Guided Computer Tutorials

Learning
®
Microsoft

PowerPoint
2007

By Greg Bowden

®

PUBLISHED BY
GUIDED COMPUTER TUTORIALS
PO Box 311
Belmont, Victoria, 3216, Australia
www.gct.com.au
© Greg Bowden
This product is available in Single or Multi User versions.
Single-user versions are for single student or teacher use at any
particular time, just as a single text book would be used. If you intend
to use the notes with multiple students the single user version should
be upgraded to the multi-user version.
Multi-user versions allow the school or institution to print as many
copies as required, or to place the PDF files on the school network,
intranet and staff laptops. A certificate of authentication is provided
with multi-user versions. Bookmarks provide links to all headings and
sub-headings, and individual chapters are provided.

First published 2008
ISBN: 1 921217 54 5
PDF document on CD-ROM

Every effort has been made to ensure that images used in this
publication are free of copyright, but there may be instances where
this has not been possible. Guided Computer Tutorials would
welcome any information that would redress this situation.

Learning Microsoft PowerPoint 2007
Contents
Chapter 1: Getting Started With PowerPoint
Starting a Presentation..............................................................................................1-1
The Microsoft PowerPoint Screen.........................................................................1-2
The Office Button............................................................................................ 1-2
The Quick Access Toolbar............................................................................. 1-2
The Ribbon......................................................................................................... 1-3
Zoom Controls..............................................................................................................1-5
Creating the Title Slide...............................................................................................1-5
Entering the Company Name..................................................................... 1-5
Formatting Text Using the Mini-Toolbar................................................. 1-6
Formatting Text Using the Ribbon............................................................ 1-7
Moving the Placeholder................................................................................ 1-9
Entering the Sub-Title Text........................................................................... 1-9
Saving the Presentation..............................................................................1-11
Adding a Background to the Slide..........................................................1-11
Creating a Second Slide......................................................................................... 1-12
Inserting the New Slide...............................................................................1-12
Entering the Title...........................................................................................1-13
Entering the Points.......................................................................................1-14
Previewing the Presentation................................................................................ 1-16
Looking at the Slides....................................................................................1-16
Starting the Slide Show...............................................................................1-16
Slide Outlines............................................................................................................. 1-18
Other View Buttons.................................................................................................. 1-19
Presentations Assignment 1............................................................. 1-20

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Learning Microsoft PowerPoint 2007
Chapter 2: Using Graphics in Slides
Loading the Presentation.........................................................................................2-1
Creating the New Slide..............................................................................................2-1
Selecting the Slide Layout........................................................................................2-2
Entering the Slide Title...............................................................................................2-2
Inserting a Clip Art Image........................................................................................2-3
Resizing the Image......................................................................................................2-4
Adding Text to the Slide............................................................................................2-5
Previewing the Presentation...................................................................................2-7
Adding Another Image to the Presentation......................................................2-7
Adding Lines to the Slide..........................................................................................2-8
Line Styles.......................................................................................................... 2-9
Line Colours....................................................................................................... 2-9
Three-Dimensional Effects.........................................................................2-10
Adding Photos to Slides......................................................................................... 2-11
Selecting the Slide Layout..........................................................................2-11
Entering the Title...........................................................................................2-12
Adding the Text..............................................................................................2-13
Adding a Photo..............................................................................................2-13
Inserting Another Photo.............................................................................2-15
Editing Text......................................................................................................2-16
Presentations Assignment 2............................................................. 2-17

Chapter 3: Using Transitions
Loading the Presentation.........................................................................................3-1
Applying a Transition to One Slide........................................................................3-1
Slide Sorter View..........................................................................................................3-3
Altering the Order of Slides.....................................................................................3-3
Applying Transitions to Multiple Slides...............................................................3-4
Presentations Assignment 3............................................................... 3-6

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© Guided Computer Tutorials, 2008

