertaining to the Alumni Association.