POLICY & GUIDELINES FOR ISSUING MOBILE PHONES, PERSONAL COMPUTERS / LAP TOPS AND DIGITAL CAMERAS

Objective: Policy is framed to guide Issue of Mobile Phones, PCs, Lap-Tops and Digital Cameras and to fix tal ing limits of Mobile Phone and to bring responsibility and accountability! App ic!bi it": It is applicable to all employees!

I#

M$bi e P%$&e'
"! Mobile connection shall be pro#ided to an employee based on the $ob profile! It is purely a need-based facility pro#ided to an employee at the discretion of the company! %! Issue of mobile handset along &ith the 'IM card &ill be pro#ided to an employee only on the recommendation of respecti#e ()D and appro#ed by C*), processing through (+ , -dmin Department! .! The facilities such as C/0, Local, 'TD, roaming and the authori1ed limit &ill be mentioned in the prescribed format as in the annexure - based on the $ob re2uirement and appro#ed before issue! 3! The Cost limit for mobile usage and the facilities appro#ed in shall be intimated to the employees &hile issuing the mobile connection and a copy of &hich shall be for&arded to -ccounts Department by (+ , -dmin department and a copy is retained in the Personnel 4ile! 5! -ny time, if the monthly bill exceeds the appro#ed usage limit, the same shall be reco#ered by the salary payable to an employee! 6! 'afe handling of mobile issued to an employee is the responsibility of the indi#idual and the Company is not responsible for the loss of mobile handset e#en if it is in the office premises and the entire amount of mobile handset shall be reco#ered from the concerned employee!

Prepared by AM HR Date:

Checked & Recommended by SM HR & Admin Page o! "

Approved by CEO

7! In case an employee resigns from the ser#ices of the company, he8she shall hando#er the mobile in &or ing condition to the (+ , -dmin Department &ith their certification for full ser#iceability! If not, the cost of the handset shall be payable by the iemployee immediately! 9! -ll calls &ill be monitored and should be used for official purpose only! :! ;o exchange of handsets8 'IM card is allo&ed! If necessary, appro#al has to be ta en from the (+ 8 -dmin Dept! Designation Maximum Limits per month

<P 8 0M==!!=================! %>>> D0M8-0M8'M================!= "5>> Managers!===================!! ">>> DM8-M8'r! *xe , *ng============!! 5>> -ssistants , )thers li e dri#ers======!! .>> These limits exclude taxes! -ny increase in the limits, incurred for official purpose may be appro#ed by the C*) &ith the recommendations of (eads!

II#

L!pt$p/PC
-! L-PT)P shall be pro#ided to an employee based on the $ob profile! It is purely a need-based facility pro#ided to an employee at the discretion of the company! ?! 'trict confidentiality of data8information shall be maintained by the employee to &hom it is issued! C! ;o installation of ne& soft&are &ithout prior appro#al from the company &ill be done! D! In case of failure of an employee in conforming to the rele#ant la&s in existing to this context, he8she shall indemnify the company for such failures!

Prepared by AM HR Date:

Checked & Recommended by SM HR & Admin Page # o! "

Approved by CEO

*! The responsibility of safe handling of laptop issued to an employee shall solely lies &ith him8her and the Company is not responsible for loss of Laptop, and the entire amount of mobile handset shall be reco#ered from the employee concerned inad#ertently! 4! Laptop &ill be ser#iced once in six months! 0! In case an employee resigns from the ser#ices of the company, he8she shall hando#er the L-PT)P in good &or ing condition to the (+8-dmin Department &ith their certification! If not, the cost of the same shall be payable immediately!

III#

Di(it! C!)e*! p*$vi+e+ !t P*$ject Site'

"! To site! %! It should be used for official purpose only! If it is misused for enable the site to send monthly progress reports to the

Clients8Management, a digital camera &ill be pro#ided to each pro$ect

unofficial8unethical purpose, the company &ill #ie& it seriously to an extent of termination of employee from the ser#ices of the company! .! The camera &ill be issued by the Pro$ect In-Charge in a specific format by the (+8-dmin! Dept!, copy of &hich shall be for&arded to -ccounts Dept! , personnel file! 3! The Pro$ect Manger is the custodian of the camera! To ensure

accountability of the camera issued to the Pro$ect-in-Charge, it has been decided that the cost of the camera &ill be debited to the account of the 'ite-in-charge and once the camera is returned to the (+ , -dmin Department in &or ing condition, the amount &ill be credited to their account! 5! In case, the camera is lost, the boo #alue of the same shall be

reco#ered from the employee to &hom camera &as issued!

Prepared by AM HR Date:

Checked & Recommended by SM HR & Admin Page $ o! "

Approved by CEO

6! Mobile or Camera o&ned by the company can not be transferred by an employee to the other and the same has to be routed through (+ , -dmin Department formally! Concerned Department (ead should ensure that regular #erification of assets to be carried out to identify its a#ailability in a particular pro$ect site! 7! Digital Cameras o&ned by the company &ill be ser#iced once in a year by the company!

Prepared by AM HR Date:

Checked & Recommended by SM HR & Admin Page " o! "

Approved by CEO