Contents
Chapter 4: Animation Effects
Loading the Presentation.........................................................................................4-1
Animating Text.............................................................................................................4-1
Text Entrance..................................................................................................... 4-1
Animating Just One Text Point................................................................... 4-4
Animating Words and Letters..................................................................... 4-6
Changing Animation Effects....................................................................................4-7
Removing Effects.........................................................................................................4-9
Animating Images.................................................................................................... 4-10
The First Image...............................................................................................4-10
The Second Image........................................................................................4-12
Exit Animations......................................................................................................... 4-14
Changing the Animation Order.......................................................................... 4-16
Looping Animations................................................................................................ 4-16
Exercise 4-1................................................................................................................. 4-17
Preset Animations.................................................................................................... 4-18
Adjusting Preset Animations................................................................................ 4-19
Presentations Assignment 4............................................................. 4-20

Chapter 5: Adding Movie Clips to Slides
Loading the Presentation.........................................................................................5-1
Creating a New Slide..................................................................................................5-1
Selecting the Layout...................................................................................... 5-1
Entering the Slide Title................................................................................... 5-2
Adding the Text................................................................................................ 5-3
Inserting the Movie Clip................................................................................ 5-4
Adding a Movie Clip Message..................................................................... 5-5
Formatting the Movie Clip.......................................................................................5-7
Presentations Assignment 5............................................................... 5-9

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Learning Microsoft PowerPoint 2007
Chapter 6: Adding Diagrams to Slides
Loading the Presentation.........................................................................................6-1
Creating a New Slide..................................................................................................6-1
Selecting the Layout...................................................................................... 6-1
Adding the Title................................................................................................ 6-2
Inserting the Diagram................................................................................................6-2
Entering the Chart Labels.........................................................................................6-3
Deleting Chart Boxes ................................................................................................6-4
Adding More Chart Boxes........................................................................................6-4
Formatting the Diagram...........................................................................................6-6
The Diagram Style........................................................................................... 6-6
Changing the Diagram’s Colours............................................................... 6-7
Adding Effects to the Diagram................................................................... 6-8
Formatting the Diagram’s Text.................................................................... 6-8
Changing the Diagram’s Layout................................................................. 6-9
Presentations Assignment 6............................................................. 6-10

Chapter 7: Formatting and Aligning Slide Content
Loading the Presentation.........................................................................................7-1
Creating a New Slide..................................................................................................7-1
Selecting the Layout...................................................................................... 7-1
Entering the Slide Title................................................................................... 7-2
The First Photograph..................................................................................................7-2
Inserting the Photograph............................................................................. 7-2
Adjusting the Shape Height........................................................................ 7-3
Formatting the Photograph........................................................................ 7-3
The Second Photograph...........................................................................................7-4
Inserting the Photograph . .......................................................................... 7-4
The Format Painter Tool................................................................................ 7-5
Aligning the Photographs............................................................................ 7-5
The Third Photograph................................................................................................7-6
Inserting the Photograph............................................................................. 7-6
Formatting the Photograph........................................................................ 7-7
Aligning the Photographs............................................................................ 7-8

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Contents
The Fourth Photograph.............................................................................................7-8
Inserting the Photograph............................................................................. 7-8
Formatting the Photograph........................................................................ 7-9
Aligning the Photographs..........................................................................7-10
Adjusting the Colour of Photographs............................................................... 7-12
Presentations Assignment 7............................................................. 7-14

Chapter 8: Inserting Tables in Slides
Loading the Presentation.........................................................................................8-1
Selecting the Layout..................................................................................................8-1
Entering the Slide Title...............................................................................................8-2
Adding the Table..........................................................................................................8-2
Entering the Table Items...........................................................................................8-3
The Table Styles............................................................................................................8-3
Formatting the Text....................................................................................................8-4
Column Widths.............................................................................................................8-5
Deleting Rows...............................................................................................................8-7
Adding Cells to the Table..........................................................................................8-8
Borders and Shading..................................................................................................8-9
Changing the Cell Shading.......................................................................... 8-9
Changing the Border Colour.....................................................................8-10
Presentations Assignment 8............................................................. 8-11

