Power Point Presentation

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Lecture 1
 Introduction
 Principles of effective presentation
 Starting and closing the programes
 Using and creating templates
 Saving PPT in different file types
 Using the help system
 Selecting an auto layout for the slide
 Adding a text box, picture, clipart, shapes

and tables

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Lecture 1
 Resizing objects
 Using the slide master
 Copying and deleting text or picture.

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Introduction
 MS- PowerPoint: is one of the Microsoft office
suite applications which is used to create
presentations .
 MS- PowerPoint includes tool that enable

users to create slide show by using text,

graphics and animations
 MS- PowerPoint is mainly used by companies

and educational institutes in which

appropriate devices are avilable

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Introduction
 Features of MS- PowerPoint:
1. You can easily add, delete or modify slides
2. It supports adding dynamic SmartArt objects
3. It facilitates re-using the content through
slide libraries
4. It support adding video clips to the slides
5. It supports linking slides with each other or
with external files
6. It enables users to set timing for the slide
show

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Principles of effective presentation
 Pay attention to the clarity of text, images and
animations
 Leave enough space
 Focus on the center of the slides and put the slide
components in the middle as it is the focal point
of the slides
 Use color effectively to attract attention to add
realistic sense
 Avoid using colors aimlessly
 Highlight titles through the use of different colors

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Principles of effective presentation
 Use simple backgrounds that do not make
distraction
 Use simple and short sentences
 Do not use more than three fonts in each

slide

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Starting the program
 To start the program follow these steps:
1. Click on ‘ start button’ which is found at the
bottom of the screen
2. Click on ‘all programs’
3. Click on ‘Microsoft office’
4. Click on Microsoft PowerPoint 2007’

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Closing the program
 To close the MS- PowerPoint presentation:
1. Press the keys (Alt + F4) on the key board
2. Click on the office button
3. Click on the close button at the top corner
of the program window

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Using templates
 A template is a pre-formatted presentation
file on which other presentations are based.
 When saving a template, it asks the user to

save it in another name without affecting the

original template.

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Creating template
 To create a template follow these steps:
1. Click on the office button
2. Click ‘new’
3. A window appears, click on ‘available
templates’ and the available templates and
themes will appear on the right pane
4. Click on ‘create’ button and the selected
template will be displayed.
5. Click on the office button and on the pull-
down menu that appears click on ‘save’.

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Creating template
6. Type in a name for the template in the
‘name ‘ field and select ‘power point
template’ from the ‘save as type’
7. Select the location to which to save the
template and click on ‘save’
8. Click on the ‘close’ button to close the
template.

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Creating a slideshow
1. To add text into the slide, place the cursor
inside the content box in which you want to
add the text
2. Start typing in your text and to see how the
text will look like.

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Saving PowerPoint presentation
1. Open the required presentation file
2. Click on the ‘office button’
3. Choose ‘save as’ command
4. Choose the location to which to save the
presentation and type in a name for the
presentation

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Saving PowerPoint presentation
A. PowerPoint Presentation: which is used to save
a presentation file so that it can be opened and
modified later on
B. PowerPoint 97-2003: Presentation: which is
used to save the presentation in a compatible
format with older versions.
C. PowerPoint Template: which is used to save the
presentations as templates.
D. PDF: which is used to save the presentation
such that we can open it by Acrobat Reader
program

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Using the help system
 Click on ‘Help’ button which is found on the
right corner of the MS-presentation window
 Or Press (F1) key on the key board
 Type the ‘keyword’ you are looking for
 Click on the topic you want to browse
 Click on any topic, more details will be shown.

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Selecting an auto layout for the slide
1. Select the slide you want to change its
layout
2. Under the ‘home’ tab, under the ‘home’ tab
click on ‘layout’ button.
3. A menu of layouts will appear, then choose
the preferred layout

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Inserting a text box and picture
1. Under the ‘insert’ tab, click on the ‘text box’
button.
2. Click in the slide and then drag to draw the
text box
3. Now you can type the text in the text box

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Inserting a picture from file
1. Click on the ‘insert’ tab
2. Select ‘picture’ button
3. The dialog box will be shown
4. Choose picture and then click on ‘insert’
button.
5. You can format the selected picture from
‘format’ tab.

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Inserting a clipart into the slide
1. Click on ‘insert’ tab
2. Click on the ‘clipart’ button
3. The clipart dialog box will be shown
4. Press on ‘Go’ or type the clipart name in the
‘search for’ box
5. Select a clipart
6. The selected clipart will be directly inserted
into slide.