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Learning Microsoft PowerPoint 2007
Chapter 9: Inserting Charts into Slides
Loading the Presentation.........................................................................................9-1
Selecting the Slide Layout........................................................................................9-1
Entering the Slide Title...............................................................................................9-2
Inserting the Chart......................................................................................................9-2
Entering the Chart Data............................................................................................9-4
Editing the Chart.........................................................................................................9-6
Chart Layouts................................................................................................................9-8
Chart Styles....................................................................................................................9-9
Changing the Chart Labels......................................................................................9-9
Changing the Appearance of the Chart........................................................... 9-10
Changing the Colour of the Columns....................................................9-10
Changing the Back Wall Colour................................................................9-11
Changing the Scale of the Axes.......................................................................... 9-12
Other Chart Types.................................................................................................... 9-13
Animating Charts..................................................................................................... 9-14
Presentations Assignment 9............................................................. 9-16

Chapter 10: Action Buttons
Loading the Presentation...................................................................................... 10-1
Navigation Buttons.................................................................................................. 10-1
The Previous Slide Button..........................................................................10-1
The Next Slide Button..................................................................................10-3
Buttons That Open Specific Slides...................................................................... 10-4
The Jungle Safaris Button...........................................................................10-4
The Wild River Rides Button.......................................................................10-7
The Other Slides.............................................................................................10-9
Text Buttons..............................................................................................................10-10
Buttons That Play Sounds....................................................................................10-11
Buttons That Open Other Presentations........................................................10-13
Loading the Presentation........................................................................ 10-13
Adding the Button..................................................................................... 10-13
Linking the Button..................................................................................... 10-16
Removing Action Buttons...................................................................................10-19
Presentations Assignment 10.........................................................10-20

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© Guided Computer Tutorials, 2008

Contents
Chapter 11: Text Formatting
Loading the Presentation...................................................................................... 11-1
Creating Sub-Points................................................................................................. 11-1
Entering the Text............................................................................................11-1
Setting the Sub-Points.................................................................................11-2
Bullet Formats............................................................................................................ 11-3
Custom Bullets........................................................................................................... 11-5
Turning Bullets Off................................................................................................... 11-7
Looking at the Points in Outline View............................................................... 11-8
Paragraph Spacing.................................................................................................11-10
The Whole Text............................................................................................ 11-10
Individual Lines........................................................................................... 11-11
Bullet Spacing..........................................................................................................11-12
Turning on the Ruler.................................................................................. 11-12
Adjusting the Indents............................................................................... 11-13
Spell Checking.........................................................................................................11-14
The Format Painter Tool.......................................................................................11-15
Presentations Assignment 11.........................................................11-16

Chapter 12: Self-Running Shows
Loading the Presentation...................................................................................... 12-1
Setting the PowerPoint Show.............................................................................. 12-1
Rehearsing the Timings...............................................................................12-1
Looking at the Timings................................................................................12-3
Making the Slide Show Continuous.................................................................. 12-4
Hiding a Slide . .......................................................................................................... 12-5
Adding a Narrative................................................................................................... 12-6
Saving the Presentation as a Show.................................................................... 12-7
Custom Shows........................................................................................................... 12-8
Turning Rehearse Timings Off.............................................................................. 12-9
Presentations Assignment 12.........................................................12-10

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Learning Microsoft PowerPoint 2007
Chapter 13: Delivering Presentations
Loading the Presentation...................................................................................... 13-1
Screen Tools................................................................................................................ 13-1
Identifying the Screen Tools......................................................................13-2
Using the Pen Tools.......................................................................................13-2
The Eraser Tool................................................................................................13-4
The Arrow Options........................................................................................13-5
The Slide Options Tool.................................................................................13-6
Speaker Notes............................................................................................................ 13-7
Using the Notes Page View........................................................................13-7
Using the Notes Master View ...................................................................13-8
Entering the Speaker Notes.................................................................... 13-13
Printing Speaker Notes............................................................................. 13-14
Handout Notes........................................................................................................13-16
Sending Slide Text to a Word Processor.........................................................13-19
Presentations Assignment 13.........................................................13-20

Chapter 14: Slide Masters
Loading the Presentation...................................................................................... 14-1
Opening the Slide Master View........................................................................... 14-1
Looking at the Slide Masters................................................................................ 14-2
Applying a Theme.................................................................................................... 14-4
Altering the Formats of Each Slide..................................................................... 14-4
The Title Text....................................................................................................14-4
The Text Content............................................................................................14-5
Adding Objects to Slide Masters......................................................................... 14-8
Footer Items............................................................................................................... 14-9
Presentations Assignment 14.........................................................14-12

Chapter 15: Useful Features
Loading the Presentation...................................................................................... 15-1
Help Features............................................................................................................. 15-1
Adding a Music Sound Track................................................................................ 15-4
Inserting a Music File....................................................................................15-4
Formatting the Sound.................................................................................15-5
Adding Movie Clips.................................................................................................. 15-7
Presentations Assignment 15........................................................... 15-8
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Chapter

1

Getting Started With PowerPoint

Microsoft PowerPoint is a program that allows you to create Multimedia presentations.
These include electronic slide shows and screen displays. For your first presentation you
will create a slide show for the Wattle Valley Animal Park which is a make believe zoo that
maintains animals in their natural habitat.

Starting a Presentation
1

Load Microsoft PowerPoint and you should receive the POWERPOINT screen.

2

Look at the labelled diagram below and refer to this diagram until you are fully
familiar with the sections of the PowerPoint screen.

Office Button

Quick Access
Toolbar

Ribbon

Slide with content
Placeholders

Slides Pane

Status Bar

View Buttons

© Guided Computer Tutorials 2008

Zoom Controls

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Learning Microsoft PowerPoint 2007

The Microsoft PowerPoint Screen
The Microsoft PowerPoint 2007 screen is quite different to other programs.

A The Office Button

1 Click on the OFFICE BUTTON at the
top left of the screen. It is basically a
FILE menu with icons to save, open,
print and close documents.
2 The POWERPOINT OPTIONS button
has tools for controlling how
Microsoft powerPoint operates and
the EXIT POWERPOINT button is
used to close the program.
3

Click outside the OFFICE BUTTON window to close the window.

B The Quick Access Toolbar
The QUICK ACCESS TOOLBAR is next to the OFFICE BUTTON at the top of the screen.
It has buttons to save or undo steps. You can add common command buttons to it.

Click on the arrow at the right of the
QUICK ACCESS TOOLBAR and a list of
command buttons will be displayed.
Select buttons that you may need.

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Getting Started With PowerPoint

1

C The Ribbon
The RIBBON across the top of the screen contains most of the PowerPoint commands in a
variety of command TABS.
1 When you first load Microsoft
PowerPoint the HOME tab of the
RIBBON is open. It is broken up into
GROUPS.

2

Click on each command TAB in turn to see what groups of commands they contain.

Home Tab: Contains the most common commands for formatting and
editing slides.

Insert Tab: Contains commands for adding items to slides, for example,
tables, graphics, headers and footers, etc.

Design Tab: Contains tools that control how slides look on the screen or
when printed. These include page setup, slide orientation,
themes, background colours, etc.

Animations Tab: Contains tools for adding animations to slides. These include
transition effects, animating objects within a slide, etc,

Slide Show Tab: Contains tools to run the presentation. These include adding
narrations, rehearsing a presentation, etc.

Review Tab: Contains tools for checking presentations. These include spell
checking and thesaurus.

View Tab: Contains tools to view documents on screen. These include
zoom and presentation view commands.

NOTE:

Other tabs are added to the RIBBON when you select or add
items to a presentation.

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Learning Microsoft PowerPoint 2007

3 Double click on the HOME tab of the
RIBBON and the RIBBON is collapsed
providing you with more screen
space.
4

Double click on a TAB and the RIBBON is expanded.

NOTE:

5

If you click once on a tab of a collapsed RIBBON, the RIBBON
will open until a command is selected then collapse again. You
might like to try this.

There are more commands in the RIBBON.
6 Click in the top placeholder then
click on the arrow next to the FONT
group label in the RIBBON.

7 The FONT dialogue box is opened
providing more detailed FONT
commands than those displayed in
the FONT group. Select CANCEL to
return to the document.

8

1-4

Look at the dialogue boxes available from the arrows next to the other group labels
in the HOME tab of the RIBBON.

© Guided Computer Tutorials 2008

Getting Started With PowerPoint

1

Zoom Controls
Microsoft PowerPoint provides extensive ways to quickly increase or decrease the zoom
(or magnification) of the screen. The ZOOM CONTROLS are in the ZOOM group of the
VIEW tab of the RIBBON and at the bottom right of the STATUS BAR.
1 Use the SLIDER bar in the ZOOM
CONTROLS at the bottom right of
the screen to increase and decrease
the screen magnification.