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Inserting auto shapes
1. Click on the ‘insert’ tab
2. Select ‘shapes’ button
3. A menu of auto shapes will be shown
4. Choose the appropriate shape.
5. Draw the selected shape by dragging the
cursor
6. You can format the selected shape from
‘format’ tab

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Importing object
1. Click on the ‘insert’ tab.
2. Select ‘object’ button.
3. A menu of objects will be shown
4. Choose the object you want to import
(image, graph, spreadsheet,....etc) .
5. The required object appears on the
document window as work sheet
6. To activate the inserted object, double-click
it with left button of the mouse

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Resizing objects( picture, shape,…)
1. Select the picture by clicking on it.
2. Circles and squares will appear on the
object
3. Click and hold on one of these circles or
squares
4. Drag to the required direction in order to
change the picture into the desired size

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Moving pictures
 To move the picture from one place to
another place follow these steps:
1. Place the cursor on the picture
2. Click on the picture and drag to the
required location
Note :
 The picture size does not change in case of

moving objects.

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Using the slide master
 Slide master: is the top slide in a hierarchy of
slides that stores information about the
theme and slide layouts of the presentation,
including the background, color, fonts,
effects, placeholder sizes, positioning and
corresponding layouts.

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Using the slide master
 Users can use the slide master to make the
following changes:
1. Changing the font and/or bullets.
2. Inserting shapes, images.
3. Changing and formatting the positions of
the corresponding layouts

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Using the slide master
 To create and/or edit the slide master, do the
following:
1. Under the ‘view’ tab, click on the ‘slide master’
button
2. Make the preferred formats to fonts
3. These formats will be applied to all the other
slides; in case you insert a picture or a clipart, it
will appear in the rest of the presentation slides
4. Click on the ‘close master view’ button which is
found under the ‘home’ tab.

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Copying, moving and deleting objects( texts,
images, shapes….etc)

1. Right-click on the text or picture to be copied

and select ‘copy’ command from a pop-up
menu that will appear (or press ctrl + c).
2. Right-click in the position where you want to
put the text or picture select ‘paste’ command
from a pop-up menu that will appear
(or press ctrl + v).
 Note: to make cut for the object, you will select
‘cut’ command instead of ‘copy’ command, or
press (ctrl + x ) instead of (ctrl +c).

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Deleting text or picture
 To delete a text or a picture:
1. Click on the selected picture or text.
2. Press on the ‘Delete’ key.

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Inserting, copying, moving and
deleting slides
A. Inserting a slide:
1. Select the slide before or after which you
want to insert a new one
2. Press (ctrl + M) or from ‘home’ tab click
‘new slide’ or right-click on the slide you
selected and click on the ‘new slide’
command from the pop-up menu that
appears.

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Inserting, copying, moving and
deleting slides
B. Copying a slide:
1. Select the slides to be copied from the
‘normal view’ or ‘slide sorter view’
2. Right-click on one of the selected and select
‘copy’ command from the pop-up menu
that appears.

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Inserting, copying, moving and
deleting slides
C. Moving a slide:
1. To move a slide or some slides, follow the
same steps excepting that you have to click
on the ‘cut’ command instead of the ‘copy’
one.

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Inserting, copying, moving and
deleting slides
D. Deleting a slide:
1. Select the slide or slides to be deleted
2. Right-click on one of the selected slides and
from the pop-up menu, click on the ‘delete
slide’ command

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Re-arranging and hiding slides
E. Hiding a slide:
1. Select the slide or slides to be hidden
2. Right-click on one of the selected slides and
from the pop-up menu, click on the ‘hide
slide’ command

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Formatting text, changing fonts….etc
1. Select the text.
2. From ‘home’ tab you can change the font
size, color, style and text alignment (left,
right and center).
3. After selecting the text also, you can insert
numbering/bulleting styles from ‘home’
tab.

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Some text formatting shortcuts
1. (Ctrl + ]) to increase the font size
2. (Ctrl + [) to decrease the font size
3. (Ctrl + B) to make the text bold
4. (Ctrl + I) to make the text italic
5. (Ctrl + U) to underline the text
6. (Ctrl + L) to align the text left
7. (Ctrl + R) to align the text right
8. (Ctrl + E) to align the text to the middle

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