2 Click on the - or + icons to decrease
or increase the screen magnification.
3

Set the view to about 80%.

Creating the Title Slide
The TITLE slide introduces your presentation. It usually contains the company’s name
and the topic of the presentation. When you start PowerPoint the TITLE SLIDE layout is
displayed.

A Entering the Company Name
1 Move the pointer into the CLICK TO
ADD TITLE frame (or placeholder)
and click the mouse button.

2 Enter the company name:


Wattle Valley
Animal Park

© Guided Computer Tutorials 2008

<enter>

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Learning Microsoft PowerPoint 2007

B Formatting Text Using the Mini-Toolbar
When you highlight text in a slide the MINI-TOOLBAR is displayed above the text. The
MINI-TOOLBAR provides the common text formatting tools.
1 Use the mouse to highlight:
Wattle Valley
and the Mini-Toolbar should be
displayed.

2 Set the FONT box to ARIAL and the
FONT SIZE box to 72 point.

3 Click on the BOLD and ITALIC icons
to add those styles to the text.

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Getting Started With PowerPoint

1

4 Click on the arrow next to the FONT
COLOUR icon and select YELLOW.

C Formatting Text Using the Ribbon
You can also format text using the HOME tab of the RIBBON.

1 Highlight the text:
Animal Park
and in the FONT group of the HOME
tab set the FONT to ARIAL and the
FONT SIZE to 66 point.

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Learning Microsoft PowerPoint 2007
2 Click on the BOLD icon in the HOME
tab to set the text to bold.

3 Click on the FONT COLOUR icon to
set the text to the same YELLOW that
you used earlier.

NOTE:

You can click on the FONT COLOUR button rather that its
arrow if the FONT COLOUR button is set to the required colour.

4 Highlight both lines of text and click
on the TEXT SHADOW icon in the
HOME tab.

NOTE:

1-8

TEXT SHADOW places a shadowed outline around the letters.
It makes text easier to read on coloured backgrounds, which
we will be adding to the slide shortly.

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Getting Started With PowerPoint

1

D Moving the Placeholder
You can move placeholders around the slide.
1 Move the pointer over the border of
the TITLE frame until it changes to a
cross-hair with arrows.

2 Hold down the mouse button and
drag the frame up about 2 cm.

E Entering the Sub-Title Text
The SUB-TITLE is usually the subject of the presentation or the name of the presenter.

1 Move the pointer into the CLICK
TO ADD SUBTITLE frame, click the
mouse button and enter:

Exotic Animals
On Display

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<enter>

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Learning Microsoft PowerPoint 2007

2 Highlight all the words in the frame
and set the FONT to ARIAL, the FONT
SIZE to 48 POINT and the STYLE to
BOLD and TEXT SHADOW.

3 Click on the FONT COLOUR arrow
and select a LIGHT GREEN.

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Getting Started With PowerPoint

1

F Saving the Presentation
1 Click on the SAVE icon in the
QUICK ACCESS TOOLBAR.

2 Access your STORAGE folder,
call the presentation:
Wattle Valley AP
and click on SAVE.

G Adding a Background to the Slide
There are a range of different backgrounds that can be added to the slide.
1 Open the DESIGN tab of the
RIBBON.

2 Move the pointer over some of
the THEME styles to see what
they are like. They affect the
text as well as the background.
The arrows at the right of the
group can be used to view
more themes.

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Learning Microsoft PowerPoint 2007

3 Click on the BACKGROUND STYLES
icon and select the bottom right
style.

4

Resave the presentation by clicking on the SAVE icon in the QUICK ACCESS
TOOLBAR or by pressing CTRL+S.

Creating a Second Slide
The second slide will display information about the animal park. It will have a different
layout to the first slide.

A Inserting the New Slide
1 Open the HOME tab of the RIBBON
and click on the arrow at the base of
the NEW SLIDE icon.

2 Select the second slide layout, TITLE
AND CONTENT.

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Getting Started With PowerPoint

1

3 The new slide is created with the
same background and its icon is
added to the SLIDES pane.
4 The slide layout allows you to enter
a title in the top placeholder and
content including text, tables, charts,
SmartArt, Clip Art and movie files in
the lower placeholder.

NOTE:

Different types of content will be inserted into slides over the
next few chapters.

B Entering the Title
1

Click in the CLICK TO ADD TITLE frame and enter:
Wattle Valley Offers
2 Highlight the text and set the FONT
to ARIAL and the FONT SIZE to 54
POINT.

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Learning Microsoft PowerPoint 2007
3 Set the FONT COLOUR to the same
shade of yellow as the heading in
the previous slide and turn on BOLD,
ITALIC and TEXT SHADOW.

C Entering the Points
Highlights about the animal park will be entered as dot points,

1 Click in the CLICK TO ADD TEXT
frame and enter the points shown,
pressing <enter> after each line.

NOTE: i When you click in the background of the placeholder, text
will be entered.

ii Bullets are inserted at the beginning of each line. They are a
good way to highlight each point.

iii When you wish to insert different content, the icons at the
centre of the placeholder can be used.

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Getting Started With PowerPoint

1

2 Highlight the points then set the
FONT to ARIAL, the FONT SIZE to 36
POINT, the STYLE to BOLD and TEXT
SHADOW, and the FONT COLOUR
to the same light green as before.

3 Move the pointer over the border
of the TEXT frame and drag it down
and to the right a little to centre the
points under the main heading.

4

Click on the SAVE button in the QUICK ACCESS TOOLBAR (or press CTRL+S) to
resave the presentation.

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Learning Microsoft PowerPoint 2007

Previewing the Presentation
A Looking at the Slides
You can look through the slides in your presentation before playing the slide show.

1 Click on the FIRST SLIDE thumbnail
in the SLIDES pane at the top left of
the screen.

2 Click on the SECOND SLIDE
thumbnail when you wish to return
slide 2 to the screen.

NOTE:

You can also use the scroll arrows in the SCROLL BAR at the
right of the screen to scroll through the slides or click on the
NEXT SLIDE button
or PREVIOUS SLIDE button
.

B Starting the Slide Show

1 Open the VIEW tab in the RIBBON
and click on the SLIDE SHOW icon.

NOTE:

1-16

You can also press the F5 key or click on the SLIDE SHOW
button in the VIEW buttons at the bottom right of the screen.

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Getting Started With PowerPoint

1

2 The whole screen should display the
TITLE slide.
3 Click anywhere in the background
and the next slide will be displayed.

4 Click anywhere in the background of
this slide and you will be told that it
is the end of the presentation.

5 Click again to return to the NORMAL
view screen.

NOTE:

You can also press the ESC key to exit from a slide show.
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Learning Microsoft PowerPoint 2007

Slide Outlines
You can look at the contents of slides in OUTLINE VIEW.
1 Click on the OUTLINE tab at the left
of the screen and the contents of
each slide is displayed.

2 You can drag the border of the
SLIDES pane to the left to reduce its
width.

3 Click on the SLIDES tab to return the
slide view to the screen.

4 Click on the arrow at the top right
of the SLIDES pane to collapse the
pane.

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Getting Started With PowerPoint

1

Other View Buttons
There are three view buttons at the bottom left of the screen that you will use regularly.

1 NORMAL view, which returns the screen
to slide view.

2 SLIDE SORTER view, which shows larger
thumbnails of slides.

3 SLIDE SHOW which runs the slide show
from the current slide. It is a good button
to use when you want to preview a slide
you have just completed.

4

Click on the NORMAL view button to expand the SLIDES pane.

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Learning Microsoft PowerPoint 2007

Presentations Assignment 1
Create a title side and the first content slide for presentation on a topic set by your
teacher. If you cannot think of anything to do the following slides for a travel agency can
be created.

Slide 1

Tolman’s Travel
World Wide
Travel Services
Slide 2

Tolman’s Tours

• Destinations

• International Airlines

• London Tours

• European Tours

• European Highlights

• Airline Information

• Air Fares from Melbourne

Ask your teacher to check your completed slides.

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© Guided Computer Tutorials 2008

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